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HomeMy WebLinkAbout2015 12 14 Consent 306 Unapproved Minutes from the November 16, 2015 Regular MeetingCOMMISSION AGENDA ITEM 306 December 14, 2015 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, November 16, 2015 City Commission Special Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, November 16, 2015 City Commission Special Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 306 PAGE 1 OF 2 - December 14, 2015 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, November 16, 2015 City Commission Special Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, November 16, 2015 City Commission Special Meeting Minutes (25 pages) Consent 306 PAGE 2 OF 2 - December 14, 2015 Attachment "A" CITY OF WINTER SPRINGS, FLORIDA �1`t�N TAR 04 s � U 0 o Incorp 1959 i\of) W F- CITY COMMISSION MINUTES SPECIAL MEETING MONDAY, NOVEMBER 16, 2015 - 6:00 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 2 OF 25 CALL TO ORDER The Special Meeting of Monday, November 16, 2015 of the City Commission was called to Order by Mayor Charles Lacey at 6:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present via telephone Commissioner Pam Carroll, present Commissioner Cade Resnick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo- Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda and whether there were any possible Agenda Changes, Commissioner Kevin Cannon asked the City Commission if Regular Agenda Items "601" and "603" could be moved to the next City Commission Meeting Agenda as a professional courtesy. Discussion. Mayor Lacey summarized, "The Agenda that we have in front of us that was published last week is the Staff's, specifically the City Manager's presentation to us for a suggested Agenda, and does not become the actual Agenda for our meeting, until adopted by a majority of the Commission. So, at this point, I would defer to the Commission and ask what is the will of the Commission in terms of the request from Commissioner Cannon to remove items `601' and `6037" Commissioner Pam Carroll said to Commissioner Cannon, "Are you asking for `601' and `603' to be postponed until our December Commission meeting ?" Commissioner Cannon stated, "Yes, just until our next Commission meeting in December please." Further comments. "I WILL MAKE A MOTION TO MOVE `601' AND `603' TO THE DECEMBER 14TH, (2015) MEETING AND NO FURTHER MOVEMENT AFTER THAT. WE HAVE TO MAKE A DECISION." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Mayor Lacey then remarked, "With that change, is there any objection to adopting the Agenda as presented, with `601' and `603' removed? Hearing no objection, it does stand Adopted." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 3 OF 25 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Oviedo - Winter Springs Regional Chamber of Commerce REQUEST: The Oviedo- Winter Springs Chamber of Commerce request the Mayor and City Commission receive a presentation of the "Honorary Artist Recognition" of the Art Festival Poster to the Mayor and City Commission from the 2015 Winter Springs ArtOberFest. Mr. Todd Sykes, Chief Executive Officer, Oviedo - Winter Springs Regional Chamber of Commerce and Mr. Tom S. Gottshalk, Chair of the Winter Springs' Festival of the Arts presented a framed poster from the 2015 Winter Springs Art,,b�Fest to the City of Winter Springs. Further comments. INFORMATIONAL INFORMATIONAL AGENDA 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - NOVEMBER 16, 2015 PAGE 4 OF 25 PUBLIC INPUT Mayor Lacey opened "Public Input" Ms. Colleen Murphy, 684 Fanning Drive, Winter Springs Florida: thanked City Manager Kevin Smith and Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments for their assistance with trash removal, and spoke of problems she had seen with trash from construction workers, and suggested the City implement a trash maintenance program. Mr. Ken Spalthoff, 1106 Shadowbrook Trail, Winter Springs, Florida: commented about a response from residents who were in favor of keeping the meeting time the same for the Record; mentioned there were still issues with on- street parking in Winding Hollow and their concern with emergency vehicles being able to get through; and noted that the east side Office Buildings at Winding Hollow had a new Bank owner, American Momentum Bank. Mr. Christian Sarna, 360 Michael Blake Boulevard, Winter Springs, Florida: referenced the proposed Pollack Shores apartments and asked if it was possible to have some further interaction with the Developer before the matter is brought back to the City Commission. Mayor Lacey suggested that Mr. Sarna give Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department, a call. Mr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: noted for the Record that he hoped the meeting times stays at 6:00 p.m. Mayor Lacey stated, "We will positively address that in the December meeting." Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300. Public Works Department REQUEST: The Public Works Department requesting authorization to execute a contract amendment with MCG Services LLC for construction of Concrete Sidewalk and Curb Replacement at various locations (ITB #007 /15BF) in the amount of $200,000 plus a 10% contingency. FISCAL IMPACT: The project cost is $200,000 plus a 10% contingency, for a total authorization of $220,000, funded by the Transportation Improvement Fund (Local Option Gas Tax) including a supplemental appropriation of from fund balance of up to $190,000. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 5 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize a contract amendment with MCG Services LLC for construction of Concrete Sidewalk and Curb Replacement at various locations (ITB #007 /15BF) in the amount of $200,000 plus a 10% contingency, approve a supplemental appropriation of up to $190,000 from the Transportation Improvement Fund balance, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CONSENT 301. Utility Department REQUEST: The Utility Department requesting approval to authorize GML Coatings to reline the wet well of Lift Station 5E in the amount of $29,160.00 plus a 20% contingency. FISCAL IMPACT: The project cost is $29,160.00 plus a 20% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - NOVEMBER 16, 2015 PAGE 6 OF 25 RECOMMENDATION: Staff recommends the City Commission authorize GML Coatings to reline lift station 5E at a cost of $29,160.00 plus 20% contingency payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 302. Utility Department REQUEST: The Utility Department requesting approval to authorize U.S. Water Services Corp. to perform rehab work to Lift Station 6E in the amount of $31,656.82 plus a 20% contingency. FISCAL IMPACT: The project cost is $31,656.82 plus a 20% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize U.S. Water Services Corp. to perform the rehabilitation of Lift Station 6E at a cost of $31,656.82 plus 20% contingency payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 303. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 7 OF 25 FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. No discussion. CONSENT 304. Office of the City Manager and Finance and Administrative Services Department REQUEST: City Manager requesting the Commission consider approval of Resolution 2015 -27, amending the Fiscal Year 2015 Budget. FISCAL IMPACT: This agenda item only amends the budget; it does not have an impact on actual revenues or expenditures. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Within five days of approval and adoption of Resolution No. 2015 -27, the Final Budget for Fiscal Year 2014 -2015 will be placed on the City's website [Section 166.241 (5) FS]. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 8 OF 25 RECOMMENDATION: It is recommended that the Commission approve Resolution 2015 -27. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. :_D' 1 ' _ REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report was given. REPORTS 401. Office Of The City Manager — Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report was given. REPORTS 403. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon thanked everyone for their prayers and cards and well wishes. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 9 OF 25 REPORTS 404. Office of Commissioner Seat Three - The Honorable Pam Carroll Commissioner Carroll stated that this year's Veteran's Day was "Wonderful ", thought the selection of Mr. Arnie Nussbaum was a great choice to be honored, and complimented the Indian Trails Choir on their singing. Commissioner Carroll added, "Well done." REPORTS 405. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Cade Resnick referenced the earlier suggestion of a construction trash related Policy and thought that perhaps it could be considered as an Agenda topic. Secondly, Commissioner Resnick asked about the proposed Parks discussion and/or Workshop. Manager Smith stated, "We will set that date at the beginning of the year — I will bring back an Agenda Item in January." Further comments. Lastly, Commissioner Resnick mentioned he had set up a meeting with residents of the "Reserve at Tuscawilla" for this Thursday related to the " Tuskawilla Crossing" project and said that key City Staff will be joining him. REPORTS 406. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs No Report. REPORTS 407. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey Mayor Lacey referenced the Florida Department of Transportation meeting held in late October at the Metro Church on the proposed State Road 417 widening and mentioned that he has asked that at future monthly MetroPlan Orlando meetings, that an update is given, "Not so much on the widening, but on where the process for FDOT (Florida Department of Transportation) is, potentially swapping that piece of road with CFX, which then has an effect on the widening decision." Next, Mayor Lacey mentioned he recently attend an Opening at the new Red Cypress Brewery and was impressed with their operation. Concluding his Report, Mayor Lacey noted that the Oviedo - Winter Springs Regional Chamber of Commerce is holding their Trustee Appreciation Luncheon at the Tuscawilla Country Club on Friday, December 4t'' at 11:30 a.m. and asked if anyone wished to attend, to let the City Clerk know so she could RSVP for them. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 10 OF 25 REPORTS 408. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey mentioned a question noted on a Facebook page, that if someone was selling a personal item, for instance via "Craigslist ", could a buyer and seller meet at the Police Department instead of having a stranger come to someone's house. Chief of Police Kevin Brunelle stated, "Absolutely" and suggested anyone in this situation could just call the Police Department's non - emergency number at (407) 327 -1000 and added that his Staff would be glad to assist. Further remarks ensued. Secondly, Commissioner Hovey commented about the City's Holiday Parade that previously was held on the west side of town and inquired if the Holiday Parade could be held on the east side of Winter Springs and then the west side of Winter Springs in alternate years. Discussion followed on the Holiday Parade and where it was held in previous years, costs, safety concerns, and logistics. Chief Brunelle offered to speak with any of the City Commission should they wish to know more about specific details and potential concerns. Deputy Mayor Joanne M. Krebs mentioned that prior to Chief Brunelle speaking on this matter, she was willing to address this in the future but was not so sure it needed further discussing now. Commissioner Hovey remarked, "I think that is important because it was brought up on Facebook the other day." Continuing, Commissioner Hovey then noted she was aware of various concerns and what the Police Department needs to do to handle safety matters. Commissioner Hovey added, "If anyone has a concern, we can refer them to the Police Department..." Chief Brunelle noted, "... Refer them directly to me either via email or my phone." Chief Brunelle then pointed out, "We can make it happen for you all if you wanted to do it." With further remarks, Chief Brunelle commented more about logistics and safety. Deputy Mayor Krebs further commented on the history of the Holiday Parade, logistics, and said that she was not sure about all of the costs, but thought this might be worth talking about and added that perhaps this matter could be brought back as she was willing to discuss the issue via an Agenda Item. Commissioner Carroll noted her previous service on a Special Events Committee. Lastly, Commissioner Hovey inquired about the Santa Run; to which Chief Brunelle said that the schedule was on the City's Website. