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HomeMy WebLinkAbout2016 05 09 Public Hearing 400 Districting Commission Ordinance 2016-02 First ReadingCOMMISSION AGENDA ITEM 400 REQUEST: Informational Consent Public Hearings X Regular May 09, 2016 KS RS Regular Meeting City Manager Department The Community Development Department, Planning Division, is presenting the City Commission with the Districting Commission's recommendation for the 2016 City Commission District boundaries, reflecting the 2010 Census Population and updated development data since the 2010 Census was completed. SYNOPSIS: The purpose of this agenda item is to present a recommendation from the Districting Commission to the City Commission for an adjustment of the commission district boundaries, as required by Section 4.02 of the City Charter. An evaluation and an adjustment, if necessary, are required by the City Charter every three (3) years. The Districting Commission has reviewed staff s proposal for district boundary adjustments and is forwarding a recommendation of approval of those adjustments to the City Commission. CONSIDERATIONS: APPLICABLE LAW AND PUBLIC POLICY: City of Winter Springs Charter Article 4, Sec. 4 -02. Commission districts; adjustment of districts. Section 4.02. - Commission districts; adjustment of districts. (a) Number of districts. The city commission of the City of Winter Springs, Florida, shall by separate ordinance divide the city into five (5) geographical commission districts. (b) Districting commission. By the first day of February, 1991, the first day of February, 1992, and every three (3) years thereafter, the city commission shall appoint seven (7) city electors determined from the registration of the last regular election, one (1) to be Public Hearings 400 PAGE 1 OF 12 - May 09, 2016 appointed by each commissioner from their respective district, and two (2) appointed by the mayor from the city at large, who shall comprise the districting commission. Electors chosen shall not be employed by the city in any other capacity. The initial districting commission, creating and establishing the first commission districts, shall be appointed by each commissioner and the mayor from the city at large. (c) Report; specifications. The districting commission shall file with the official designated by the city commission a report containing a recommended plan for establishment or adjustment of the commission district boundaries. The initial districting commission, creating and establishing the first commission districts, shall file such report within ninety (90) days of appointment. Thereafter, such reports shall be filed within one hundred twenty (120) days of appointment to the districting commission. The commission district boundaries shall comply with the following specifications: (1) Each district shall be formed of compact, contiguous territory, and its boundary lines shall follow the center lines of streets insofar as practical or possible, or other boundaries available. (2) The districts shall be based upon the principle of equal and effective representation as required by the United States Constitution and as represented in the mathematical preciseness reached in the legislative apportionment of the state. (3) The report shall include a map and description of the districts recommended and shall be drafted as a proposed ordinance. Once filed with the designated official, the report shall be treated as an ordinance introduced by a commissioner. (d) Support. It shall be the responsibility of the city manager to provide staff assistance and technical data to the districting commission. (e) Procedure. The procedure for the city commission's consideration of the report shall be the same as for other ordinances, provided that if a summary of the ordinances is published pursuant to this Charter and general law, it must include both the map and a description of the recommended districts. (f) Failure to enact ordinance. The city commission shall adopt the redistricting ordinance at least one hundred twenty (120) days before the next city election. If the city commission fails to either accept or reject the redistricting ordinance, the report of the districting commission shall go into effect and have the same effect of an ordinance. The proposed redistricting ordinance may not be rejected for any reason except for failure to comply with the specifications listed in section 4.02(c) of this Charter or failure to comply with other local, state or federal law. (g) Effect of enactment. The new commission districts and boundaries as of the date of enactment shall supersede previous commission districts and boundaries for all purposes; provided all incumbent commissioners shall continue to hold office for the entire term to which elected notwithstanding any change in commission district and boundaries. DISCUSSIONS: At the October 16, 2013 meeting, the 2013 Districting Commission voted 6 -0 to recommend that the district map boundaries be adjusted to accommodate the 2010 Census Public Hearings 400 PAGE 2 OF 12 - May 09, 2016 Population and certain extrapolated data. The City Commission accepted the Districting Commission's recommendation and approved Ordinance 2013 -14 on November 18, 2013. The adopted district boundaries were reflective of the 2010 Census and certain extrapolated data shown on Map 1— 2013 District Boundaries and within Table 1 - 2013 Commission District Data. 1 — 2U13 District commission Boundaries Q 40sji e CITY OF WINTER SPRINGS COMMISSION DISTRICT MAP November 2013 i L % 4' ..