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HomeMy WebLinkAbout2016 04 27 Districting Commission Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES DISTRICTING COMMISSION REGULAR MEETING APRIL 27, 2016 CALL TO ORDER The Regular Meeting of Wednesday, April 27, 2016 of the Districting Commission was called to Order by Ms. Antonia Della Donna, Assistant to the City Clerk, at 6:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Board Member Bob Henderson, present Board Member Mary Hoffman - Hughes, absent Board Member Ted Johnson, absent Board Member Phyllis Kent, present Board Member Ron Ligthart, present Board Member Jane Pope, present Board Member Nancy Shear, present Assistant to the City Clerk Antonia Della Donna, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. REGULAR AGENDA - PART I REGULAR 500. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Districting Commission Receive An Orientation For Calendar Year 2016. Assistant to the City Clerk Della Donna reviewed the Orientation Handbook and some supplemental materials, conducted the Oaths of Office, and swore in the new Board Members. CITY OF WINTER SPRINGS, FLORIDA MINUTES DISTRICTING COMMISSION REGULAR MEETING - APRIL 27, 2016 PAGE 2 OF 7 REGULAR 501. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Districting Commission Hold An Election For The Position Of Chairperson For Calendar Year 2016. FOR THE POSITION OF CHAIRPERSON, "I NOMINATE NANCY [SHEAR]." MOTION BY BOARD MEMBER KENT. SECOND BY BOARD MEMBER LIGTHART. DISCUSSION. BOARD MEMBER SHEAR DECLINED THE NOMINATION FOR THE POSITION OF CHAIRPERSON. BOARD MEMBER HENDERSON NOMINATED HIMSELF. MOTION BY BOARD MEMBER HENDERSON. SECONDED BY BOARD MEMBER SHEAR. DISCUSSION. VOTE: BOARD MEMBER HENDERSON: AYE BOARD MEMBER SHEAR: AYE BOARD MEMBER KENT: AYE BOARD MEMBER POPE: AYE BOARD MEMBER LIGTHART: UNINTENTIONALLY NOT CALLED MOTION CARRIED. REGULAR 502. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Districting Commission Hold An Election For The Position Of Vice - Chairnerson For Calendar Year 2016. RELATED TO THE POSITION OF VICE - CHAIRPERSON AND SPEAKING TO BOARD MEMBER SHEAR, "YOU ARE NOMINATED." MOTION BY CHAIRPERSON HENDERSON. SECOND BY BOARD MEMBER KENT. DISCUSSION. VOTE: BOARD MEMBER POPE: AYE CHAIRPERSON HENDERSON: AYE BOARD MEMBER SHEAR: AYE BOARD MEMBER KENT: AYE BOARD MEMBER LIGTHART: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES DISTRICTING COMMISSION REGULAR MEETING - APRIL 27, 2016 PAGE 3 OF 7 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used PUBLIC INPUT Chairperson Henderson opened "Public Input ". No one spoke. Chairperson Henderson closed "Public Input ". CONSENT CONSENT 300. Not Used PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES DISTRICTING COMMISSION REGULAR MEETING - APRIL 27, 2016 PAGE 4 OF 7 REGULAR AGENDA - PART II REGULAR 503. Public Works/Utility Departments — Urban Beautification Division The Community Development Department, Planning Division, Is Presenting The Districting Commission With A Recommendation For The 2016 City Commission District Boundaries, Reflecting the 2010 Census Population And Updated Development Data Since The 2010 Census Was Completed. The Districting Commission Must Forward A Recommendation To The City Commission For Its Consideration At The Regular City Commission Meeting On May 9, 2016. Ms. Amanda Webb, Planner, Community Development Department presented the Agenda Item and provided some historical background related to the redistricting process. Ms. Webb discussed new developments that would have a Certificate of Occupancy by the November 2016 Election and commented on 2010 Census. Referencing a PowerPoint presentation, Ms. Webb reviewed calculations of standard deviations for total and voting age populations within the City and commented, "The maximum deviation is actually — it's really important and this requirement basically allows us to keep each of the districts from the lowest population to the highest population as near equal as possible. So, the equalization of the total population and voting age population — it's essential because then it provides each resident within the City, who is of legal age to vote, an equal opportunity, in a sense, to run for a Commission Seat." After additional discussion, Ms. Webb indicated a desired maximum standard deviation would be ten percent (10 %) or less and mentioned further calculations. Chairperson Bob Henderson inquired if the Southern Oaks development was included in the calculations. Ms. Webb indicated that the Southern Oaks development was not included in the calculations because a Certificate of Occupancy would not be given prior to the November 2016 Election. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department explained, "There are a lot of developments that we've heard about, and that we're working on that aren't here, only those that will generate population as of November of this year were taken into account." Mr. Stevenson confirmed that construction for the Southern Oaks development has only occurred on the portion located in the City of Oviedo. Further comments. Next, Ms. Webb discussed varying adjusted Commission District boundaries and the process of balancing the total and voting age populations. While reviewing several redistricting scenarios, Ms. Webb emphasized, "It's important that we have contiguous boundaries, keep neighborhoods in the same District." Referring to the scenario of Trotwood Boulevard to Tuscora Drive, Ms. Webb stated, "This scenario really it's outlined in yellow on the screen — it allowed us to keep with the compact boundaries and it also allowed us to be within our targeted deviations, I believe, seven percent (7 %) and ten percent (10 %)." Ms. Webb commented further on the calculations of the total and voting age populations regarding the proposed Commission District Boundary adjustment. CITY OF WINTER SPRINGS, FLORIDA MINUTES DISTRICTING COMMISSION REGULAR MEETING - APRIL 27, 2016 PAGE 5 OF 7 Vice - Chairperson Nancy Shear asked about any impact to the residents. Ms. Webb answered, "Basically the only the impact would be that they would move from District Two boundary to District Three." Discussion ensued on the effects of the redistricting on the November 2016 Election. Mr. Stevenson noted that the locations of each sitting Commissioner and each current Candidate were taken into consideration when reviewing the different scenarios. Further, Mr. Stevenson added, "The Districts also prevent all of the Commissioners from coming from one little segment of the community." Additional comments. Discussion followed on a possible sixth district, projected growth, the proposed Commission District Boundary adjustment from Trotwood Boulevard to Tuscora Drive, alternative scenarios, and the importance of compact boundaries. Board Member Phyllis Kent inquired about the City's choice to use 2010 census data and wondered if it was a requirement. Mr. Stevenson explained, "In 2013, we went to the [2010] census because it was fairly recent and we actually go the census block level for several reasons. First of all, it's the most accurate at projecting the population because some of these blocks are very, very small. But, as you understand, we are not only projecting total population, we're also projecting voting age population and, believe it or not, voting age population as a percentage of total population varies by census block." Further discussion followed on census data. Additional comments followed on taxes and distributions and Mr. Stevenson added, "You want to make sure the opportunity to run for Commissioner is distributed evenly as we can among your voting age population and that the Commissioners represent roughly the same number of people in their District, even though they represent the entire city — since we have at -large elections." Continuing, Board Member Jane Pope inquired, "So, we're feeling comfortable that the population in Winter Springs is 35,867 as of November 20167 Mr. Stevenson confirmed, "As close as we can get it, yes." Further comments. Ms. Webb indicated that Staff's preferred recommendation was the Trotwood Boulevard to Tuscora Drive scenario for the proposed 2016 Commission District Boundary adjustment. "THEN I WOULD MOVE THAT THE — WE APPROVE THE RECOMMENDATIONS AS PRESENTED AND FORWARD THIS TO THE CITY COMMISSION RECOMMENDING APPROVAL." MOTION BY CHAIRPERSON HENDERSON. SECONDED BY BOARD MEMBER LIGTHART. DISCUSSION. ASSISTANT TO THE CITY CLERK DELLA DONNA SUGGESTED, "IF YOU JUST WANT TO SPECIFY THAT IT'S THE TUSCORA [DRIVE] TO TROTWOOD [BOULEVARD]." MS. WEBB REFERENCED INFORMATION IN THE AGENDA PACKET. CITY OF WINTER SPRINGS, FLORIDA MINUTES DISTRICTING COMMISSION REGULAR MEETING - APRIL 27, 2016 PAGE 6 OF 7 CHAIRPERSON HENDERSON CONFIRMED, "AND THAT THIS RECOMMENDATION IS THE TUSCORA [DRIVE] /TROTWOOD [BOULEVARD] RECOMMENDATION." BOARD MEMBER LIGTHART EXPRESSED HIS AGREEMENT. NO OBJECTIONS NOTED. VOTE: BOARD MEMBER POPE: AYE CHAIRPERSON HENDERSON: AYE VICE - CHAIRPERSON SHEAR: AYE BOARD MEMBER KENT: AYE BOARD MEMBER LIGTHART: AYE MOTION CARRIED. 600. REPORTS PUBLIC INPUT Chairperson Henderson opened "Public Input ". No one spoke. Chairperson Henderson closed "Public Input". Before the meeting was concluded, Assistant to the City Clerk Della Donna asked if the Board Members were agreeable to delegating authority to approve the Minutes of the meeting to Chairperson Henderson. "I WOULD LIKE TO MAKE A MOTION TO DELEGATE MR. [BOB] HENDERSON TO BE ABLE — TO HAVE THE OPPORTUNITY TO APPROVE THE MINUTES OF THIS MEETING WHEN THEY ARE OUT." MOTION BY BOARD MEMBER KENT. SECONDED BY VICE - CHAIRPERSON SHEAR. DISCUSSION. VOTE: BOARD MEMBER LIGTHART: AYE BOARD MEMBER KENT: AYE VICE - CHAIRPERSON SHEAR: AYE CHAIRPERSON HENDERSON: AYE BOARD MEMBER POPE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES DISTRICTING COMMISSION REGULAR MEETING — APRIL 27, 2016 PAGE 7 OF 7 ADJOURNMENT Chairperson Henderson adjourned the Regular Meeting at 6:41 p.m. RESPECTFULLY SUBMITTED: ANTONI A DELLA DONNA ASSISTANT IFO THE CITY CLERK APPROVED: HENDF�RS15N, CHAIRPERSON DISTRICTING COMMISSION NOTE: These Minutes were approved on Wednesday, July 06, 2016 by Chairperson Bob Henderson as delegated by the Districting Commission.