HomeMy WebLinkAbout2015 10 12 Consent 301 Acceptance of Awarded 2015-JAGD Grant Funds
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Attachment A
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Subgrant Recipient
Organization Name: City of Winter Springs
County: Seminole
Chief Official
Name: Charles Lacey
Title: Mayor
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5956 Ext:
Fax:
Email: clacey @winterspringsfl.org
Chief Financial Officer
Name: Shawn Boyle
Title: Finance and Administrative Services Director
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5960 Ext:
Fax:
Email: sboyle @winterspringsfl.org
Application Ref# 2014-JAGD-1734 Section#1 Page 1 of 2
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Implementing Agency
Organization Name: Winter Springs Police Department
County: Seminole
Chief Official
Name: Kevin Brunelle
Title: Chief
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708-2510
Phone: 407-327-1000 Ext: 400
Fax:
Email: kbrunelle @winterspringsfl.org
Project Director
Name: Kevin Brunelle
Title: Chief
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708-2510
Phone: 407-327-1000 Ext: 400
Fax:
Email: kbrunelle @winterspringsfl.org
Application Ref# 2014-JAGD-1734 Section#1 Page 2 of 2
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Project Information
Project Title: MOBILE COMMAND CENTER
Subgrant Recipient: City of Winter Springs
Implementing Agency: Winter Springs Police Department
Project Start Date: 7/1/2015 End Date: 12/31/2015
Problem Identification
Exposure to high stress incidents can be very challenging. Management of tactical units,
emergency personnel, incoming resources, etc. can tax even the most experienced Incident
Commander. Every major incident has similarities, one of which is the necessity of being
controlled from a command post using an Incident Command System (ICS). When properly
equipped, a command post acts as a force multiplier for the members trying to control the chaos.
Having the ability to provide command and control from a properly equipped and protected vehicle
can actually make managing an incident much easier.
Currently the Winter Springs Police Department has no dedicated command post that can provide
the resources and equipment needed to handle calls for service of this nature that can occur in a
city like ours. Even though we are a bedroom community,just in the last five years we have been
the lead story on the national news twice where a command post was necessary. We had to rely
on another agency to respond. The delay caused some issues that could have been alleviated if
we had a command post
Project Summary (Scope of Work)
We are currently researching to purchase a dedicated command post trailer. We envision a
mobile command vehicle to be set up as a dual purpose command post for both our Crisis
Negotiations Unit and as an operational command post to support unusual occurrences.
The trailer the City of Winter Springs wishes to utilize is an enclosed 2016 Cargomate 32 foot
triple axel vehicle trailer. The trailer has two side entry doors; roof mounted air conditioning and
heat, and interior as well as exterior lighting.
To complete this task we would section off a portion of the trailer with an interior wall and pocket
door that would house hanging white boards, multiple work stations, and communications
equipment. The other portion of the command post would house several more work stations, a
conference room to conduct tactical briefing etc., white boards, communications equipment (
monitors, lap top computers, radios, phones, cameras) an organizational filing system, and any
other expandable equipment that meet our needs.
Our agency request to use grant funds in order to facilitate this project. The City of Winter Springs
has no money allocated or budgeted for this type equipment. Without this award the police
department would not be able to continue pursuing this command center. Therefore we request a
$50,000 grant be awarded to accomplish this purchase. We understand that any monies over the
$50,000 will be the responsibility of the City of Winter Springs. We will ask for local donations and
or request additional funds from the City Commission to cover the difference. The completed
project to include the work and the trailer is expected to cost $62,500.00.
Application Ref# 2014-JAGD-1734 Section#2 Page 1 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Application Ref# 2014-JAGD-1734 Section#2 Page 2 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes" or"no" to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N/A.
Answer: N/A
Question: Do the Subrecipient and Implementing agencies understand that this is a cost-
reimbursement agreement for satisfactory performance of eligible activities?
Requests for reimbursement may be submitted quarterly or monthly as designated in
the Financial Section of the agreement. Requests for reimbursement will be
processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables
as specified in the agreement.
Answer: Yes
Application Ref# 2014-JAGD-1734 Section#2 Page 3 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 001 - Law enforcement programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period. Required for all projects.
Activity Description
Activity: Law Enforcement
Target Group: Law Enforcement
Geographic Area: Urban
Location Type: Citywide
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: Our intentions are to purchase a 32 foot trailer and covert/modify this trailer into a
mobile command center.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov Website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: FDLE
Application Ref# 2014-JAGD-1734 Section#3 Page 1 of 4
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
State Purpose Area: E - Equipment Purchases and/or Technology Investments: Includes
activities where equipment purchases or technology investments were
made that improve efficiency and/or cost savings.
Activity Description
Activity: Equipment Purchases and/or Technology Investments
Target Group: Equipment Purchases and/or Technology Investments
Geographic Area: Urban
Location Type: Citywide
Address(es) :
City of Winter Springs
City Hall
1126 East State Road 434
Winter Springs , FL 32708
Objectives and Measures
Objective: E1 - Report on JAG funding allocated for equipment and/or technology investments
Measure: Part 1
How much JAG funding has been allocated for equipment purchases and/or
technology investments? Please report in dollars ($).
Goal: 50,000.00
Objective: E2 - Make equipment purchases and/or technology investments
Measure: Part 3
What types of equipment purchases and/or technology investments will be made with
JAG funds? In your response, please list all that apply from the following choices:
Security Systems (station or evidence room), Tactical Vests/Body Armor, Undercover
Surveillance Equipment (microphones, video), Vehicles , Video Observation (station,
community, pole cams), Other. Do not select other if your item fits into any of the
categories above. If other, state 'other" and specify.
Goal: Other- Mobile Command Center
Objective: E3 -Achieve efficiencies or cost savings as a result of equipment purchases and/or
technology investments.
Measure: Part 1
Describe any efficiencies or cost savings that will be achieved as a result of an
equipment purchase and/or technology investment.
Application Ref# 2014-JAGD-1734 Section#3 Page 2 of 4
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Goal: This addition to our force would likely aid in the command and control of critical
situations. The ability to conduct in-field interviews, negotiate with subjects, manage
SWAT situations and have staff meetings simplifies the decision making process.
Being organized and being able to make quality decisions creates effective and
efficient police work.
