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HomeMy WebLinkAbout2017 11 13 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, NOVEMBER 13, 2017 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Pam Carroll - Seat Three Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Oviedo - Winter Springs Regional Chamber Of Commerce REQUEST: The Oviedo-Winter Springs Regional Chamber of Commerce requests the Mayor and City Commission receive a presentation of the "Honorary Artist Recognition" of the Art Festival Poster from Austin Baldauf to the Mayor and City Commission from the 2017 Winter Springs ARTFEST. OBER INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 3 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 4 OF 14 CONSENT AGENDA CONSENT 300. Information Services Department Scan with your smart device to view electronically REQUEST: The Information Services Department requests Commission authorization to dispose of surplus assets according to the attached disposition sheet(s). FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 5 OF 14 CONSENT 301. Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: The Finance and Administrative Services Department is requesting the Commission consider adoption of Resolution 2017-10, which clarifies and updates the Winter Springs Defined Pension Plan. FISCAL IMPACT: The change in the Assumed Rate of Return may potentially increase the City's funding requirements by approximately $149,101 per year. All other modifications herein will have no impact on the Pension Plan. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission adopt Resolution 2017-10 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents necessary to execute the pension plan modifications. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 6 OF 14 CONSENT Office of the City Manager and Finance and Administrative Services 302. Department Scan with your smart device to view electronically REQUEST: City Manager and Finance and Administrative Services Department is requesting Commission approval of Resolution 2017-14, amending the Fiscal Year 2017 Budget. FISCAL IMPACT: This agenda item only amends the budget; it does not have an impact on actual revenues or expenditures. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Within five days of approval and adoption of Resolution No. 2017-14, the Final Budget for Fiscal Year 2016-2017 will be placed on the City’s website [Section 166.241 (5) F.S.]. RECOMMENDATION: Staff recommends that the Commission approve Resolution 2017-14, amending the Fiscal Year 2017 Budget. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 7 OF 14 CONSENT 303. Police Department Scan with your smart device to view electronically REQUEST: The Police Department requests Commission approval for the purchase a new roof mounted 12.5 ton air conditioning unit, utilizing the bid process, in the amount of $34,250. FISCAL IMPACT: Funds have been reallocated to the Police Department Capital account to cover the cost of the new unit. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the purchase of a replacement HVAC unit for the Police Department from vendor CT Lilly HVAC, Inc. and authorize the City Manager to execute all documents necessary for this purpose. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 8 OF 14 CONSENT 304. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department requests the City Commission's authorization to execute a task order with CDM Smith in the amount of $50,420 for preparation of a Gee Creek Flood Study, funded by the Stormwater Utility Fund. FISCAL IMPACT: The cost of the Gee Creek Flood Study is $50,420 and is funded by the Stormwater Utility Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the execution of a task order with CDM Smith in the amount of $50,420 for preparation of the Gee Creek Flood Study, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 9 OF 14 CONSENT 305. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 23, 2017 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, October 23, 2017 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 10 OF 14 CONSENT 306. Office of the City Attorney and Office of the City Clerk Scan with your smart device to view electronically REQUEST: Office of the City Attorney and Office of the City Clerk requesting the City Commission consider approving a revision to the public input form pursuant to Section 2-28(k), Winter Springs Code. FISCAL IMPACT: There is no additional Fiscal Impact with the approval of this Agenda Item. Speaker Card/Public Input forms are printed in house as needed, and costs for paper were budgeted for this Fiscal Year. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and approve the revised public input form presented in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 11 OF 14 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Not Used REGULAR AGENDA REGULAR 500. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is advising the City Commission specifically about pending Reappointment/Appointment opportunities on the Board of Trustees. Additionally, other possible Board/Committee Appointments can also be made during this City Commission Meeting, if so desired. FISCAL IMPACT: There is no noted Fiscal Impact related to any of the Appointments/Reappointments noted in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 12 OF 14 The Mayor and City Commission have been informed about the Reappointment(s)/Appointment(s) noted in this Agenda Item. Additionally, the Mayor and City Commission have been informed about the Board/Committee Applications that are on file. Information about applicable Seats referenced in this Agenda Item have been provided to the applicable Board and Committee Members. RECOMMENDATION: Staff is recommending that the following Appointments be made, with an individual Motion for each Nomination please. [[243,956,415,1013][12][B,I,][Times New Roman]]BOARD [[415,956,428,1013][12][B,I,][Times New Roman]] [[428,956,500,1013][12][B,I,][Times New Roman]]OF [[497,956,510,1013][12][B,I,][Times New Roman]] [[510,956,764,1013][12][B,I,][Times New Roman]]TRUSTEES SEAT ONE APPOINTMENT: COMMISSIONER JEAN HOVEY Ms. Barbara Watkins was recently Appointed to this Seat Current Term Expires: January 1, 2018 New Term of Office would be for four (4) years [[242,1244,320,1301][12][B,I,][Times New Roman]]Ms. [[320,1244,333,1301][12][B,I,][Times New Roman]] [[333,1244,502,1301][12][B,I,][Times New Roman]]Watkins [[502,1244,515,1301][12][B,I,][Times New Roman]] [[515,1244,587,1301][12][B,I,][Times New Roman]]has [[587,1244,600,1301][12][B,I,][Times New Roman]] [[600,1244,717,1301][12][B,I,][Times New Roman]]noted [[714,1244,727,1301][12][B,I,] [Times New Roman]] [[727,1244,797,1301][12][B,I,][Times New Roman]]her [[796,1244,809,1301][12][B,I,][Times New Roman]] [[809,1244,962,1301][12][B,I,][Times New Roman]]interest [[961,1244,974,1301] [12][B,I,][Times New Roman]] [[974,1244,1015,1301][12][B,I,][Times New Roman]]in [[1015,1244,1028,1301][12][B,I,][Times New Roman]] [[1028,1244,1142,1301][12][B,I,][Times New Roman]]being [[1142,1244,1155,1301][12][B,I,][Times New Roman]] [[1154,1244,1415,1301][12][B,I,][Times New Roman]]Reappointed [[1412,1244,1424,1301][12][B,I,][Times New Roman]] SEAT THREE APPOINTMENT: DEPUTY MAYOR PAM CARROLL Seat currently held by Ms. Cindy Sosa Current Term Expires: January 1, 2018 New Term of Office would be for four (4) years [[242,1584,320,1641][12][B,I,][Times New Roman]]Ms. [[320,1584,333,1641][12][B,I,][Times New Roman]] [[332,1584,430,1641][12][B,I,][Times New Roman]]Sosa [[430,1584,443,1641][12][B,I,][Times New Roman]] [[443,1584,515,1641][12][B,I,][Times New Roman]]has [[515,1584,528,1641][12][B,I,][Times New Roman]] [[528,1584,645,1641][12][B,I,][Times New Roman]]noted [[642,1584,655,1641][12][B,I,] [Times New Roman]] [[655,1584,725,1641][12][B,I,][Times New Roman]]her [[724,1584,737,1641][12][B,I,][Times New Roman]] [[737,1584,889,1641][12][B,I,][Times New Roman]]interest [[888,1584,901,1641] [12][B,I,][Times New Roman]] [[901,1584,943,1641][12][B,I,][Times New Roman]]in [[943,1584,956,1641][12][B,I,][Times New Roman]] [[956,1584,1070,1641][12][B,I,][Times New Roman]]being [[1070,1584,1083,1641][12][B,I,][Times New Roman]] [[1082,1584,1343,1641][12][B,I,][Times New Roman]]Reappointed [[1340,1584,1352,1641][12][B,I,][Times New Roman]] SEAT FIVE APPOINTMENT: COMMISSIONER GEOFF KENDRICK Seat currently held by Mr. Stephen Krohn Current Term Expires: January 1, 2018 New Term of Office would be for four (4) years [[242,1924,320,1981][12][B,I,][Times New Roman]]Mr. [[320,1924,333,1981][12][B,I,][Times New Roman]] [[331,1924,466,1981][12][B,I,][Times New Roman]]Krohn [[466,1924,479,1981][12][B,I,][Times New Roman]] [[479,1924,551,1981][12][B,I,][Times New Roman]]has [[551,1924,564,1981][12][B,I,][Times New Roman]] [[564,1924,681,1981][12][B,I,][Times New Roman]]noted [[678,1924,691,1981][12][B,I,] [Times New Roman]] [[691,1924,752,1981][12][B,I,][Times New Roman]]his [[752,1924,764,1981][12][B,I,][Times New Roman]] [[764,1924,917,1981][12][B,I,][Times New Roman]]interest [[916,1924,929,1981] [12][B,I,][Times New Roman]] [[929,1924,971,1981][12][B,I,][Times New Roman]]in [[971,1924,984,1981][12][B,I,][Times New Roman]] [[984,1924,1098,1981][12][B,I,][Times New Roman]]being [[1097,1924,1110,1981][12][B,I,][Times New Roman]] [[1109,1924,1371,1981][12][B,I,][Times New Roman]]Reappointed [[1368,1924,1380,1981][12][B,I,][Times New Roman]] OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any City Commission Member to make any other Appointment(s) that are deemed pertinent. If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 13 OF 14 REPORTS REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 601. Office of the City Manager - Kevin L. Smith REPORTS 602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 603. Office of Commissioner Seat Five - The Honorable Geoff Kendrick REPORTS 604. Office of the Mayor - The Honorable Charles Lacey REPORTS 605. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 606. Office of Commissioner Seat Two - The Honorable Kevin Cannon REPORTS 607. Office of Commissioner Seat Three/Deputy Mayor - The Honorable Pam Carroll REPORTS 608. Office of Commissioner Seat Four - The Honorable Cade Resnick CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – NOVEMBER 13, 2017 PAGE 14 OF 14 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT  [[1049,1865,1060,1917][11][B,I,][Times New Roman]] [[1060,1865,1072,1917][11][B,I,][Times New Roman]] [[1069,1865,1436,1917][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1008,2540,1317,2593][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1803,2814,2112,2867][11][,I,][Times New Roman]]Florida Statutes.