HomeMy WebLinkAbout2016 02 22 Consent 300 Public Safety Building Roof ReplacementCOMMISSION AGENDA
ITEM 300
REQUEST:
Informational
Consent
X
Public Hearings
Regular
February 22, 2016 KS KL
Regular Meeting City Manager Department
The Public Works Department requesting authorization to enter into a contract agreement
with Atlas Apex Roofing, LLC for the Public Safety Building Roof Replacement in the
amount of $341,000.00 plus a 10% contingency.
SYNOPSIS:
The Public Safety Building was constructed in 1996 and a recent professional evaluation of
the 20,100 square foot roof recommended replacement. Atlas Apex was the lowest bid at
$341,000. Work is scheduled to be complete by June 2016.
CONSIDERATIONS:
The replacement of the Public Safety Building roof is needed because it has reached the end
of it's useful life based on an evaluation performed in April 2015 by our roofing consultant,
A/R/C Associates. A/R/C was retained to prepare plans and specifications for bidding. Bid
#ITB /001 /16/KL was advertised January 10, 2016 and bids were opened on February 3,
2016.
Four bidders submitted qualified bids for the work. The low bidder was Atlas Apex
Roofing, LLC of Fort Lauderdale with a bid of $341,000. The project estimate was
$345,000. A/R/C reviewed the bid and has previous positive experience with the low
bidder. A/R/C's bid recommendation is attached.
The project scope of work includes removal of the existing 20,100 square roof membrane
down to the metal deck, 4" of insulation, two interplies of modified bitumen, new coping,
new counterflashing, new scuppers, and new supports for the conduit/condensate lines.
Consent 300 PAGE 1 OF 2 - February 22, 2016
Construction is anticipated to begin in March 2016 with a completion date of June 2016.
A/R/C will be retained to provide construction oversight and management at a cost of up to
$23K. This budget will allow for an inspector on site 3 days per week and allow for
additional inspections during critical installation periods.
FISCAL IMPACT:
The construction project cost is $341,000.00 plus a 10% contingency for a total
authorization of $375,100.00. Construction management over sight will cost up to an
additional $23,360.60. Sufficient funds for this project are available in the 3rd Gen
Infrastructure Surtax Fund #121 - 0000 - 34130 - 560650.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve Atlas Apex Roofing, LLC for the
Public Safety Building Roof Replacement in the amount of $341,000.00 plus a 10%
contingency funded from the 3rd Gen Infrastructure Surtax Fund #121- 0000- 34130-
560650 and authorize the City Manager and City Attorney to prepare and execute any and
all applicable documents.
ATTACHMENTS:
1. Bid #ITB 001 /16/KL Tabulation (1 page)
2. A/R/C Letter of Recommendation (2 pages)
3. A/R/C Proposal for Const. Observation & Admin. (2 pages)
Consent 300 PAGE 2 OF 2 - February 22, 2016
Attachment No. 1
BID # ITB /001/16/KL
February 3, 2016
Bidder
Base Bid
Unit Price A
Unit Price B
Unit Price C
Building Permit
Allowance
Total Bid (as
written)
Comments
Atlas Apex Roofing, LLC
$328,950.00
$5.00
$8.00
$15.00
$7,000.00
$341,000.00
R.F. Lusa & Sons
$340,000.00
$8.00
$10.00
$10.00
$7,000.00
$347,000.00
Did not add in the unit cost allowance;
bid would be $352,700 adjusted
Ryman Commercial Roofing
$358,150.001
$8.001
$9.001
$5.001
$7,000.001
$370,000.00
Southern Roofing Company, Inc.
$467,763.00
$2,400.00
$700.00
$2,500.00
$7,000.00
$480,363.00
Architecture
Roof Consulting
Construction Technology
AA C000932
A /R/C
Associates
Incorporated
February 4, 2016
Mr. Kipton D. Lockcuff, P.E.
Utilities /Public Works Director
City of Winter Springs
1126 SR 434
Winter Springs, Florida 32708
Attachment No. 2
601 North Fern Creek Avenue
Suite 100
Orlando, Florida 32803 -4899
(407) 896 -7875
FAX (407) 898 -6043
Re: Bids Received for the Roof Replacement of the City of Winter Springs Public Safety Building,
300 North Moss Road, Winter Springs, Florida 32708
A /R /C Project No. 15002.02
Dear Mr. Lockcuff;
We received copies of the bids opened on February 3rd, 2016 for the referenced project. Having
reviewed both bids, we submit the following.
The apparent low bidder is Atlas -Apex Roofing in the amount of $341,000. The second bid received is
R.F. Lusa & Sons in the total amount of $352,700. Our estimated construction cost was $345,565. We
feel that their bid coming in beneath our construction cost estimate, coupled by the next highest bid
coming in so close, reflects an accurate cost estimate coupled by two very competitive bids.