Application Ref# 2014-JAGD-1734 Section#3 Page 3 of 4
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section Questions:
Question: If"other"was selected for the geographic area, please describe.
Answer: N/A
Question: If'other"was selected for location type, please describe.
Answer: N/A
Application Ref# 2014-JAGD-1734 Section#3 Page 4 of 4
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 591026364
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $50,000.00 $12,500.00 $62,500.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $50,000.00 $12,500.00 $62,500.00
Percentage 80.0 20.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2014-JAGD-1734 Section#4 Page 1 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Budget Narrative:
Operating Capital Outlay
The Police Department intends on using Pride Enterprise, Heavy Vehicle Renovation to purchase
and convert a 32 foot trailer into a Mobile Command Center for the agency. We would be able to
complete this purchase with the award of$50,0000 in grant monies. Any funds over and above
the $50,000 will be on the responsibility of the City of Winter Springs.
The $50,000 would be used to purchase the trailer and convert the interior into a Command
Center. The Command Center will have three separate/divided rooms, which include an interview
room, works station room and conference room.
The total purchase and build price is $62,500. The City of Winter Springs will be responsible for
the $12,500.00
Application Ref# 2014-JAGD-1734 Section#4 Page 2 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriff's office.
Answer: $1000.00
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Application Ref# 2014-JAGD-1734 Section#4 Page 3 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section 5: Standard Conditions
Insert Standard Conditions Page here.
Application Ref# 2014-JAGD-1734 Section#5 Page 1 of 1
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
Typed Name and Title:
Date:
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title:
Date:
Implementing Agency
Official, Administrator or Designated Representative
Typed Name of Implementing Agency:
Signature:
Typed Name and Title:
Date:
Application Ref# 2014-JAGD-1734 Section#6 Page 1 of 1
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Insert Certifications and Authorizations here.
Application Ref# 2014-JAGD-1734 Section#7 Page 1 of 1
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
FDLE ATTACHMENT B
Florida Department of Business Support Rick Scott, Governor
Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attorney General
Post Office Box 1489 Jeff Atwater,Chief Financial Officer
Richard L. Swearingen Tallahassee,FL 32302-1489 Adam Putnam,Commissioner of Agriculture
Commissioner (850)617-1250
SEP 14 2015 www.fdle.state.fl.us
The Honorable Charles Lacey
Mayor
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708
Re: Contract No.2015-JAGD-SEMI-5-E6-162
Dear Mayor Lacey:
The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance
Grant to your unit of government in the amount of$50,000.00 for the project entitled, MOBILE COMMAND CENTER.
These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved
subgrant application with the referenced contract number is enclosed for your file. All correspondence with the
Department should always refer to the project number and title.
As you may be aware,information from subgrants and performance reports are currently provided to the Department
of Justice under the Performance Measurement Tool(PMT)and Federal Funding Accountability and Transparency
Act(FFATA)to meet current federal transparency requirements. Contract and grant information is also provided to
the State of Florida Department of Financial Services via the Florida Accountability Contract Tracking System
(FACTS). This grant contract and all subsequent correlating information including general contract, performance,
amendment/modification information and a copy of the grant document is provided to FACTS to meet requirements
under Chapter 2013-54 and 2013-154 Laws of Florida for transparency in government spending. If this grant
agreement contains confidential or exempt information not subject to disclosure under public records law,Chapter
119, F.S., (such as disclosure of equipment for certain undercover operations that may result in sensitive information
on grant documents)please contact the Office of Criminal Justice Grants for information on requesting exemption
from public records disclosure.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the date of award.This certificate constitutes official acceptance of the award and must be
received by the Department prior to reimbursement of any project expenditures.
Some costs require prior written approval from OCJG and/or the Department of Justice before beginning project
activities including:a sole source procurement in excess of$150,000;compensation for consultant services for rates
in excess of$650/day($81.25 per hour);publication plans;and purchase of automated data processing (ADP)
equipment and software.A written request for approval is required if they are applicable to your project.You may also
see a correlating special condition on your grant award in the Subgrant Information Management ON-Line(SIMON)
system.
We look forward to working with you on this project. Please contact Planning Manager Randall Smyth at(850)617-
1250 if you have any questions or we can be of further assistance.
Sincerely,
f j ^�
V �S.ff
Petrina Tuttle Herring
Bureau Chief
PTH/ar
Enclosures
Service •Integrity •Respect • Quality
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF ACCEPTANCE
The subgrantee,through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2015-JAGD-SEMI-5-E6-162,in the amount of$50,000.00,for a project entitled,MOBILE COMMAND
CENTER,for the period of 07/01/2015 through 12/3112015,in accordance with the Budget and Budget Narrative
contained in the subgrant application,and subject to the Florida Department of Law Enforcement Conditions of
Agreement and any special conditions governing this subgrant.
Signature of Subgrantee's Authorized Official
Print Name and Title of Official
Date of Acceptance
Name of Subgrantee
Rule Reference 11 D-9.006 OCJG-012(rev.October 2005)
SUBGRANT AWARD CERTIFICATE
Subgrantee: City of Winter Springs
Date of Award: C f/I I)20 i
Grant Period: From: 07/01/2015 TO: 12/31/2015
Project Title: MOBILE COMMAND CENTER
Grant Number: 2015-JAGD-SEMI-5-E6-162
Federal Funds: $50,000.00
State Agency Match:
Local Agency Match: $12,500.00
Total Project Cost: $62,500.00
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part(42 U.S.C.3751-3759);the
Consolidated Appropriations Act,2008, Public Law 110-161;and Public Law 109-162,Title XI, Department of Justice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs,Chapter 1,Assisting Law
Enforcement and Criminal Justice Agencies,Section 1111. Merger of Byme Grant Program and Local Law
Enforcement Block Grant Program,to the above mentioned subgrantee and subject to any attached or special
conditions.
This award is subject to all applicable rules, regulations,and conditions as contained in the Financial and
Administrative Guide for Grants,Guideline Manual 71001 D,Office of Justice Programs,Common Rule for State and
Local Governments and A-87,or OMB Circulars A-110 or A-102,as applicable,and A-21,in their entirety. It is also
subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal
Government consistent with the purposes and authorization of P.L.90-351,as amended,and P.L. 100-690.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award,a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
D alk t
Authorized Official
Petrina Tuttle Herring
Bureau Chief
Date
()This award is subject to special conditions (attached).
