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HomeMy WebLinkAbout2017 09 25 Consent 301 Unapproved Minutes from the August 14, 2017 Regular MeetingCOMMISSION AGENDA ITEM 301 September 25, 2017 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, August 14, 2017 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, August 14, 2017 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 301 PAGE 1 OF 2 - September 25, 2017 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, August 14, 2017 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, August 14, 2017 City Commission Regular Meeting Minutes (20 pages) Consent 301 PAGE 2 OF 2 - September 25, 2017 Attachment "A" CITY OF WINTER SPRINGS, FLORIDA TZ i Incorporated • 1959 000 WE I� Jy� CITY COMMISSION MINUTES REGULAR MEETING MONDAY, AUGUST 14, 2017 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Pam Carroll - Seat Three Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 2 OF 20 CALL TO ORDER The Regular Meeting of Monday, August 14, 2017 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Pam Carroll, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, arrived 5:16 p.m. Commissioner Cade Resnick. present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda and any possible Agenda Changes, Mayor Lacey said, "Commissioners, may we adopt the Agenda ?" With no objections voiced, Mayor Lacey commented, "Hearing no objection — it does stand adopted." Commissioner Kevin Cannon arrived 5:16 p.m. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of Chief of Police and Winter Springs Police Department REQUEST: Chief of Police Kevin Brunelle presenting the Life Saving Award to Corporal A.J. Wilkins and Officer Jesus Hilerio for their life saving efforts on June 18, 2017. Chief of Police Kevin Brunelle presented a Life Saving Award to Corporal A.J. Wilkins and Officer Jesus Hilerio in recognition of their life saving efforts. 1 =i G c CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 3 OF 20 AWARDS AND PRESENTATIONS 101. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests that the Mayor and City Commission assist with the Presentation of Awards recognizing specific Camp Sunshine campers in the Camp Sunshine Summer Camp Program for their outstanding character traits. Mayor Lacey read a Certificate honoring participants in the Camp Sunshine Summer Camp Program. Mr. Chris Caldwell, Director, Parks and Recreation Department recognized Staff members, Ms. Melissa Sileo Recreation Programs and Community Events Coordinator, Parks and Recreation Department and Mr. Mike Barclay, Recreation Superintendent, Parks and Recreation Department who assisted with this program and added, "They did a great job." Mr. Caldwell then referenced the outstanding character traits taught such as courage, integrity, kindness, perseverance, respect, responsibility, self - discipline, cleanliness, and forgiveness. Certificates were then presented to three (3) of the participants in the Camp Sunshine Summer Camp Program who were in attendance: Kayla Monsalve, Kameron Plunkett, and Jaimee Young. In other City business, Mayor Lacey provided Commissioner Geoff Kendrick a Certificate for his attendance at a recent Institute for Elected Municipal Officials (IEMO) Conference. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 4 OF 20 RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. There was no discussion on this Agenda Item. CONSENT AGENDA R� CONSENT 300. Community Development Department, REQUEST: The Community Development Department requesting the City Commission: 1) validate the Staff e_ r. recommendation finding the Southern Oaks sitework to be built in substantial accordance with the Final Engineering plans; and 2) accept the public infrastructure improvements for ownership_ and maintenance. ; Izz 1 FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission: 1) validate the Staff recommendation finding the Southern Oaks sitework to be built in substantial accordance with the Final Engineering plans; and 2) accept the public infrastructure improvements for ownership and maintenance. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 5 OF 20 CONSENT 301. Community Development Department REQUEST: The Community Development Department requesting City Commission authorization to enter into an agreement with Accu - Krete, Inc. for the Concrete Sidewalk and Curb Replacement project in the amount of $79,585.00 plus a 20% contingency. FISCAL IMPACT: The project cost is $79,585.00 plus a 20% contingency, for a total authorization of $95,502.00, funded by the Transportation Improvement Fund (Local Option Gas Tax), line code #120 -41- 0000- 545420. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve entering into an agreement with Accu - Krete, Inc. for the Concrete Sidewalk and Curb Replacement project in the amount of $79,585.00 plus a 20% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 302. Police Department REQUEST: The Police Department requests Commission approval to retire K -9 "Neko ", due to unforeseen medical reasons, after his many years of dedicated service to the City and its residents. Additionally, request approval to transfer ownership to his handler, Cpl. Allison Buhler, and for the City Manager to execute any and all applicable documents related to his item. FISCAL IMPACT: There will no negative fiscal impact on the City for allowing K -9 "Neko" to retire with his handler, as the handler has agreed to and will assume all responsibility for K -9 "Neko" going forward. y 3:a CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 6 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the retirement of K -9 "Neko" with our appreciation for his many years of dedicated service to the community and the sale of K -9 "Neko" to Cpl. Allison Buhler for the sum of one dollar, and authorize for the City Manager to execute and approve all documents associated with this item. There was no discussion on this Agenda Item. CONSENT 303. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department is requesting that the City Commission adopt Resolution 2017 -04 authorizing submission of the Certificate to Non -Ad Valorem Assessment Roll, Assessment Summary and FY 2017 -2018 Annual Assessment Roll for Tax Year 2017 Relating to the Oak Forest Wall and Beautification District, the Tuscawilla Lighting and Beautification Assessment Area, and Tuscawilla Phase III Assessment Area to the Seminole County Tax Collector by September 15, 2017. FISCAL IMPACT: The annual assessment service fees for NBS and Nabors Giblin are budgeted costs in the following assessment district funds for the 2017 -2018 Fiscal Year Budget and will not adversely impact the General Fund: • Oak Forest Maintenance Fund • Tuscawilla Maintenance Fund • Tuscawilla Capital/Debt Service Fund Phase 1 • Tuscawilla Phase III Special Assessment (12/12A wall) CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 7 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission adopt Resolution 2017 -04 authorizing the submission of the Certificates to Non -Ad Valorem Assessment Roll, Assessment Summary and FY 2017 -2018 Annual Assessment Roll for Tax Year 2017 relating to the Oak Forest Wall and Beautification District (Maintenance only), the Tuscawilla Lighting and Beautification Assessment Area — Maintenance and Phase I Capital) and Tuscawilla Phase III Asssessment Area (Maintenance and Capital) to the Seminole County Tax Collector by September 15, 2017. No discussion. CONSENT 304. Parks and Recreation Department and Public Works Department REQUEST: The Parks and Recreation and Public Works Departments request the City Commission approve the purchase of two skid steer loaders from RingPower Corporation by piggybacking off of the Florida Sheriffs Association contract for cooperative purchasing. FISCAL IMPACT: The cost for the two skid steers is $137,815 plus a 5% contingency which will be funded from the General Fund. The purchase orders will be promptly processed to avoid anticipated price increases expected to take effect October 1st. The equipment will be received approximately 10 to 15 days after being ordered. M CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 8 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation and Public Works Departments request authorization to piggyback off of Florida Sheriffs Contract #16- VEH14.0 to purchase two 2017 Caterpillar Skid Steer Loaders at a total cost of $137,815 plus a 5% contingency to be funded from a supplemental appropriation from the General Fund. This Agenda Item was not discussed. CONSENT 305. Office of the City Manager REQUEST: The City Manager requests that the City Commission approve Resolution Number 2017 -05 recognizing Utilities /Public Works Departments Director Kipton (Kip) D. Lockcuff upon his retirement. FISCAL IMPACT: There is no fiscal impact to Resolution 2017 -05 being approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. �1dkFX; CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 9 OF 20 RECOMMENDATION: Staff recommends that the City Commission approve Resolution Number 2017 -05 in honor of Utilities /Public Works Department Director Kipton (Kip) D. Lockcuff. If this Resolution is approved, Staff would respectfully ask that due to the abbreviated summer City Commission meeting schedule, that a presentation of this Resolution be made sometime during this same City Commission meeting to Utilities /Public Works Department Director Kipton (Kip) D. Lockcuff in honor of his 26 years of exemplary dedicated service to the City of Winter Springs. No discussion. CONSENT 306. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, July 10, 2017 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, July 10, 2017 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. KIRM CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — AUGUST 14, 2017 PAGE 10 OF 20 "MOTION TO APPROVE" CONSENT AGENDA. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE COMMISSIONER RESNICK: AYE', COMMISSIONER CANNON: AYE DEPUTY MAYOR CARROLL: AYE'- COMMISSIONER HOVEY: AYE ' MOTION CARRIED. `- xsnal PUBLIC INPUT Mayor Lacey opened "Public Input" No one spoke. Mayor Lacey closed "Public Input" PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department REQUEST: The Community Development Department requesting the City Commission consider Second Reading and adoption of Ordinance 2017 -08 regulating the use of fertilizers in the City. FISCAL IMPACT: Ordinance 2017 -08 has no direct fiscal impact on the City. Homeowners and commercial fertilizer applicators may find the proposed fertilizer regulations to increase the cost of lawn maintenance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 11 OF 20 RECOMMENDATION: Staff recommends the City Commission approve Second Reading of Ordinance 2017 -08 for final adoption. City Attorney Anthony A. Garganese read Ordinance 2017 -08 by "Title" only. Commissioner Cannon asked Mr. Brian Fields, P.E., Director, Community Development Department about Nitrogen and Phosphates and run -offs. Commissioner Cannon asked whether pesticide runoff was included to which Mr. Fields noted that this Ordinance did not address that. Commissioner Cannon then asked if there was something that related to residential and commercial pesticide use and runoff. Commissioner Cannon asked Mr. Fields to get back with him on this. fi Mayor Lacey opened "Public Input" on this Agenda Item.}` Mr. Eric A. Brown, PhD., Director of Agronomy, ISA Certified Arborist, Massey Services, 3210 Clay:P Avenue, Suite C, Orlando, Florida: commented on a State of Florida Model Ordinance and suggested it should be used as a guideline for fertilizer restrictions; and further, spoke about nutrients, keeping plants clean, and best management practices. Discussion followed with Dr. Brown on the Model Ordinance, what homeowners use, best management practices, informing homeowners, possible adverse effects beyond the State of Florida's Model Ordinance, that the University of Florida has a helpful handbook, the importance of taking care of plants and mandates by the Department of Environmental Protection (DEP). Ms. Sharon Lynn, 1008 East Pebble Beach Circle, Winter Springs, Florida: mentioned the related Ordinance that Seminole County approved, as well as other municipalities in Central Florida, and thought the City could do more than the State's Model Ordinance. Ms. Lynn suggested this Vote be postponed so the City could further evaluate Seminole County's Ordinance. Mayor Lacey closed "Public Input" on this Agenda Item. Commissioner Cannon suggested for the Record that the City look into other avenues to further educate homeowners about reducing fertilizer and phosphates runoff. Mayor Lacey said, "Is there a Motion ?" "SO MOVED." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY ADDED, "MOTION BY COMMISSIONER HOVEY TO PASS ORDINANCE 2017 -08." SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 12 OF 20 PUBLIC HEARINGS 401. Community Development Department REQUEST: The Community Development Department requests the City Commission hold a Public Hearing to consider the Second Reading of Ordinance 2017 -11, updating the list of permitted uses in the C- 2 zoning district to include storage of untagged vehicles associated with an automotive sales dealership. FISCAL IMPACT: Ordinance 2017 -11 has no direct fiscal impact but does provide an additional permitted use for properties in the C -2 zoning district meeting the conditions described in the Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Second Reading of Ordinance No. 2017 -11 for fmal adoption. Next, Attorney Garganese read Ordinance 2017 -11, also by "Title" only. Mayor Lacey opened "Public Input" on this Agenda Item. No one spoke. Mayor Lacey closed "Public Input" on this Agenda Item. REGARDING THE APPROVAL OF ORDINANCE 2017 -11, "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE MOTION CARRIED. �y ;rt 23 1Z CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 13 OF 20 ❖ ❖ AGENDA NOTE: THE FOLLOWING TWO (2) PUBLIC HEARINGS AGENDA ITEMS ( "402" AND "403 ") WERE ADDRESSED TOGETHER, AS DOCUMENTED. ❖ ❖ PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 402. Community Development Department REQUEST: The Community Development Department requests the City Commission hold a Public Hearing to consider First Reading of Ordinance 2017 -17, and a corresponding Annexation Agreement, for the proposed annexation of one parcel of land comprising approximately 2.92 acres, located at 300 West S.R. 434 and currently owned by Metro Church of Christ, Inc. pry,. FISCAL IMPACT: Based on the size and assessed value of the existing property, the annual tax revenue to the City is estimated to be $4,500. Future improvements to the property, in conjunction with Hobbs & Associates' use of the land as a professional office, will likely increase the future annual tax revenue to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Ordinance 2017 -17 was advertised in the Orlando Sentinel on July 23, 2017 (see Exhibit C). RECOMMENDATION: Staff recommends that the City Commission approve First Reading of Ordinance 2017 -17. PUBLIC HEARINGS 403. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider First Reading of Ordinances 2017 -18 and 2017 -19 for the Small-Scale Future Land Use Map Amendment and Rezoning for the 2.92 -acre Metro Church property located at 300 West S.R. 434. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — AUGUST 14, 2017 PAGE 14 OF 20 FISCAL IMPACT: Based on the size and assessed value of the existing property, the annual tax revenue to the City is estimated to be $4,500. Subsequent improvements to the property, in conjunction with Hobbs & Associates' use of the land for a professional office, will likely increase the future annual tax revenue to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded-to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Ordinances 2017 -18 and 2017 -19 were advertised in the Orlando Sentinel on July 23, 2017 (see Exhibit D). RECOMMENDATION: Staff recommends that the City Commission approve First Reading of Ordinances 2017 -18 and 2017 -19. RELATED TO THE FIRST READING OF ORDINANCE 2017 -17, ORDINANCE 2017 -18, AND ORDINANCE 2017 -19, "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY NOTED, "ON ALL THREE (3) ORDINANCES." COMMISSIONER HOVEY STATED, "YES." SECONDED BY DEPUTY MAYOR CARROLL WHO ADDED, "SECOND ON ALL THREE (3) ORDINANCES." DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2017 -17 by "Title" only, followed by the Reading of Ordinance 2017 -18 by "Title" only and remarked, "This Ordinance would designate property in the Comprehensive Plan; is also contingent upon the Annexation Ordinance becoming effective." Next, Attorney Garganese read Ordinance 2017 -19 also by "Title" only and stated, "This Ordinance rezones the property and is also contingent upon the Annexation Ordinance becoming effective and the Comprehensive Plan Ordinance becoming effective." A map of the property was shown, followed by a brief overview by Mr. Fields. 4 1 s �4.��;� CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 15 OF 20 Discussion ensued as to whether there would be any adverse impacts, the proposed building use, what safeguards could be added to assist the residents of Barrington Estates, hours of operation for the new building use, scenarios to protect residents should this property be re -sold at a future date, church activity and traffic, church use verses business use, a proposed traffic signal as well as a reference to future traffic modifications. Mayor Lacey opened "Public Input" on both Agenda Items, including Ordinance 2017 -17, Ordinance 2017 -18, and Ordinance 2017 -19. ' No one spoke. ; Mayor Lacey closed "Public Input" on both Agenda Items, including Ordinance 2017 -17, Ordinance 2017 -18, and Ordinance 2017 -19. 9 "I WILL MAKE A MOTION TO APPROVE (ORDINANCE) 2017 -17 ON FIRST READING." -� MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. "MOTION TO APPROVE ORDINANCE 2017 -18 ON FIRST READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KENDRICK. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR CARROLL: AYE MOTION CARRIED. "MOTION TO APPROVE (ORDINANCE) 2017 -19 ON FIRST READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 16 OF 20 REGULAR AGENDA REGULAR 500. Public Works Department REQUEST: The Public Works Department is requesting the City Commission review the proposed modifications to the Commission Chambers and Community Development Customer Service r Area prior to the project being advertised for bid. FISCAL IMPACT: The Development Services front counter will be funded from capital budget in the Development`' Services Fund ( #420). Funding for the Commission Chambers' remodel will be funded from appropriation in the Capital Appropriations Fund ( #305). The final cost allocation between these two funds will be determined when the bid is brought back for award approval in October. p:) COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review the proposed modifications to the Commission Chambers and Community Development Customer Service Area and approve proceeding to bid. Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments gave a review of the plans for the proposed modifications to the Commission Chambers. Discussion ensued on access to and from the dais, and that flexible furniture could be arranged as needed. City Manager Kevin L. Smith spoke on the anticipated improvements. Commissioner Jean Hovey asked when the proposed renovations were to begin. Brief comments followed on a possible timeline. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 17 OF 20 Next, Mr. Fields presented an overview of the planned changes to the Community Development Department lobby /front desk area. Manager Smith remarked on the proposed modifications. Commissioner Kendrick and Commissioner Cannon commented on not wanting any interruptions to customer service and asked about the planned duration of the project. Mr. Fields and Manager Smith noted that our great customer service efforts would continue. % , ,. Mayor Lacey remarked, "Staff is asking for a Consensus that the basic plans you are seeing here are desirable and we should proceed. Can we do that without an objection ?" Deputy Mayor Pam Carroll stated, "Yes." Other Commissioners nodded in agreement. No objections 1 were voiced. Mayor Lacey summarized, "So, direction to go forward." Next, Mayor Lacey, along with the City Commission, presented Mr. Lockcuff with Resolution 2017 -05 in honor of his many contributions and twenty -six (26) years of extraordinary service as a Department Director and an employee of the City of Winter Springs. (This Resolution was approved earlier in the Meeting as part of the Consent Agenda). REPORTS REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire No Report was given. REPORTS 601. Office of the City Manager — Kevin L. Smith No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 18 OF 20 REPORTS 602. Office of the City Clerk — Andrea Lorenzo - Luaces, MMC No Report was given. REPORTS 603. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey thanked City Clerk Andrea Lorenzo - Luaces and her Staff for assisting with the August 41', 2017 Board and Committee Appreciation Dinner and added, "Great job on the Dinner. It went off without a hitch. I think everyone enjoyed it immensely." Secondly, Mayor Lacey noted that earlier in the day, he attended an event in Seminole County in which Florida's Governor Rick Scott and Florida House of Representatives Speaker Richard Corcoran were in attendance, and that Mayor Lacey spoke to Speaker Corcoran about municipal issues. REPORTS 604. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey thanked the City Clerk's Office for assisting with the recent Board and Committee Appreciation Dinner and remarked, "Great event." REPORTS 605. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon asked Manager Smith about the status of what information they had acquired thus far on the Medical Marijuana issue. Manager Smith spoke on efforts he and Staff have been working on. With discussion, Mayor Lacey mentioned what the City Commission had agreed upon previously regarding this matter. Commissioner Cannon asked about disseminating any information that members of the City Commission might acquire; to which Attorney Garganese said such information could be sent to the City Clerk, who could then send it to the Mayor and City Commission. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 14, 2017 PAGE 19 OF 20 REPORTS 606. Office of Commissioner Seat Three/Deputy Mayor - The Honorable Pam Carroll Commissioner Carroll mentioned she was attending a session on Medical Marijuana at the upcoming Florida League of Cities Annual Conference, and would give any materials she received to the City Manager who would give such information to the City Clerk to then share with the Mayor and City Commission. Further comments. ti Next, Commissioner Carroll addressed Ms. Sharon Lynn who spoke earlier during Public Input, and said she had been listening, and commented on a concern with getting information out to all of the residents, and options for better communications. REPORTS 607. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Cade Resnick agreed with what Deputy Mayor Carroll said on getting information out to residents, and noted how hard it was to communicate information to the residents. Continuing with his Report, Commissioner Resnick also thanked the City Clerk's Staff for assisting with the latest Board and Committee Appreciation Dinner, and thanked all of the City's Volunteers who do so much for the City throughout the year. REPORTS 608. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Commissioner Kendrick complimented Manager Smith on the new water bill and said, "It looks great!" Next, Commissioner Kendrick noted that the new school year has started and cautioned everyone to be careful; and referenced some staff changes at a couple of Winter Springs schools. Commissioner Kendrick then referenced the Florida League of Cities Annual Conference coming up this week, and wished everyone a Happy Labor Day. In regards to the recent Board and Committee Appreciation Dinner, Commissioner Kendrick said to City Clerk Lorenzo - Luaces and her Staff, "Wonderful job. Kudos." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — AUGUST 14, 2017 PAGE 20 OF 20 PUBLIC INPUT Mayor Lacey opened "Public Input ". No one spoke. Mayor Lacey closed "Public Input ". A ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:33 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the , 2017 City Commission Regular Meeting.