HomeMy WebLinkAbout2017 11 13 Consent 306 Revised Public Input Form
COMMISSION AGENDA
Informational
Consent
X
ITEM 306
Public Hearings
Regular
REQUEST:
Requesting the City Commission consider approving a revision to the public input form pursuant to
Section 2-28(k), Winter Springs Code.
SYNOPSIS:
Section 2-28(k), Winter Springs Code requires the City Clerk to create and maintain a short public
input form, subject to the City Commission’s approval. The form is used during City Commission
meetings. The City Clerk is presenting a revised public input form for the City Commission’s
consideration and approval.
CONSIDERATIONS:
1. Section 2-28(k), Winter Springs Code, requires the City Clerk to create and maintain a short
public input form, subject to the City Commission's approval.
2. In furtherance of this Ordinance, Staff worked with the City Attorney to prepare a revised public
input form after the adoption of Ordinance No. 2016-09, and that form was approved by the City
Commission.
3. In some cases, the City Clerk’s office has had difficulty providing follow-up to constituents
because the form was completed by the constituent in an illegible manner.
4. In order to make it easier for staff to follow-up with constituents, the City Clerk’s office would
[[2168,2494,2317,2551][12][B,I,][Times New Roman]]Please
like to make two modifications to the current public input form: (1) highlight the language “
[[300,2552,804,2609][12][B,I,][Times New Roman]]print clearly and neatly! [[804,2552,859,2609][12][B,I,][Times New Roman]]”;
and (2) add an optional box for the person’s phone number.
5. In the past, the City Commission has expressed some hesitancy about requiring personal phone
numbers on the public input form due to public record disclosure requirements, especially when the
person’s phone number is unlisted. Given these previous concerns, the City Clerk’s request is to
make it optional as to whether the person wants to provide the City with a follow-up phone number.
FISCAL IMPACT:
There is no additional Fiscal Impact with the approval of this Agenda Item. Speaker Card/Public
Input forms are printed in house as needed, and costs for paper were budgeted for this Fiscal Year.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The City Commission is being requested to review and approve the revised public input form
presented in this Agenda Item.
ATTACHMENTS:
A. Speaker Card/Public Input form (Revised 2017 11/13)
CITY OF WINTER SPRINGS, FLORIDA
[[564,162,1243,238][16][,I,][Arial]]PUBLIC INPUT FORM [[1239,162,1258,238][16][,I,][Arial]] [[1258,162,1295,238][16][,I,][Arial]]– [[1294,162,1313,238][16][,I,][Arial]] [[1313,162,1992,238][16][,I,
][Arial]]REQUEST TO SPEAK [[1986,162,2022,238][16][,I,][Arial]]
Please complete this form if you wish to address the Mayor and City Commission on any subject.
ADDRESSING THE MAYOR AND CITY COMMISSION
[[908,432,1194,489][12][B,I,][Arial]]Please print [[1192,432,1206,489][12][B,I,][Arial]] [[1206,432,1471,489][12][B,I,][Arial]]clearly and [[1467,432,1481,489][12][B,I,][Arial]] [[1481,432,1630,489
][12][B,I,][Arial]]neatly [[1626,432,1643,489][12][B,I,][Arial]]!