Applicati®n t®r f=unding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Subgrant Recipient
Organization Dame: City of Winter Springs
County: Seminole
Chief Official
Name: Charles Lacey
Title: Mayor
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5956 Ext:
Fax:
Email: clacey @winterspringsfl.org
Chief Financial Officer
Marne: Shawn Boyle
Title: Finance and Administrative Services Director
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5960 Ext:
Fax:
Email: sboyle @winterspringsfl.org
Application Ref# 2014-JAGD-1734 Section#1 Page 1 of 2
Contract 2015-JAGD-SEMI-5-E6-162
RWe Reference IID-9.006 OCJG-005(rev,April 2005?
Applicati®n f®r Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Implementing Agency
Organization fame: Winter Springs Police Department
County: Seminole
Chief Official
Name: Kevin Brunelle
Title: Chief
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708-2510
Phone: 407-327-1000 Ext: 400
Fax:
Email: kbrunelle @winterspringsfl.org
Project Director
Name: Kevin Brunelle
Title: Chief
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708-2510
Phone: 407-327-1000 Ext: 400
Fax:
Email: kbrunelle @winterspringsfl.org
Application Ref# 2014-JAGD-1734 Section#1 Page 2 of 2
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Project Information
Project Title: MOBILE COMMAND CENTER
Subgrant Recipient: City of Winter Springs
Implementing Agency: Winter Springs Police Department
Project Start Date: 7/1/2015 End Date: 12/31/2015
Problem Identification
Exposure to high stress incidents can be very challenging- Management of tactical units,
emergency personnel, incoming resources, etc. can tax even the most experienced Incident
Commander. Every major incident has similarities, one of which is the necessity of being
controlled from a command post using an Incident Command System (ICS). When properly
equipped, a command post acts as a force multiplier for the members trying to control the chaos.
Having the ability to provide command and control from a properly equipped and protected vehicle
can actually make managing an incident much easier.
Currently the Winter Springs Police Department has no dedicated command post that can provide
the resources and equipment needed to handle calls for service of this nature that can occur in a
city like ours. Even though we are a bedroom community,just in the last five years we have been
the lead story on the national news twice where a command post was necessary. We had to rely
on another agency to respond. The delay caused some issues that could have been alleviated if
we had a command post
Project Summary (Scope of Work)
We are currently researching to purchase a dedicated command post trailer. We envision a
mobile command vehicle to be set up as a dual purpose command post for both our Crisis
Negotiations Unit and as an operational command post to support unusual occurrences.
The trailer the City of Winter Springs wishes to utilize is an enclosed 2016 Cargomate 32 foot
triple axel vehicle trailer. The trailer has two side entry doors; roof mounted air conditioning and
heat, and interior as well as exterior lighting.
To complete this task we would section off a portion of the trailer with an interior wall and pocket
door that would house hanging white boards, multiple work stations, and communications
equipment. The other portion of the command post would house several more work stations, a
conference room to conduct tactical briefing etc., white boards, communications equipment (
monitors, lap top computers, radios, phones, cameras)an organizational filing system, and any
other expandable equipment that meet our needs.
Our agency request to use grant funds in order to facilitate this project. The City of Winter Springs
has no money allocated or budgeted for this type equipment. Without this award the police
department would not be able to continue pursuing this command center. Therefore we request a
$50,000 grant be awarded to accomplish this purchase. We understand that any monies over the
$50,000 will be the responsibility of the City of Winter Springs. We will ask for local donations and
or request additional funds from the City Commission to cover the difference. The completed
project to include the work and the trailer is expected to cost $62,500.00.
Application Ref# 2014-JAGD-173 4 Section#2 Page 1 of 3
Contract 2015-JAGEI-SEMI-5-E6-162
Rule Reference 11d-9.006 OCJG-005(rev,April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- Direct
Application Ref# 2014-JAGD-1734 Section#2 Page 2 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
S'�"`e k��l'��� �..�,-1� 1?��f��5���6x�:1��h�i.rr . , ., _ ,•s $��A-' �„M' - -
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes" or"no" to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d)of the Securities Exchange Act of 3934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer NIA.
Answer: N/A
Question: Do the Subrecipient and Implementing agencies understand that this is a cost-
reimbursement agreement for satisfactory performance of eligible activities?
Requests for reimbursement may be submitted quarterly or monthly as designated in
the Financial Section of the agreement. Requests for reimbursement will be
processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables
as specified in the agreement.
Answer: Yes
Application Ref# 2014-JAGD-1734 Section#2 Page 3 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11 D-9.406 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
.. . 3- .r - t• � 1 3l. Y
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 001 - Law enforcement programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period. Required for all projects.
Activity Description
Activity: Law Enforcement
Target Group: Law Enforcement
Geographic Area: Urban
Location Type: Citywide
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: Our intentions are to purchase a 32 foot trailer and covert/modify this trailer into a
mobile command center.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov Website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)? An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: FDLE
Application Ref# 2014-JAGD-1734 Section #3 Page 1 of 4
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 CCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
State Purpose Area: E - Equipment Purchases and/or Technology Investments: Includes
activities where equipment purchases or technology investments were
made that improve efficiency and/or cost savings.
Activity Description
Activity: Equipment Purchases and/or Technology Investments
Target Group: Equipment Purchases and/or Technology Investments
Geographic Area: Urban
Location Type: Citywide
Address(es) :
City of Winter Springs
City Hall
1126 East State Road 434
Winter Springs , FL 32708
Objectives and Measures
Objective: E1 - Report on ,JAG funding allocated for equipment and/or technology investments
Measure: Part 1
How much JAG funding has been allocated for equipment purchases and/or
technology investments? Please report in dollars ($}.
Goal: 50,000.00
Objective: E2 - Make equipment purchases and/or technology Investments
Measure: Part 3
What types of equipment purchases and/or technology investments will be made with
JAG funds? In your response, please list all that apply from the following choices:
Security Systems (station or evidence room), Tactical Vests/Body Armor, Undercover
Surveillance Equipment(microphones, video), Vehicles , Video Observation (station,
community, pole cams), Other. Do not select other if your item fits into any of the
categories above. If other, state 'other" and specify,
Goal: Other- Mobile Command Center
Objective: E3 - Achieve efficiencies or cost savings as a result of equipment purchases and/or
technology investments.