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider the Second Reading of Ordinance 2015 -13, a Small -Scale Future Land Use Map Amendment for two parcels totaling 5.42 acres located at 395 Tuskawilla Road, approximately one half mile southeast of the intersection of State Road 434 and Tuskawilla Road. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 11 OF 25 FISCAL IMPACT: The proposed Small -Scale future land use amendment, which re- designates the property from "Public /Semi - Public" to "Low Density Residential ", will allow the construction of the Tuskawilla Crossing development in accordance with the master plan and will facilitate the addition of additional taxable value to the City and potentially spur the increase of future residential and commercial development activity within this particular area. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department - Planning Division requests that the City Commission hold a Public Hearing to consider the Second Reading of the Small -Scale Future Land Use Map Amendment for approximately 5.42 acres located at 395 Tuskawilla Road, approximately one half mile southeast of the intersection of State Road 434 and Tuskawilla Road. (Ordinance 2015 -13) City Attorney Anthony A. Garganese read Ordinance 2015 -13 by "Title" only. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input "portion of the Agenda Item. "I MAKE A MOTION TO APPROVE ORDINANCE 2015 -13." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 12 OF 25 PUBLIC HEARINGS 501. Office of the City Attorney and Office of the City Manager REQUEST: The City Attorney and City Manager request that the City Commission pass Ordinance No. 2015 -23 on First Reading granting a non - exclusive solid waste franchise to WCA of Florida, LLC. ( "WCA ") to provide solid waste disposal services to school facilities owned and operated by the School District of Seminole County, Florida and located within the jurisdictional limits of the City. FISCAL IMPACT: The City will receive a $1,000 application fee from the School District for the non - exclusive franchise being granted to WCA. In addition, WCA will be required to pay the City franchise fees equal to 10% of the gross revenue from all sources under the existing School District contract. Franchise fees will be paid on a monthly basis and may vary depending on the amount of services being provided by WCA to the School District within the jurisdictional limits of the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and City Manager recommend that the City Commission approve Ordinance No. 2015- 23 on First Reading and direct that the City Clerk advertise the Ordinance for second and final reading and adoption at a subsequent City Commission meeting. "MOTION TO READ ORDINANCE 2015 -23 BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015 -23 by "Title" only and added, "This Ordinance is coming to you in furtherance of a Settlement Agreement in the Case we had with the School District and WCA [of Florida, LLC] where the City and other parties agreed to pursue a Non - Exclusive Franchise Agreement which only gives WCA the right to service facilities owned by the School District within the jurisdictional limits of the City of Winter Springs pursuant to an existing contract that the School District has with WCA — for the duration of the contract." Manager Smith pointed out that this would include time restrictions. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - NOVEMBER 16, 2015 PAGE 13 OF 25 Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. RELATED TO ORDINANCE 2015 -23, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: Staff is requesting that the Mayor and Members of the City Commission make remaining Appointments to the seven (7) member Districting Commission pursuant to Section 4.02 of the Charter of the City of Winter Springs. The referenced Section of the Charter states that these appointments must be made by the first day of February, 2016. Staff is also requesting that the Mayor and Members of the City Commission (depending on the applicable Board/Committees) make Appointment(s)/Reappointment(s) related to other current and upcoming Board/Committee vacancies as well. FISCAL IMPACT: There is no noted Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 14 OF 25 RECOMMENDATION: Staff is recommending that action be taken on the following Appointment(s)/Reappointment(s) as applicable: Mayor Charles Lacey Districting Commission Appointments needed: • Open Seat • Open Seat Seat One - Commissioner Jean Hovey Oak Forest Wall and Beautification District Advisory Committee Appointment needed: • Vacant Seat Seat Two - Commissioner Kevin Cannon Board of Trustees Appointment/Reappointment needed: • Seat currently held by Barbara Watkins - Board of Trustees and Districting Commission Appointment needed: • Open Seat Seat Four - Commissioner Cade Resnick Board of Trustees Appointment/Reappointment needed: • Seat currently held by Robin Paris - Board of Trustees and Districting Commission Appointment needed: • Open Seat Seat Five - Deputy Mayor Joanne M. Krebs Bicycle and Pedestrian Advisory Committee Appointment needed: • Vacant Seat and Districting Commission Appointment needed: • Open Seat Appointment which can be made by the Mayor or any Commissioner: Code Enforcement Board Appointments needed: • Vacant Seat - At Large Seat • Vacant Seat - At Large Seat CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 15 OF 25 Again, any Appointment(s)/Reappointment(s) for any of these not made at this Meeting, can be placed on upcoming City Commission Meeting Agendas. MOTION TO RECOMMEND PHYLLIS WALKER [KENT] TO THE DISTRICTING COMMISSION. MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. REGULAR 601. Office of the City Attorney REQUEST: The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 6:00 PM pursuant to the City Commission Rules of Procedure. If the City Commission desires to modify the meeting times, the City Attorney will have to prepare a resolution for the City Commission's final consideration at a subsequent meeting. