HomeMy WebLinkAbout2016 05 09 Consent 308 City Hall Turn Lane - Design Services Task Order for Pegasus Engineering LLCCOMMISSION AGENDA
ITEM 308
REQUEST:
Informational
Consent
X
Public Hearings
Regular
May 09, 2016 KS KL
Regular Meeting City Manager Department
The Public Works Department requests the City Commission's authorization to execute a
task order with Pegasus Engineering, LLC in the amount of $48,610.12 for the design of a
right -turn deceleration lane on S.R. 434 westbound at the City Hall entrance, funded by
Transportation Impact Fees.
SYNOPSIS:
A right -turn deceleration lane on S.R. 434 westbound at City Hall will improve safety for
vehicles turning right into the City Hall parking lot, especially during peak traffic hours on
S.R. 434.
CONSIDERATIONS:
S.R. 434 at City Hall currently has a posted speed limit of 45 MPH. Drivers on
westbound S.R. 434 turning right into City Hall have expressed concerns about safely
completing the turning movement into City Hall with the high speed and heavy traffic
on S.R. 434.
. A right -turn deceleration lane will improve the safety of the right -turn movement into
the City Hall parking lot. In addition, the volume of turning movements into City
Hall from S.R. 434 is expected to increase as the RiZE apartment building adjacent to
City Hall becomes fully occupied.
. Pegasus Engineering, LLC is a continuing engineering services consultant for the
City (RFQ #001 /15BF) who has completed the design for multiple deceleration lane
projects in Winter Springs, including turn lanes at Hayes Road, Vistawilla Drive, and
Consent 308 PAGE 1 OF 2 - May 09, 2016
Wade Street. The cost to complete the design and obtain the applicable permits from
FDOT and SJRWMD is $48,610.12.
. The construction cost of the turn lane is estimated to be between $200,000 and
$250,000. Staff will be submitting the project for possible state or federal funding,
similar to the funding obtained for the recently completed improvements at S.R. 434
and Tuskawilla Road (Market Square). This agenda item is not requesting
construction funding (only design).
FISCAL IMPACT:
The design and permitting cost is $48,610.12, funded by a supplemental appropriation from
the Transportation Impact Fee Fund balance in the amount of $48,610.12.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission authorize the execution of a task order with
Pegasus Engineering, LLC in the amount of $48,610.12 for the design of a right -turn
deceleration lane on S.R. 434 westbound at the City Hall entrance and approve a
supplemental appropriation of $48,610.12 from Transportation Impact Fee Fund balance to
the project line code.
ATTACHMENTS:
1. Exhibit A - Pegasus Engineering Proposal (8 pages)
Consent 308 PAGE 2 OF 2 - May 09, 2016
*:/:11:31x_1
Pe"[J' c!sus
ENGINEERING
April 19, 2016
Mr. Brian Fields, P.E.
City Engineer
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708
Re: Proposal for Professional Engineering Services
State Road 434 and City Hall Access Drive
Intersection Improvements
Dear Mr. Fields:
P- 169402
Pegasus Engineering, LLC (PE) is pleased to provide this proposal for professional engineering
design and permitting services for the State Road 434 and City Hall Access Drive Intersection
Improvements project. The project consists of the final design and permitting for the addition
of a westbound right -turn deceleration lane along State Road 434. The approximate length of
this turn lane is 210 feet (see attached exhibit).
BASIC ENGINEERING SERVICES
Following is a list of Basic Services we anticipate, as necessary to accomplish the work required
for the above referenced project. This scope and proposal is based on FDOT and City of Winter
Springs Standards.
DESIGN SURVEY AND SUBSURFACE UTILITY EXCAVATION (SUE) SERVICES
See attached proposal from SSMC.
GEOTECHNICAL ENGINEERING SERVICES
See attached proposal from PSI.
CIVIL ENGINEERING SERVICES
1. Final Engineering:
A. Prepare final construction drawings suitable for bidding and construction for the
required improvements. Design services will be provided for the following:
1) Roadway typical section.
Lf fr,fuaring A Higher Standard"
301 West State Road 434, to 309, Winter Springs, FL 32708 •407- 992 -9160 • Fax 407 - 358 -5155
Mr. Brian Fields, P.E.
April 19, 2016
Page 2
2) Roadway paving, grading, and drainage improvements.
3) Pavement analysis and design.
4) Quantity computations.
5) Utility coordination and adjustment sheets.
6) Signing & pavement marking plans.
7) Temporary Traffic Control Plan notes.
1'ai1=11[iya
B. Conduct meetings with the City staff to review the construction documents.
C. Prepare an opinion of the probable construction costs.
D. Coordinate with and respond to FDOT's review comments.
2. Permitting Services:
The following permits /approvals are anticipated to be required prior to construction, or
in conjunction with the proposed improvements. Applications for these
permits /approvals will be completed, submitted to the City for execution, and
forwarded to the appropriate regulatory agency for processing. Coordination with the
regulatory agencies will be provided during the permit application review process, and
requests for additional information as related to the engineering issues will be
addressed. Attendance at the required meetings will also be performed.
A. SJRWMD ERP permit modification.
B. FDOT Driveway Connection Permit.
COMPENSATION
Final Engineering and Permitting ............... ............................... .....................$48,610.12
Refer to Attachment "A "for a detailed breakdown of the manhours and fees.
"Engineering A Higher Standard"
301 West State Road 434, Suite 309, Winter Springs, FL 32708 •407- 992 -9160 • Fax 407 - 358 -5155
Mr. Brian Fields, P.E.
