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Home My WebLink About2015 10 12 Consent 300 Asphalt Resurfacing Contract AwardCOMMISSION AGENDA ITEM 300 REQUEST: Informational Consent X Public Hearings Regular October 12, 2015 KS KL Regular Meeting City Manager Department The Public Works Department requesting authorization to enter into a contract agreement with The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of $617,771.65 plus a 10% contingency, piggybacking off Seminole County Contract #IFB- 602096- 14BJC. SYNOPSIS: The FY 2015 -16 Asphalt Street Resurfacing Program consists of milling and resurfacing City streets at various locations based on the updated 3 -year Paving Master Plan. Staff recommends awarding a construction contract for the resurfacing of all Year 1 streets to The Middlesex Corporation in the amount of $617,771.65 plus a 10% contingency. Work is scheduled to be complete by December 2015. CONSIDERATIONS: The updated 3 -year Paving Master Plan is attached as Exhibit A. The updated Master Plan was developed based on Staff s review of all paved City streets in April -June 2015. The review consisted of a field evaluation of current pavement condition and a review of the available paving history data. Streets for resurfacing were selected and ranked in the 3 -year Master Plan based on the following factors: • Overall ride quality • Traffic volume • Pavement age • Signs of pavement deterioration and /or structural failure • Completion of multi -phase paving programs in specific neighborhoods or on specific Consent 300 PAGE 1 OF 3 - October 12, 2015 streets • Input from Staff and residents • Funding availability Based on the 3 -year Master Plan, the Year 1 (FY 2015 -16) paving program consists of the following streets: • Wildwood Drive • Tanglewood Road • Brentwood Drive • Shore Road from Sailfish Road to East Panama Road • Huntly Lane • Keith Court • N. Fairfax Ave from 1st Street to 3rd Street • N. 3rd Street from Fairfax Ave. to Edgemon Ave. • Northern Way from Winter Springs Blvd (middle intersection) to Vistawilla Drive • Vistawilla Drive from Northern Way to Seneca Blvd. • Running Bear Court • Tuscora Drive from Winter Springs Blvd. to Northern Way • Boxwood Circle • S. Flamingo Ave. • Arabian Ave. • Stallion Court • Shepard Road from N. Edgemon Ave. to Erica Way • Lisa Loop In addition to the above - listed streets, the Year 1 program includes the asphalt paving of Nature's Way, which is currently a dirt road. The Middlesex Corporation entered into an Agreement with Seminole County for Pavement Management Program Services ( #IFB- 602096- 14BJC) in December 2014. The City's Agreement with Middlesex will piggyback off this Seminole County Agreement. All unit prices for the major work items in the City's resurfacing project are at or below the corresponding unit prices in the Seminole County Agreement. Staff has also reviewed recent asphalt bids for similar projects in the area and determined that the unit prices in Middlesex's Seminole County contract are consistent with current market prices for asphalt milling and resurfacing. Middlesex has successfully completed many asphalt resurfacing projects for the City since 2008. Middlesex is scheduled to start work in late November with completion in December 2015. FISCAL IMPACT: The project cost is $617,771.65 plus a 10% contingency, for a total authorization of $679,548.82, funded by the Infrastructure Surtax Fund (One Cent Sales Tax - 2nd Generation). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and Consent 300 PAGE 2 OF 3 - October 12, 2015 the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is performed without road closures and each segment can be milled and resurfaced in 1 -2 days. RECOMMENDATION: Staff recommends that the City Commission approve The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of $617,771.65 plus a 10% contingency, funded from the Infrastructure Surtax Fund (One Cent Sales Tax - 2nd Generation), and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Exhibit A — 3 -Year Resurfacing Master Plan (1 page) 2. Exhibit B - Middlesex Bid Form (1 page) Consent 300 PAGE 3 OF 3 - October 12, 2015 EXHIBIT A 3 -Year Street Resurfacing Master Plan October 2015 Street Total Yards Estimated Total Cost Year Last Paved* Year 1 FY 2015 -16 Arabian Ave 81100 $70,490 1993 Boxwood Circle 31126 $27,208 1989 Brentwood Drive 11009 $8,779 1997 Huntly Lane and Keith Court 21334 $20,310 1990 Lisa Loop 21715 $23,627 1998 N. Fairfax Ave from 1st St to 3rd St and 3rd St from Fairfax to Edgemon 31786 $32,951 1995 -96 Nature's Way 21260 $15,849 N/A Northern Way from Winter Springs Blvd to Vistawilla Drive. 