[[1642,436,1667,488][11][B,I,][Arial]]
Date:
Name:
Address:
City: State/Zip Code:
Email address:
Phone number (optional):
GUIDELINES ON WHEN TO SPEAK:
[[208,1311,484,1364][11][,I,][Arial]]Consent (300 [[484,1311,516,1364][11][,I,][Arial]]’s [[513,1311,899,1364][11][,I,][Arial]]) and Regular (500 [[899,1311,931,1364][11][,I,][Arial]]’s
[[928,1311,1255,1364][11][,I,][Arial]]) Agenda Items [[1255,1311,2201,1364][11][,I,][Arial]]and miscellaneous matters not on the Agenda [[2201,1311,2412,1364][11][,I,][Arial]]should
be
[[678,1362,706,1396][7][B,I,][Arial]]st
[[208,1364,425,1417][11][,I,][Arial]]addressed [[423,1364,435,1417][11][,I,][Arial]] [[435,1364,652,1417][11][,I,][Arial]]during the [[652,1364,678,1416][11][B,I,][Arial]]1 [[703,1364,716,1416][11]
[B,I,][Arial]] [[716,1364,864,1416][11][B,I,][Arial]]Round [[861,1364,874,1417][11][,I,][Arial]] [[874,1364,1167,1417][11][,I,][Arial]]of Public Input [[1164,1364,1189,1417][11][,I,][Arial]]
[[208,1420,507,1473][11][,I,][Arial]]Public Hearing [[507,1420,530,1473][11][,I,][Arial]]s [[530,1420,543,1473][11][,I,][Arial]] [[543,1420,634,1473][11][,I,][Arial]](400 [[634,1420,666,1473][11][,
I,][Arial]]’s [[663,1420,1103,1473][11][,I,][Arial]]) Agenda Items have [[1103,1420,1383,1473][11][,I,][Arial]]separate and [[1383,1420,1837,1473][11][,I,][Arial]]dedicated Public
Input [[1834,1420,1847,1473][11][,I,][Arial]] [[1847,1420,1936,1473][11][,I,][Arial]]and [[1936,1420,2386,1473][11][,I,][Arial]]any Public Input must
[[208,1473,830,1526][11][,I,][Arial]]be given during the applicable [[830,1473,1141,1526][11][,I,][Arial]]Public Hearing [[1140,1473,1276,1526][11][,I,][Arial]]Agend [[1273,1473,1401,1526][11][,I,]
[Arial]]a Item [[1400,1473,1425,1526][11][,I,][Arial]]
[[1268,1531,1305,1565][7][B,I,][Arial]]nd
[[208,1533,736,1586][11][,I,][Arial]]Miscellaneous comments [[736,1533,1242,1586][11][,I,][Arial]]may be made during the [[1242,1533,1268,1585][11][B,I,][Arial]]2 [[1304,1533,1316,1586][11][,I,][Ar
ial]] [[1316,1533,1490,1586][11][,I,][Arial]]optional [[1490,1533,1930,1586][11][,I,][Arial]]Round of Public Input [[1928,1533,2250,1586][11][,I,][Arial]], if time permits.
Would you like to address a topic that IS on this Agenda?
1. Which Agenda Item do you wish to comment on?
OR
2. For the Record, regarding the Agenda Item above, are you IN FAVOR OPPOSED ?
3.a) Do you wish to verbally address the Mayor and City Commission on this Agenda Item?
*
OR
YES NO
*
NO
3.b) If you said to 3.a), but wish to submit a brief statement for the record of the meeting, please use
the space below to note your comments ([[1034,2238,1492,2295][12][B,I,][Arial]]please print clearly [[1488,2238,1504,2295][12][,,][Arial]]) [[1504,2238,1517,2295][12][,,][Arial]]: [[1517,2238,1544,22
95][12][,,][Arial]]
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Would you like to address a topic that is NOT on this Agenda?
()
Please use the space below for your comments [[1201,2764,1658,2821][12][B,I,][Arial]]please print clearly [[1671,2764,1684,2821][12][,,][Arial]]: [[1684,2764,1711,2821][12][,,][Arial]]
__________________________________________________________________________________
__________________________________________________________________________________
[[1119,3206,1131,3250][9][,I,][Arial]] [[1131,3206,1938,3250][9][,I,][Arial]]For important information, please see other side [[1938,3206,1951,3250][9][,I,][Arial]]- [[1950,3206,1961,3250][9][,I,][
Arial]] [[1961,3206,1972,3250][9][,I,][Arial]]t [[1972,3206,2272,3250][9][,I,][Arial]]hank you for your [[2272,3206,2364,3250][9][,I,][Arial]]input!
Revised 11/13/2017
[[416,3211,1119,3249][8][,I,][Arial]] [[2363,3211,2381,3249][8][,I,][Arial]]
GUIDELINES ON HOW TO ADDRESS
THE MAYOR AND CITY COMMISSION:
[[1275,235,1306,300][14][,I,][Arial]]
1. Please complete this form and present it to the City Clerk BEFORE the Meeting
[[1275,302,1306,367][14][,I,][Arial]]
begins; then be seated.
