HomeMy WebLinkAbout2015 12 14 Public Hearing 503 WTP1 Facilities Plan and SRF Funding , Resolutions 2015-30 and 2015-31COMMISSION AGENDA
ITEM 503
Informational
Consent
Public Hearings
X
Regular
December 14, 2015 KS KL
Regular Meeting City Manager Department
REQUEST:
The Utility Department requests approval of Resolutions 2015 -30 and 2015 -31, adopting
the Water Treatment Plant #1 Facilities Plan and Authorizing the State Revolving Loan
Fund Application, respectively.
SYNOPSIS:
Preparation and adoption of a Water Facilities Plan is a requirement of the State Revolving
Loan Fund Application process. Resolution 2015 -30 adopts the Water Treatment Plant #1
Water Facilities Plan. Resolution 2015 -31 authorizes the execution and submission of the
State Revolving Fund Loan Application needed to obtain a low interest loan to fund the
improvements identified in the Water Facilities Plan.
CONSIDERATIONS:
This agenda item is needed to fulfill the criteria set forth in applying for a low interest loan
from State Drinking Water Revolving Loan Fund (SRF). The SRF loan is the most
economical option to fund the water quality improvements to be constructed at WTP #1 by
April 2017 to meet the TTHM violation Consent Order issued by the State.
Resolution 2015 -30 provides for the adoption of the WTP1 Water Facilities Plan. The
scope of the Water Facilities Plan includes;
• Identify the proposed project and documented health risk component for WTP1
• Establish design needs of the project
• Identify and evaluate various alternatives to satisfy the needs of the project
• Recommend the most cost effective, environmentally sound facilities to meet the
Public Hearings 503 PAGE 1 OF 3 - December 14, 2015
needs of the project
• Describe the recommended facilities and costs
• Present a schedule of implementation of the recommended facilities
• Identify adverse environmental impacts and propose mitigation measures
• Identify a source of financing and estimate the cost per household
The Water Facilities Plan Executive Summary is attached. The full 173 page report is
available on the City Webpage (Departments/Public Works/Maps & Reports/Water
Treatment Plant #1 Water Facilities Plan. The link is;
ham: / /www.wintersprin s fl.org/EN/ web / find /codes/DocsFormsPubs /43915 /maps.htm
On October 25, 2015, a Notice of Public Meeting was advertised in the Orlando Sentinel to
advise the public that the WTP1 project will be discussed at this December 14, 2015 City
Commission meeting and the public will have an opportunity to provide any comments.
Prior to considering Resolution 2015 -30, the Commission meeting needs to be opened up to
the public for comments. Copies of the public notice, agenda item and meeting minutes are
required to be included in the SRF application.
FISCAL IMPACT:
The SRF loan amount is projected at $6,000,000 to cover the construction costs. The
current SRF rate is 2.26% less additional reductions available for Davis/Bacon and Buy
American compliance which brings the current rate projection the to the 1.2% range.
The potable water rate increase needed to cover the debt on the SRF loan is tentatively
projected at $2.50 per month for residential customers. CPH submitted a Request for
Inclusion in the SRF Loan program and it was approved on October 8, 2015.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
A Notice of Public Meeting was published on
that the Water Facilities Plan, including the W
discussed at this December 14, 2105 meeting
to provide comments.
October 25, 2015 which advised the public
,P1 Water Quality Improvements, would be
and the public would have an opportunity
RECOMMENDATION:
It is recommended that the City Commission adopt Resolution 2015 -30 approving the
Public Hearings 503 PAGE 2 OF 3 - December 14, 2015
Water Treatment Plant #1 Water Facilities Plan and adopt Resolution 2015 -31
approving the execution and submission of the State Revolving Fund Loan Application and
authorize the Mayor, City Manager, and City Attorney to prepare and execute any and all
applicable documents.