�5— lug �•, I- V Table 1 - 2013 Commission District Data C._.- -A 2013 District Commission Data Total Population Voting Age Population District 1 6,911 5,438 District 2 7,216 5,618 District 3 6,875 5,446 District 4 6,866 5,114 District 5 6,987 5,307 Total 34,855 29,923 2016 Districting Commission Data The seven (7) member Districting Commission appointments for 2016 occurred at various City Commission meetings dating from October 26, 2015 until January 25, 2016. Upon appointment, staff began collecting relevant population data for the upcoming 2016 Commission District Boundaries. There are seven (7) distinct census tracts that are "intermingled" among the City's five (5) commission districts within the City. Public Hearings 400 PAGE 3 OF 12 - May 09, 2016 Since the last redistricting effort in 2013, Staff has continued to utilize the 2010 Census data coupled with development and building permit activity to calculate the total and voting age populations for each current commission district. Staff used the figures from the 2010 Census, the updated 2013 Districting extrapolated data, and the new development data to calculate a deviation from the overall "target" population for each district. The "new development" data included those projects that were projected to create additional population by November 2016, the date of the next election. Pursuant to language in the City's Charter, the districts shall be based upon the principle of equal and effective representation as required by the United States Constitution. The equalization of the total population (TP) as well as the voting age population (VAP) will give each resident of the City who is of legal voting age an equal opportunity to run for a commission seat and, correspondingly, give each commissioner relatively the same number of voters to represent from a district perspective. In essence, it is imperative that, when creating districts, the maximum deviation between the most heavily populated district and the least populated district (Maximum Deviation) is no more than ten (10 %) percent. With this in mind, if the maximum deviation does not exceed 10 %, a city is entitled to a presumption that the districting plan was the result of an "honest and good faith effort to construct districts as nearly of equal population as is practicable ". In the attempt to further refine the population numbers to account for development activity since the 2010 Census, staff utilized data from the 2013 districting report and development data for recent projects such as Seven Oaks, the RiZe and Tuscany Place, Phase 2. The data identified District Two (2) as the district having the highest total residential unit count and total population. In addition, District Three (3) was identified as the district having the lowest total population. The 2013 districting data coupled with the updated development activity produced certain challenges to the goal of achieving a TP and VAP deviation of no more than 10% between the most heavily populated district and the least populated district (Maximum Deviation). During staff's efforts to adjust district boundaries for the year 2016, the following baseline data was used: 2016 Districting Commission Data Source The census tracts and commission district boundaries from 2013 are depicted in Map 2. Census Tract Outlines and 2013 District Commission Boundaries. 2010 Census Data . 2010 Census Population = 33,282 . City of Winter Springs Census Tracts (7) 214.01 214.03 214.04 213.06 213.07 221.01 213.13 . Total Population within the 7 census tracts = 49,464 . 2010 Census Tract Total Population Outside City = 16,182 . Existing 2010 Census Population = 33,282 Public Hearings 400 PAGE 4 OF 12 - May 09, 2016 New Development Data since 2013 • Tuscany Place, Phase 2 (District 2) • The RiZe (District 2) • Orange Avenue Annexation (District 2) • Seven Oaks Subdivision (District 4) Map 2. Census Tract Outlines and 2013 District Commission Boundaries Census Tract Outlines and 2013 District Commission Boundaries 214.01 1 214- o°p 213.13 It; -M .