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Home My WebLink About2015 10 21 Regular 600 Budget Review for Fiscal Year 2015-2016TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA ITEM ITEM 600 October Regular Meeting REQUEST: Informational Consent Public Hearings Regular I X The Public Works/Utility Departments — Urban Beautification Division Requests That The Tuscawilla Lighting And Beautification District Advisory Committee Receive A Year To Date Budget Review For Fiscal Year 2014 -2015 And Budget Information For Fiscal Year 2015 -2016. ATTACHMENT(S): A. Fiscal Year 2014 -2015 Final Budget Report (8 pages) B. Fiscal Year 2015 -2016 Budget (1 page) C. Fiscal Year 2014 -2015 Capital Projects (1 page) ATTACHMENT A TLBD YTD Monthly Expenditures FY2015 Account Description Vendor Date Amount Description Fountains Beginning Balance $23,255.00 CPH 04/01/2015 $600.00 Engineering report for fountains Fountain Doctors 11/04/2014 $650.00 Basic maintenance Oct 11/17/2014 $650.00 Basic maintenance Nov 12/09/2014 $160.00 Oct additional fountain repair 01/05/2015 $650.00 Basic maintenance Dec 01/13/2015 $650.00 Basic maintenance Jan 02/25/2015 $650.00 Basic maintenance Feb 02/25/2015 $532.60 Repair S fountain waterfall pump 04/01/2015 $650.00 Basic maintenance Mar 04/13/2015 $30.00 Replace 2 light bulbs N fountain 04/21/2015 $650.00 Basic maintenance Apr 05/20/2015 $650.00 Basic maintenance May 06/24/2015 $650.00 Basic maintenance June 07/17/2015 $650.00 Basic maintenance July 08/18/2015 $800.00 Basic maintenance Aug 08/18/2015 $65.00 Replace fountain light bulbs and timer for chemical feeder 09/15/2015 $75.00 Replace 1 hp filter pump motor (under warranty, fee just for labor) 09/15/2015 $800.00 Basic maintenance Sept Florida Electric Motor Service 07/28/2015 $1,979.00 Repair 7.5 HP S fountain waterfall pump 09/02/2015 $2,001.00 Repair N fountain pump and 20 HP motor All Service Electric 09/30/2015 $710.00 Repair inground power box at S fountain Consolidated Electric Distributors 09/23/2015 $306.97 Supplies for replacing damaged electric box S fountain Lovelace Gas Service 07/07/2015 $60.00 Propane tank rental fee for fountain generator Locke Well & Pump 08/11/2015 $606.00 Purchase 3 sump pumps for TLBD fountains Aquatic Design & Eng 07/07/2015 $6,755.00 Leak study for fountains YTD Total YTD Expense Total $21,980.57 Encumbered $0.00 End Balance $1,274.43 Grounds Beginning Balance $105,000.00 Power Exterminators 11/04/2014 $868.00 WSB chemical maintenance Oct 11/17/2014 $868.00 WSB chemical maintenance Nov 12/12/2014 $868.00 WSB chemical maintenance Dec 01/05/2015 $868.00 WSB chemical maintenance Jan 02/25/2015 $868.00 WSB chemical maintenance Feb 04/21/2015 $868.00 WSB chemical maintenance Mar 04/29/2015 $868.00 WSB chemical maintenance Apr 05/29/2015 $868.00 WSB chemical maintenance May 06/29/2015 $868.00 WSB chemical maintenance Jun 07/29/2015 $868.00 WSB chemical maintenance Jul 08/29/2015 $868.00 WSB chemical maintenance Aug 09/29/2015 $868.00 WSB chemical maintenance Sept A Budget Tree Service 05/01/2015 $5,125.00 Removal of trees behind fountains Eastwood 11/04/2014 $5,477.40 WSB regular maintenance Oct 11/17/2014 $5,477.40 WSB regular maintenance Nov 11/17/2014 $337.82 Replaced various broken heads and repaired solenoid median 14 12/09/2014 $25.98 Replaced broken sprinkler heads 12/12/2014 $5,477.40 WSB regular maintenance Dec 01/05/2015 $21.75 Dyson broken sprinkler heads 01/13/2015 $5,477.40 WSB regular maintenance Jan 01/28/2015 $3,023.72 Large Irr repair on WSB at Sam Smith 02/25/2015 $5,477.40 WSB regular maintenance Feb 03/05/2015 $2,000.00 Addtl landscape maintenance for sight distance 03/11/2015 $2,205.00 Install Sylvester near Georgetowne 03/20/2015 $480.65 Replaced broken heads on 8 zones, repaired 2 valves near Sam Smith, replaced valve at zone 64 04/01/2015 $480.04 Repair broken sprinkler heads on 19 zones 04/13/2015 $5,477.40 WSB regular maintenance Mar 04/21/2015 $355.33 Repaired leak on 1/2" line on zone 4, replaced irr timer at Tuscora 04/21/2015 $5,477.40 WSB regular maintenance Apr 05/20/2015 $5,477.40 WSB regular maintenance May 05/20/2015 $85.00 Repaired valve stuck on median 22 06/09/2015 $1,596.43 Repair backflow at Tuscora entrance, replaced solenoid zone 7, replaced decoder zones 52 -55 06/24/2015 $5,477.40 WSB regular maintenance June 06/24/2015 $1,546.48 Landscaping at Howell Creek, Deer Run, and Trotwood. Replaced duranta near 7 -11. 06/25/2015 $540.00 Replacement of annuals at signage 07/01/2015 $5,477.40 WSB regular maintenance July 07/01/2015 $280.00 Install garlic at Glen Eagle site distance issue 07/07/2015 $457.28 Replaced valve and various other irrigation parts throughout system 07/07/2015 $599.62 Repaired mainline break at median 6 08/03/2015 $1,531.79 Replace irrigation timer and valve 08/18/20151 $5,477.40 JWSB regular maintenance Aug 08/18/2015 $181.65 Replaced various broken sprinkler heads throughout WSB 09/08/2015 $18.45 Repaired broken rotor head at fountain 09/11/2015 $5,144.50 Infill landscaping at Seneca monument 09/16/2015 $1,530.00 Crape myrtle relocation 09/25/2015 $5,477.40 WSB regular maintennace Sept YTD End Balance $103,711.29 Encumbered $984.55 End Balance $304.16 0 Grounds Signs / Walls Beginning Balance $19,500.00 Budget Amendment $6,755.00 Moved $6,755 over to fountain line code to finance leak study. Grounds Signs / Walls Beginning Balance $12,745.00 Lightscapes 11/24/2014 $425.00 Oct basic maintenance 12/09/2014 $425.00 Nov basic maintenance 12/09/2014 $425.00 Dec basic maintenance 02/25/2015 $425.00 Jan basic maintenance 02/25/2015 $3,528.50 Replace 28 spot lights at fountain entrance and 12 replacement photocells at small monuments 04/08/2015 $425.00 Feb basic maintenance 05/12/2015 $425.00 Mar basic maintenance 05/12/2015 $425.00 Apr basic maintenance 06/24/2015 $425.00 May basic maintenance 08/03/2015 $425.00 June basic maintenance 08/31/2015 $425.00 July basic maintenance 09/25/2015 $425.00 Aug basic maintenance 09/25/2015 $425.00 Sept basic maintenance Eastwood 09/15/2015 $950.00 Clean up vegetation behind S fountain Sem per f Pressure Washing 07/17/2015 $357.00 Pressure wash Trotwood entrance wall YTD End Balance $9,935.50 Encumbered $971.50 C C Contract Admin End