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Home My WebLink About2016 06 13 Consent 301 Designation of Voting Delegate for the 2016 Florida League of Cities Annual ConferenceCOMMISSION AGENDA ITEM 301 June 13, 2016 Regular Meeting REQUEST: Informational Consent X Public Hearings Regular KS City Manager Department The City Manager is requesting that the City Commission confirm Mayor Charles Lacey as the City's "Voting Delegate" and Deputy Mayor Jean Hovey as the Alternate Voting Delegate (if needed) for the upcoming August 2016 Florida League of Cities Annual Conference. SYNOPSIS: The Florida League of Cities has requested individual to represent their Municipality Conference, this coming August 2016. CONSIDERATIONS: that each member municipality designate an at the Florida League of Cities Annual The 90th Florida League of Cities Annual Conference is scheduled for August 18 - 20, 2016. A formal request from the Executive Director of the Florida League of Cities, Mr. Michael Sittig has been received, which requests that each member Municipality designate a City representative as their "Voting Delegate" for the 90th Florida League of Cities Annual Conference. The City Manager is suggesting that the City Commission confirm that Mayor Charles Lacey would serve as the City's "Voting Delegate" at the upcoming August 2016 Florida League of Cities Annual Conference; and should an Alternate be needed, that Deputy Mayor Jean Hovey be approved to serve as Alternate. Consent 301 PAGE 1 OF 2 - June 13, 2016 FISCAL IMPACT: There is no fiscal impact associated with this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the City Commission consider the information in this Agenda Item and approve Mayor Charles Lacey as the Voting Delegate at the August 2016 Florida League of Cities Annual Conference representing the City of Winter Springs, and that Deputy Mayor Jean Hovey also be approved to serve as Alternate. Upon confirmation of the approval of this Agenda Item, the attached documentation (as shown in this Agenda Item) would be completed and submitted to the Florida League of Cities. ATTACHMENTS: Copy of document from the Florida League of Cities (3 pages) Consent 301 PAGE 2 OF 2 - June 13, 2016 w je n 301 South Bronouah Street • Suite 300 • P.O. Box 1757 • 7abhas8ee. FL 32302 -1757 • (850) 222 -9684 • Fax (850) 222 -3806 • v a .floridaleagueofciues -ccm TO: Municipal Key Official 1 FROM: Michael Sittig, Executive Director DATE: May 17, 2016 SUBJECT: 90th Annual FLC Conference — Florida Cities: United & Strong VOTING DELEGATE INFORMATION August 18 -20, 2016 — Diplomat Resort, Hollywood As you know, the Florida League of Cities' Annual Conference will be held at the Diplomat Resort, Hollywood, Florida on August 18 -20. The theme for this year's conference is Florida Cities: United & Strong, which will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by -laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2015. Conference registration materials will be sent to each municipality in the month of June. Materials will also be posted on -line. Call us if you need additional copies. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701 -3619 or (800) 616 -1513, extension 3619. Voting delegate forms must be received by the League no later than August 12, 2016. Attachments: Form Designating Voting Delegate President Matthew D. Surrency, Mayor, Hamhorne First Vice President Susan Haynie, iAaycr, Boca Raton Second Vice President Gil Ziffer, Gommissbner, ial €ahassee Executive Director Michael Sittig • General Counsel Harry Morrison, Jr. 90th Annual Conference Florida League of Cities, Inc. August 18 -20, 2016 Hollywood, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By -Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302 -1757 Fax to Gail Dennard at (850) 222 -3806 or email gdennard@a7flcities.com Important Dates _May 2_016 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 2016 Appointment of Resolutions Committee Members July 12th Deadline for Submitting Resolutions to the League office August 18th Policy Committee Meetings Resolutions Committee Meeting Voting Delegates Registration August 20th Immediately Following Breakfast — Pick Up Voting Delegate Credentials Followed by Annual Business Session