ATTACHMENTS:
1. Resolution 2015 -30 Adopting Water Treatment Plant #1 Facilities Plan (3 pages)
2. Resolution 2015 -31 Authorizing Application to the State Revolving Loan Fund (3
pages)
3. WTP1 Water Facilities Plan Executive Summary (8 pages)
4. Public Meeting Notice Proof of Publication (1 page)
Public Hearings 503 PAGE 3 OF 3 - December 14, 2015
and
Attachment No. 1
RESOLUTION NUMBER 2015 -30
A RESOLUTION OF THE CITY OF WINTER SPRINGS,
FLORIDA; APPROVING THE WINTER SPRINGS WTP 1
WATER FACILITIES PLAN RELATING TO THE FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
(FDEP) STATE REVOLVING FUND LOAN PROGRAM;
PROVIDING FOR THE IMPLEMENTATION OF AN
ANIONIC ION EXCHANGE SYSTEM PROJECT;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Winter Springs, Florida, has made the following determinations;
WHEREAS, local government agencies are allowed, under the general laws of Florida to
apply for public loans through the State of Florida in order to finance the construction of water
facilities; and
WHEREAS, the administrative regulations of the Florida Department of Environmental
Protection (FDEP), the state agency that oversees the State Revolving Fund Loan Program,
require the City Commission, as the local governing body of the City of Winter Springs, to
formally adopt the WTP 1 Water Facilities Plan (Including Business Plan, Environmental
Documentation, and Permitting) describing the necessary water treatment alternatives to achieve
the water quality goals of the City; describing the selected alternative - Anionic Ion Exchange
System water project; in order to comply with the funding requirements of the State of Florida;
and
WHEREAS, formal approval of the WTP 1 Water Facilities Plan (including Business
Plan, Environmental Documentation, and Permitting) is required in order for the City of Winter
Springs to participate in the State Revolving Loan Fund Program; and
WHEREAS, the City Commission concurs with the findings and summary of necessary
improvements that are described in the Plan for the purpose of improving water quality.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, AS FOLLOWS:
SECTION I - The foregoing recitals are incorporated herein by reference.
SECTION II - The City Commission of the City of Winter Springs, Florida, is
authorized to approve, and does hereby approve, the WTP 1 Water Facilities Plan (Plan). The
said Plan is approved pursuant to the State Revolving Fund Loan Program for the purpose of
making improvements to the City's water facilities, including an Anionic Ion Exchange System.
A copy of the City's Plan shall be maintained by the City Clerk.
SECTION III - The Mayor is hereby authorized and directed to execute the said Plan,
including any and all papers and documents necessary and incidental thereto.
SECTION IV - The City Manager is designated to be the City's representative who is
authorized to provide the assurance and commitments that will be required by the said Plan; and
to represent the City in carrying out the City's responsibilities under the Plan, including the
authority to delegate responsibility to appropriate City staff to carry out the various technical,
financial and administrative activities associated with implementing the Plan.
SECTION V - That all Resolutions made in conflict with this Resolution are hereby
repealed.
SECTION VI - That this Resolution shall become effective immediately upon its
adoption.
City of Winter Springs, Florida
Resolution 2015 -30
Page 2 of 3
PASSED AND ADOPTED IN A REGULAR MEETING OF THE CITY OF
WINTER SPRINGS CITY COMMISSION THIS DAY OF ,
2015.
APPROVED:
CHARLES LACEY, Mayor
ATTEST:
ANDREA LORENZO- LUACES, City Clerk
APPROVED AS TO FORM AND CORRECTNESS:
ANTHONY A. GARGANESE, City Attorney
City of Winter Springs, Florida
Resolution 2015 -30
Page 3 of 3
Attachment No. 2
RESOLUTION NUMBER 2015 -31
A RESOLUTION OF CITY OF WINTER SPRINGS,
FLORIDA, RELATING TO THE STATE REVOLVING FUND
LOAN PROGRAM; MAKING FINDINGS; AUTHORIZING
THE LOAN APPLICATION; AUTHORIZING THE LOAN
AGREEMENT; ESTABLISHING PLEDGED REVENUES;
DESIGNATING AUTHORIZED REPRESENTATIVES;
PROVIDING ASSURANCES; PROVIDING FOR
CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE.
WHEREAS, Florida Statutes provide for loans to local government agencies to finance
the construction of drinking water treatment facilities; and
WHEREAS, Florida Administrative Code rules require authorization to apply for loans,
to establish pledged revenues, to designate an authorized representative; to provide assurances of
compliance with loan program requirements; and to enter into a loan agreement; and
WHEREAS, the State Revolving Fund loan priority list designates Project No.
