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Home My WebLink About2016 03 14 Consent 304 RiZE Site AcceptanceCOMMISSION AGENDA ITEM 304 March 14, 2016 Regular Meeting REQUEST: Informational Consent X Public Hearings Regular KL City Manager KL Department The Public Works Department requesting the City Commission: 1) validate the Staff recommendation finding the RiZE sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items; 2) accept the public infrastructure improvements for ownership and maintenance; and 3) authorize reimbursement in the amount of $200,000 to the developer after completion and final Staff approval of the roadways, in accordance with the approved Developer's Agreement. SYNOPSIS: Sitework for the RiZE apartment project is substantially complete and has been conditionally approved by the applicable City Departments. This agenda item provides the site acceptance necessary before a final certificate of occupancy can be issued by the building official. In addition, this agenda item provides authorization to reimburse the developer, Grandeville at Winter Springs LLLP, in the amount of $200,000 for completion of public roadway improvements, in accordance with the terms of the approved Developer's Agreement. CONSIDERATIONS: APPLICABLE CODE: Section 9 -178. Required Improvements to be completed prior to building on lots; exceptions. (c) Where the building official has an authoritative method of assurance that the Consent 304 PAGE 1 OF 3 - March 14, 2016 improvements will be completed in accordance with approved plans, such as withholding occupancy, the building official may issue building permits upon advising the developer that all or partial occupancy will be restricted until satisfactory completion of the improvements has be accomplished. (d) ... Certificates of occupancy will not be issued until all improvements are accepted by the city commission. RiZE is a 244 unit, 4 -story apartment complex by LeCesse Development Corporation located on a 4.78 -acre parcel immediately east of City Hall. The RiZE project was previously referred to as "Grandeville at Town Center." The Final Engineering Plans were conditionally approved by the City Commission at the February 25, 2013 City Commission meeting. Sitework commenced in August 2014 and the building is expected to have a phased occupancy starting in late March 2016. This agenda item is for the conditional acceptance of the site improvements. The sitework has been constructed in substantial compliance with the Final Engineering plans approved by the City Commission, except as noted on the attached punchlist, Exhibit A. All items on the punchlist must be complete, subject to Staff approval, prior to issuance of the final certificate of occupancy. The Developer's Agreement approved by the City Commission on February 25, 2013 included provisions for reimbursing the developer in the amount of $200,000 after completion and acceptance of roadway improvements being dedicated to the City. The publicly owned roadway improvements consist of Doran Drive from Blumberg Boulevard to the high school access road, and the new roadway along the north side of the RiZE building that connects the City Hall parking lot to Doran Drive. The roadway improvements have been substantially completed, subject to open punchlist items that must be completed and approved by Staff prior to issuance of the reimbursement. The site acceptance includes the developer's conveyance of the right -of -way to the City for the new public road between City Hall and Doran Drive along the north side of RiZE property. As part of the site acceptance, the developer is dedicating the right -of -way for this road to the City by warranty deed, in a format that is subject to review and approval by the City Attorney. FISCAL IMPACT: The $200,000 reimbursement for roadway improvements is budgeted in the Road Improvement Fund (One Cent Sales Tax, 2nd Generation). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This Consent 304 PAGE 2 OF 3 - March 14, 2016 information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission: 1) validate the Staff recommendation finding the RiZE sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items; 2) accept the public infrastructure improvements for ownership and maintenance; and 3) authorize reimbursement in the amount of $200,000 to the developer after completion and final Staff approval of the roadways, in accordance with the approved Developer's Agreement. ATTACHMENTS: 1. Exhibit A - RiZE Site Acceptance Punchlist Consent 304 PAGE 3 OF 3 - March 14, 2016 1 *:N:u:11r_1 City of Winter Springs Project Closeout List for City Commission Final Site Approval RiZE 3/4/2016 1. Submit Engineer of Record's Certification Letter to the City 2. Submit a complete set of record drawings to the City (all civil sheets in one digital file in PDF format) 3. Complete all sitework and pass the final engineering inspection. The final inspection, including preparation of a final punchlist, will occur after receipt of the record drawings from the engineer -of- record. 4. Submit 2 -Year Maintenance Letter of Credit or Cash Escrow Deposit (10% of the value of the improvements to be owned and maintained by the City, as listed on the Bill of Sale) 5. Right -of -Ways and Easements Dedicated and Recorded at Seminole County. As of March 4, the utility easement is at the city for review and signature, and the warranty deed is also under review by the city. 6. Submit a copy of the Letter from the Engineer to SJRWMD Certifying Improvements ( SJRWMD standard certification form) Additional items to be completed prior to closeout (this is not a complete punchlist): • Repair damaged asphalt on Doran Drive • Repair damaged curb on Doran Drive • Correct smoothness deficiencies on Doran Drive and Edge Drive • Eliminate standing water on asphalt surfaces and in gutter lines after rains • Complete sidewalk construction on SR 434, City Hall, and Edge Drive sides • Provide video inspection of all sanitary and storm sewer mains and sanitary service laterals. Remove sediment and debris if needed. • Clean and restore areas outside of new sidewalks on Doran Drive • Install detectable warning mats at all curb ramps • Complete installation of thermoplastic pavement markings • Install decorative street signs per the Town Center District City Code • Remove erosion and sedimentation control devices • Clean all construction debris and trash from the site and surrounding areas, including the stormwater pond behind City Hall. • Provide irrigation as -built drawings and complete onsite irrigation walkthrough /inspection with City staff