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Home My WebLink About2016 06 13 Consent 302 Hayes Road Traffic Signal RepairCOMMISSION AGENDA ITEM 302 REQUEST: Informational Consent X Public Hearings Regular June 13, 2016 KL KL Regular Meeting City Manager Department The Public Works Department requesting authorization to issue a purchase order to Traffic Control Devices, Inc. for replacement of a damaged traffic signal pole at S.R. 434 and Hayes Road in the amount of $71,483.22 plus a 10% contingency, piggybacking off Seminole County contract #IFB- 602346- 15 /GCM. SYNOPSIS: A traffic signal pole and mast arm at S.R. 434 and Hayes Road was recently damaged in a car accident and must be replaced. This agenda item is to award the construction work to Traffic Control Devices, Inc. in the amount of $71,483.22, to be reimbursed by the driver's insurance company. CONSIDERATIONS: On December 22, 2015, a vehicle traveling westbound on S.R. 434 went off the roadway and collided with the traffic signal pole at the northwest corner of S.R. 434 and Hayes Road. The traffic signal pole and mast arm were knocked down and damaged beyond repair. The driver did not suffer any major injuries. Seminole County responded immediately and installed an operational temporary traffic signal within five hours after the accident. . The permanent replacement traffic signal required the preparation of engineering plans and obtaining a permit from the Florida Department of Transportation (FDOT). The City's engineering consultant, Pegasus Engineering, has completed the plans, and the FDOT permit was issued in May 2016. Consent 302 PAGE 1 OF 2 - June 13, 2016 . Traffic Control Devices, Inc. (TCD) is under contract with Seminole County (Bid #IFB- 602346 -15 /GCM) for traffic signal construction and maintenance. TCD's price to install the replacement traffic signal per the approved plans is $71,483.22, based on the unit prices in TCD's Seminole County contract. The construction cost of $71,483.22, plus costs previously incurred for design, permitting, the temporary traffic signal, and other related items, will be submitted for reimbursement by the driver's insurance company. FISCAL IMPACT: The project cost is $71,483.22 plus a 10% contingency, funded by reimbursement from the driver's insurance company. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve issuing a purchase order to Traffic Control Devices, Inc. for replacement of a damaged traffic signal pole at S.R. 434 and Hayes Road in the amount of $71,483.22 plus a 10% contingency, piggybacking off Seminole County contract #IFB- 602346 -15 /GCM., and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Exhibit A - Photo of Damaged Traffic Signal Pole (1 page) 2. Exhibit B - TCD Proposal (2 pages) Consent 302 PAGE 2 OF 2 - June 13, 2016 i EXHIBIT zoo " Y � � -' '•r1 = \ F } — 1� fib , �.�.r� r.{' ,� }�. 1 i{,�1�� ii i Ads ?��-•• •�if. �/_c_' _ _... � rte-. � i I{ � /� �;', Yom:- ' tr. '_�" tFrw�- i'.��;�• �� .�.,�:.,''•q�:'-' . i TRAFF1O 19 CONTROL rr DI -vIOE , INC- EXHIBIT B Corporate Office 242 North Westmonte Drive Altamonte Springs, Fl 32714 Phone - 407.869.530D Fax - 407.682.0076 -www.TC D- USA.com Local Offices Altamonte Springs. FL Clerniont, FL Deland, FL Jacksonville, FL Pompano, FL Punta Gorda, FL Rockledge. FL Sarasota, FL Tampa, FL Dallas, TX Houston, T San Antonio, TX Salisbury. NC To: City Of Winter Springs Contact: Brian Fields, P.E. Address: 110 Flamingo Avenue Phone: 407 - 327 -1800 Grounding Electrode F&I Winter Springs, FL 32708 USA Fax: Conduit, Underground F&I Project Name: 701 -16 - City Of Winter Springs - SR434 At Hayes Rd Bid Number: IFB- 602346- 15 /GCM Project Location: SR434 At Hayes Rd, Winter Springs, FL Bid Date: 5/13/2016 Line # Item # Item Description Estimated Quantity Unit Unit Price Total Price 1 -Mob & MOT 0101 1 Mobilization (5 %) 0102 1 Maintenance Of Traffic (1 %) 2- Contract Items 4 522 -1 Concrete Sidewalk 4" F&I 401 690 -95 Sidewalk Removal 9 620 -1 -1 Grounding Electrode F&I 11 630 -2 -11 Conduit, Underground F&I 14 630 -2 -12 Conduit, Directional Bore F&I 16 632 -7 -1 Signal Cable F &I 399 690 -90 Conduit And Cabling Remove 402 690 -100 Signal Equip Misc. Remove 41 635-2-1 la Pull & Junction Box, Ground Mounted W /apron F&I 104 643 -600 Strain Pole Wood, Remove 105 646 -1 -11 Aluminum Signal Pole & Pedestal F &I 108 647 -c Pre - excavation (per Structure) Furnish Only 111 647 -f Foundation Inspection Furnish Only 113 647 -h Inspection Tube For Foundations Per FDOT F &I 115 648 -1b 48" Conc. Found. For Mast Arms, PF F &I 233 648 -99E M/A Decorative Base Single Arm Under 60' Furnish Only 155 648- 11 -50F Mast Arm Steel Single Arm (Fluted) Sem. Co. Std. F &I 261 649 -36 -300 Mast Arm Remove Shallow Foundation, Bolt On Attachment F&I 290 650 -1 -1311 Traffic Signal 12" Std 3S1W F &I 313 650 -1 -551 Signal Head 12 Std 5S1W STD F&I 318 653 -1 -11 Pedestrian Signal LED Countdown, Int Sym F&I 373 665 -1 -11 Pedestrian Detector (Bulldog) F &I 407 700 -5 -22B LED Illuminated Street Sign 8'X 19" F &I 426 715 -11 -113 Luminiare Acorn Pole Top F &I 398 69080 Span Wire Assm Remove 387 690 -10 TSA Remove 3- Non - Contract Items ** *527 -2 Detectable Warnings 1.000 LS $3,371.85 $3,371.85 1.000 LS $674.37 $674.37 Total Price for above 1 -Mob & MOT Items: $4,046.22 12.000 SY 12.000 SY 40.000 LF 285.000 LF 180.000 LF 1.000 INT 1.000 INT 1.000 INT 4.000 EACH 2.000 EACH 1.000 EACH 1.000 EACH 1.000 INT 16.000 LF 16.000 LF 1.000 EACH 1.000 EACH 1.000 EACH 1.000 EACH 1.000 EACH 1.000 EACH 1.000 EACH 1.000 EACH 1.000 EACH 1.000 EACH 2.000 EACH $78.00 $49.50 $10.75 $7.50 $17.50 $6,250.00 $261.00 $210.75 $484.00 $1,025.00 $841.00 $335.00 $4,130.00 $36.25 $906.00 $2,585.00 $14,631.00 $2,540.00 $935.00 $1,472.00 $669.00 $240.50 $2,312.75 $1,430.50 $280.00 $37.00 Total Price for above 2- Contract Items Items: $936.00 $594.00 $430.00 $2,137.50 $3,150.00 $6,250.00 $261.00 $210.75 $1,936.00 $2,050.00 $841.00 $335.00 $4,130.00 $580.00 $14,496.00 $2,585.00 $14,631.00 $2,540.00 $935.00 $1,472.00 $669.00 $240.50 $2,312.75 $1,430.50 $280.00 $74.00 $65,507.00 16.000 SF $47.50 $760.00 5/12/2016 10:43:04 AM Page 1 of 2 Line # Item # Item Description Estimated Quantity Unit Unit Price Total Price ** *659 -99 Confirmation Light (F&I) 1.000 EACH $550.00 $550.00 ** *670 -5 -400 Modify Traffic Controller Assembly 1.000 AMBY $620.00 $620.00 Total Price for above 3- Non - Contract Items Items: $1,930.00 Total Bid Price: $71,483.22 Notes: • This proposal is a unit price proposal. The total sum is an approximate sum based on the estimated quantities on the attached proposal (which is an integral part of this proposal) at the unit prices depicted thereon. The final contract amount of any contract resulting from this proposal shall be based on the quantities actually installed and field verified by the Owner's architect /engineer at these unit prices. • This proposal is per the Seminole Co. Contract. Items * * ** are non - contract items. Payment Terms: Payments are to be made to us by the tenth day of the month for all work installed and materials placed on the job site during the preceding month. Final Payment including retainage, if any, will be due not more than thirty (30) days after completion and acceptance of the work. Any contract resulting from this proposal shall be on the terms and conditions mutually acceptable to the Purchaser and Traffic Control Devices, Inc. ACCEPTED: The above prices, specifications and conditions are satisfactory and hereby accepted. Buyer: Signature: Date of Acceptance: CONFIRMED: Traffic Control Devices, Inc. IVAuthorized Signature: Estimator: Rob Rebert 407 - 869 -5300 r.rebert @tcd- usa.com 5/12/2016 10:43:04 AM Page 2 of 2