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Home My WebLink About2018 03 12 Informational 201 City Hall Renovations ScheduleCOMMISSION AGENDA ITEM 201 Informational X Consent Public Hearings Regular March 12, 2018 KS BF Regular Meeting City Manager Department REQUEST: The Community Development Department is advising the City Commission of the construction schedule and associated meeting impacts for the City Hall Renovations. SYNOPSIS: The City Hall Renovations will be under construction from April -August 2018. City Commission meetings in May, June, and July will be affected and accordingly re -located to the Winter Springs Senior Center while the Commission Chambers are unavailable. CONSIDERATIONS: . At the February 12, 2018 City Commission meeting, the Commission authorized entering into an agreement with Morton Construction, Inc. for construction of the City Hall Renovations project. The project includes renovation of the Commission Chambers and the Community Development front counter area. . Construction is scheduled to start in mid-March beginning with the Community Development front counter area. Work in the Commission Chambers is scheduled to start immediately following the City Commission meeting on April 23, 2018. Work in the Commission Chambers is scheduled to be complete in August 2018. The detailed construction schedule is attached as Exhibit A. . The following City Commission meetings are planned to be relocated to the Winter Springs Senior Center at 400 N. Edgemon Avenue: Informational 201 PAGE 1 OF 2 - March 12, 2018 May 14, 2018 June 11, 2018 July 9, 2018 The Winter Springs Senior Center has adequate meeting room space, facilities, and parking to accommodate regular City Commission meetings. All aspects of the current City Commission meetings, including security, audio recording, display screens, microphones, public seating, etc., will be available at the Senior Center. All regularly scheduled Senior Center activities will continue as planned on the days when City Commission meetings will be conducted at the Senior Center. Summer camp end -of -day pickup, which occurs at approximately 5:30 PM, will proceed as scheduled and will be coordinated to avoid any conflicts. . Board and Committee meetings scheduled from April -August 2018 will be relocated to the City Hall Training Room and/or to other locations to be determined. FISCAL IMPACT: There is no fiscal impact associated with the relocation of City meetings. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. ATTACHMENTS: 1. Exhibit A - Construction Schedule Informational 201 PAGE 2 OF 2 - March 12, 2018 City Hall Renovation 2114.12018 to 7/3112018 (115 Workdays) ® NAME 1 8 Admisbmbve 3 2 A i CouncilApproval i 3 ♦ ' Contract i-• 4 ♦ Permit i 5 ♦ Final Council Meeting 6 ShopDrawirg 7 ♦ -•• Shops Drawings Storefront 8 ♦ j Shopdrawing -Cabinet 3 1 Shopdravving Structural Steel 1 f LO ♦ -• Shopdrawings-Fire5prinkler 11 8 Canmunity DevekWwwrit i 12 t ]- Demo Wood Floor System 3 i 13 ♦ i-• Demo Acoustical Ceiling 14 ♦ Demo Drywall Ceiling i 3 15 ♦ i Demo lighting,Diffusers,Sec.. 1 3 3 16 ♦ I_ Demo Drywall Partition 3 j-•• Frame Partition Rm. 105,107 i Electric Wall Rough 3 1 Relocate Dud Rm. 105,107 j-•• Install Drywall i j Install Dr Frme 105a,105b,1. i -•• Finish Drywall i I— Paint Iabby,Rm.104,10S,106.". i ? Ceiling Grid Lobby, Rm 105 i 3 Electrical Ogrid Rm105 i 1 i-•• Air Device 0 Grid Rm.105 i i • Fire Sprinkler 0 Grid i -•• Place Ceiling Tile i i • FloorFnishes i-•• Cabinetry i ?