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Home My WebLink About2015 08 10 Regular 601 Magnolia Park Cost ReductionsCOMMISSION AGENDA ITEM 601 Informational Consent Public Hearings Regular X August 10, 2015 KS KL Regular Meeting City Manager Department REQUEST: Public Works Department Requesting the City Commission Review and Consider the Proposed Cost Saving Alternatives for the Magnolia Park Amphitheater Project. SYNOPSIS: The agenda item is needed for the City Commission to consider potential cost saving measures to reduce the estimated construction costs below the budget for the Magnolia Park Amphitheater project. CONSIDERATIONS: The City Commission directed staff at the March 23, 2015 Commission meeting to bring back potential cost saving alternatives for the Commission to consider. Staff engaged the architect of record for the project, Bill Starmer of Starmer Design Group, to evaluate any and all opportunities to reduce the estimated construction costs for the project. The resulting Magnolia Park Amphitheater Potential Cost Savings letter report is included as Attachment No. 1. The estimated cost for the amphitheater project was $1,112,975 when the design was completed in 2010. The estimate was updated in January of 2015 with the anticipation that the project was potentially moving forward in 2015. The January 2015 estimated construction costs were $1,463,874. When the $106,000 land acquisition costs are added in, the total project cost estimate is $1.57M which is about $350,000 over the $1,219,000 budgeted. Copies of the January 2015 estimates are included as Attachment No. 2. A detailed breakdown of the 15 cost savings opportunities totaling over $400,000 have been Regular 601 PAGE 1 OF 2 - August 10, 2015 identified and are included in the letter report. Mr. Starmer will be covering each of these savings opportunities to determine which the Commission would like to implement. FISCAL IMPACT: There is no cost to this agenda item. The project fund (1999 Construction Capital Project fund) is projected to have $1.2M available for land acquisition ($106K) and construction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review the cost reduction alternatives provided and direct staff to bring back a design proposal from Starmer Design Group to modify the Magnolia Park Amphitheater Construction Drawings and Specifications incorporating the selected cost reduction alternatives. ATTACHMENTS: 1. Starmer Design Group Cost Savings Report and Estimate (3 pages) 2. January 2015 Cost Estimate (1 pages) 3. Engineering plans and Renderings (4 pages) Regular 601 PAGE 2 OF 2 - August 10, 2015 901 Belle Avenue St 1 100 WinterSprings, Florida 32708 407 977 1080 AA0002984 bstarmer@starmerdg. com Attachment No. 1 design group Planning and Architecture LLC AA0002984 12 Jun 15 Kipton Lockcuff P.E. Director of Utilities and Public Works City of Winter Springs 1126 East SR 434 Winter Springs, Florida 32708 Re: Magnolia Park - Amphitheatre Cost Savings Report Please accept this report as our written opinion of construction value for the above referenced project and our opinion of cost saving value based on the results of our recent staff meeting. History Starmer Design Group completed the design of the amphitheatre in June of 2010 at a projected construction cost of $ 1,112,974 but the project was placed on hold due to a land swap negotiation with the State of Florida for a minor piece of land in the rails to trails right of way. In January of 2015 we were asked to look at the project and update the probable construction value based on current construction costs and we submitted a revised projected construction cost of $ 1,463,874. In early April of this year we met with City staff to explore numerous cost saving ideas to bring the overall project cost down so that staff could prepare a recommendation to City Council should they choose to proceed with the project. This report represents our professional opinion of construction value for several cost saving options. Methodology sdg reviewed several options and this report is a detailed summary of the tasks taken to evaluate potential cost savings: 1. Work session with staff to understand current goals and objectives for the amphitheatre 2. Review of existing drawings and specifications 3. Discussions with all design staff including civil, structural, mechanical, and electrical engineers as well as landscape architect to review costs and current code requirements 4. Contact with several key material suppliers and vendors to verify current pricing trends 5. A second meeting with staff on 1 Jun 15 to arrive at a consensus of opinion on best cost saving options. Executive Summary Original opinion of construction value Jun 2010 $ 1,112,974 (page 3) Updated opinion of construction value Jan 2015 $ 1,463,874 (page 4) Revised opinion of construction value based on selected cost saving options $ 996,349 (page 5) Recommendation In our opinion the City could Move forward with the