• IIII111�Giji' //Q P t DATA CALCULATIONS: Staff utilized the existing 2010 Census data, the 2013 extrapolated data, and the new development data noted above to calculate the 2016 Total Population. The additional units created by the new development are shown in Table 2 Increased Population 2013 -2016. Public Hearings 400 PAGE 5 OF 12 - May 09, 2016 Cable 2. Increased Population LU13 -LUlb Increased Population from 2013 -2016 District 2 Census Tract Census Block Units Total Population (Units x 2.37 *) The RiZe 214.03 2068 244 578 Orange Ave 214.03 2028 1 2 Tuscany Place 213.06 2016 44 104 VAP /TotPop District 2 Sum 685 District 4 Census Tract Census Block Units Total Population (Units x 2.37) Seven Oaks 214.01 4010, 4011, 3008, 3011 138 327 Percentage District 4 Sum (Total *2.37 represents the total population per residential unit, as calculated in the 2010 Census. The VAP was calculated by using the Census tract and block data for the new developments. Each Census block has a different conversion percentage for calculating the VAP as a portion of the TP. Staff identified the percentage for each new development and calculated the VAP as found in Table 3. 2016 Increase in Voting Age Population. Table 3. 2016 Increase in Voting Age Population Staff then compiled all population increases between 2013 and 2016 as shown in Table 4 Increased Population from 2013 -2016 Total Population. Public Hearings 400 PAGE 6 OF 12 - May 09, 2016 2016 Increase in Voting Age Population Additional Units Voting VAP /TotPop Additional Age 2010 Census Block Total VAP _ Units Units Total Population Data Pop Percentage population (Total (units x 2.37) Population x AP percentage) RiZe 2068 57 52 0.91 244 578 528 Tuscany 2016 175 142 0.81 44 104 85 Place Seven District 4 Average 6632 4953 0.75 138 327 244 Oaks Orange 2028 2 2 0.60 2 1 1 Ave Staff then compiled all population increases between 2013 and 2016 as shown in Table 4 Increased Population from 2013 -2016 Total Population. Public Hearings 400 PAGE 6 OF 12 - May 09, 2016 I able 4. Increased Population from 2u13 -2u16 l otal Population. Increased Population from 2013 -2016 2013 Added Total Census Total Voting District 2 Census Tract Block Units Population Age g Voting Age Age Voting Age (2.37) from 2013 -2016 The RiZe 214.03 2068 244 578 528 Orange Ave 214.03 2028 1 2 1 Tuscany Place 213.06 2016 44 104 85 6,231 District 3 District 2 Sum 685 613 0 5, 446 Census 6,866 Total Voting District 4 Census Tract Block Units Population Age g 6,987 5,307 0 5,307 (2.37) Seven Oaks 26,923 4010, 4011, 138 327 244 214.01 3008, 3011 District 4 Sum 327 244 Staff then combined the identified changes from the increase in population coupled with the 2013 population number to calculate the new 2016 TP and 2016 VAP as shown in Table 5. Population Totals. 1 al/lr J. i upula Llull 1 utalb To calculate the standard deviation, Staff began by identifying the target number of both TP and VAP. These target numbers were derived simply by dividing the TP and the VAP by five, the number of commission districts. Target number for the TP (total population divided by 5 districts): 7,173 Target number for the VAP (total voting age population divided by 5 districts): 5,556 Public Hearings 400 PAGE 7 OF 12 - May 09, 2016 2013 Added Total 2016 2013 Added Voting 2016 Total Population Total Voting Age Age Voting Age Population from 2013 -2016 population Population Population 2013 -2016 population District 1 6,911 0 6,911 5,438 0 5438 District 2 7,216 685 7,901 5,618 613 6,231 District 3 6,875 0 6,875 5,446 0 5, 446 District 6,866 327 7,193 5,114 244 5,358 District 5 6,987 0 6,987 5,307 0 5,307 Total 34,855 35,867 26,923 27,780 To calculate the standard deviation, Staff began by identifying the target number of both TP and VAP. These target numbers were derived simply by dividing the TP and the VAP by five, the number of commission districts. Target number for the TP (total population divided by 5 districts): 7,173 Target number for the VAP (total voting age population divided by 5 districts): 5,556 Public Hearings 400 PAGE 7 OF 12 - May 09, 2016 The standard deviation is the difference of the highest and lowest populations minus the target population. That difference is then divided by the target population. Table 6 Standard Deviation for the Revised 2016 Commission Districts, below, indicates the deviation of the TP and VAP before any boundary adjustments. As can be seen from the data presented below, the deviations for both the TP (14 %) and the VAP (16 %) exceed the allowable total deviation of 10 %, thereby requiring the adjustment of some district boundaries. Table 6. Standard Deviation for the Revised 2016 Commission Districts Total Calculation • • Deviation (Highestpopulatron - Targetpopulation) /Targetpopulatron = Deviation % (7,901 - 7,173) / 7,173 = 10% Population (Lowest Population- Targetpopuladon ) /Targetpopulation= Deviation % ( 6,875 - 7,173) / 7,173 = -4% Deviadon of Votincy ( Highestpopulation - Targetpopulation) ; Target population = Deviation Age ( 6,231 - 5,556 / 5,556 = l °o Population (Lon -est