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission establishes its own meeting times at its discretion. The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 6:00 PM pursuant to Resolution 2015 -10. If the City Commission desires to modify the meeting times, the City Commission should direct the City Attorney to prepare a resolution for the City Commission's final consideration at a subsequent meeting. As noted earlier in the meeting, this Agenda Item was pulled from this meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING —NOVEMBER 16, 2015 PAGE 16 OF 25 REGULAR 602. Office of the City Manager REQUEST: The City Manager is requesting Commission set the Commission Meeting schedule for calendar year 2016. FISCAL IMPACT: There is no significant fiscal impact associated with this agenda item. There would be some savings in Clerk and IT staff time resulting from any meeting cancelation(s). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the Commission provide input and direction on meeting scheduling for Calendar Year 2016. Commissioner Carroll noted that she liked "OPTION A ". Further comments. Deputy Mayor Krebs asked about the Florida League of Cities Annual Conference and the August City Commission meetings. Tape 1 /Side B With further remarks, Deputy Mayor Krebs suggested canceling the second meeting in August instead of the first August meeting. Manager Smith agreed and revised his "Recommendation on `OPTION B' to flip the second meeting to be canceled in August, and to hold the first meeting." Continuing the discussion, Commissioner Carroll noted still being in favor of "OPTION A ". Mayor Lacey remarked that his preference was "OPTION B ". Deputy Mayor Krebs said that her preference was also "OPTION B" however, she would include a change of the August meetings. Manager Smith suggested, "Flip August to hold the first meeting on the second Monday and cancel the second meeting on the fourth Monday." Deputy Mayor Krebs stated, "Yes." Commissioner Hovey said she was also in favor of "OPTION B ". Discussion ensued on the November meeting schedule in consideration of the Election and the timeline involved before someone could be sworn in. Commissioner Hovey suggested the date of November 215`, (2016) for the November meeting. Further comments followed. Commissioner Hovey added, "Mr. Smith just said, we can Vote on it and if we have to change it later, we can change it." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 17 OF 25 Mayor Lacey summarized, "What I have heard is not a Consensus but a majority opinion in favor of `OPTION B' with August being flipped from the schedule to put there and November [meeting] moved to November 21St, (2016). If that is the will of the Commission, all we are lacking is a Motion." "SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. Concluding this Agenda Item, Mayor Lacey stated, "The schedule is adopted." REGULAR 603. Office of the City Attorney REQUEST: At the request of the City Commission, the City Attorney is proposing Resolution No. 2015 -29 amending the City Commission Rules of Procedure related to establishing general requirements regarding the Reports portion of the City Commission meeting. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney recommends that the City Commission consider adopting Resolution No. 2015 -29 amending the City Commission Rules of Procedure related to establishing general requirements regarding the Reports portion of the City Commission meeting. Also as noted earlier in the meeting, this Agenda Item was pulled from this meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 18 OF 25 REGULAR 604. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission, acting as the Development Review Committee (DRC) receive a presentation for a proposed Assisted Living and Memory Care Community proposed to be located on the east side of Tuskawilla Road, across from the intersection of Tuskawilla Road and Avery Lake Drive. FISCAL IMPACT: There is no fiscal impact associated with this item at this time. If the applicant proceeds with obtaining approval of final engineering plans and an Aesthetic Review, a fiscal impact analysis will be prepared in accordance with the Comprehensive Plan. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission, acting as the Development Review Committee (DRC) receive a presentation from Watercrest Senior Living for an Assisted Living and Memory Care Community proposed to be located on the east side of Tuskawilla Road, across from the intersection of Tuskawilla Road and Avery Lake Drive and offer any input regarding the project. Attorney Garganese began the discussion on this Agenda Item and noted, "This is an optional preliminary review process that's been in the Town Center Code since it was enacted in 2000. This is really not a formal Development Application for you to consider; it's an opportunity for a potential Developer to present a first impression of a project that they may want to pursue in the City. It is a non - binding process. Under the Code, the Code expressly prohibits the Staff from making any recommendations; so really, it's an opportunity for this Applicant to make a first impression to the Commission and for the Commission to provide comments and statements to the extent that you would like to provide comments and statements and feedback regarding what may be proposed in a more formal Development Permit Application in the future." With further brief remarks, Attorney Garganese added, "There is no Vote required nor permitted in this particular optional Application process." Next, Mr. Stevenson introduced Mr. Richard "Dick" Fess. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 19 OF 25 Mayor Lacey said to Mr. Fess, "It is a little bit unorthodox procedure for us. You have heard it, you are comfortable with what you are engaged in and understand that we are not going to be approving or disapproving ?" Mr. Richard "Dick" Fess, 1230 Commerce Park Drive, Longwood, Florida: stated, Yes, Sir." Continuing, Mr. Fess remarked, "This is the Watercrest SLG and they're out of Vero Beach. It is our concept to build this structure and hopefully fill a hole that you have in your Town Center Zoning. It's the un- annexed portion of land along Tuskawilla (Road), the old slaughterhouse facility, so if this is approved we will annex that and it's quite a hurdle that these people have endured to get over to get that into the complex, but we would also like to comply with all the other aspects of it. We've talked to Staff about the Zoning requirements in there. It will require that we get a Special Exception for the `T4' Zoning in there for the Use. Other than that, we'll comply with anything that you have, and it basically will show as you'll see tonight, that we will buffer the Commercial Uses from the Residential Uses and it will be almost adjacent to the Hawthorne (Retirement Group) facility that you've been looking at before. We're not in competition with them because the nomenclatures that are applied in this industry are the Independent Living Facility, the Assisted Living Facility, the Memory Care facility and then the skilled nursing facilities. They take care of the Independent Living facilities. They have no medical provisions whatsoever in their facility and I just got a text when we walked in here tonight from the Lenity (Architecture) representative, Mark Lowen, and they look forward to having us there, and I'll print that out and include that in to the Staff so that they can disperse that to you, but in no way would we conflict with each other and it is a tax paying entity. It is a for profit facility. They have just opened one in Lake Nona. Any of you who would like to go, we can set up a visit and we'll have one of Michelle's staff show you through that. You will be amazed. I used to own four (4) or five (5) of these and we had a couple they called the Taj Mahal's and this one puts them to shame, to be brutally honest. So, it gives you a first class facility for the people of Winter Springs to kind of age in place. They don't have to leave and it's not a Medicare/Medicaid type facility as you'll see by the pictures from the Architect and the Staff, and this is not a flip Zoning that we're asking about either. They are going to own it and operate it. It may be a different company of theirs that will own it but the same management team will be there the whole time and that I think it's very important; and so as I talked about them, Hawthorne [Retirement] Group. The difference from us is we have medical care twenty- four /seven (24/7). We will be licensed through the AHCA (Agency for Health Care Administration) division and the State government, Tallahassee." Mr. Fess continued, "We are licensed through AHCA (Agency for Health Care Administration) department in Tallahassee, and it controls all of the health care for Elders and others in the care of the State. We have the third party providers for Doctors, Nurses, Certified Nursing Aide, twenty- four /seven (24/7) staff, 365 days or 366 whatever is applicable and there's a lot of jobs in it, also Pharmacists, all of those needs. These people are mobile in an Assisted Living Facility. We'll have provisions for them to go to the Town Center for shopping, they eat out - except for the Memory Care, obviously, but that's the type of facility we have. And the market studies have shown that Winter Springs has an aging in place population and a major need for this. That's why you'll see people like Hawthorne (Retirement Group) and a lot of people, it's a lifestyle. The Millennials, my kids, they don't want to live in a house, they want to live in an apartment." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 20 OF 25 Next, Mr. Fess mentioned some of the things people want to do nowadays and added, "The Senior Citizens are like that now, too. They want to live together with others because they're active. They'll have their own swimming pools, they'll have a bistro in there that's available almost all the time, except you know like at midnight on; but they can go get a sandwich, they can order it, they have meals — that white linen tablecloth type thing - I encourage any of you that would like to come to Lake Nona and see that. You'll see the pictures of it today with it being open, but the full service market is big and it's not any bigger than in Winter Springs. So, they'll have some of the market study information for you." Further comments. Ms. Joan T. Williams, Principal and Chief Financial Officer, Watercrest Senior Living Group, LLC, Parc 24, 445 24th Street, Suite 300, Vero Beach, Florida: introduced herself to the City Commission. Ms. Michele Thompson, Vice President of Operations, Watercrest Senior Living Group, LLC, Parc 24, 445 24th Street, Suite 300, Vero Beach, Florida: also introduced herself. Ms. Williams noted, "We started Watercrest three (3) years ago to really fulfill a vision that my partner Mark Vorkapich and I had - he couldn't be here tonight, to really create the next generation of Senior Living communities to serve Seniors with quality and excellence and we're really excited. We just opened