Measure: Part 1
Describe any efficiencies or cost savings that will be achieved as a result of an
equipment purchase and/or technology investment.
Application Ref# 2014-JAGD-1734 Section #3 Page 2 of 4
Contract 2015-JAGD-SEMI-5-E6-162
Ru{e Reference 11D-9.006 CCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Goal: This addition to our force would likely aid in the command and control of critical
situations. The ability to conduct in-field interviews, negotiate with subjects, manage
SWAT situations and have staff meetings simplifies the decision making process.
Being organized and being able to make quality decisions creates effective and
efficient police work.
Application Ref# 2014-JAGD-1734 Section 93 Page 3 of 4
Contract 2015-JAGD-SEMI-5-E6-162
Rufe Reference 11 D-9.008 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section Questions:
Question: If"other" was selected for the geographic area, please describe.
Answer: NIA
Question: if'other" was selected for location type, please describe.
Answer: NIA
Application Ref# 2014-JAGD-1734 Section #3 Page 4 of 4
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR 1 Vendor Dumber: 591026364
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $50,000.00 $12,500.00 $62,500.00
Outlay
Indirect Costs $0.00 50.00 $0.00
--Totals -- $50,000.00 $12,500.00 $62,500.00
Percentage 80.0 20,0 100.0
Project Generated Income:
Will the project earn project generated income (PGi) ? No
Application Ref# 2014-JAGD-1734 Section #4 Page 1 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11D-9.006 CCJG-005(rev.April 2005)
Applicati®n for Funding Assistance
Florida Department of Law Enforcement
{n Justice Assistance Grant - Direct
1.���,`�d lfSiZf`� 4 L P'•� �_�t i l pry J�{4�' l �����9 � ����1,��aY � e,�"? .
Budget Narrative:
Operating Capital Outlay
The Police Department intends on using Pride Enterprise, Heavy Vehicle Renovation to purchase
and convert a 32 foot trailer into a Mobile Command Center for the agency. We would be able to
complete this purchase with the award of$50,0000 in grant monies. Any funds over and above
the$50,000 will be on the responsibility of the City of Winter Springs.
The $50,000 would be used to purchase the trailer and convert the interior into a Command
Center. The Command Center will have three separate/divided roams, which include an interview
room, works station room and conference room.
The total purchase and build price is $62,500. The City of Winter Springs will be responsible for
the $12,500.00
Application Ref# 2014-JAGD-1734 Section#4 Page 2 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
- ^•,
'
�' W j " A ti 5 a xx �ta l3' PR i.
c {
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: $1000.00
Question: if indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: NIA
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and flow recently the basis was established or updated.
Answer: NIA
Application Ref# 2014-JAGD-1734 Section#4 Page 3 of 3
Contract 2015-JAGD-SEMI-5-E6-162
Rule Reference 11 D-9.006 OCJG-006(rev.April 2005)
SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST
FOR APPROVAL FORM
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
Name of Subgrant Recipient: City of Winter Springs
Authorized Official for Subgrant Recipient or Implementing Agency
Typed Name of Authorized Official: Matthew Tracht
Typed Title: Captain
Signature:
Telephone Number ( 407 ) 327-7997
Date: 08-20-2015
1. Briefly describe the proposed contractual services and/or equipment and how it relates to your
program.
2. Explain your reasons for proposing to contract with,or purchase from,a non-competitive sole source.
Address the expertise of the contractor, management, responsiveness, program knowledge and
experience of contract personnel. Also provide the results of a market survey to determine
competition availability or address why a market survey was not conducted.
3. Indicate the contract period and explain the potential impact on contract deliverables if due dates are
not met. Relate this information to the approval period for your grant award. Estimate the time and
cost to hire a competent replacement should the current contractor default.
4. Describe what is unique about the project and the proposed sole source contractor that would warrant
a sole source contract.
5. Explain any other points you believe should be coven aQf fnr a sole source
contract.
6. Make a declaration that the action to be taken is in the° ACU by)fn- pient and the
implementing agency. � ,I,�CS�.
NOTE: J
If sole source procurement of contractual services anc J ire,
justification for sole source procurement must be subs (L�rl U- =nforcement
for approval.
o All the foregoing components must be addressed. Start on the next page and use continuation
pages as necessary.
o If the sole source procurement is less than$900,000, the applicant should complete this form and
maintain it in the program files available for monitoring and for audit.
FDLE JAG Grant Application Package Sole Source Form
of 3
Page'l
Rule Reference 11 D-9.006
OCJG-091(Rev.October 2005)
SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST
FOR APPROVAL FORM
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
(Continuation Page .)
1. Currently the Winter Springs Police Department has no dedicated command post that can provide
the resources and equipment needed to handle calls for service of this nature that can occur in a
city like ours. Even though we are a bedroom community,just In the last five years we have been
the lead story on the national news twice where a command post was necessary.We had to rely on
another agency to respond.The delay caused some issues that could have been alleviated if we had
a command post.
2. See Attachment labeled Services Memorandum No. 01 (2005-06)
3. N/A
4. PRIDE price agreements are listings of Division approved products and services offered by PRIDE
from which an agency may purchase without competitive bid. PRIDE price agreement are
established upon verification of pricing methodology,general specifications and quality assurance.
This process is established in part to provide a method for determining comparability of price and
quality to other approved vendors. F.S.S. 287-Agencies may award contracts to PRIDE for goods or
services after joint development of requirements and specifications,and negotiation of price. Such
contracts may be awarded without competitive procurement or In conjunction with any established
procurement method.
5. N/A
Fr. Authorized by the Legislature
Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE) is a state-authorized,
private, not-for-profit, internationally recognized inmate training company operating general
manufacturing and services facilities in correctional institutions throughout the State of Florida.Since
1981, when the Florida Legislature authorized the company to manage and operate the state's
correctional industries, PRIDE has trained thousands of prison inmates and has provided them with
marketable and accredited job skills.
Inmate Workers Generate Revenue
According to PRIDE's 2010 Annual Report, PRIDE inmates worked over 3.5 million hours producing
goods and services.An average of more than 2,200 inmates worked in PRIDE work programs daily.
3,992 inmates worked for PRIDE during the year in 41 diverse Industries, farms, and operations
located in 29 correctional Institutions across the state. Many of these inmates were trained in
modern high technology trades including print and digital information, garments and apparel,
furniture manufacturing,vehicle renovation, metal fabrication,and dental and optical laboratories.