- Install Door&Hardware i i-•• Electrical Devices I— Final Clean i - Final Inspections Courrd Qmmbers i-•• Demo Seating i '- Demo Ceilings OCoundl Rm. i 3 Demo Fre Sprinkler i-•• Demo Dud Work 1 T-•• Concrete Cutting i -• Electrical Slab Rough -In 1 1 >-•• Rep for Concrete C5 Council.". 4 j-•• Structural SteelLE'Storefront 3 1 } Remove MasonryWalls 1 f -•• Place Concrete C Council 3 i-•• Above Ceiling M/E9 Council i ?- Fire Sprinklers 9 Council Rm i 3 Storefront System i-•• Frame Walls is Council Rm. 1 }-- Drywall i i-•• Finish Drywall i i•-•• Paint Primer 4 i-•• Acoustical Ceiling Grid 3 1 Mechnical 0 Acoustical CeiIi. i-•• Cabinets Rel a mi n ati on i I-•• Fire Sprinkler 9 Ceiling i ;- Fire Alarm i-•• Ceiling Tile i Install Doors&Hardware ]- Finlsh Paint 3 1 -•• Plumbing Slab Rough -In 1 3 i-•• FlooringVRestroom 3 i-•- Plumbing Wall Rough 1 3 Carpet Rm 0101,102,103 i-•• Electrical @Acoustical Ceili In i I-•• Elect. Wall Rough i Inspect Wall Roughs -•• Above Ceiling Inspection j-•• Concrete Slab Inspection # Final MEP Inspection i -•• Final Building START DATE Hied 2/14/2018 Wed 2/14/2018 Tue 2/27/2018 Thu 3/612018 Mon 4/23/2018 Fri 3/9/2018 Fri 3/912018 Mon 3/12/2018 Tue 3/13/2018 Wed 3 /1412 0 19 Fri 3/9/2018 Fri 3/9/2018 Fri 3/9/2018 Mon 3/12J2018 Tue 3/13/2018 Wed 3/14/2018 Thu 3/1512018 Mon 3/19/2018 Wed 3/2 1420 18 Mon 3/26120 1 8 Mon 3/2612018 Mon 3/26/20 1 8 Thu 3/29/2018 Tue 4/3/2018 Wed 4/4/2018 Fri 4/6/2018 Fri X018 Tue 4/1012 0 1 8 Thu 4/i24Z018 Fri 4/1312019 Mon 4/23/2018 Fri 4/27/20 18 Tue 5/112018 Wed 5/2/2018 Wed 5/2/2018 Tue 4/24/2018 Tue 4/2 412 0 1 8 Wed 5/2/2018 Tue 5/8/2018 Tue 5/8/2018 Wed 5/2/2018 Fri 5/4/2018 Fri 511112019 Fri 5/412018 Mon 5/7/2018 Wed 5/3 0120 19 Thu 5/3 112 0 18 Thu 5/31/2018 Mon 5/7/2018 Thu 5/3112018 Thu 6114/20 18 Wed 6/2 0120 18 M 6/291201B Tue 7/3/2018 Wed 7/11120 1 8 Wed 7/1 112 0 19 Wed 7/1 112 0 1 8 Wed 7/11/2018 Thu 7/19/2018 Wed 7/1 112 0 18 Tue 7/24/2018 Fri 5/4/2010 Wed 7/2 512 0 18 Mon 6111/20 18 Wed 712,5120 18 Wed 7/1 112 0 19 Mon 611 112 0 1 8 Wed 6/13120 18 Tue 7/17/201 B Wed 5/23/2018 Thu 7/26/2018 Mon 7/3D12018 END DATE Mon 4/23/2010 Wed 2114j2018 Tue 2427/2018 Thu 3/8/2018 Mon 4/23/2018 Wed 3/14/2018 Fri 3/9/2018 Mon 3412/2018 Tue 3413/2018 Wed 3/1412018 Thu 5/3/2018 Mon 3/12/2018 Fd 349/2018 Mon 31 1212 0 1 8 Tue 3413/2018 Wed 3/14/2018 Fri 3/16/2018 Tue 3420/2018 Frl 3423/2018 Mon 3/26/2018 Wed 3/28/2018 Mon 3426/2018 Mon 4/2/2018 Tue 443/2018 Thu 4/5/2018 Mon 449/2018 Mon 4/9/2018 Wed 4411/2016 Thu 4/1212018 Fri 4/20/2018 Thu 4/26/2018 Mon 4/30/2018 Tue 5/1/2018 Thu 5/3/2018 Wed 542/2018 Mon 7/30/2018 Tue 5/112918 Man 547/2018 Wed 5/9/2018 Wed 549/2018 Thu 5/3/2018 Thu 5/10/2018 Fri 54 1112 0 1 8 Fri 5/4/2018 Tue 5/8/2018 Wed 5/30/2018 Fri 648/2018 Tue 645/2018 Tue 5/8/2018 Fri 648/2018 Tue 5/19/2018 Thu 6/28/2018 Mon 712/2018 Tue 7/10/2016 Thu 7412/2018 Thu 711-2/2018 Mon 7/16/2018 Thu 7/12/2018 Mon 7/23/2018 Fri 7/1312018 Tue 7424/2018 Fri 5/4/2018 Wed 7/25/2018 Mon 5411/2018 Wed 7/25/2018 Tue 7/17/2018 Tue 6/12/2018 Wed 8413/2018 Wed 7118/2018 Tue 5429/2018 Fri 7/27/2018 Mon 7/30/2018 EXH I BIT A