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Home My WebLink About2017 12 11 Consent 303 Asphalt Resurfacing Purchase OrderCOMMISSION AGENDA ITEM 303 Informational Consent X Public Hearings Regular December 11, 2017 KS BF Regular Meeting City Manager Department REQUEST: The Community Development Department requesting authorization to issue a purchase order to The Middlesex Corporation for Asphalt Resurfacing of Various City Streets, in the amount of $532,296.30 plus a 10% contingency, piggybacking off Seminole County Contract #IFB- 602096- 14BJC. SYNOPSIS: The FY 2017 -18 Asphalt Street Resurfacing Program consists of milling and resurfacing City streets at various locations based on the updated 3 -Year Paving Master Plan. Staff recommends awarding a purchase order for the resurfacing of all Year 1 streets to The Middlesex Corporation in the amount of $532,296.30 plus a 10% contingency. Work is scheduled to be complete by March 2018. CONSIDERATIONS: The updated 3 -Year Paving Master Plan is attached as Exhibit A. The updated Master Plan was developed based on Staff s review of all paved City streets in July- August 2017, followed by a supplemental review of streets impacted by Hurricane Irma. The review consisted of a field evaluation of current pavement condition and a review of the available paving history data. Streets for resurfacing were selected and ranked in the 3 -year Master Plan based on the following factors: • Overall ride quality • Traffic volume • Pavement age • Signs of pavement deterioration and /or structural failure Consent 303 PAGE 1 OF 3 - December 11, 2017 • Completion of multi -phase paving programs in specific neighborhoods or on specific streets • Input from Staff and residents • Funding availability Based on the 3 -year Master Plan, the Year 1 (FY 2017 -18) paving program consists of the following streets: • Sherry Avenue • Wade Street • Mockingbird Lane • S. Hawthorne Circle • Bear Creek Court • Northern Way (East, Winter Springs Boulevard to previous paving limits near 1217 Northern Way) • Wood Duck Drive • White Cloud Court • Northern Way (Vistawilla Drive to Tuscora Drive) Several streets on the Year 1 list, including Wade Street and Northern Way (Vistawilla to Tuscora), sustained damages from Hurricane Irma. The major washout repairs were previously completed, and the street resurfacing to be performed will be the final step in the restoration of the pavement surface. Seneca Boulevard sustained substantial damage at various locations from Hurricane Irma. The repair and resurfacing of Seneca Boulevard is planned as a separate paving project in early 2018 The Middlesex Corporation entered into an Agreement with Seminole County for Pavement Management Program Services ( #IFB- 602096- 14BJC) in December 2014. The City's purchase order with Middlesex will piggyback off the unit prices in the Seminole County Agreement and the work will be performed under the terms and conditions of Middlesex's agreement with the City dated November 23, 2015. All unit prices for the major work items in the City's resurfacing project are at or below the corresponding unit prices in the Seminole County Agreement. Staff has also reviewed recent asphalt bids for similar projects in the area and determined that the unit prices in Middlesex's Seminole County contract are consistent with current market prices for asphalt milling and resurfacing. Middlesex has successfully completed many asphalt resurfacing projects for the City since 2008. Middlesex is scheduled to start work in February with completion by March 2018. FISCAL IMPACT: The project cost is $532,296.30 plus a 10% contingency, for a total authorization of $585,525.93, funded in the amount of $200,000 by the Transportation Improvement Fund and $385,525.93 by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the Consent 303 PAGE 2 OF 3 - December 11, 2017 respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is performed without road closures and each segment can be milled and resurfaced in 1 -2 days. RECOMMENDATION: Staff recommends that the City Commission approve issuance of a purchase order to The Middlesex Corporation for Asphalt Resurfacing of Various City Streets, in the amount of $532,296.30 plus a 10% contingency, funded in the amount of $200,000 by the Transportation Improvement Fund and $385,525.93 by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation)., and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Exhibit A — 3 -Year Resurfacing Master Plan (1 page) 2. Exhibit B - Middlesex Bid Form (1 page) Consent 303 PAGE 3 OF 3 - December 11, 2017 EXHIBIT A 3 -YEAR PAVING MASTER PLAN Street Total Yards Estimated Total Cost Year Last Paved FY 2017 -18 Sherry Ave 4,540 $48,728.18 1998 Wade Street from 434 to 419 3,388 $36,363.67 1970 Mockingbird Lane 3,327 $35,708.95 1988 S Hawthorn Circle 3,108 $33,358.41 1989 Bear Creek Court 3,587 $38,499.55 1995 Northern Way [EAST - Winter Springs Blvd. to seam at 1217 Northern Way.] 9,083 $97,488.55 1999 Wood Duck Dr / White Cloud Ct 9,302 $99,839.10 1994 Northern Way [WEST - Vistawilla Dr to Tuscora Dr] 13,259 $142,309.89 1994 49,594 $532,296.30 FY 2018 -19 Partridge Circle 4898 $52,570.62 1989 Tarpon Circle 4241 $45,518.99 1989 Papaya Lane and Cottontail Court 8139 $87,356.53 2000 Night Owl Lane and Night Owl Court 3706 $39,776.79 2001 Shetland Ave 6883 $73,875.78 1991 S. Cortez Ave [Lombardy to Alderwood] 1789 $19,201.48 1989 Evergreen Ave and Gumtree Court 3802 $40,807.16 1992 N. 2nd Street 1560 $16,743.60 1987 N. Cortez Ave 4852 $52,076.90 1958 Nursery Road 4056 $43,533.37 1958 43,926 $471,461.21 FY 2019 -20 Leopard Trail 8,474 $90,952.11 1987 Lynx Trail 2,781 $29,848.69 1987 Puma Trail 2,258 $24,235.29 1987 Northern Way from Howell Creek Bridge to Shetland 6,572 $70,537.79 1991 Bear Paw Court 1,059 $11,366.33 2002 Sheoah Circle [Galston to Shepard] 6,299 $67,607.66 1985 Galloway Drive and Terrace 5,754 $61,758.13 1988 Gretna Ct (North and South) and Gretna Terrace 2,775 $29,784.29 1998 Galloway Ct (North) 654 $7,019.43 1998 Carrington Ave and Court 5,338 $57,293.17 1999 Red Oak Court 1,696 $18,203.30 1994 43,660 $468,606.21 3 Year Totals 137,180 $1,472,363.72 Exhibit B ASPHALT RESURFACING OF VARIOUS CITY STREETS PRICING FORM ITEM NUMBER DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 1 MOBILIZATION LS 1 39,000.00 $39,000.00 2 MAINTENANCE OF TRAFFIC LS 1 39,000.00 $39,000.00 3 EROSION PROTECTION LS 1 1 600.00 $600.00 4 MILLING OF EXISTING ASPHALT (1.75" AVG DEPTH) Sy 49,986 1.55 $77,478.30 5 SUPERPAVE ASPHALTIC CONCRETE SP- 12;5 (TRAFFIC C) TN 4,162 82.00 $340,218.00 6 CENTRAL WINDS PARK TURNAROUND AREA LS 1 36,000.00 $36,000.00 7 CITY HALL KIOSK AREA LS 1 - ---- - -- ITOTAL PRICE (SUM OF ITEMS H1 THROUGH #7): $532,296.30 PAY ITEM NOTES: 2 Includes the cost of all items needed for traffic control, (barricades, flagmen, temporary variable message signs, etc.) in accordance with FDOT standards 4 The milling depth is an average of 1.75 ". Some streets will require a milling depth greater than 1.75" in order to maintain a finished asphalt edge from 0" to a maximum of 1/4" above gutters and driveways. The thickness of new asphalt is 1.5" unless noted otherwise. 5 Quantity based on 110lbs per square yard per 1 -inch lift 5 Unit price includes all equipment, labor, and materials including bituminous material (plant mixes, prime coats, and tack coats) and all other incidental costs to complete the work. 6 The lump sum Item forthe Central Winds Park Turnaround Area includes all preparation costs for the installation of a new vehicle turnaround area. The estimated square yardage for this area is 512 SY. The 512 SY includes an area of 202 SY to be milled and resurfaced with 1.5" asphalt. The remaining 310 5Y is to be rolled millings. The lump sum item includes mobilization, maintenance oftraffic, re- grading, compaction, and rolling of the new asphalt millings plus any miscellaneous work needed for a complete installation, restoration, and cleanup. The asphalt and milling quantity of this lump sum item is included within Bid Item N6. 7 The lump sum item forthe City Hall Kiosk Area includes all preparation costs for the installation of a new vehicle drive thru area. The estimated square yardage for this area is 151 SY. The lump sum item includes mobilization, maintenance of traffic, re- grading, compaction, and rolling of the new asphalt millings plus any miscellaneous work needed for a complete installation, restoration, and cleanup. The asphalt quantity of this lump sum item is included within Bid Item V.