FBLE JAG Grant Application Package Sole Source Form
Page 2 of 3
Rule Reference 11D-9.006 OCJG-011(Rev.October2005)
i
SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST
FOR APPROVAL FORM
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
Statutory Requiremenis
Florida Statute 946.516(2)states: "The department shall include,as a portion of its annual report,a
report on post release job placement and the rate of subsequent contact with the correctional
system for those inmates who have participated in the correctional work programs operated by the
corporation and by the department."
Rewmmitment Study
According to PRIDE's 2010 Annual Report, PRIDE provided transition services to and job placement
to 700 participants.69%of PRIDE-trained former inmates were placed in jobs.After 6 months,70%
were still employed. In addition, according to PRIDE's recidivism study, only 13.5% of PRIDE's
former workers returned to prison in the two years following release from prison ( 2008 data).
FDLE JAG Grant Application Package Sole Source Form
Rule Reference 11D-9.006 Page 3 of
OCJG-01I(Rev.October 2005)
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Florida Department of Law Enforcement
Office ®f Criminal Justice Grants
Post Office Box 1489 Tallahassee,Florida 32302-1489 (850)517-1250 criminaljusticeffdle.state.fl.us
Edward Byrne Memorial Justice Assistance Grant (JAG) Programs
STANDARD CONDITIONS
SFY2014 JAG Standard Conditions Page 1 of 22
Rev. 09/2013
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project,as specified in item 18 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) (www.omp.usdo i.aov/financialciuide/index.htm) and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(www.bea.gov/ProgramDetails.asux?Program ID=59 )as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
• Florida Administrative Code, Chapter 11 D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program":www.flrules.org/
• Office of Management and Budget(OMB)Circulars: www.whitehouse.2ov/omb/circulars
• A-21 (2 CFR 220), "Cost Principles for Educational Institutions"
• A47(2 CFR 225),"Cost Principles for State,Local and Indian Tribal Governments"
• A-102, "Grants and Cooperative Agreements with State and Local Governments"
• A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
• A-122(2 CFR 230), "Cost Principles for Non-Profit Organizations"
• A-133, "Audits of States, Local Governments,and Non-Profit Organizations"
• Code of Federal Regulations:www.gl)o.gov/fds
2 CFR 175.15(b), "Award Term for Trafficking in Persons"
0 28 CFR 38,"Equal Treatment for Faith-Based Organizations"
0 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments"(Common Rule)
0 28 CFR 83,"Government-Wide Requirements for Drug-Free Workplace(Grants)"
0 28 CFR 18,22, 23,30, 35,42,61,and 63
o Public Law 109-162, Title XI—Department of Justice Reauthorization, Subtitle B—Improving
the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program:
www.bia.gov/ProgramDetails.aslRx?Program ID=59.
• United States Code:www.gvo.gov/fdsys/
o 42 U.S.C.3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968"
• State of Florida General Records Schedule GS1-SL for State and Local Government
Agencies: diis.dos.state.fl.us/barm/genschedules/GSI-SL.Od
Requirements for Contractors of Subgrant Recipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711
et seq. at www.gl2o.gov/fdsys/); the provisions of the current edition of the Office of Justice
Programs Financial Guide (www.oip.usdoj.gov/financiaiguide/index.htm); and all other
applicable federal and state laws, orders, circulars, or regulations.
SFY2014 JAG Standard Conditions Page 2 of 22
Rev. 09/2013
3. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U-S. Department of Justice Common Rule for State And Local Governments
and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments,"or OMB Circular A-21, "Cost Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-110,or OMB Circular A-102, and Florida law to be eligible for reimbursement.
4. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (15) days after the end of the reporting period. In addition,
if the subgrant award period is extended beyond the 'original' project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 18, Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems. Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
Manager, or Performance Contacts.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty (30) days after the end of the reporting period. In addition, if
the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the Subgrant Information
Management ON-line(SIMON) system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and post-audit.
(d) Before the "final' Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
SFY2014 JAG Standard Conditions Page 3 of 22
Rev. 09/2013
(f) The report must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45)days of the subgrant expiration date.
(b) The Financial Closeout Audit must be electronically signed by the subgrant recipient
or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
(3) Project Generated Income(PGI)
(a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgrant project generated income and expenditures
during the previous quarter. If any PGI remains unspent after the subgrant ends, the
subgrant recipient must continue submitting quarterly PGI reports until all funds are
expended. (See Item 11, Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
c. Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
S. Fiscal Control and Fund Accounting Procedures
a. All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110,
or A-102 as applicable, in their entirety.
b. The subgrant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them. As a subgrant
recipient, you must have a financial management system in place that is able to record and
report on the receipt, obligation, and expenditure of grant funds. An adequate accounting
system for a subgrant recipient must be able to accommodate a fund and account structure
to separately track receipts, expenditures, assets, and liabilities for awards, programs, and
subgrant recipients.
c. All funds spent on this project shall be disbursed according to provisions of the project
budget as approved by the Department.
d. All funds not spent in accordance with this agreement shall be subject to repayment by the
subgrant recipient.
6. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
SFY2014 JAG Standard Conditions Page 4 of 22
Rev. 09/2013
7. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date, or
subsequent to the termination date, of the subgrant award period. Only project costs incurred on
or after the effective date, and on or prior to the termination date of the subgrant recipient's
project are eligible for reimbursement. All payments must be completed within thirty(30) days of
the end of the subgrant period.
8. Advance Funding
Advance funding may be provided to a subgrant recipient upon a written request to the
Department. The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
9. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to State of Florida Travel Guidelines § 112.061, Fla. Stat.
11. Program Income(also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended. PGl Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the federal grant program, then the cost would be
allowable using program income. PGI budget requests must be signed by the subgrant
recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the federal grant period must be submitted to
OCJG for transmittal to the Bureau of Justice Assistance.
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds$450(excluding travel and subsistence costs)
per eight-hour day. A detailed justification must be submitted to and approved by FDLE prior to
obligation or expenditures of such funds. Approval shall be based upon the contract's
compliance with requirements found in the Financial Guide, the Common Rule, and in applicable
state statutes. The Department's approval of the subgrant recipient agreement does not
constitute approval of consultant contracts. If consultants are hired through a competitive bidding
process(not sole source),the$450 threshold does not apply.
