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Home My WebLink About2015 09 28 Consent 303 Police Mobile Radio Purchase COMMISSION AGENDA Informational Consent X ITEM 303 Public Hearings g Regular September 28, 2015 KL KB Regular Meeting City Manager Department REQUEST: The Police Department requests the consent of the Commission to purchase ten (10) police mobile radios from budgeted FY16 funds. Using the local sole source Motorola vendor and Broward County Sheriffs contract, this purchase will amount to $40,850 from budgeted FY16 funds. SYNOPSIS: The radio infrastructure within the Seminole County Public Safety arena has migrated to the new digital system within the last year. The police department is continuing to upgrade existing, obsolete mobile police radios with new, digital ready units for installation in new police fleet vehicles. CONSIDERATIONS: Over the last decade, the police department has taken proactive steps to upgrade our radio system equipment in anticipation of the analog to digital conversion. Because of this, we have been able to avoid a one-time expenditure of potentially nearly a million dollars to convert our radio equipment. At this time, we are upgrading some of the remaining mobile radio equipment we have installed in patrol vehicles for the more digital ready units with enhanced capabilities. The purchase of ten additional radios will allow us to move toward finalizing this equipment transition. Using the local sole source Motorola vendor and Broward County Sheriffs contract, this purchase will amount to $40,850 from budgeted FY16 funds. FISCAL IMPACT: This expenditure of$40,850 is budgeted in the FY16 Police Impact Fee Fund. Consent 303 PAGE 1 OF 2-September 28,2015 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the expenditure of $40,850 from the FY16 Police Impact Fee Fund for the sole source purchase of 10 mobile radios from Motorola. ATTACHMENTS: A- Sole Source letter B-Broward Sheriffs Office pricing agreement C-Radio quote from Motorola Consent 303 PAGE 2 OF 2-September 28,2015 Attachment "A" Sept. 21, 2015 Captain Chris Deisler Winter Springs Police Dept. 300 N. Moss Road Winter Spriings, Fl 32708 Dear Capt. Deisler , This letter is to confirm that we are providing you and the City of Winter Spings with pricing quoted as a "Sole Source" vendor for all "First Responder" radio equipment used on the Seminole County 800 MHz Public Safety - Motorola Smartzone Astro 25P Trunking Radio System. Your pricing is based on the Motorola Contract with Broward County Sheriffs Office for equipment with requirements that have been established as "minimums" by Seminole County. See attached copy Please feel free to verify this with the County's Communications Dept. that operates the Public Safety Radio System. You may confirm with Mr. Tommy Oliveras that the Seminole County Equipment Schedule is authorized and approved by the County, and that all authorized users within the County have full access to it. Mr. Oliveras can be reached at 407-665-1002. Please feel free to contact me should you have any questions, or should you require assistance with anything. I can be reached at 407-648-5333 ext. 1104. S1 / J .f John Gambrell MOTOROLA REPRESENTATIVE Cc: Marcus Messura—Motorola Solutions Attachment " B " THIRD AMENDMENT TO THE AGREEMENT BY AND BETWEEN SCOTT J. ISRAEL,AS SHERIFF OF BROWARD COUNTY AND MOTOROLA SOLUTIONS, INC. This Third Amendment is entered into this � day of 0- , 2015, by and between Scott J. Israel, as Sheriff of Broward County, Florida atui Motorola .'olutions, Inc. WHEREAS, on or about September 12, 2013, the Parties entered into a Master Purchase Agreement; and WHEREAS, on or about October 31, 2013, the parties entered into a First Amendment; and WHEREAS, on or about September 24, 2014 the parties entered into a Second Amendment; and WHEREAS, the Agreement and First Amendment and Second Amendment are hereinafter collectively referred to as the "Agreement"; and WHEREAS, BSO and MOTOROLA are now desirous of extending the term of the agreement for one additional year after its scheduled termination date of September 30, 2015; and NOW, THEREFORE, in consideration of the mutual terms and conditions contained herein, the parties agree as follows: 1. The foregoing recitations are true and correct and are incorporated herein by reference. 2. The term of the Agreement is extended from October 1, 2015 through September 30, 2016. 3. All X Series radios discount is 15%. 4. MotoTRBO radios discount is 15%. Except as modified herein, all remaining items and conditions of the Agreement, shall remain in full force and effect. Signature Page to Follow IN WITNESS WHEREOF, each of the parties hereto executes this Third Amendment through its duly authorized representatives as set forth below. froward Sheriff's Office �_ Date -� 5 Lt. C:o oiiel om r(ington Executive Director, Department of Administration Al)proved as to Form and legal sufficiency SUbject to the executioia by the parties: , -- r g/cam /�s B ., Date: (r' Ro ald M. Gunzburger, General Counsel Motorola Solutions,Inc. I Date: �f Mallsliall Wriglit,:Authorized Representative Attachment " C " MOTOROLA Budget Proposal Date: 4/2/2015 Submitted By: John Gambrell Customer: Winter Springs PD Address: 3382 Bartlett Blvd Address: 300 North Moss Road Orlando, FI 32811 Winter Springs, FI 32708 Attention: Capt. C. Deisler Phone: 407-648-5333 ext 1104 Phone: 407-327-7550 Fax: 407-648-5611 Fax: Cell: 407-697-5920 Email: Email: lohn.gambrell(a)wtecross.com Equip. Type: APX6000 II Portable&APX6500 Mobile Radios Configured for Winter Springs PD "Package" 2015 Seminole County Configuration Guidelines QTY Description Contract Price Contract Price 1 H98UCF9PW6 N APX6000 Model II with: $4,042.41 Q806 Astro Digital CAI Operation H38 Smartzone Operation Q361 P25 Software(includes Q173 Omnilink) QA01648 Advancd Sys Key-Hardware Key QA01837AA Alt Battery NNTN7038A H885 2 yr extended service warranty H301CN Delete Carry Holder&Clip ADP Privacy Software included QA00583AC Mission Critical Bluetooth Q947BC Integrated Voice& Data T7914A Radio Management Sys Lic PMMN4060A Public Safety Mic 24"Cable PMAF4002A Antenna for PSM NNTN7038A 2900 MAH Spare Li Ion Battery WPLN7080A Impres Charger PMLN5657B Leather Carry Case w/Swivel D Ring QA04526AA RFID Knob 1 M25URS9PW1N APX6500 Mobile with: $4,084.25 G806 Astro Digital CAI Operation G51 Smartzone Operation G361 P25 Software(includes Q173 Omnilink) GA01648 Advancd Sys Key-Hardware Key G24AX 2 yr Extended Service Warranty G442 05 Control Head G444 Control Head Software ADP Privacy Software Encryption G67 Remote Mount Hardware W947AT Integrated Voice& Data G996AS OTAP(Over The Air Programming) T7914 Radio Management Sys Lic DQKGI825 Glass Mount Antenna W22 Palm Mic B18 7.5W External Speaker GA00268 RFID Tag NOTES: Pricing as per Broward County SO Contract Delivery included -Standard Ground Programming by Seminole County Normal Delivery time approx 2-3 weeks ARO