HomeMy WebLinkAbout2017 12 11 Consent 303 Asphalt Resurfacing Purchase OrderCOMMISSION AGENDA
ITEM 303
Informational
Consent
X
Public Hearings
Regular
December 11, 2017 KS BF
Regular Meeting City Manager Department
REQUEST:
The Community Development Department requesting authorization to issue a purchase
order to The Middlesex Corporation for Asphalt Resurfacing of Various City Streets, in the
amount of $532,296.30 plus a 10% contingency, piggybacking off Seminole County
Contract #IFB- 602096- 14BJC.
SYNOPSIS:
The FY 2017 -18 Asphalt Street Resurfacing Program consists of milling and resurfacing
City streets at various locations based on the updated 3 -Year Paving Master Plan. Staff
recommends awarding a purchase order for the resurfacing of all Year 1 streets to The
Middlesex Corporation in the amount of $532,296.30 plus a 10% contingency. Work is
scheduled to be complete by March 2018.
CONSIDERATIONS:
The updated 3 -Year Paving Master Plan is attached as Exhibit A. The updated Master Plan
was developed based on Staff s review of all paved City streets in July- August 2017,
followed by a supplemental review of streets impacted by Hurricane Irma. The review
consisted of a field evaluation of current pavement condition and a review of the available
paving history data. Streets for resurfacing were selected and ranked in the 3 -year Master
Plan based on the following factors:
• Overall ride quality
• Traffic volume
• Pavement age
• Signs of pavement deterioration and /or structural failure
Consent 303 PAGE 1 OF 3 - December 11, 2017
• Completion of multi -phase paving programs in specific neighborhoods or on specific
streets
• Input from Staff and residents
• Funding availability
Based on the 3 -year Master Plan, the Year 1 (FY 2017 -18) paving program consists of the
following streets:
• Sherry Avenue
• Wade Street
• Mockingbird Lane
• S. Hawthorne Circle
• Bear Creek Court
• Northern Way (East, Winter Springs Boulevard to previous paving limits near 1217
Northern Way)
• Wood Duck Drive
• White Cloud Court
• Northern Way (Vistawilla Drive to Tuscora Drive)
Several streets on the Year 1 list, including Wade Street and Northern Way (Vistawilla to
Tuscora), sustained damages from Hurricane Irma. The major washout repairs were
previously completed, and the street resurfacing to be performed will be the final step in the
restoration of the pavement surface. Seneca Boulevard sustained substantial damage at
various locations from Hurricane Irma. The repair and resurfacing of Seneca Boulevard is
planned as a separate paving project in early 2018
The Middlesex Corporation entered into an Agreement with Seminole County for Pavement
Management Program Services ( #IFB- 602096- 14BJC) in December 2014. The
City's purchase order with Middlesex will piggyback off the unit prices in the Seminole
County Agreement and the work will be performed under the terms and conditions of
Middlesex's agreement with the City dated November 23, 2015. All unit prices for the
major work items in the City's resurfacing project are at or below the corresponding unit
prices in the Seminole County Agreement. Staff has also reviewed recent asphalt bids
for similar projects in the area and determined that the unit prices in Middlesex's Seminole
County contract are consistent with current market prices for asphalt milling and
resurfacing. Middlesex has successfully completed many asphalt resurfacing projects for
the City since 2008.
Middlesex is scheduled to start work in February with completion by March 2018.
FISCAL IMPACT:
The project cost is $532,296.30 plus a 10% contingency, for a total authorization of
$585,525.93, funded in the amount of $200,000 by the Transportation Improvement Fund
and $385,525.93 by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
Consent 303 PAGE 2 OF 3 - December 11, 2017
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
Staff will notify residents and businesses that may be impacted by the asphalt resurfacing,
as needed, several days in advance of construction. Asphalt resurfacing of City streets is
performed without road closures and each segment can be milled and resurfaced in 1 -2
days.
RECOMMENDATION:
Staff recommends that the City Commission approve issuance of a purchase order to The
Middlesex Corporation for Asphalt Resurfacing of Various City Streets, in the amount of
$532,296.30 plus a 10% contingency, funded in the amount of $200,000 by the
Transportation Improvement Fund and $385,525.93 by the Infrastructure Surtax Fund (One
Cent Sales Tax - 3rd Generation)., and authorize the City Manager and City Attorney to
prepare and execute any and all applicable documents.