SFY2014 JAG Standard Conditions Page 5 of 22
Rev. 09/2013
13. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to§274, Fla. Stat.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property fumished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
14. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-110 or A-102, as applicable.
16. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use,for federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable items, patent rights, processes, or inventions, in the course
of work sponsored by the federal award or subaward funds, such facts must be promptly and fully
reported to the-awarding agency.
a. Unless there is a prior agreement between the subgrant recipient and the Department on
disposition of such items, the Department may determine whether protection on the invention
or discovery will be sought.
b. The Department will also determine how rights in the invention or discovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with "Government Patent Policy" ("President's Memorandum for Heads of
Executive Departments and Agencies," dated August 23, 1971, and statement of
Government patent policy, as printed in 36 Federal Register 16839).
c. Government regulations have been issued in Title 37 CFR Part 401 by the U.S. Department
of Commerce.
17. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web-based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date The subgrantee understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees available at
www.ojp.usdoi.gov/funding/oiptrainingguidingprinciples.htm
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Rev. 09/2013
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Grant No. [contact the Office of Criminal Justice Grants for award
number] awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component of the Office of Justice Programs,which also includes the Bureau of Justice Statistics,
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the
Office for Victims of Crime, and the Office of Sex Offender Sentencing, Monitoring,Apprehending,
Registering, and Tracking. Points of view or opinions in this document are those of the author and
do not necessarily represent the official position or policies of the U.S. Department of Justice."
18. Audit
a. Subgrant recipients that expend $500,000 or more in a year in federal awards shall have a
single or program-speck audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of
§ 11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules."; § 215.97, Fla. Stat.,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than$500,000 in federal awards during a fiscal year are
exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this case,
written notification, which can be in the form of the "Certification of Audit Exemption" form,
shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. A scanned copy of the completed audit reports or a link to the electronic audit report should
be sent via email to criminaliustice(@fdle.state.fl.us or mailed to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
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Rev. 09/2013
Tallahassee, Florida 32302-1489
19. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty(30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
20. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subgrant recipient must report by letter to the Department the steps taken to initiate the
project,the reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subgrant recipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety(90)day period, but only by formal written adjustment to this agreement.
21. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) 9 such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be fumished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes,the delivery schedule shall be revised accordingly.
22. Written Approval of Changes in this Approved Agreement(Grant Adjustments)
a. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
SFY2014 JAG Standard Conditions Page 8 of 22
Rev. 09/2013
implementation schedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10%of the total
budget between budget categories.
b. Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item.
c. Under no circumstances can transfers of funds increase the total budgeted award.
d. Requests for changes to the subgrant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
e. Any certifications required for the requested changes, such as Sole Source, ADP
Justification, Privacy Certification forms, and Confidential Funds certifications, must be
signed by the subgrant recipient or implementing agency chief official or someone with
formal,written signature authority for the chief official.
23. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. if the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla. Stat.,
and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under§120, Fla. Stat.
24. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of,Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess,work
performed under this agreement.
26. Access to Records
a. The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the
U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of § 119, Fla. Stat., and made or
received by the subgrant recipient or its contractor in conjunction with this agreement.
c. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
26. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of five(5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
SFY2014 JAG Standard Conditions Page 9 of 22
Rev. 09/2013
of duly authorized persons. The subgrant recipient shall comply with State of Florida General
Records Schedule GS1-SL for State and Local Government Agencies:
dlis.dos.state.fl.us/bann/genschedules/GSI-SL.pd
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Officials for the
Subgrant recipient or Implementing Agency, project staff must notify the help desk for FDLE's
online grants management system, SIMON (Subgrant Information Management Online) so that
the organization can be updated in SIMON. If the project director changes, a grant adjustment
must be entered in SIMON to reflect the change.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of § 435, Fla. Stat. shall
apply.
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to §435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment-Based Drug Court
Programs."
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30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers,the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
a. The subgrant recipient agrees that any information technology system funded or supported
by the Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal
Intelligence Systems Operating Policies, if the Office of Justice Programs determines this
regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. Part
23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of
the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the
subgrant recipient may be fined as per 42 U.S.C. 3789g(c)-(d). The subgrant recipient may
not satisfy such a fine with federal funds.
b. The subgrantee understands and agrees that no awarded funds may be used to maintain or
establish a computer network unless such network blocks the viewing, downloading, and
exchanging of pornography. In doing so the subgrantee agrees the these restrictions will not
limit the use of awarded funds necessary for any federal, state, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecutions, or
adjudication activities.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
33. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients, implementing agencies,and contractors must comply with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42
U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C.
§ 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973
(29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the
Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination
Act of 1975 (42 U.S.C. §§ 6101-07); and Department of Justice Non-Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith-
based and community organizations).
b. FDLE does not discriminate on the basis of race, color, religion, national origin,sex, disability,
or age in the delivery of services or benefits or in employment. The subgrant recipient must
notify program participants and beneficiaries that it does not discriminate on the basis of race,
color, national origin, religion, sex, disability, and age in the delivery of services or benefits or
in employment practices.
c. Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to
whom they pass-through funds are in compliance with all Civil Rights requirements and that
the contractors, vendors, and agencies are aware that they may file a discrimination
complaint with the subgrant recipient,with FDLE, or with the Office for Civil Rights and how to
do so.
SFY2014 JAG Standard Conditions Page 11 of 22
Rev. 09/2013
d. Equal Employment Opportunity Plans
(1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or
more employees and it has received any single award of $25,000 or more from the
Department of Justice. The plan must be prepared using the on-line short form at
www.ojp.usdoj.gov/about/ocr/eeop comply.htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of $500,000 or more from the Department of Justice, it
must submit its plan to the Department of Justice for approval. A copy of the Department
of Justice approval letter must be submitted to FDLE. The approval letter expires two
years from the date of the letter.
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of$25,000 or
more from the Department of Justice or if it is a nonprofit organization, a medical or
educational institution, or an Indian Tribe. If an organization is exempt from the EEO
Plan requirement, it must submit an EEO Certification to FDLE.