April 19, 2016
Page 3
SCHEDULE
1'01 =11[1ya
A six (6) month project schedule is anticipated to complete the design of this project.
We appreciate the opportunity to provide this proposal and trust that the information provided
herein is sufficient for your needs. If you have any questions or require additional information,
please contact us.
Very truly yours,
PEGASUS ENGINEERING, LLC
Fursan S. Munjed, P.E.
Principal
Attachments
"Engineering A Higher Standard"
301 West State Road 434, Suite 309, Winter Springs, FL 32708 •407- 992 -9160 • Fax 407 - 358 -5155
ATTACHMENT "A"
FINAL DESIGN
MANHOUR & FEE ESTIMATE
Project Name: SR434 at City Hall
Description: Intersection Improvements - Add a Westbound Right -Turn Deceleration Lane
Prepared By: Fursan Munjed Date: 4/19/16 P- 169402
No. /Activity
Project Manager
Project Engineer
Designer
Administrative
TOTAL
Man
Hours
Hourly
Rate
Man
Hours
Hourly
Rate
Man
Hours
Hourly
Rate
Man
Hours
Hourly
Rate
Manhours
By Activity
Salary Cost
For Activity
Average
Hourly Rate
Roadway Design and Plans
35
$165.92
81
$121.42
104
$79.64
10
$63.35
230
$24,558.28
$106.78
Drainage Plans
16
$165.92
37
$121.42
48
$79.64
6
$63.35
107
$11,350.08
$106.08
Signing/Marking Plans
4
$165.92
8
$121.42
11
$79.64
1
$63.35
24
$2,574.43
$107.27
TOTALS
55
$9,125.60
126
$15,298.92
163
$12,981.32
17
$1,076.95
361
$38,482.79
$106.60
TOTAL CONTRACT FEE COMPUTATION
Salary Cost
(a) Design Survey
(b) Vacuum Excavations (Soft Digs)
(c) Geotechnical Engineering
(d) Direct Reimbursables
(e) SJRWMD Permit Modification Fee
TOTAL AMOUNT
$38,482.79
$3,376.00
$4,032.00
$1,807.00
$384.83
$527.50
$48,610.12
Q:\PROPOSALS\2016\P- 169402 SR 434 Turn Lane at City Hall4P- 169402.XLSJ I. SUMMARY
FINAL DESIGN
Project Name: SR434 at City Hall
Description: Intersection Improvements - Add a Westbound Right -Turn Deceleration Lane
Prepared Bv: Fursan Munied Date: 04/19/16 P- 169402
ITEM
SCALE
1"
BASIS OF
ESTIMATE
NO. OF
UNITS
MANHOURS
I PER UNIT
TOTAL
MANHOURS
COMMENTS
ROADWAY DESIGN AND PLANS
Key Map
Sheet
1
2
2
Horizontal Alignment - Turn Lane Design
L.S.
1
36
36
Summary of Pay Items
L.S.
1
12
12
Typical Section
Each
1
16
16
General Notes
L.S.
1
2
2
Horizontal and Vertical Control
L.S.
1
2
2
Plan Sheets
20'
Sheet
1
12
12
Cross Sections and Grading
Each
10
4
40
Quantities / Computation Book
L.S.
1
12
12
Cost Estimate
Each
1
4
4
Temporary Traffic Control Details/Notes
L.S.
1
8
8
Utility Coordination
L.S.
1
16
16
Utility Adjustment Plans
Sheet
1
8
8
Erosion Control Details
Sheet
3
2
6
Coordination with FDOT & Addressing Comments
L.S.
1
24
24
SUBTOTAL
200
QA/QC & Coordination
24
Field Reviews
EA
2
1
2
Meetings
EA
2
2
4
TOTAL
230
Q: \PROPOSALS \2016 \P - 169402 SR 434 Turn Lane at City Hal l \[P- 169402.XLS]1.SUMMARY
FINAL DESIGN
Project Name: SR434 at City Hall
Description: Intersection Improvements - Add a Westbound Right -Turn Deceleration Lane
Prepared Bv: Fursan Munied Date: 01/24/13 P- 129229
ITEM
SCALE
1"=
I BASIS OF
ESTIMATE
I NO. OF
UNITS
MANHOURS
PER UNIT
TOTAL
MANHOURS
COMMENTS
DRAINAGE PLANS
Drainage Data
-
Ea
4
2
8
Design of Storm Drains
Ea
4
4
16
Drain e Analysis & Design
L.S.
1
40
40
Permitting
L.S.
1
24
24
Coordination with FDOT
I
I L.S.
1 1
1 8
8
SUBTOTAL
96
QA/QC
8
Field Reviews
EA
1
1
1
Meetings
EA
1
2
2
TOTAL
107
FINAL DESIGN
Project Name: SR434 at City Hall
Description: Intersection Improvements - Add a Westbound Right -Turn Deceleration Lane
Prepared By: Fursan Munied Date: 04/19/16 P- 169402
ITEM
SCALE
1"=
BASIS OF
ESTIMATE
I NO. OF
UNITS
MANHOURS
PER UNIT
TOTAL
MANHOURS
COMMENTS
SIGNING AND MARKING PLANS
Key Sheet
Sheet
1
1
1
Tabulation of Quantities
Sheet
1
4
4
General Notes
L.S.
1
1
1
Plan Sheets
20'
Sheet
1
16
16
SUBTOTAL
22
QA/QC & Coordination
2
TOTAL
24