DW59061, an ion - exchange system project for Water Plant No. 1, as eligible for available
funding; and
WHEREAS, the City of Winter Springs, Florida, intends to enter into a loan agreement
with the Department of Environmental Protection under the State Revolving Fund for project
financing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, AS FOLLOWS:
SECTION I - The foregoing findings are incorporated herein by reference and made a
part hereof.
SECTION II - The City of Winter Springs, Florida, is authorized to apply for a loan to
finance the Project.
SECTION III - The revenues pledged for the repayment of the loan are net water and
sewer system revenues after payment of debt service on the SunTrust Bank loan; the two BB &T
Bank Loans; the SRF loan; and the two US Bank loans as identified in the Business Plan.
SECTION IV - Kevin Smith, City Manager, is hereby designated as the authorized
representative to provide the assurances and commitments required by the loan application.
SECTION V - Charles Lacey, Mayor, is hereby designated as the authorized
representative to execute the loan agreement which will become a binding obligation in
accordance with its terms when signed by both parties. Kevin Smith, City Manager, is
authorized to represent the City in carrying out the City's responsibilities under the loan
agreement. Kevin Smith, City Manager, is authorized to delegate responsibility to appropriate
City staff to carry out technical, financial, and administrative activities associated with the loan
agreement.
SECTION VI - All resolutions or part of Resolutions in conflict with any of the
provisions of this Resolution are hereby repealed.
SECTION VII - If any section or portion of a section of this Resolution proves to be
invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity,
force, or effect of any other section or part of this Resolution.
SECTION VIII - This Resolution shall become effective immediately upon its passage
and adoption.
City of Winter Springs, Florida
Resolution 2015 -31
Page 2 of 3
PASSED AND ADOPTED IN A REGULAR MEETING OF THE CITY OF
WINTER SPRINGS CITY COMMISSION THIS DAY OF ,
2015.
APPROVED:
CHARLES LACEY, Mayor
ATTEST:
ANDREA LORENZO- LUACES, City Clerk
APPROVED AS TO FORM AND CORRECTNESS:
ANTHONY A. GARGANESE, City Attorney
City of Winter Springs, Florida
Resolution 2015 -31
Page 3 of 3
Attachment No. 3
CITY OF WINTER SPRINGS
WTP I
WATER FACILITIES PLAN
Engineers
Planners
Landscape Architects
Surveyors
Construction Managerment
DesdwTufld
C e , " o 1 t , . ;f
CPH, Inc. — Orlando
1117 East Robinson Street
Orlando, Florida 32801
(407) 425-0452
CPH Project No. W04167
I r-11:1 q ZIL01 &KCO3 k A 5EW
=0 M
CHAPTER
- EXECUTIVE SUMMARY
3-1
1.1
Background
1-1
1.2
Scope of Study
1-2
1.3
City Efforts to Date on Conservation and Alternate Water Sources
1-4
CHAPTER 2
- INTRODUCTION
3-8
2.1
Purpose of this Plan
2-1
2.2
Geographic Location
2-1
2.3
Climate
2-1
2.4
Topography and Drainage
2-1
2.5
Surface Water
2-2
2.6
Soils
2-2
2.7
Ecology
2-2
2.8
Air Quality
2-2
2.9
Archaeological and Historical Sites
2-2
2.10
Flood Plain
2-3
2.11
Socio-Economic Conditions
2-3
2.12
Managerial Capacity
2-3
2.13
Eligibility for Categorical Exclusion
2-3
• jiii
3.1
General
3-1
3.2
Historical Information
3-1
3.3
Water Quality Source
3-3
3.4
Disinfection By-Products Rule, Analysis and WTP 1
3-6
3.5
Suggested Intermediate Action Items
3-8
3.6
Initial Recommendations
3-10
3.7
Historical Data
3-11
3.8
Simulated DBPFP Bench-Scale Test Results