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
e. In the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national
origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the
finding to FDLE and to the Office for Civil Rights, Office of Justice Programs.
f. In accordance with federal civil rights laws, the subgrant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g. Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgrant recipient.
h. If the subgrant recipient or any of its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they may file a complaint with the subgrant
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee,
Florida 32302-1489 or on-line at www.fdle.state.fl.us/contacts/comment form.html.
Discrimination complaints may also be submitted to the Office for Civil Rights, Office of
Justice Programs, U.S. Department of Justice, 810 7t' Street, Northwest, Washington, D.C.
20531,or by phone at(202)307-0690.
i. The subgrant recipient must have procedures in place for responding to discrimination
complaints that employees and clients, customers, and program participants file directly with
the subgrant recipient.
j. The subgrant recipient must have written policies or procedures in place for notifying program
beneficiaries how to file complaints alleging discrimination by the subgrantee/implementing
agency with FDLE or the OCR.
k. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General
and referred to the Office for Civil Rights,the Florida Commission on Human Relations, or the
Equal Employment Opportunity Commission, based on the nature of the complaint.
I. Americans with Disabilities Act
SFY2014 JAG Standard Conditions Page 12 of 22
Rev. 09/2013
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title 1), state and local government services and transportation (Title II), public
accommodations(Title III), and telecommunications(Title IV).
m. Rehabilitation Act of 1973(28 C.F.R. Part 42, Subpart G)
If the subgrant recipient has 50 or more employees and receives DOJ funding of$25,000 or
more,the subgrant recipient must take the following actions:
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a violation of the DOJ
regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28
C.F.R. Part 42, Subpart G, which prohibit discrimination on the basis of a disability in
employment practices and the delivery of services.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in 28 C.F.R. Part 42, Subpart G.
(3) Notify participants, beneficiaries, employees, applicants, and others that the
subgrantee/implementing agency does not discriminate on the basis of disability.
n. Limited English Proficiency(LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights
Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individuals, please see the website at www.lep. ov.
FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan.
o. Title IX of the Education Amendments of 1972(28 C.F.R.Part 54)
If the subgrant recipient operates an education program or activity, the subgrant recipient
must take the following actions:
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging a violation of the DOJ regulations implementing Title IX of the
Education Amendments of 1972, found at 28 C.F.R. Part 54, which prohibit
discrimination on the basis of sex.
(2) Designate a person to coordinate compliance with the prohibitions against sex
discrimination contained in 28 C.F.R. Part 54.
(3) Notify applicants for admission and employment, employees, students, parents, and
others that the subgrantee/implementing agency does not discriminate on the basis of
sex in its educational programs or activities.
p. Equal Treatment for Faith Based Organizations
The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part
38, the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation
provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or
proselytization. Recipients of direct grants may still engage in inherently religious activities,
but such activities must be separate in time or place from the Department of Justice funded
SFY2014 JAG Standard Conditions Page 13 of 22
Rev. 09/2013
program, and participation in such activities by individuals receiving services from the grantee
or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
The subgrantee also understands and agrees that award funds may not be used to
discriminate against or denigrate the religious or moral beliefs of students who participate in
programs for which financial assistance is provided from the award, or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstances, consider religion as a basis for
employment. See www.ojp.gov/about/ocr/equal—fbo.htm,.
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INK). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
35. National Environmental Policy Act(NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
requirements in the use of subgrant funds by the subgrant recipient_ This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either(a) listed on or eligible for listing on
the National Register of Historic Places or(b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either(a)
result in a change in its basic prior use or(b)significantly change its size;and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice at www.bia.p—ov/Funding/nega.html, for programs relating to
methamphetamine laboratory operations.
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
SFY2014 JAG Standard Conditions Page 14 of 22
Rev. 09/2013
program or activity.
36. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessmentlimpact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with federal, state, and local
environmental, health and safety laws and regulations applicable to the investigation and
closure of clandestine methamphetamine laboratories and the removal and disposal of the
chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3)the seized laboratory
site's immediate and surrounding environment of the site(s)where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
.protective measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
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Rev. 09/2013
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing federal and state requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Nonprocurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating.in this covered transaction, unless
authorized by the Department. If the subgrant is $100,000 or more, the subgrant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded
from covered transactions by any federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public(federal, state, or local)transaction
or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph(1)(b)of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions(federal, state, or local)terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant,or cooperative agreement of$100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than$100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
SFY2014 JAG Standard Conditions Page 16 of 22
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(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment,or modification of any federal grant or cooperative agreement;
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying
Activities,"in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all subgrant recipients
shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 36,above,the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
The subgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written approval of the
Office of Justice Programs.
41. "Pay—to—Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay' programs. "Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the
Coastal Barrier Resources System.
43. Enhancement of Security
If funds are used for enhancing security,the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
SFY2014 JAG Standard Conditions Page 17 of 22
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44. Environmental Protection Agency's(EPA)list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
45. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
46. National Historic Preservation Act
It will assist the Department(if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. §469 a-1 et seq.), and the National Environmental Policy Act of 1969(42 U.S.C. §4321).
47. Human Research Subjects
Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of
Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed
consent.
48. Global Standards Package
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at: www.it.ojp.gov/gsR grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
49. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by FDLE.
50. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Subgrant recipient further agrees, as a condition of grant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
51. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the subgrant recipient agrees to maintain an
SFY2014 JAG Standard Conditions Page 18 of 22
Rev. 09/2013
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to
www.it.ojp.gov/default.aspx?area--golicyAndPractice&page=l 046.
52. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
53. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
state or local funds, but will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
54. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
56. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
57. Certification for Employees Working Solely on a Single Federal Award
For any position that works 100% of its time on a single federal award, the employee must certify
that 100% of his or her time was spent working on that federal award. This requirement applies
to both full time and part time positions regardless of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
employee. The forms must be submitted semi-annually and may not be signed prior to the end of
the reporting period. Certifications must be provided to cover the entire grant period.