We recommend award of this project to Atlas -Apex Roofing for the bid sum of $341,000 with the
provision that they verify that their bid price is based on the contract documents and they fully intend to
proceed without substitution for other materials, processes, and /or working conditions. We have spoken
with them about their bid, and they have provided the attached letter.
Please contact me personally should you require further information or clarification of the preceding.
Sincerely,
A /R/C Associates, Incorporated
Tyler Hall, Project Manager
Architecture
Roof Consulting
Construction Technology.'..::
AA C000932
A /R /C
Associates
Incorporated
February 5, 2016
Mr. Kipton D. Lockcuff, P.E.
Utilities /Public Works Director
City of Winter Springs
1126 SR 434
Winter Springs, Florida 32708
Attachment No. 3
601 North Fern Creek Avenue
Suite 100
Orlando, Florida 32803 -4899
(407) 896 -7875
FAX (407) 898 -6043
Re: Proposal for Construction Observation and Administration for the Roof Replacement of the City of Winter
Springs Public Safety Building, 300 North Moss Road, Winter Springs, Florida 32708
A /R/C Project No. 15002.02
Dear Mr. Lockcuff;
This letter is sent in response to your recent request for a proposal to provide project oversight, administration, and
inspections for the Roof Replacement of the City of Winter Springs Public Safety Building. We would like to provide you
with the following services:
1. Review project submittals for conformance with the contract documents.
2. Attend a Pre - construction Conference.
3. Review construction obseivation at the site three (3) times a week (on average) for a 90 day construction time (39
site visits total not including substantial and final inspections).
4. Provide construction administration in the architect's office for a 90 day construction time to answer questions
raised by the Contractor and issue additional supplemental information as may be required. We would also review
and approve the applications for payment.
5. Conduct a substantial completion inspection.
6. Conduct a final inspection.
7. Receive, review, and deliver to the Owner the project closeout documents along with processing the final
application for payment.
Our proposed cost will be $23,360.60 (see attached man-hour and fee estimate).
Please contact me personally should you require further information regarding the services proposed.
Sincerely,
A/R/C Associates, Inco orat d
Tyler Hall, Project Manager
Attachment: Manhour and Fee Estimate Worksheet
Architecture 601 North Fern Creek Avenue
Roof Consulting T . Suite 100
Construction Technology Orlando, Florida 32803 -4899
AA C000932 (407) 896 -7875
FAX (407) 898 -6043
A/ R/C
Associates
Incorporaeed
Man -Hour Estimate for Basic Services
Project Name:
Public Safety Building
Project No. 15002.02
Description:
Roof Replacement - Construction Phase Services
Draft No. Two
Client:
The City of Winter Springs
Date 2/5/2016
Contact:
Kip Lockcuff, P.E., Utilities /Public
Works Director
TOTAL
Principal
Hours
Project
Mgr
Hours
Technical
Hours
Quality
Assurance
Hours
Clerical
Hours
Hours
Cost for
Activity
Running Total
$150.00
$80.00
$50.00
$85.00
$50.00
Phase 1 -Field Investigation
Measure and
photograph
conditions for
design.
$0.00'
Present findings
from the field
investigation
$0.00'
Produce the
contract
documents
(Plans and
Specifications)
$0.00'
Bid phase,
PreBid Conf., Bid
Review and
Recomm.,
Submittal review
$0.00'
Construction
Oversite,
Inspection, and
management for
a 90 day period
$23,360.60'
$23,360.60'
Investigation
0
$0.00
Project Admin /Management
0
$0.00
Miscellaneous Expense
Travel
6 Meals & Lodging
Phase 2- Design Development
TOTALS
0
$0.00
Design Development Stmnt
0
$0.00
Project Admin /Management
0
$0.00
Miscellaneous Expense
Travel
6 Meals & Lodging
Phase 3- Contract Documents
TOTALS
0
$0.00
Construction Drawings
0
$0.00
Specifications
0
$0.00
Quality Control Review
Project Admin /Management
0
0
$0.00
$0.00
Miscellaneous Expense
Travel
Meals & Lodging
Phase 4- Bidding & Negotiation
TOTALS
0
$0.00
Bid Phase Services
0
$0.00
Project Admin /Management
0
$0.00
Miscellaneous Expense
Travel
Meals & Lodging
Phase 5- Construction Admin
TOTALS
0
$0.00
Site Visits (39 Total)
156
39
195
$15,210.00
Substantial
4
1
5
$390.00
Final
Project Admin /Management
20
52
4
1
5
72
$390.00
$7,160.00
Miscellaneous Expense
Travel
$210.60
Meals & Lodging
Consultant Fee (Mechanical, Electrical,
Structural)
TOTALS
277
$23,360.60