ATTACHMENTS:
1. Exhibit A — 3 -Year Resurfacing Master Plan (1 page)
2. Exhibit B - Middlesex Bid Form (1 page)
Consent 303 PAGE 3 OF 3 - December 11, 2017
EXHIBIT A
3 -YEAR PAVING MASTER PLAN
Street
Total Yards
Estimated Total
Cost
Year Last
Paved
FY 2017 -18
Sherry Ave
4,540
$48,728.18
1998
Wade Street from 434 to 419
3,388
$36,363.67
1970
Mockingbird Lane
3,327
$35,708.95
1988
S Hawthorn Circle
3,108
$33,358.41
1989
Bear Creek Court
3,587
$38,499.55
1995
Northern Way [EAST - Winter Springs Blvd. to seam at
1217 Northern Way.]
9,083
$97,488.55
1999
Wood Duck Dr / White Cloud Ct
9,302
$99,839.10
1994
Northern Way [WEST - Vistawilla Dr to Tuscora Dr]
13,259
$142,309.89
1994
49,594
$532,296.30
FY 2018 -19
Partridge Circle
4898
$52,570.62
1989
Tarpon Circle
4241
$45,518.99
1989
Papaya Lane and Cottontail Court
8139
$87,356.53
2000
Night Owl Lane and Night Owl Court
3706
$39,776.79
2001
Shetland Ave
6883
$73,875.78
1991
S. Cortez Ave [Lombardy to Alderwood]
1789
$19,201.48
1989
Evergreen Ave and Gumtree Court
3802
$40,807.16
1992
N. 2nd Street
1560
$16,743.60
1987
N. Cortez Ave
4852
$52,076.90
1958
Nursery Road
4056
$43,533.37
1958
43,926
$471,461.21
FY 2019 -20
Leopard Trail
8,474
$90,952.11
1987
Lynx Trail
2,781
$29,848.69
1987
Puma Trail
2,258
$24,235.29
1987
Northern Way from Howell Creek Bridge to Shetland
6,572
$70,537.79
1991
Bear Paw Court
1,059
$11,366.33
2002
Sheoah Circle [Galston to Shepard]
6,299
$67,607.66
1985
Galloway Drive and Terrace
5,754
$61,758.13
1988
Gretna Ct (North and South) and Gretna Terrace
2,775
$29,784.29
1998
Galloway Ct (North)
654
$7,019.43
1998
Carrington Ave and Court
5,338
$57,293.17
1999
Red Oak Court
1,696
$18,203.30
1994
43,660
$468,606.21
3 Year Totals
137,180
$1,472,363.72
Exhibit B
ASPHALT RESURFACING OF VARIOUS CITY STREETS
PRICING FORM
ITEM
NUMBER
DESCRIPTION
UNIT
QUANTITY
UNIT PRICE
TOTAL
1
MOBILIZATION
LS
1
39,000.00
$39,000.00
2
MAINTENANCE OF TRAFFIC
LS
1
39,000.00
$39,000.00
3
EROSION PROTECTION
LS 1
1
600.00
$600.00
4
MILLING OF EXISTING ASPHALT (1.75" AVG DEPTH)
Sy
49,986
1.55
$77,478.30
5
SUPERPAVE ASPHALTIC CONCRETE SP- 12;5 (TRAFFIC C)
TN
4,162
82.00
$340,218.00
6
CENTRAL WINDS PARK TURNAROUND AREA
LS
1
36,000.00
$36,000.00
7
CITY HALL KIOSK AREA
LS
1
- ---- - --
ITOTAL PRICE (SUM OF ITEMS H1 THROUGH #7):
$532,296.30
PAY ITEM NOTES:
2
Includes the cost of all items needed for traffic control, (barricades, flagmen, temporary variable message signs, etc.) in accordance with FDOT standards
4
The milling depth is an average of 1.75 ". Some streets will require a milling depth greater than 1.75" in order to maintain a finished asphalt edge from 0" to a maximum of
1/4" above gutters and driveways. The thickness of new asphalt is 1.5" unless noted otherwise.
5
Quantity based on 110lbs per square yard per 1 -inch lift
5
Unit price includes all equipment, labor, and materials including bituminous material (plant mixes, prime coats, and tack coats) and all other incidental costs to complete the
work.
6
The lump sum Item forthe Central Winds Park Turnaround Area includes all preparation costs for the installation of a new vehicle turnaround area. The estimated square
yardage for this area is 512 SY. The 512 SY includes an area of 202 SY to be milled and resurfaced with 1.5" asphalt. The remaining 310 5Y is to be rolled millings. The lump sum
item includes mobilization, maintenance oftraffic, re- grading, compaction, and rolling of the new asphalt millings plus any miscellaneous work needed for a complete
installation, restoration, and cleanup. The asphalt and milling quantity of this lump sum item is included within Bid Item N6.
7
The lump sum item forthe City Hall Kiosk Area includes all preparation costs for the installation of a new vehicle drive thru area. The estimated square yardage for this area is
151 SY. The lump sum item includes mobilization, maintenance of traffic, re- grading, compaction, and rolling of the new asphalt millings plus any miscellaneous work needed
for a complete installation, restoration, and cleanup. The asphalt quantity of this lump sum item is included within Bid Item V.