Population - Target population) ;'Target population = Deviation 00 ( 5,307 - 5,5561) 5,556 I In an effort to achieve TP and VAP deviations of no more than 10 %, Staff began the effort to balance the TP and the VAP by evaluating six different scenarios for adjusting the commission district boundaries. The scenarios included: • Incorporating Tuscawilla Units 14 A and 14 B along Seneca Boulevard, from District Two to District Three. • Adjusting the Wedgewood Tennis Villas and Bear Creek Estates from District Two to District Three. • Adjusting Bear Creek Estates from District Two to District Three. • Moving Wedgewood Tennis Villas from District two to District Three • Removing the southern portion of the Town Center from District Two and placing it into District Five. • Removing Tuscawilla Unit 8 and Georgetown Units 1 and 2 from District Two and placing them into District Three. (Trotwood to Tuscora Scenario). Staff targeted adjusting the population from the largest populated district, District 2, to the least populated district, District 3. After consideration of the resultant numbers generated by these scenarios and the required boundary changes of each, staff was able to identify the "Trotwood to Tuscora" scenario as the one that best achieved the goals of meeting the maximum allowable deviation and promoting contiguity and compactness while allowing the boundary adjustments to be placed along identifiable boundaries, such as roadways. The "Trotwood to Tuscora" scenario is detailed below. 2016 Proposed Boundary Adjustment After evaluating the aforementioned scenarios, Staff found that the proposed boundary adjustment noted below was the most consistent with the City Charter. The proposed adjustment if located just east of Tuskawilla Road, south of Trotwood Boulevard; south of Public Hearings 400 PAGE 8 OF 12 - May 09, 2016 Northern Way to Tuscora drive; and west of Tuscora Drive. The specifics of this adjustment area as detailed above (Removing Tuscawilla Unit 8 and Georgetown Units I and 2 from District Two and placing them into District Three. ( Trotwood to Tuscora Scenario). Specific changes are highlighted in yellow on Map 3. Proposed 2016 District Amendment — Trotwood to Tuscora. The area highlighted includes Georgetowne Unit 1 and Unit 2, as well as, Tuscawilla Unit 8. The map depicts a population of 532, identified through the Census Tracts and Blocks, shifting from District Two (2) to District Three (3). This data is shown in Table 7. 2016 District Amendment Trotwood to Tuscora. Map 3. Proposed 2016 District Amendment — Trotwood to Tuscora. SA 1 1 ti ter. Public Hearings 400 PAGE 9 OF 12 - May 09, 2016 Proposed District Commission Boundary Adjustment for 2016 of TRICT S Map 4. Proposed District Commission Boundary for the City of Winter Springs Table 7. 2016 District Amendment Trotwood to Tuscora As depicted in Table 7. 2016 District Amendment Trotwood to Tuscora, an adjustment of 532 Total Population, was moved from District 2 to District 3. An adjustment of 447 was made in the Voting Age Population, also from District 2 to District 3 to accommodate for Tuscawilla Unit 8, Georgetowne Unit 1 and Unit 2. This scenario not only met the Public Hearings 400 PAGE 10 OF 12 - May 09, 2016 standard deviation allowance of no more than 10% as shown in Table 8 Standard Deviation for Proposed Boundary Change, but it also followed the boundaries of Trotwood Blvd and Tuscora Drive. Table 8. Standard Deviation for Proposed Boundam Chance Total Calculation of Standard Deviation for Proposed (Highest population - Target population) ( 77,40' - 71173) Boundary Change ; Target population = Dei•iation °o / ',1': _ 10 0 Population (Lox•est Population - Target population) /Target population = Deviation 00 ( 6,911 - 7,173) / 7,173 — -4 00 I I I I Voting ( Highest population - Target population) ; Target population = Dviation ° Age ( 5,593 - 5,556) 5,556 = 6 00 Population ( Lowest Population - Target population) ` Target population = DnIation ( 5,30' - 5,556) / 5,556 = -4 00 Findings: 1. The seven (7) member Districting Commission appointments for 2016 occurred between October 6, 2015 until January 25, 2016. 2. The City Commission approved Resolution 2016 -02 on January 25, 2016 providing for appointments to the 2016 Winter Springs Districting Commission; providing a due date for a report containing a recommended plan for adjustment of commission district boundaries; and providing a due date for the City Commission to adopt or reject a redistricting ordinance. 3. The districting commission has filed a report containing a recommendation for the establishment or adjustment of commission district boundaries for consideration by the City Commission at their May 9, 2016 regular meeting. The District Commission's recommendation presented to the City Commission achieves a Total Population Deviation of 7% and a Voting Age Population Deviation of 10% between the highest and lowest populated districts. Therefore, the City is entitled to a presumption that the districting plan, as presented, results in an "honest and good faith effort to construct districts as nearly of equal population as is practicable ". 