Lake Nona October 20, (2015). We already have rented thirty -one (3 1) of the eighty (80) apartments which is well ahead of plan and we worked very closely with Tavistock Group and the City of Orlando and they saw this as a huge amenity and it's been a great. I guess, two (2) years of getting to that point and I would certainly welcome anyone to come over there and would be happy to give you a tour. But very quickly it is a private pay high amenitized Assisted Living and Memory Care. We have a pool, we have a spa, we have indoor and outdoor fireplaces, we have a very high level culinary program and it's very much a hospitality model as well as a care model." Ms. Thompson pointed out, "I've been in Senior Living since I graduated and I've had the opportunity to work for other groups in the past that offer care and service to Seniors, their families, and the associates that we serve. So, a big differentiator for me and the attractive component to work for Watercrest was the difference of the service. What you will find with us is we have a program called the `Common Unity Program' where we integrate ourselves into the cities that we're serving. I'll give you a great example - in the Lake Nona market we actually started an Alzheimer's choir with the Central Florida Community Arts Center and what we really thrive on is that despite our diagnosis and what we may have, we're still living and we're carrying out active lifestyles. We partner with schools locally, we have partnerships with the University of Central Florida where they have a lifelong learning program that our residents are engaged in. So, what you will find is tons of activity and even though they may have something that has brought them to us, because it is need driven, Assisted Living is need driven; they're there for a purpose and that is to still continue and have a positive lifestyle." With further remarks, Ms. Thompson stated, "Some of the differentiators that we do have as a company — what we have found is that the residents that are in senior living, they're dining with us three (3) meals a day seven (7) days a week, thirty (30) days in a month which can be kind of monotonous. I know that I don't dine in the same restaurant you know, three (3) meals each day. So, we bring the experience of a culinary aspect to our residents. We have open dining where the residents can come in at 7:00 in the morning, you can get an omelet at 4:00 p.m., you can come and go as you please - that we're navigating their day on their time. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 21 OF 25 So, there's not a time period where residents are coming in just for breakfast from 7:00 in the morning till 8:30. They're free to come and go as they please, and our Staff are there to serve them, you know like Joanie (Williams) said, a hospitality model. The next component that we have is our wellness which includes `Spa W'." Referring to images of the Lake Nona facility, Ms. Thompson continued, "This is Watercrest of Lake Nona. As you will see, we have Assisted Living and Memory Care. This fits right into the niche of our community in the Lake Nona market. The top left corner you'll see our pool which is featured with outdoor dining, our al fresco dining, so residents are free to have breakfast, lunch, and dinner, wine by the pool, whatever it is that suits them for that day or evening. The center picture is again, kind of an aerial view from across the street - the third picture is our Spa. So, we have massage therapy, we have podiatry services, dermatology services. When Mr. Fess was — discussing third party providers, that would be the Dermatologist, Podiatry, Speech Therapy, Home Health. All of that is on site, as well, and then we have a Salon, a full service Salon with pedicures, manicures, facials, all of that, and the goal of all of these amenities and services are to engage those with their family; so that they're comfortable to come in and say, `Mom, let's go to the Salon and have a Mother's Day facial together', whatever it may be. So, we're integrating intergenerational programs right there on site. To the left is our Massage Therapy room. The center picture is actually our one (1) bedroom apartment. And then to the right you'll see barn doors which actually lead to our Home Health area so we have speech therapy, occupational therapy, skilled nursing, and physical therapy all on site. So, if the resident does have a decline or they have a hospital stay, they can come back and get those services right in their, you know, own home, the comforts of their own home. We also have the gathering room which is where the piano is and then to the right, the far right, we have our Memory Care - so for our residents in Memory Care, it is a secure community, meaning that it is locked where you have to have a key fob to get in. Residents with Dementia have unpredictable behaviors at times, elopement being one of them, meaning that they are looking for a way out and may be trying to hail a cab, they may be looking for home which wasn't where they last lived, it could have been their old home that they were in when they were a child. Something that was familiar and comfortable to them. So, our associates in Memory Care are all Certified Dementia Practitioners which I do the training for, it's a national certification. It exceeds what the State requires from AHCA (Agency for Health Care Administration), so all of our associates are in tune to what approaches, what style of care, and the care that they deserve, those that have a Dementia diagnosis. We have designated care associates as well — as you know, when you have the same familiar face that you see and recognize and know the ins and outs of me, I want that same care associate to be serving my Mom and Dad each and every day so we don't change it out. The Memory Care associates are designated just to work in Memory Care, that includes housekeeping, activities. We have a Memory Care Director, but it's their niche. It takes a special person to work in Memory Care and when we find those people we want them to — get the most training that they can to serve appropriately. We also have twenty -four (24) hour nursing that's on site, not on call. The Nurses also assist with the medication and in our Memory Care, Nurses actually pass medications. There are med -tech requirements for the State of Florida which is just a six (6) hour training, so we actually have licensed personnel that pass medications." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - NOVEMBER 16, 2015 PAGE 22 OF 25 Ms. Williams commented next, "We have four (4) dining venues. Again, because we want to really enrich their lives and one (1) of them is our Wine Bistro which was on a previous slide. And Watercrest has actually got its own private label wine which we should have in about two (2) weeks from the central coast of California. So, we're very much about really not having a place where it's the end of life but for really enriching their lives and making, you know, however many final years Seniors have, to be really enriching and hopefully very wonderful." Mr. Mark Chilcott, Vice President of Development, Watercrest Senior Living Group, LLC, Parc 24, 445 24th Street, Suite 300, Vero Beach, Florida: addressed the City Commission, commented on the concept of this project and noted, "We wanted to show you those pictures because we want you to keep those in your head as we're now talking about your community here; because what you saw is Watercrest and that is what a Watercrest facility will look like in your community, as well - so our heart is to bring that to you, your community because there's a need here in your community, as Dick (Fess) pointed out, for Senior living. We did our market research, we have internal market research that we do, we do a preliminary market research, we do a broad level full comprehensive study, and then we also hire third party expertise to verify what we're doing; and then that ultimately verifies things for the banks as well; and there is a need in your community and there is absolutely a need for the quality of product that we we're showing you up there as well. You don't have that in your community and we want to bring it here and it will synergize very well with Hawthorne (Retirement Group) which is independent, not licensed for Assisted Living and Memory Care but only for the independent living there. The site selection process was very important to us and we take time and care to choose the right locations. The model in the industry has changed. It's really gone away from you know, have it be somewhere hidden away where you can't find it or somewhere detached from the community, you know, out by an expressway or something like that. The model is really to weave it into the fabric of your community and your Town Center. It's exactly that. We want it to connect with the roof tops, where the residents will be coming from, whether they were living in those neighborhoods or they have adult children that are living in those neighborhoods, we wanted to be connected to the activity that's going to be going north and south along Tuskawilla (Road) to and from your Town Center. We want it to be part of your Town Center because we felt we add value to it with the level of construction and product that we're bringing in, and our folks as Dick (Fess) pointed out, they're alive there - and we actually have program directors that integrate them into the community and — they go shopping, they go out and dine. They're still engaged in arts and entertainments and going to parades like you were talking about tonight, and they're full of life and we're all about enhancing that life for them at this important stage — the location is important and we're excited about the future development that's proposed. The residential development that will wrap around us, the commercial development to the north; and so we feel that what we're bringing, and what the industry really needs is, something that is interwoven into the fabric and will add energy to the Town Center we will - help that." Mr. Grant Warner, ALA, Principal, D2 Architecture, 2001 North Lamar Street, #300, Dallas, Texas: addressed the City Commission next and remarked, "We are specialists in Senior Care. We've been in the Senior Living industry for about twenty (20) years, different firms and we are very passionate about caring for those who cared for us and giving back. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 23 OF 25 One of the ways we try to do that, we have what is called a sleepover project where we try to learn about how we can be better designers for our Seniors. We've been to about 200 communities across the United States, across this great country of ours. We've stayed at thirty -five (35) of them so far. I've done six (6) of them myself and the sixth one was actually staying at the Watercrest Lake Nona overnight yesterday and today; and I can say, not just because they're in the room, I'm not pandering, they really do take incredible care of our Seniors. They are the leading edge, way ahead of a lot of other competitors for Assisted Living and Memory Care." Continuing, Mr. Warner remarked, "So, I truly enjoy staying there. I get to meet amazing Seniors and care givers and it was quite an experience. It was unlike anything I've stayed at before in Assisted Living and Memory Care - we are trying to be a participant in the `T4' Zoning by putting the three (3) story resident wings for Assisted living up on Tuskawilla (Road) to create and reinforce that density for your `T4' Zoning designation. We have one (1) story common spaces including the dining area, an outdoor pool, a Bistro, the back of house services, and the one (1) story Memory Care wing off of Tuskawilla (Road), so that its hidden from the urban density side on Tuskawilla (Road). We have a private drive that connects across from Avery (Park) at the existing median cut with a public and a resident parking, although there won't