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Home My WebLink About2018 05 14 Consent 305 Unapproved Minutes from the April 23, 2018 Regular Meeting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ŽŶƐĞŶƚϯϬϱW'ϭK&ϮͲDĂǇϭϰ͕ϮϬϭϴ ),6&$/,03$&7 7KHUHLVQRILVFDOLPSDFWUHODWHGWRWKLV$JHQGD,WHP &20081,&$7,21())2576 7KLV$JHQGD,WHPKDVEHHQHOHFWURQLFDOO\IRUZDUGHGWRWKH0D\RUDQG&LW\&RPPLVVLRQ &LW\0DQDJHU&LW\$WWRUQH\6WDIIDQGLVDYDLODEOHRQWKH&LW\¶V:HEVLWH/DVHU)LFKHDQG WKH&LW\¶V6HUYHU$GGLWLRQDOO\SRUWLRQVRIWKLV$JHQGD,WHPDUHW\SHGYHUEDWLPRQWKH UHVSHFWLYH0HHWLQJ$JHQGDZKLFKKDVDOVREHHQHOHFWURQLFDOO\IRUZDUGHGWRWKHLQGLYLGXDOV QRWHGDERYHDQGZKLFKLVDOVRDYDLODEOHRQWKH&LW\¶V:HEVLWH/DVHU)LFKHDQGWKH&LW\¶V 6HUYHUKDVEHHQVHQWWRDSSOLFDEOH&LW\6WDII0HGLD3UHVV5HSUHVHQWDWLYHVZKRKDYH UHTXHVWHG$JHQGDV$JHQGD,WHPLQIRUPDWLRQ+RPHRZQHU¶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ŽŶƐĞŶƚϯϬϱW'ϮK&ϮͲDĂǇϭϰ͕ϮϬϭϴ Attachment "A" Incorporated • I959 • CITY COMMISSION MINUTES REGULAR MEETING MONDAY, APRIL 23, 2018 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 23, 2018 PAGE 2 OF 11 The Regular Meeting of Monday, April 23, 2018 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Cade Resnick, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Ken Greenberg, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held. The Pledge of Allegiance followed. In terms of the Agenda, Mayor Lacey said to the City Commission, "May we adopt the Agenda without objection?" Commissioner Kevin Cannon and others commented, "No objection." With no objections voiced, Mayor Lacey stated, "Hearing none, the Agenda stands adopted." AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL 200. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 23, 2018 PAGE 3 OF 11 � PUBLIC INPUT Mayor Lacey opened "Public Input Mr. James Evans, 217 Almaden Court, Winter Springs, Florida: offered thanks to Andrea Lorenzo- Luaces, City Clerk for her assistance and complimented Staff for taking the audio from City Commission meetings and adding it to the City's website in a very timely manner. Continuing, Mr. Evans mentioned that April was National Public Safety Telecommunications Week, and in recognition of this, he hosted a fundraiser. Mr. Evans thanked Commissioner Jean Hovey and Deputy Mayor Cade Resnick for their contributions to this cause, and added that Chief of Police Kevin Brunelle, Police Department also contributed and remarked, "l would just like to say thanks to these public servants who go a step further and show their actions as well as their words. Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department is requesting that the Commission consider approval of Resolution 2018-07 amending the Fiscal Year 2017-2018 Budget. FISCAL IMPACT: This agenda item only amends the budget; it does not have an impact on actual revenues or expenditures. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors, City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Within five business days of approval and adoption of Resolution 2018-07, the amended budget for Fiscal Year 2017-2018 will be placed on the City's website. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 23, 2018 PAGE 4 OF I I RECOMMENDATION: Staff recommends that the Commission approve Resolution 2018-07. No discussion. CONSENT 301. Utility Department REQUEST: The Utility Department requesting City Commission approval to award a contract to Precon Corporation in the amount of $59,800.00 plus a 20% contingency to make repairs to the 0.5 million gallon (MG) ground storage tank at Water Treatment Plant #1 located on Northern Way. FISCAL IMPACT: Funding is appropriated in the Utility Enterprise Fund Construction in Progress (CIP) line code for ground storage tank repairs at Water Treatment Plant #1 for FY2018. The amount requested for the repairs ($59,800.00 plus a 20% contingency) will be paid from this fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize Precon Corporation to perform the ground storage tank repairs at Water Treatment Plant #1 for $59,800.00 plus a 20% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 23, 2018 PAGE 5 OF I I CONSENT 302. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, April 9, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, April 9, 2018 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CONSENT 303. Finance and Administrative Services Department REQUEST: Finance and Administrative Services Department a contract with Veytec, Inc. to upgrade our Cise, amount of $35,781. is requesting authorization to enter into Phone System (RFP #001-18-1,S) in the FISCAL IMPACT: Funding for the Phone Upgrade in the amount of $35,781 was appropriated and available in FY 2018 (line code #001-16-1600-560642). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING —APRIL 23, 2018 PAGE 6 OF I 1 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve a contract agreement with Veytec, Inc. in the amount $35,781 for the Cisco phone upgrade, funded from the Information Services 2018 Budget, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. "MOTION TO APPROVE" THE CONSENT AGENDA. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER • COMMISSIONER i DEPUTY MAYORRESNICK: AYE COMMISSIONER KENDRICK: COMMISSIONER CANNON: MOTION 1 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider the Aesthetic Review, Final Engineering Plans, and Special Exception requests for Starbucks at the Winter Springs Town Center. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 23, 2018 PAGE 7 OF 11 FISCAL IMPACT: Approval of the Aesthetic Review, Final Engineering Plans, and Special Exceptions allows the subject property to be developed into a Starbucks Coffee restaurant. Development of the subject f property as a Starbucks is anticipated to provide an increase to the City's taxable value, as rw� well as provide a catalyst for future commercial development in the surrounding area. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the Aesthetic Review, Final Engineering Plans, and Special Exceptions for Starbucks. Mr. Brian Fields, P.E., Director, Community Development Department addressed the Mayor and City Commission on this Agenda Item including the location, the different forms of access that were being proposed, the planned building and drive-through. With further comments, Mr. Fields conveyed that "Per our Town Center standards, the sidewalk in front of the developed property is required to be widened to twelve feet (12'), the existing is about five (5), so as each property comes on line, they're responsible for widening that public sidewalk." Further remarks ensued on the proposed design and while focusing on the requested Special Exceptions, Mr. Fields mentioned the Town Center District Code. On a related note, Mr. Fields referenced "75" (Urban Center Zone) and added, "It's our most urban Transect that requires an eighty percent (80%) frontage build -out. That is almost impossible with a building of this size and this parcel, to achieve an eighty percent (80%) building frontage. It's not practical, so it is something we're looking at in our Code update." Further comments. Commissioner Cannon alluded to the second floor being a facade and asked about traffic flow to which Mr. Fields reviewed access to the proposed project. Commissioner Geoff Kendrick said how pleased he was to see that this client was interested in coming into our City, and knew that residents were also happy. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 23,2018 PAGE 8 OF I I Mayor Lacey opened "Public Input on this Agenda Item. Mr. Frank Porter, P.E., Project Engineer, Lochrane Engineering, 2705 East Church Street, Orlando, Florida: speaking for the client, Mr. Porter thanked the City Commission for their comments, said that the Developer was aware that the City wanted high quality tenants, and that they appreciated the City Commission's patience as this process takes time. C-2 Mayor Lacey closed "Public Input" on this Agenda Item. �*J OW1101 110111 11WALKI)OF My I klit"i 101,2114 IX44 Ili 04 313 16101 191cm 11 6T41 I VOTE: DEPUTY MAYOR RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE MOTION CARRIED. Mayor Lacey pointed out, "The Aesthetic Review, Final Engineering Plans, and Special Exceptions have been approved." REGULAR AGENDA REGULAR 500. Not Used REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire No Report was given. REPORTS 601. Office of the City Manager — Kevin L. Smith MR= CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 23, 2018 PAGE 9 OF 1 I �n REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMC City Clerk Lorenzo-Luaces referred to earlier comments and said that the staff of Mr. Shawn Boyle, =0.4 Director, Finance and Administrative Services Department deserve the credit for taking audio from City Commission meetings and adding it to the City's website. - REPORTS 603. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon conveyed that he had just attended the World Robotics Competition in Houston, that their team fared very well, and the world-wide participation was very impressive. REPORTS 604. Office of Commissioner Seat Three — The Honorable Commissioner Greenberg No Report was given. REPORTS 605. Office of Commissioner Seat Four/Deputy Mayor - The Honorable Cade Resnick REPORTS 606. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Commissioner Kendrick mentioned that Ms. Marilyn Crotty who has served as the Executive Director of the Tri -County League of Cities was retiring soon and she would be missed. Next, Commissioner Kendrick said that the Congressional Review Commission had decided on eight (8) Constitutional Amendments which will be on the Ballot. Lastly, Commissioner Kendrick referenced Ethics Training that Municipal Officials need to take annually and mentioned that such training would be offered by the Tri -County League of Cities on May 17th, 2018 in coordination with the May Tri -County League of Cities Meeting. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 23,2018 PAGE 10 OF 1 I REPORTS 607. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey mentioned the facilitators for the upcoming Ethics training that the Tri -County League of Cities was offering in May 2018. On a related note, Mayor Lacey also spoke of a visioning session that Ms. Crotty had guided the City of Winter Springs' leaders through, some years ago. Commissioner Hovey agreed and stated that Ms. Crotty had also assisted the Florida Parent -Teachers Association (PTA) with their Strategic Plan. REPORTS 608. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey also spoke of the Congressional Review Commission's proposed Constitutional Amendments and said that more information on this could be viewed on their website www.flcrc.gov. Commissioner Hovey suggested that all Voters be prepared in advance as the Ballot will be extensive. Secondly, Commissioner Hovey referenced emails, telephone calls, and Facebook posts about possible self -storage projects and said that Staff was looking into this matter, however, no plans were currently being proposed. Commissioner Hovey thanked Mr. Evans for his earlier remarks about Staff and added, "I want to thank all our employees because they all go over and above their job duties and no matter what, they will help our citizens and anyone that we send them to get the job done. So, thank you all!" Mr. Chris Caldwell, Director, Parks and Recreation Department mentioned that the City's Dog Park would be shut down from April 30th through May 24th, 2018 for renovations. PUBLIC INPUT Mayor Lacey opened "Public Input ". No one offered any comments. Mayor Lacey closed "Public Input ". Before adjourning, Mayor Lacey pointed out that the next City Commission Regular Meeting will be held on Monday, May 14th, 2018 at the Winter Springs Senior Center, 400 North Edgemon Avenue, Winter Springs at 5:15 p.m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 23, 2018 PAGE 11 OF 11 EVI-X110-9100-1 OWN I Mayor Lacey adjourned the Regular Meeting at 5:37 p.m. CITY CLEV,"V, �%j MAYOR CHARLES LACEY NOTE: These Minutes were approved at the , 2018 City Commission Regular Meeting.