4. The only portion of Florida State Statutes which approximates the "mathematical preciseness reached in the legislative apportionment of the state" is that found in Section 124.01, Florida Statutes, which reads "shall be as nearly equal in proportion to population as possible ". This section is applicable to Counties but has been used by staff to arrive at the total deviation number of 10 % that has been used in past redistricting efforts for the City. 5. Staff s recommended district map adjustment has followed street right of ways and neighborhood boundaries as much as practical. Public Hearings 400 PAGE 11 OF 12 - May 09, 2016 FISCAL IMPACT: There is no indirect fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on April 28, 2016 and a copy of the advertisement is included in the attachments to this agenda item. RECOMMENDATION: Staff recommends that the City Commission accept the 2016 Districting Commission's recommendation for the revised City Commission district boundaries, reflecting the 2010 Census and new development projects between 2013 and the present, and requests the City Commission approve First Reading of Ordinance 2016 -02. ATTACHMENTS: A. Ordinance 2016 -02 B. Draft 2016 District Commission Minutes - April 27, 2016 C. Advertisement - Orlando Sentinel - April 28, 2016 Public Hearings 400 PAGE 12 OF 12 - May 09, 2016 ATTACHMENT "A" ORDINANCE NO. 2016 -02 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, ADOPTING THE MAP AND DESCRIPTION OF THE RECOMMENDED COMMISSION DISTRICTS FILED WITH THE CITY COMMISSION BY THE DISTRICTING COMMISSION PURSUANT TO SECTION 4.02 OF THE WINTER SPRINGS CITY CHARTER; PROVIDING FOR SEVERABILITY, REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS, AND AN EFFECTIVE DATE. WHEREAS, the City of Winter Springs City Charter requires that the City be divided into five (5) geographic voting districts for purposes of electing a City Commissioner from each district; and WHEREAS, in accordance with Section 4.02 of the City Charter, the City Commission is required to periodically appoint a districting commission to redraw the voting districts based on population and acceptable constitutional voting rights principals; and WHEREAS, the Districting Commission is required by City Charter to recommend a voting district map to the City Commission for consideration; and WHEREAS, the City Commission of the City of Winter Springs, Florida, hereby finds that the voting district map recommended by the Districting Commission on April 27, 2016 is acceptable and also finds that it is in the best interests of the citizens of Winter Springs to approve said map. NOW, THEREFORE, THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS HEREBY ORDAINS, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are true and correct and are fully incorporated herein by this reference. Section 2. Voting District Map. Pursuant to Section 4.02 of the Winter Springs City Charter, the City Commission hereby approves the voting district map recommended by the Districting Commission. Said Voting District Map is attached hereto as Exhibit "A" and hereby fully incorporated herein by this reference. Section 3. Future Elections. The Voting District Map approved hereunder shall be used by the City for all City Commission municipal elections occurring after the effective date of this ordinance. Section 4. Filing of Voting District Map with City Clerk. The Voting District Map City of Winter Springs Ordinance No. 2016 -02 Page I of 2 shall not be codified into the City Charter or Code. However, a copy of the Voting District Map shall remain on file with the City Clerk's office for public inspection and/or copying. Section S. Severability. If any section, subsection, sentence, clause, phrase, word or provision of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this ordinance. Section 6. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior inconsistent ordinances and resolutions adopted by the City Commission, or parts ofprior ordinances and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. Section 7. Effective Date. This Ordinance shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida, and pursuant to the City Charter. ADOPTED by the City Commission of the City of Winter Springs, Florida, in a special meeting assembled on the day of June, 2016. ATTEST: ANDREA LORENZO - LUACES City Clerk Approved as to legal form and sufficiency for the City of Winter Springs only Anthony A. Garganese, City Attorney First Reading: Second Reading: Effective Date: CHARLESLACEY Mayor City of Winter Springs Ordinance No. 2016 -02 Page 2 of 2 Q 9 Ordinance 2016 -02 Proposed