3-16
3.9
Predicted THM Formation Potential as a Function of Conductivity
3-16
CHAPTER 4
- EXISTING CONDITIONS
4.1
General
4-1
4.2
Water Plants
4-1
4.3
Distribution System
4-2
4.4
Chlorination/Disinfection
4-5
4.5
Corrosion Control
4-5
CHAPTER 5
- POPULATION AND WATER FLOWS
5.1
Population and Future Land Use
5-1
5.2
Demand for Water
5-1
5.3
Wastewater Reuse Program
5-3
5.4
Service Area Growth
5-3
CHAPTER 6
- DESIGN CRITERIA
6.1
Water Treatment
6-1
6.2
Water Quality Treatment Alternatives
6-2
6.3
Evaluation of the Preferred Alternative for Water Quality Improvements
6-8
CHAPTER 7
- THE SELECTED PLAN
7.1
Description of proposed Facilities
7-1
7.2
Environmental Impacts of Proposed Facilities
7-1
7.3
Cost to Construct Facilities
7-2
7.4
Consistency with the Comprehensive Plan
7-2
CHAPTER
- IMPLEMENTATION AND COMPLIANCE
8.1
Public Hearing/Dedicated Revenue Hearing
8-1
8.2
Water Quality Treatment Alternatives
8-1
8.3
Financial Planning
8-1
8.4
Implementation
8-2
8.5
Implementation Schedule Items
8-2
8.6
Compliance
8-3
TABLES
3-1
Actions to Reduce DBPs
3-9
3-2
Typical Chlorine Dosage
3-14
3-3
TTHM Sampling Results
3-15
4-1
Inventory of Existing Water Storage Facilities
4-2
4-2
Inventory of Existing Wells
4-3
4-3
Inventory of Existing High Service Pumping Facilities
4-4
4-4
Existing Water Plant Design Capacities
4-5
5-1
Historical and Projected Population and Water Flow
5-2
6-1
Treatment Options
6-4
FIGURES
3-1
Historical THM (2009 to March 2013)
3-12
3-2
Historical HAA (2009 to March 2013)
3-12
3-3
Historical Average Water Demands (2009 to 2011)
3-13
3-4
Annual Production Contributions per WTP
3-13
3-5
Chlorine Residuals at POs (January 2012 to February 2013)
3-14
3-6
Well Production Relative to THM Formation
3-15
3-7
Predicted THMFP for Various Well Blends at WTP
3-16
City of Winter Springs — Water Facilities Plan Page No. 1-1
CHAPTER1
EXECUTIVE SUMMARY
1.1 Background
LO= 4 0 - - - - -
1.2 Scope of Study
1.2.1
the project.
0 Describe the recommended facilities and cos-1
• Identify adverse environmental impacts and propose mitigating measures
• Identify a source • financing and estimate the cost per household.
1.2.2 Winter Springs Utilities
The City of Winter Springs owns and operates three water treatment plants within its corporate
limits. These facilities have been interconnected to form one system and are covered • one
IMME111117111111111 71112MFUTMOM
INTIT7011 : W:171111� ::". 0
Process
Wells (4)*
Aeration
High Service
7300 gpm
TORTIMUN".
City of Winter Springs —Water Facilities Plan Page No. 1-3
Maximum Population
Process Capacity Served
Wells (2) 2200 gpm 12,941
Aeration 3800 gpm 22,353
Storage/Treatment 500,000 Gallons 8,169
High Service 2500 gpm 16,730
Wells (2)
2900 gpm
17,058
Aeration
3800 gpm
45,327
Storage/Treatment
500,000 Gallons
8,169
High Service
4350 gpm
11,923
Combined
Maximum Population
Service Capability
Capacity
Served
Wells
11,800 gpm (9800**)
57,646
Aeration
14,900 gpm (11,450**)
87,647
Storage/Treatment
2,500,000 Gallons
40,839
High Service
15,400 gpm (12,050)
46,345
CUP
See Table 5-6 and
Appendix A
kTff4--T4Z=,
Self-Supply
There are residents in the Citv of Winter SDrinas that are on individual wells and septic systems. We
• extend water service lines into these areas at this time.
City of Winter Springs — Water Facilities Plan Page No. 1-4
1.3 City Efforts to Date on Conservation and Alternate Water Sources
Public reception is above average for reclaimed water and it is a viable source of water to the City.