101144 $88,277 1991 -2002 Running Bear Court 938 $8,159 1994 S. Flamingo Ave from Lombardy to Alderwood 21064 $17,959 1986 Shepard Road from Edgemon Ave to Erica Way 61801 $59,189 1994 -1998 Shore Road from Sailfish to Panama 71831 $68,149 1997 Stallion Court 11434 $12,479 1990 Tanglewood Road 61863 $59,725 1990 Tuscora Drive from Northern Way to Winter Springs Blvd 31452 $30,045 1998 Vistawilla Drive from Northern Way to Seneca Blvd 31794 $33,019 1994 Wildwood Drive 41691 $40,824 1990 71,343 $617,040 Year 2 FY 2016 -17 Bear Creek Court 31395 $29,546 1995 Bear Paw Court 11030 $8,966 2002 Duncan Drive 71979 $69,437 1996 Howell Creek Drive 61964 $60,605 1990 Inglenook Circle /Masson Court /Almaden Court 101873 $94,622 1995 Northern Way from WS Blvd to Duncan Drive (east) 81852 $77,035 1999 Papaya Lane /Cottontail Court 71381 $64,233 1998 Seneca Boulevard 181213 $158,499 1996 Shadowbrook Trail 41268 $37,142 1996 Springview Court 11826 $15,891 1997 Sweetgum Court 11653 $14,385 1995 Woodcrest Street 21434 $21,182 1985 74,868 $651,543 Year 3 FY 2017 -18 2nd Street 11366 $11,888 1987 Algiers Avenue 11023 $8,903 N/A Brookshire Court /Inwood Court 21622 $22,818 1995 Carrington Woods 111759 $102,333 1999 Clearn Court 21041 $17,762 1989 Cortez Avenue from Lombardy to Alderwood 11530 $13,315 1970 Ermine Avenue 41861 $42,303 1990 Evergreen Avenue /Gumtree Court 31976 $34,601 1992 Galloway Drive 41576 $39,823 1989 Leopard / Lynx/ Puma Trail / Deer Run 131524 $117,693 1987 MacDuff Lane /Perth Court 31277 $28,518 1991 Mockingbird Lane 81250 $71,796 1988 N Cortez Avenue 41533 $39,448 1958 N Flamingo Avenue 705 $6,134 1988 Northern Way from Howell Creek Bridge to Shetland 61713 $58,420 1991 Partridge Circle 51079 $44,200 1989 Red Oak Court 11956 $17,022 1990 S Hawthorn Circle 31145 $27,369 1994 Sheoah Circle - Galston to Shepard 51703 $49,630 2002 Tarpon Circle 41727 $41,137 1989 Wade Street from 434 to 419 21680 $23,323 2002 Wood Duck Dr /White Cloud Ct 51832 $50,753 1990 99,878 $869,187 3 -Year Totals 246,089 $2,137,770 EXHIBIT B Middlesex Bid Form ASPHALT RESURFACING OF VARIOUS CITY STREETS PRICING FORM ITEM NUMBER DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 1 MOBILIZATION LS 1 14,000.00 $ 141000.00 2 MAINTENANCE OF TRAFFIC L5 1 E$ `�' 14Y000.00 $ 14,000.00 3 EROSION PROTECTION LS 1 $ 510.00 $ 510.00 4 MILLING OF EXISTING ASPHALT (1.75 " AVG DEPTH) SY 71,343 $ 1.55 $ 110)581.65 5 SUPERPAVE ASPHALTIC CONCRETE SP -12.5 (TRAFFIC C) TN 5,886 $ 80.00 $ 470,880.00 6 NATURE'S WAY - PAVING PREPARATION LS 1 $ 7,800.00 $ 7,800.00 TOTAL PRICE (sum of items 1 through 6); $ 617,771.65 Pay Item Notes: 2 Includes the cost of all items needed for traffic control, (barricades, flagmen, temporary variable message signs, etc.) in accordance with FDOT standards 4 The milling depth is an average of 1.75 ". Some streets will require a milling depth greater than 1.75" in order to maintain a finished asphalt edge from 0" to a maximum of 1/4" above gutters and driveways. The thickness of new asphalt is 1.5" unless noted otherwise. 5 Quantity based on 110 Ibs per square yard per 1 -inch lift 5 Unit price includes all equipment, labor, and materials including bituminous material (plant mixes, prime coats, and tack coats) and all other incidental costs to complete the work. 6 The lump sum item for the Nature's Way includes all preparation costs for the installation of a new 14 -foot wide, 1.5" thick asphalt road. The estimated square yardage for this road is 2,260 SY, The existing road consists of asphalt millings and will be utilized as the access road's base layer. The lump sum item includes mobilization, maintenance of traffic, re- grading, compaction, and rolling of the existing base material plus any miscellaneous work needed for a complete installation, restoration, and cleanup. The installation of the new asphalt at a thickness of 1.5" (approximately 186 tons of asphalt) is covered by Bid Item #5. I�,r�� y�eq I'