[[1275,369,1306,434][14][,I,][Arial]]
[[1275,436,1306,501][14][,I,][Arial]]
2. When your name is called, please promptly approach the podium, and using
[[1275,503,1306,568][14][,I,][Arial]]
the microphone, clearly state your name and address for the Record.
[[1275,570,1306,635][14][,I,][Arial]]
3. Individual comments must be limited to 3 minutes, and persons representing a
[[1275,637,1306,702][14][,I,][Arial]]
recognized group or organization will be limited to 5 minutes, unless otherwise
[[1275,704,1306,769][14][,I,][Arial]]
provided under City Commission Rules and Procedures.
[[1275,771,1306,836][14][,I,][Arial]]
[[1275,839,1306,904][14][,I,][Arial]]
4. If you are speaking on behalf of a group or organization, please state the name
[[1275,906,1306,971][14][,I,][Arial]]
of the group or organization for the record.
[[1275,973,1306,1038][14][,I,][Arial]]
5. If you are representing a company or organization, it would be very helpful if
[[1275,1040,1306,1105][14][,I,][Arial]]
you could please provide to the City a business card for the Record.
[[1275,1107,1306,1172][14][,I,][Arial]]
[[1275,1174,1306,1239][14][,I,][Arial]]
6. If you have a written statement, please provide that to the City Clerk for the
[[120,1241,151,1306][14][,I,][Arial]]
Record.
[[1275,1308,1306,1373][14][,I,][Arial]]
[[703,1375,1037,1440][14][,I,][Arial]]In accordanc [[1036,1375,1668,1440][14][,I,][Arial]]e with "Roberts Rules of [[1660,1375,1676,1440][14][,I,][Arial]] [[1676,1375,1849,1440][14][,I,][Arial]]Orde
r" [[1846,1375,1877,1440][14][,I,][Arial]]
[[709,1442,1765,1507][14][,I,][Arial]]civility and respect should be afforded to [[1765,1442,1826,1507][14][,I,][Arial]]all [[1823,1442,1840,1507][14][,I,][Arial]].
NOTES:
- Please address all comments to the Mayor or the presiding officer, even if you wish toask a specific question
to someone else. All comments are channeled through the presiding officer.
- If you are showing ANY documents, photographs, maps, etc. to anyone on the dais, please note thatthe
"Original" or a duplicate copy will be considered a public record and will be kept as part of the Record.
- If you are presenting ANY documents, photographs, maps, etc. to the City Commission at the meeting,
please notethat nine (9) copies should be provided to the City Clerk so each person on the dais is afforded
a copy to review.
Should you need additional space for any other written comments, please use the below area –
():
[[137,2182,168,2239][12][B,I,][Arial]]p [[168,2182,594,2239][12][B,I,][Arial]]lease print clearly
____________________________________________________________________________________
____________________________________________________________________________________
PLEASE BE ADVISED THAT THIS PUBLIC RECORD FORM IS A PUBLIC RECORD AND IS SUBJECT
TO PUBLIC DISCLOSURE UNDER FLORIDA LAW. FURTHER, THE CITY COMMISSION MEETINGS ARE
SUBJECT TO APPLICABLE LAWS AND THE RULES AND PROCEDURES ADOPTED BY THE CITY
COMMISSION INCLUDING, BUT NOT LIMITED TO, CHAPTER 2, ARTICLE II OF THE WINTER SPRINGS
CITY CODE.
[[1166,3247,1915,3291][9][,I,][Arial]]To complete this form, please see other side [[1915,3247,1928,3291][9][,I,][Arial]]- [[1928,3247,1938,3291][9][,I,][Arial]] [[1938,3247,1949,3291][9][,I,][Aria
l]]t [[1949,3247,2250,3291][9][,I,][Arial]]hank you for your [[2250,3247,2341,3291][9][,I,][Arial]]input!
Revised 11/13/2017