Ise. UT-Wi r or in re, pianning Yo expana
their reclaimed water distribution system.
Orlando Sentinel
Published Daily
ORANGE County, Florida
STATE OF FLORIDA
COUNTY OF SEMINOLE
Before the undersigned authority personally appeared
Sheri Schmitz / Adys DelValle / Brian Hall / Charles McDowell / Jean
M ailie, who on oath says that he or she is an Advertising
Representative of the ORLANDO SENTINEL, a DAILY newspaper
published at the ORLANDO SENTINEL in ORANGE County,
Florida; that the attached copy of advertisement, being a Legal Notice
in the matter of 11150- Public Hearing Notice, December 14,
2015 @6:00pm, City Hall, 1126 East SR 434, Winter Springs, Florida
was published in said newspaper in the issues of Oct 25, 2015.
Affiant further says that the said ORLANDO SENTINEL is a
newspaper published in said ORANGE County, Florida, and that the
said newspaper has heretofore been continuously published in said
ORANGE County, Florida, each day and has been entered as
periodicals matter at the post office in ORANGE County, Florida, in
said ORANGE County, Florida, for a period of one year next
preceding the first publication of the attached copy of advertisement;
and affiant further says that he or she has neither paid nor promised
any person, firm or corporation any discount, rebate, commission or
refund for the purpose of securing this advertisement for publication in
the said newspaper.
L-10'
Signature' of Affiant
{�arL�cS �' �l< G'•u1F��
Printed Name of Affiant
Sworn to and subscribed before me on this 26 day of October, 2015,
by above Affiant, who is personally known to me ( X ) or who has
produced identification ( ).
of Notes
Name of Notary, Typed, Printed, or Stamped
3692337
Attachment No. 4
NOTICE OF A PUBLIC MEETING REGARDING
DEVELOPMENT OF THE WATER TREATMENT
PLANT I IMPROVEMENTS IN THE CITY OF
WINTER SPRINGS
Notice is hereby given that during the
regular meeting of the City of Winter
Springs Commission, to be held at the
City Hall, 1126 East SR 434, Winter
Springs, Florida on Monday, December
14, 2015, at b P.M. The Commission
proglressfot het Water Trealtmentl Plant
1 Improvements.
The proiect consists of the installation
of an anionic ion exchange system
(IEX) to remove Total Organic Carbon
from the raw water source prior to
disinfection. The project also includes
see n r xpected To be financed b1y( ar loan
underwritten by the FIDE State
Revolving Fund Loan Program.
The public will have the opportunity
to become acquainted with the project
and to comment on any matters of
concern. All interested parties are
Finvited to attend.
or questions or comments prior to
the meeting, please contact Kipton
Lockcuff, P.E., Public Works/ Utility
Director, at 4o7- 327 -5989.
OS3692337 10/25015
DEBORM M. T014EY
2�.
NOTARY PUBLIC
6
STATE Or FLORIDA
MY C()M; -41S CN a FF X,5219
t X Es T4' --T'1`
Name of Notary, Typed, Printed, or Stamped
3692337
Attachment No. 4
NOTICE OF A PUBLIC MEETING REGARDING
DEVELOPMENT OF THE WATER TREATMENT
PLANT I IMPROVEMENTS IN THE CITY OF
WINTER SPRINGS
Notice is hereby given that during the
regular meeting of the City of Winter
Springs Commission, to be held at the
City Hall, 1126 East SR 434, Winter
Springs, Florida on Monday, December
14, 2015, at b P.M. The Commission
proglressfot het Water Trealtmentl Plant
1 Improvements.
The proiect consists of the installation
of an anionic ion exchange system
(IEX) to remove Total Organic Carbon
from the raw water source prior to
disinfection. The project also includes
see n r xpected To be financed b1y( ar loan
underwritten by the FIDE State
Revolving Fund Loan Program.
The public will have the opportunity
to become acquainted with the project
and to comment on any matters of
concern. All interested parties are
Finvited to attend.
or questions or comments prior to
the meeting, please contact Kipton
Lockcuff, P.E., Public Works/ Utility
Director, at 4o7- 327 -5989.
OS3692337 10/25015