District Commission Exhibit °A" Boundary Adjustment for 2016 S T RA C\T 5 DISTRIICT C T-' ATTACHMENT "B" CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES DISTRICTING COMMISSION REGULAR MEETING APRIL 27, 2016 CALL TO ORDER The Regular Meeting of Wednesday, April 27, 2016 of the Districting Commission was called to Order by Ms. Antonia Della Donna, Assistant to the City Clerk, at 6:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Board Member Bob Henderson, present Board Member Mary Hoffinan- Hughes, absent Board Member Ted Johnson, absent Board Member Phyllis Kent, present Board Member Ron Ligthart, present Board Member Jane Pope, present Board Member Nancy Shear, present Assistant to the City Clerk Antonia Della Donna, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. REGULAR AGENDA - PART I REGULAR 500. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Districting Commission Receive An Orientation For Calendar Year 2016. Assistant to the City Clerk Della Donna reviewed the Orientation Handbook and some supplemental materials, conducted the Oaths of Office, and swore in the new Board Members. F- Q 0 CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES DISTRICTING COMMISSION REGULAR MEETING - APRIL 27, 2016 PAGE 2 OF 7 REGULAR 501. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Districting Commission Hold An Election For The Position Of Chairperson For Calendar Year 2016. FOR THE POSITION OF CHAIRPERSON, "I NOMINATE NANCY [SHEAR]." MOTION BY BOARD MEMBER KENT. SECOND BY BOARD MEMBER LIGTHART. DISCUSSION. BOARD MEMBER SHEAR DECLINED THE NOMINATION FOR THE POSITION OF lum LL CHAIRPERSON. BOARD MEMBER HENDERSON NOMINATED HIMSELF. MOTION BY BOARD MEMBER HENDERSON. SECONDED BY BOARD MEMBER SHEAR. DISCUSSION. VOTE: BOARD MEMBER HENDERSON BOARD MEMBER SHEAR: AYE BOARD MEMBER KENT: AYE BOARD MEMBER POPE: AYE BOARD MEMBER LIGTHART: MOTION CARRIED. AYE UNINTENTIONALLY NOT CALLED REGULAR 502. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Districting Commission Hold An Election For The Position Of Vice - Chairperson For Calendar Year 2016. RELATED TO THE POSITION OF VICE - CHAIRPERSON AND SPEAKING TO BOARD MEMBER SHEAR, "YOU ARE NOMINATED." MOTION BY CHAIRPERSON HENDERSON. SECOND BY BOARD MEMBER KENT. DISCUSSION. VOTE: BOARD MEMBER POPE: AYE CHAIRPERSON HENDERSON: AYE BOARD MEMBER SHEAR: AYE BOARD MEMBER KENT: AYE BOARD MEMBER LIGTHART: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES DISTRICTING COMMISSION REGULAR MEETING -APRIL 27, 2016 PAGE 3 OF 7 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used PUBLIC INPUT Chairperson Henderson opened "Public Input" No one spoke. Chairperson Henderson closed "Public Input". CONSENT CONSENT 300. Not Used PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Not Used P CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES DISTRICTING COMMISSION REGULAR MEETING - APRIL 27, 2016 PAGE 4 OF 7 REGULAR AGENDA - PART II REGULAR 503. Public Works /Utility Departments — Urban Beautification Division The Community Development Department, Planning Division, Is Presenting The Districting Commission With A Recommendation For The 2016 City Commission District Boundaries, Reflecting the 2010 Census Population And Updated Development Data Since The 2010 Census Was Completed. The Districting Commission Must Forward A Recommendation To The City Commission For Its Consideration At The Regular City Commission Meeting On May 9, 2016. Ms. Amanda Webb, Planner, Community Development Department presented the Agenda Item and provided some historical background related to the redistricting process. Ms. Webb discussed new developments that would have a Certificate of Occupancy by the November 2016 Election and commented on 2010 Census. Referencing a PowerPoint presentation, Ms. Webb reviewed calculations of standard deviations for total and voting age populations within the City and commented, "The maximum deviation is actually — it's really important and this requirement basically allows us to keep each of the districts from the lowest population to the highest population as near equal as possible. So, the equalization of the total population and voting age population — it's essential because then it provides each resident within the City, who is of legal age to vote, an equal opportunity, in a sense, to run for a Commission Seat." After additional discussion, Ms. Webb indicated a desired maximum standard deviation would be ten percent (10 %) or less and mentioned further calculations. Chairperson Bob Henderson inquired if the Southern Oaks development was included in the calculations. Ms. Webb indicated that the Southern Oaks development was not included in the calculations because a Certificate of Occupancy would not be given prior to the November 2016 Election. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department explained, "There are a lot of developments that we've heard about, and that we're working on that aren't here, only those that will generate population as of November of this year were taken into account." Mr. Stevenson confirmed that construction for the Southern Oaks development has only occurred on the portion located in the City of Oviedo. Further comments. Next, Ms. Webb discussed varying adjusted Commission District boundaries and the process of balancing the total and voting age populations. While reviewing several redistricting scenarios, Ms. Webb emphasized, "It's important that we have contiguous boundaries, keep neighborhoods in the same District." Referring to the scenario of Trotwood Boulevard to Tuscora Drive, Ms. Webb stated, "This scenario really it's outlined in yellow on the screen — it allowed us to keep with the compact boundaries and it also allowed us to be within our targeted deviations, I believe, seven percent (7 %) and ten percent (10 %)." Ms. Webb commented further on the calculations of the total and voting age populations regarding the proposed Commission District Boundary adjustment. CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES DISTRICTING COMMISSION REGULAR MEETING -APRIL 27, 2016 PAGE 5 OF 7 Vice - Chairperson Nancy Shear asked about any impact to the residents. Ms. Webb answered, "Basically the only the impact would be that they would move from District Two boundary to District Three." Discussion ensued on the effects of the redistricting on the November 2016 Election. Mr. Stevenson noted that the locations of each sitting Commissioner and each current Candidate were taken into consideration when reviewing the different scenarios. Further, Mr. Stevenson added, "The Districts also prevent all of the Commissioners from coming from one little segment of the community." Additional comments. Discussion followed on a possible sixth district, projected growth, the proposed Commission District Boundary adjustment from Trotwood Boulevard to Tuscora Drive, alternative scenarios, and the importance of compact boundaries. Board Member Phyllis Kent inquired about the City's choice to use 2010 census data and wondered if it was a requirement. Mr. Stevenson explained, "In 2013, we went to the [2010] census because it was fairly recent and we actually go the census block level for several reasons. First of all, it's the most accurate at projecting the population because some of these blocks are very, very small. But, as you understand, we are not only projecting total population, we're also projecting voting age population and, believe it or not, voting age population as a percentage of total population varies by census block." Further discussion followed on census data. Additional comments followed on taxes and distributions and Mr. Stevenson added, "You want to make sure the opportunity to run for Commissioner is distributed evenly as we can among your voting age population and that the Commissioners represent roughly the same number of people in their District, even though they represent the entire city — since we have at -large elections." Continuing, Board Member Jane Pope inquired, "So, we're feeling comfortable that the population in Winter Springs is 35,867 as of November 20167 Mr. Stevenson confirmed, "As close as we can get it, yes." Further comments. Ms. Webb indicated that Staffs preferred recommendation was the Trotwood Boulevard to Tuscora Drive scenario for the proposed 2016 Commission District Boundary adjustment. "THEN I WOULD MOVE THAT THE — WE APPROVE THE RECOMMENDATIONS AS PRESENTED AND FORWARD THIS TO THE CITY COMMISSION RECOMMENDING APPROVAL." MOTION BY CHAIRPERSON HENDERSON. SECONDED BY BOARD MEMBER LIGTHART. DISCUSSION. ASSISTANT TO THE CITY CLERK DELLA DONNA SUGGESTED, "IF YOU JUST WANT TO SPECIFY THAT IT'S THE TUSCORA [DRIVE] TO TROTWOOD [BOULEVARD]." MS. WEBB REFERENCED INFORMATION IN THE AGENDA PACKET. 600. REPORTS PUBLIC INPUT Chairperson Henderson opened "Public Input ". No one spoke. Chairperson Henderson closed "Public Input ". Before the meeting was concluded, Assistant to the City Clerk Della Donna asked if the Board Members were agreeable to delegating authority to approve the Minutes of the meeting to Chairperson Henderson. "I WOULD LIKE TO MAKE A MOTION TO DELEGATE MR. [BOB] HENDERSON TO BE ABLE — TO HAVE THE OPPORTUNITY TO APPROVE THE MINUTES OF THIS MEETING WHEN THEY ARE OUT." MOTION BY BOARD MEMBER KENT. SECONDED BY VICE - CHAIRPERSON SHEAR. DISCUSSION. VOTE: BOARD MEMBER LIGTHART: AYE BOARD MEMBER KENT: AYE VICE - CHAIRPERSON SHEAR: AYE CHAIRPERSON HENDERSON: AYE BOARD MEMBER POPE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES DISTRICTING COMMISSION r REGULAR MEETING - APRIL 27, 2016 PAGE 6 OF 7 CHAIRPERSON HENDERSON CONFIRMED, "AND THAT THIS RECOMMENDATION IS THE TUSCORA [DRIVE] /TROTWOOD [BOULEVARD] I=Lm RECOMMENDATION." BOARD MEMBER LIGTHART EXPRESSED HIS AGREEMENT. NO OBJECTIONS NOTED. m VOTE: BOARD MEMBER POPE: AYE CHAIRPERSON HENDERSON: AYE �.