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HomeMy WebLinkAbout2017 10 23 Consent 308 Surplus AssetsCOMMISSION AGENDA ITEM 308 Informational Consent X Public Hearings Regular October 23, 2017 KS JD Regular Meeting City Manager Department REQUEST: The Information Services Department requests Commission authorization to dispose of surplus assets according to the attached disposition sheet(s). SYNOPSIS: The Information Services Department coordinates the disposal of surplus assets from each department. Surplus assets are inventoried and a list is provided to the City Manager for approval. The disposal of these items must then be approved by Commission. CONSIDERATIONS: The disposal of surplus assets is governed by Section 2 -194 of the City's Code of Ordinances. Items that have been identified as surplus no longer provide a useful purpose for the City. Each month, the City's surplus assets list is compiled and reviewed by the Information Services Department in order to identify any potentially usable items that may provide added value in other locations throughout the City. Any functioning computer equipment on the final list is generally out of warranty and unable to meet the computing demands placed upon them with the present suite of applications utilized by the City. A vast majority of these assets are no longer functioning properly, and are either beyond repair or the cost to repair such items is prohibitive. The following includes a brief explanation of the methods of disposal for the City's assets which are deemed surplus: e Auction - Items that do hold some market value are sold at auction. Consent 308 PAGE 1 OF 3 - October 23, 2017 • Destroy /Salvage - Occasionally there are items from Public Safety that cannot be sent to auction and must be destroyed due to the function they performed. Items that cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage. • Donate — Items to be given to another person or entity. The donation must be approved by Commission. • eWaste — Electronic items that no longer work, are beyond repair, are not eligible for auction, and /or contain some hazardous parts /materials are considered eWaste and must be disposed of properly. We currently take advantage of Seminole County's "Electronic Collection and Recycling Program" for these items. • Lost — Items that have been lost. • Sell - Items intended to be sold but not at auction. • Stolen — Items that have been stolen — a police report is required for these items. • Totaled /Accident - Vehicles that have been totaled in an accident. • Trade -in - Some items may be used as a trade -in on newer or better items; this includes but is not limited to network equipment and vehicles. The trade -in must be approved by Commission. • Transfer - items to be transferred internally from one City department to another. Items that are to be auctioned are sold to the public by George Gideon Auctioneers in Zellwood. The auctions are now done online. Vehicles may be sold at public auction by Fleet Auto Sales and Leasing in Longwood or by George Gideon Auctioneers in Zellwood. When disposing of items that are beyond repair, the Information Service Department attempts to provide the most cost effective and environmentally friendly method for their disposal. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of Consent 308 PAGE 2 OF 3 - October 23, 2017 surplus assets. ATTACHMENTS: Surplus Asset List Sheet(s) - 1 Consent 308 PAGE 3 OF 3 - October 23, 2017 SurplusAssetsCommissionForm _2017 -10 -23 .xml Page 1 of 1 http : / /wsportal /_layouts/Print.Form Server. aspx 10/16/2017 Surplus llu Assets Fiiin ll Ust,to Commission Provided by City of Winter Springs Commission Date Methods of Disposal 10/23/2017 1 - Auction 6 - Totaled /Accident 2 - e -Waste 7 - Lost 3 - Destroy 8 - Stolen 4 - Salvage 9 - Donated 5 - Trade -in 10 - Transfer Surplus Assets Department ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Description ssetN Vin N /Serial N Driginal Cost Model N Transfer From ansfer To Method of Disposal ............................... 15 (Dell XP Desktop 1 300781 14ZI2GD1 N/A IOptiplex745 None None 1 15 (Dell XP Desktop 1 300864 14NWCVFI N/A IOptiPlex 755 None None 1 15 (Dell XP Desktop 1300983 IBOVOPJ1 N/A IOptiPlex 760 None None 1 15 (Dell XP Desktop 1300985 IFOVOPJ1 N/A IOptiPlex 760 None None 1 15 Dell XP Desktop 300866 GBPBFGI N/A OptiPlex 755 None None 1 15 (Dell Win 7 Desktop 1 303430 IHP7ZTV1 N/A IOptiPlex 7010 None None 1 15 IDeII XP Desktop 1 300981 1609NQ11 N/A IOptiPlex 760 None None 1 15 Dell XP Desktop 300984 COVOPII , N/A IOptiPlex 760 None None 1 ......... 15 Dell XP Desktop ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 300887 81V5MG1 ,, ,,,,,,,,,,,,,,,,,,,,,,,,,...... ,,,,,,,,,,,,,,,,, , ..................................................... N/A Opt Plex 755 °,,,,,,,,,, None ...... ...... None ......... .................. 1 ........................................................ 15 IDeII XP Desktop 1 300060 16NCQD41 ......... N/A (Dimension 4600 None ......... ......... None ......... .................. 1 15 IH P Tape Writer 1 301001 IPH D2A05259 , N/A IC7503B None None 1 15 ;Fujitsu Scanner 1 300427 1105124 N/A FI- 4220C2 None None 1 15 ;Fujitsu Scanner 1 300462 1107166 N/A FI- 4220C2 None None 1 15 ;Fujitsu Scanner 1 300413 1105129 N/A IFI- 422002 None None 1 ........................................................ 15 ;Fujitsu Scanner 1 300553 1003101 N/A IFI -5220C 1 None None 1 15 ;Fujitsu Scanner 1 300417 1145999 N/A IFI -4120C 1 None None 1 15 Fujitsu Scanner 1 300412 105125 N/A FI- 4220C2 None None 1 15 13Com Network Switch 15564 17YDR026770 N/A ....., 1307259 1None None 1 15 3Com Network Switch 5562 7y DR 026778 N/A 307259 1 None None 1 15 (Camera Tape Recorder ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 1 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 307055 ID8TC00685 ,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, N/A IAG -1980P ,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 1 None None 1 ......... 15 (Panasonic Tape Recorder 1 300231 IL4TD00364 ......... N/A IAG- DVX100AP 1 None ......... ......... None ......... .................. 1 15 (SHARP Projector 1 300265 1411912330 1 N/A IPG-MB60X 1 None None 1 ......... 15 SHARP Projector ,,,,,,,,,, 300344 ,,,,,,,,,, 411911842 1 ......... N/A IPG-MB60X 1 None ...... ...... None ......... .................. 1 ........... �........ 15 DeIIX.Lap top,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 300896 4X TZMGI .............................., ......... N/A Latitude D830,,,,,,,,, None ...... ...... None ......... .................. 1 SIF 2004 1000 - Template Last Modified: March 23, 2012 http : / /wsportal /_layouts/Print.Form Server. aspx 10/16/2017