be many resident cars here; and then staff parking and delivery is in the back. This is a quick overlay of it on an aerial photograph so you can see relatively where we are to Avery (Park) and to the development across Tuskawilla (Road) from us. This is kind of a first floor plan, this is all just very conceptual - we've just begun. So, here's the apartments, here is some of the common spaces that create a wonderful indoor walking loop around an outdoor courtyard with dining, Bistro, front entry, administrative and marketing services, multi - purpose, life enrichment, Spa and then more apartments here. There's a private garden out on this side. All the main services are hidden in the back here and the Memory Care community has its own internal walking loop right here with its own secure garden. The second floor is all apartments up on Tuskawilla (Road) and the third floor is all apartments as well all on Tuskawilla (Road)." Referring to the outside elevations and colors, Mr. Warner stated, "I can bring you the originals if you'd like to see it. This is a rich brown color and white. We have created as best we can, we've tried to honor the `T4' suggestion of keeping lots to ninety feet (90') by creating thee (3) separate buildings to create three (3) ninety foot (90') lots on the front. And so this is the Tuskawilla (Road) side and then here at the end of that building off of the private boulevard, then that comes back to the main commons as the Memory Care unit." Commissioner Carroll commented on leasing and what options are available when personal situations may change. Ms. Thompson stated, "Our leasing is month to month so we don't have an annual term; couples are more than happy to reside with us." Continuing, Ms. Thompson added, "Couples can reside and there is a second person occupancy for that person just to cover for the amenities of housekeeping, laundry, which is all done in the resident apartment. Laundry facilities are in the apartment, where they don't have to go to a central location. So, there isn't an annual term or anything like that. There are downsizing options available even if somebody is with us for five (5) years let's say, and finances are kind of you know, spending down; they do have the opportunity to go into a smaller - we have studio apartments, one (1) bedroom, as well as two (2) bedroom. So, it's just personal preference as well but there is that option if they do want to downsize to a smaller unit." Commissioner Carroll then asked about approximate costs and Ms. Thompson responded, "I would say that everything starts around thirty -four hundred dollars ($3,400.00) for a studio and goes up from there." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 16, 2015 PAGE 24 OF 25 Continuing, Commissioner Carroll inquired, "And does that include their three (3) meals a day..." Ms. Thompson replied, "...It does, it includes housekeeping, laundry, meals, as well as an emergency pendant; which is almost like a medic alert, with that it locates the resident should they get compromised in any situation; electricity, cable, phone, Wi -Fi, programming, and transportation. So, I know in the beginning we talked about how we would integrate into the Town Center and such. We have a fifty -two (52) week calendar which incorporates just outings - to parades, to shopping, museums, festivals, whatever it may be; and the residents help navigate that schedule and program based on what their interests are." Next, Commissioner Hovey spoke of the Holiday Parade and noted that Winter Springs High School has a culinary program and suggested they get in touch with the school. Deputy Mayor Krebs asked about this project in terms of assisted/independent living. Ms. Thompson explained, "It has an independent living feel but we have the quality of care on site — each resident that moves in gets a service plan and its individualized based on over twenty -five (25) different interests. Activities of daily living, bathing, grooming, dressing, dining preferences, any allergies, everything that you could possibly think of. So, then that incorporates into how much care they would actually need and that's how their level of care is determined. So, even though it's an independent living feel, it's with a care model incorporated into it." Deputy Mayor Krebs then asked, "Depending on their level of care, is that also depending on the level of cost ?" Ms. Thompson stated, "The level of care is in addition to the monthly rent, yes." With further comments, Ms. Thompson added, "Independent living can be 168 apartments plus - this is a smaller scale so you don't have the long hallways, it's easy to navigate all the common areas, and spaces are very close in proximity pretty much to any apartment location; so, it's exactly right though, Independent Living with Assisted Living features and care." Mr. Warner then pointed out, "It's also built to a higher construction standard to recognize that some of these people have difficulty evacuating on their own; so, it's not wood frame and it's all non- combustible construction." Commissioner Cannon spoke of there being a need for this type of project in the community. Mayor Lacey mentioned that if any Commissioners wanted to visit the Lake Nona facility, that they could get with Mr. Stevenson and Mr. Fess. Mr. Fess stated, "I understand there's not a committal situation on it, but is there objection to us proceeding ?" Attorney Garganese noted that the City Commission would not Vote on this tonight. PUBLIC INPUT Mayor Lacey opened "Public Input ". Ms. Colleen Murphy, 684 Fanning Drive, Winter Springs Florida: commented on the Holiday Parade and said she was supportive of the Watercrest project as just discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING— NOVEMBER 16, 2015 PAGE 25 OF 25 Tape 2 /Side A Mayor Lacey closed "Public Input ". ADJOURNMENT Mayor Lacey adjourned the Special Meeting at 7:33 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 12015 City Commission Regular Meeting.