®. VICE - CHAIRPERSON SHEAR: AYE LL BOARD MEMBER KENT: AYE BOARD MEMBER LIGTHART: AYE MOTION CARRIED. 600. REPORTS PUBLIC INPUT Chairperson Henderson opened "Public Input ". No one spoke. Chairperson Henderson closed "Public Input ". Before the meeting was concluded, Assistant to the City Clerk Della Donna asked if the Board Members were agreeable to delegating authority to approve the Minutes of the meeting to Chairperson Henderson. "I WOULD LIKE TO MAKE A MOTION TO DELEGATE MR. [BOB] HENDERSON TO BE ABLE — TO HAVE THE OPPORTUNITY TO APPROVE THE MINUTES OF THIS MEETING WHEN THEY ARE OUT." MOTION BY BOARD MEMBER KENT. SECONDED BY VICE - CHAIRPERSON SHEAR. DISCUSSION. VOTE: BOARD MEMBER LIGTHART: AYE BOARD MEMBER KENT: AYE VICE - CHAIRPERSON SHEAR: AYE CHAIRPERSON HENDERSON: AYE BOARD MEMBER POPE: AYE MOTION CARRIED. ADJOURNMENT Chairperson Henderson adjourned the Regular Meeting at 6:41 p.m. RESPECTFULLY SUBMITTED: ANTONIA DELLA DONNA ASSISTANT TO THE CITY CLERK APPROVED: BOB HENDERSON, CHAIRPERSON DISTRICTING COMMISSION CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES DISTRICTING COMMISSION REGULAR MEETING — APRIL 27, 2016 PAGE 7 OF 7 NOTE: These Minutes were approved on 2016 by Chairperson Bob Henderson as delegated by the Districting Commission. 5�� IT ENE F- Q Trained facilitators will lead the meetings. 5:30 -7 p.m. the first and third Wednesday of the month, Hacienda apartment complex, 225 S. Wayman St., Longwood, free, 407-253-1900. Grief support: Open grief support group facilitated by licensed mental health counselors. Call to register. 5:30 -6:45 p.m. the first Wednesday of the month; TI a.m. 12:30 p.m. the first and third Monday of the month, Horizons Bereavement Center, 595 Montgomery Road, Altamonte Springs, free, 407 - 379 -0490. Across county lines Y Class Line dance: Enjoy music and get exercise at the same time. 1041:30 a.m. Saturdays a for experienced dancers, 3 -4:30 p.m. Sundays for beginners, Winter Park Community Center, 721 W. New England Ave., Winter Park, $5 per class, 407 -592 -7835. Minor vegetables - expanding the season: Learn the basic information about growing miscellaneous (specialty, ethnic, Oriental) vegetables that may expand your vegetable gardening season. Registration required. 9 a.m. May 7, Orange County University of Florida IFAS Extension, 6021 S. Conway Road, Orlando, $5 per household, 407 - 254 -9200. Sailing: Learn basic sailing skills and terminology from instructors of the Central Florida Community Sailing Program. The course consists of three weeknight classroom sessions from 6:30 -8:30 p.m. and three "on the water' Saturday sessions on Lake Baldwin from 9 a.m.-1 p.m. Students must be age 16 or older unless accompanied by a parent or guardian. Reservations required. 6:30 -8:30 p.m. Mondays beginning May 2, Orlando Fashion Square, 3201 E. Colonial Drive, Orlando, $145 includes book, 407 - 645 -1892. Irrigation basics: Learn basic irrigation system maintenance with Please turn to Page G4 SE Thursday, April 28, 2016 Orlando Sentinel I G3 L NOTICE OF PUBLIC HEARING CITY OF WINTER SPRINGS NOTICE IS HEREBY GIVEN THAT THE CITY COMMISSION PROPOSE TO CONSIDER THE FOLLOWING: ORDINANCE NO. 2016-02 AN ORDINANCE OF THE CITY COMMISSION OFTHE CITY OFWINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, ADOPTING THE MAP AND DESCRIPTION OFTHE RECOMMENDED COMMISSION DISTRICTS FILED WITH THE CITY COMMISSION BY THE DISTRICTING COMMISSION PURSUANT TO SECTION 4.02 OF THE CITY OF WINTER SPRINGS CITY CHARTER; PROVIDING FOR SEVERABILTIY, REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS AND AN EFFECTIVE DATE. PUBLIC HEARING FOR CITY COMMISSION FIRST READING WILL BE HELD ON MONDAY, MAY 9, 2016 AT 5:15 P.M. OR SOON THEREAFTER IN THE COMMISSION CHAMBERS LOCATED AT WINTER SPRINGS CITY HALL 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA Location Map Proposed District Commission Boundary Adjustment for 2016 ,3 - s �t � F -J The proposed ordinance may be obtained by interested parties between 8 a.m. and 5 p.m., Monday through Friday, from the office of the City Clerk, located at 1126 E. SR 434, Winter Springs, Florida. For more information, call (407) 327 -1800 #227. Persons with disabilities needing assistance to participate in any of these proceedings should contact the Employee Relations Department Coordinator, 48 hours in advance of the meeting at (407) 327 -1800, #236. This is a public hearing. Interested parties are advised that they may appear at the meeting and be heard with respect to the proposed ordinance. If you decide to appeal any recommendation or decision made by the City Commission with respect to any matter considered at this meeting, you will need a record of the proceedings, and for such purposes, you may need to ensure that a verbatim record of the proceedings is made upon which the appeal is based. ATTACHMENT "C"