Balance $1,838.00 D Beginning Balance $9,900.00 NBS 01/05/2015 $1,755.02 Quarterly bill for admin of TLBD 03/20/2015 $1,755.02 Quarterly bill for admin of TLBD 07/07/2015 $1,755.02 Quarterly bill for admin of TLBD 09/23/2015 $1,755.02 Quarterly bill for admin of TLBD Nabors, Giblin, & Nickerson, PA 09/03/2015 $2,075.00 Annual fees for legal administration of TLBD fund YTD End Balance $9,095.08 Encumbered $0.00 End Balance $804.92 I Utilities Beginning Balance $51,500.00 Seminole Co 10/15/2014 $53.90 Irr at Howell Creek /Deer Run Oct 11/12/2014 $50.75 Irr at Howell Creek /Deer Run Nov 12/16/2014 $53.37 Irr at Howell Creek /Deer Run Dec 01/21/2015 $53.90 Irr at Howell Creek /Deer Run Jan 02/18/2015 $52.15 Irr at Howell Creek /Deer Run Feb 03/16/2015 $47.60 Irr at Howell Creek /Deer Run Mar 04/10/2015 $49.00 Irr at Howell Creek /Deer Run Apr 05/15/2015 $46.55 Irr at Howell Creek /Deer Run May 06/15/2015 $43.75 Irr At Howell Creek /Deer Run June 07/24/2015 $51.98 Irr At Howell Creek /Deer Run July 08/18/2015 $41.30 Irr At Howell Creek /Deer Run Aug 09/11/2015 $44.98 Irr At Howell Creek /Deer Run Sept City of Winter Springs 10/22/2014 $2,096.00 Irrigation: Seneca - Shetland- Dyson- Medians 21, 22, 23- Fountains Oct 11/19/2014 $1,101.07 Irrigation: Seneca - Shetland- Dyson- Medians 211 22, 23- Fountains Nov 12/17/2014 $534.06 Irrigation: Seneca - Shetland- Dyson- Medians 21, 22, 23- Fountains Dec Irrigation: Seneca - Shetland- Dyson- Medians 01/22/2015 $278.18 21, 22, 23- Fountains Jan Irrigation: Seneca - Shetland- Dyson- Medians 02/18/2015 $217.72 21, 22, 23- Fountains Feb Irrigation: Seneca - Shetland- Dyson- Medians 03/18/2015 $224.64 21, 22, 23- Fountains Mar Irrigation: Seneca - Shetland- Dyson- Medians 04/22/2015 $3,511.55 21, 22, 23- Fountains Apr Irrigation: Seneca - Shetland- Dyson- Medians 05/22/2015 $1,025.01 21, 22, 23- Fountains May Irrigation: Seneca - Shetland- Dyson- Medians 06/17/2015 $577.45 21, 22, 23- Fountains Jun Irrigation: Seneca - Shetland- Dyson- Medians 07/22/2015 $875.21 21, 22, 23- Fountains Jul Irrigation: Seneca - Shetland- Dyson- Medians 08/20/2015 $656.94 21, 22, 23- Fountains Aug Irrigation: Seneca - Shetland- Dyson- Medians 09/21/2015 $582.40 21, 22, 23- Fountains Sept Irrigation: Vistawilla- Tuscora - Trotwood- 10/21/2014 $345.58 Fountain Potable in Pools -Oct Irrigation: Vistawilla- Tuscora - Trotwood- 11/14/2014 $277.08 Fountain Potable in Pools -Nov Irrigation: Vistawilla- Tuscora - Trotwood- 12/10/2014 $258.68 Fountain Potable in Pools -Dec Irrigation: Vistawilla- Tuscora - Trotwood- 01/14/2015 $310.28 Fountain Potable in Pools -Jan Irrigation: Vistawilla- Tuscora - Trotwood- 02/18/2015 $297.97 Fountain Potable in Pools -Feb Irrigation: Vistawilla- Tuscora - Trotwood- 03/11/2015 $323.87 Fountain Potable in Pools -Mar Irrigation: Vistawilla- Tuscora - Trotwood- 04/15/2015 $1,787.30 Fountain Potable in Pools -Apr Irrigation: Vistawilla- Tuscora - Trotwood- 05/13/2015 $1,445.63 IFountain Potable in Pools -May 06/10/2015 $3,946.61 Irrigation: Vistawilla- Tuscora - Trotwood- Fountain Potable in Pools -June *Adjusted from $8,304.16 07/15/2015 $2,355.52 Irrigation: Vistawilla- Tuscora - Trotwood- Fountain Potable in Pools -July 08/12/2015 $1,834.97 Irrigation: Vistawilla- Tuscora - Trotwood- Fountain Potable in Pools -Aug 09/10/2015 $1,670.82 Irrigation: Vistawilla- Tuscora - Trotwood- Fountain Potable in Pools -Sept Duke Energy 10/21/2014 $2,453.34 Duke entrance lighting Oct 11/18/2014 $2,373.99 Duke entrance lighting Nov 12/22/2014 $2,216.33 Duke entrance lighting Dec 01/29/2015 $2,669.92 Duke entrance lighting Jan 02/23/2015 $2,242.07 Duke entrance lighting Feb 03/23/2015 $2,463.59 Duke entrance lighting Mar 04/21/2015 $2,601.34 Duke entrance lighting Apr 05/19/2015 $2,257.98 Duke entrance lighting May 06/23/2015 $2,389.85 Duke entrance lighting June 07/21/2015 $2,289.34 Duke entrance lighting July 08/21/2015 $2,287.63 Duke entrance lighting Aug 09/21/2015 $2,276.59 Duke entrance lighting Sept YTD End Balance $55,645.74 Encumbered $0.00 End Balance - $4,145.74 C Beginning Balance Streetlights $234,500.00 Duke Energy 10/21/2014 $19,559.23 Duke Energy streetlight October 11/18/2014 $19,279.18 Duke Energy streetlight November 12/22/2014 $19,279.18 Duke Energy streetlight December 01/29/2015 $19,291.39 Duke Energy streetlight January 02/23/2015 $19,277.67 Duke Energy streetlight February 03/23/2015 $19,277.67 Duke Energy streetlight March 04/21/2015 $19,277.67 Duke Energy streetlight April 05/19/2015 $19,259.83 Duke Energy streetlight May 06/23/2015 $19,259.83 Duke Energy streetlight June 07/21/2015 $19,259.83 Duke Energy streetlight July 08/21/2015 $19,259.83 Duke Energy streetlight Aug 09/21/2015 $19,259.83 Duke Energy streetlight Sept YTD End Balance $231,541.14 Encumbered $0.00 End Balance $2,958.86 ATTACHMENT B TLBD YTD Monthly Expenditures FY2016 Account Description Fountains Beginning Balance FY15 Beginning Balance $37,800.00 $16,500.00 YTD Expense Total $0.00 $21,980.57 Encumbered $11,100.00 $0.00 End Balance $26,700.00 $1,274.43 IF Grounds Beginning Balance FY15 Beginning Balance $142,800.00 $105,000.00 YTD Expense Total $0.00 $103,711.29 Encumbered $94,204.65 $984.55 End Balance $48,595.35 $304.16 Grounds Signs / Walls Beginning Balance FY15 Beginning Balance $29,600.00 $19,500.00 YTD Expense Total $0.00 $9,935.50 Encumbered $6,200.00 $971.50 End Balance $23,400.00 $1,838.00 FY15 Beginning Balance Contract Admin Beginning Balance $9,971.00 $9,900.00 YTD Expense Total $0.00 $9,095.08 Encumbered $0.00 $0.00 End Balance $9,971.00 $804.92 FY15 Beginning Balance Utilities Beginning Balance $54,462.00 $51,500.00 YTD Expense Total $0.00 $55,645.74 Encumbered $0.00 $0.00 End Balance j $54,462.00 - $4,145.74 FY15 Beginning Balance Streetlights Beginning Balance $235,200.00 $234,500.00 YTD Expense Total $0.00 $231,541.14 Encumbered $0.00 $0.00 End Balance $235,200.00 $2,958.86 ATTACHMENT C FY15 Capital Projects Vendor Amount Date Description Eastwood $19,434.50 3/5/2015 Landscaping of medians 21 -23 Eastwood $9,530.25 4/7/2015 Landscaping at fountains Eastwood $4,562.00 6/15/2015 Landscaping of median 5 near Arrowhead Tom Evans Environmental $3,865.2815/22/20151 Replace north fountain pump Total $37,392.031 1