58. Timesheets
Timesheets must be kept for all project staff whose hours will be charged to the project. The
timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
59. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
60. Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
subcontractor, or other person has either 1) submitted a false claim for grant funds under the
SFY2014 JAG Standard Conditions Page 19 of 22
Rev. 09/2013
False Claims Act; or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of
interest, bribery, gratuity,or similar misconduct involving grant funds
61. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, each member of a law enforcement
task force funded with these funds who is a task force commander, agency executive, task force
officer, or other task force member of equivalent rank, will complete required online (internet-
based)task force training. The training is provided free of charge online through BJA's Center for
Task Force Integrity and Leadership (www.ctfli.or&). All current and new task force members
are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well
as other key issues including privacy and civil liberties/rights, task force performance
measurement, personnel selection, and task force oversight and accountability. When FDLE
award funds to support a task force, the subgrant recipient must compile and maintain a task
force personnel roster along with course completion certificates. Additional information is
available regarding this required training and access methods via BJA's web site and the Center
for Task Force Integrity and Leadership(www.ctfli.ors).
62. Funds to Association of Community Organizations for Reform Now(ACORN)Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approval of OJP.
63. High Risk Subgrant Recipients
The subgrant recipient agrees to comply with any additional requirements that may be imposed
during the grant performance period if the U.S. Department of Justice determines that the
subgrant recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
64. Text Messaging While Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), the subgrant recipient is encouraged to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted
drivers.
66. System for Award Management(SAM)
The subgrant recipient must maintain current information in SAM until it submits the final financial
report required under this award or receives the final payment, whichever is later. This requires
that the subgrant recipient review and update the information at least annually after the initial
registration, and more frequently if required by changes in its information or another award term.
66. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the subgrant recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year.
(The salary table for SES employees is available at
http://www.opm.gov/oca/pgyrates/index.asp. A subgrant recipient may compensate an
employee at a higher rate, provided the amount in excess of this compensation limitation is paid
with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual
basis at the discretion of the OJP official indicated in the program announcement under which this
award is made.
SFY2014 JAG Standard Conditions Page 20 of 22
Rev. 09/2013
67. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government
DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any
other non-governmental DNA database without prior express written approval from BJA. For
more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at
ncjrs.goy/pdffiles 1/nij/s1000989.12df.
68. Interoperable Communications Guidance
Subgrant recipients that are using funds to support emergency communications activities must
comply with the current SAFECOM Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance interoperable communications.
Emergency communications activities include the purchase of Interoperable Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
equipment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC)Waiver Order. SAFECOM guidance
can be found at www.safecompro_ ram.gov/library/lists/libEgy/DispForm.aspx?ID=334.
Subgrant recipients Grantees interested in developing a public safety broadband network in the
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband
operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects
support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with
the full-time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement
(from the FCC or other governmental entity) results in a material technical or financial change in
the project, the recipient should submit associated documentation, and other material, as
applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FDLE once items are procured during any periodic programmatic
progress reports.
69. Ballistic-Resistant and Stab Resistant Body Armor
Subgrant recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have a written "mandatory wear" policy in effect. This
policy must be in place for at least all uniformed officers before funding can be used by the
agency for vests. There are no requirements regarding the nature of the policy other than it being
a mandatory wear policy for all uniformed officers while on duty. FAQs related to the mandatory
wear policy and certifications can be found at www.bia.gov/FundingLJAQFA0.2d
funds may be used to purchase armor for an agency, but may not be used as the 50%
match for purposes of the Bulletproof Vest Partnership(BVP)program.
Body armor purchased with JAG funds may be purchased at any threat level, make, or model
from any distributor or manufacturer, as long as the vests have been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ
Compliant Body Armor Model List (http://nij.gov). In addition, body armor purchased must be
American-made. The latest NIJ standard information can be found at:
www.nii. ov/topics/technology/body-armor/safety-initiafve.htm.
70. BJA or FDLE Sponsored Events
The subgrant recipient agrees to participate in BJA-or FDLE-sponsored training events, technical
assistance events, or conference held by FDLE or BJA or their designees, upon FDLE's or BJA's
request.
71. Expenses Related to Conferences, Meetings,Trainings, and Other Events
The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and
guidance (including specific cost limits, prior approval and reporting requirements, where
SFY2014 JAG Standard Conditions Page 21 of 22
Rev. 09/2013
applicable) governing the use of federal funds for expenses related to conferences, meetings,
trainings, and other events, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent laws, regulations, policies, and
guidance is available at www.ojp.Eov/funding/confcost.htm.
72. Environmental Requirements and Energy
For subgrants in excess of $100,000, the subgrant recipient must comply with all applicable
standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C.
1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and
Environmental Protection Agency regulations(40 CFR part 15).
The subgrant recipient must comply with Mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub. L. 94-163, 89 Stat. 871), if any.
73. Other Federal Funds
The subgrantee agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this award, and those awards have been,are being, or are to be
used, in whole or in part, for one or more of the identical cost items for which funds are being
provided under this award, the subgrantee will promptly notify,in writing the grant manager for this
award, and, if so requested by OCJG seek a budget modification or change of project scope grant
adjustment notice(GAN)to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and
procedures, and to cooperate with FDLE on all grant monitoring requests, including requests
related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient
agrees to provide FDLE all documentation necessary to complete monitoring of the award.
Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with FDLE grant monitoring activities may result in
sanctions affecting the recipient's award, including, but not limited to: withholding and/or other
restrictions on the recipient's access to funds referral to the Office of the Inspector General for
audit review, designation of the recipient as a FDLE High Rick grantee, or termination of an
award(s).
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned
aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance of public
safety and good order. Additionally, any funding approved for this purpose would be subject to
additional reporting,which would be stipulated by FDLE post award.
SFY2014 JAG Standard Conditions Page 22 of 22
Rev. 09/2013
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- Direct
In witness whereof,the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout,etc. are not acceptable.
State;of FW0da
�Departinent AfFL,aii Eiorcement
Office of Cmm �al'Justi� Grants
Signature: Mika`
Typed Name and Title:
Petrina T.Herring,Bureau Chief
Date: �f [� �-201 E
$ubgrant recipient
Author "g Official of Govemmefital Unit
(Commission Chairman, Mayor,or Designated Representative)
Typed Name of Subgrant Recipient: City of winter Springs, Mayor Charles Lacey
Signature:
Typed Name and Title: Charles Lacey or
Date: August 24, 2015
Imptementin�Agency
Official,Administrator or Desigated Representative
City of Winter Springs
Typed Name of I blementing Agency' winter Springs Police Department, Florida
Signature:
Typed Name and Title: Kevin P. Brunelle, Chief of Police
.T
Date:
Application Ref# 2014-JAGD-1734 Section#6 Page 1 of 1
Contract -JAGD-SEMI---
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)