project and keep the construction costs below $ 1,000,000 with the savings identified herein. As you know we are in a volatile construction market and if the City chooses to move forward we recommend that we add a deductive bid alternate using a standing seam roof in lieu of the translucent panel should costs come in higher than expected. We trust this report will be well received and we look forward to helping you make this project a great success. Regards Wm E Starmer AIA NCARB President City of Winter Springs Magnolia Park Amphitheatre Opinion of Construction Value 2015 Update with june 2015 cost saving revisions Line Description unit quantity unit cost subtotal totals savings description savings amount new totals 1 Site 2 clear grub rough grade ac 0.8 10000 $ 8,000 3 entry gates ea 2 5500 $ 11,000 omit entry gates $ 11,000 4 drainage allowance 1 25000 $ 25,000 5 water service allowance 1 7500 $ 7,500 6 sewer service allowance 1 220001 $ 22,000 7 electrical service allowance 1 15000 $ 15,000 8 site lighting ea 8 5000 $ 40,000 reduce site lighting 50% $ 20,000 9 landscaping allowance 1 120000 $ 120,000 reduce landscape 50 % $ 60,000 10 irrigation allowance 1 11000 $ 11,000 reduce irrigation 50% $ 5,500 11 signage allowance 1 5,000 $ 5,000 reduce sign age $ 2,000 12 subtotal $ 264,500 $ 98,500 $ 166,000 13 Seating / Hardscape 14 paver walkway sf 5000 14 $ 70,000 reduce square footage $ 17,248 15 conc ribbon curb cy 68 350 $ 23,800 reduce lineal footage $ 5,712 16 conc seating slab cy 34 320 $ 10,880 17 seats ea 240 185 $ 44,400 use portable seating $ 37,200 18 subtotal $ 149,080 $ 60,160 $ 88,920 19 Building 20 conc foundation cy 52 280 $ 14,560 omit one ramp $ 10,000 21 conc slab cy 40 320 $ 12,800 22 conc tie beam cy 22 320 $ 7,040 23 conc filled cel cy 18 320 $ 5,760 24 cmu sf 6400 12 $ 76,800 25 brick sf 5300 12 $ 63,600 26 stucco sf 2500 3 $ 7,500 27 aluminum roof structure sf 2680 64 $ 171,520 simplify $ 80,000 28 aluminum trellis sf 1216 45 $ 54,720 reduce by 50% $ 27,000 29 aluminum railings If 250 115 $ 28,750 reduce by 50 % $ 14,000 30 metal roof framing sf 490 20 $ 9,800 31 misc metal connections allowance 1 4000 $ 4,000 32 membrane roofing sf 490 22 $ 10,780 33 doors and hardware ea 6 1200 $ 7,200 34 translucent roof Is 2680 56 $ 150,080 simplify $ 30,000 35 painting allowance 1 15000 $ 15,000 36 ceramic wall tile sf 1560 12 $ 18,720 37 ceramic floor tile sf 520 12 $ 6,240 38 plumbing ea 2500 13 $ 32,500 39 toilet accessories ea 18 150 $ 2,700 40 mechanical sf 2200 5 $ 11,000 411 electrical sf 2200 22 $ 48,400 42 sound system allowance 1 85000 $ 85,000 omit sound system $ 80,000 43 theatrical lighting allowance 11 280001 $ 28,000 reduce lighting $ 20,000 44 subtotal $ 872,470 $ 261,000 $ 611,470 45 Base Bid Total Construction Costs $ 1,286,050 $ 866,390 46 Fees and Permits 10% $ 128,605 $ 86,639 47 Contingency 8% $ 96,454 reduce to 5% 5% $ 43,320 481 Base Bid Project Costs $ 1,511,109 1 $ 996,349 Attachment No. 2 City of Winter Springs Magnolia Park Amphitheatre Opinion of Construction Value 2015 Update 16- Jan -15 Line Description unit quantity unit cost subtotal 1 Site 2 clear grub rough grade ac 0.8 10000 $ 8,000 3 entry gates ea 2 5500 $ 11,000 4 drainage allowance 1 25000 $ 25,000 5 water service allowance 1 7500 $ 7,500 6 sewer service allowance 1 22000 $ 22,000 7 electrical service allowance 1 15000 $ 15,000 8 site lighting ea 8 5000 $ 40,000 9landscaping allowance 1 120000 $ 120,000 10 irrigation allowance 1 11000 $ 11,000 11 signage allowance 1 5,000 $ 5,000 12 subtotal $ 264,500 13 Seating / Hardscape 14 paver walkway sf 5000 14 $ 70,000 15 conc ribbon curb cy 68 350 $ 23,800 16 conc seating slab cy 34 320 $ 10,880 17 seats ea 240 185 $ 44,400 18 subtotal $ 149,080 19 Building 20 conc foundation cy 52 280 $ 14,560 21 conc slab cy 40 320 $ 12,800 22 conc tie beam cy 22 320 $ 7,040 23 conc filled cel cy 18 320 $ 5,760 24 cmu sf 6400 12 $ 76,800 25 brick sf 5300 12 $ 63,600 26 stucco sf 2500 3 $ 7,500 27 aluminum roof sturcture sf 2680 60 $ 160,800 28 aluminum trellis sf 1216 45 $ 54,720 29 aluminum railings If 250 115 $ 28,750 30 metal roof framing sf 490 20 $ 9,800 31 misc metal connections allowance 1 4000 $ 4,000 32 roofing sf 490 22 $ 10,780 33 doors and hardware ea 6 1200 $ 7,200 34 translucent roof Is 2680 45 $ 120,600 35 painting allowance 1 15000 $ 15,000 36 ceramic wall tile sf 1560 12 $ 18,720 37 ceramic floor tile sf 520 12 $ 6,240 38 plumbing ea 2500 13 $ 32,500 39 toilet accessories ea 18 150 $ 2,700 40 mechanical sf 2200 5 $ 11,000 41 electrical sf 2200 22 $ 48,400 42 sound system allowance 1 85000 $ 85,000 43 theatrical lighting allowance 1 28000 $ 28,000 44 subtotal $ 832,270 45 Base Bid Total Construction Costs $ 1,245,850 46 Fees and Permits 10% $ 124,585 47 Contingency 8% $ 93,439 48 Base Bid Project Costs $ 1,463,874 PROPERTY NAME: MAGNOLIA PARK AMPHITHEATER 434 SR W MINTER SPRINGS, FL 32708 O'AtFR NAME: CITY OF YANTER SPRINGS PARCEL D: 26- 20- 30- 5AR- OAGO -006C TAI DM INICT, W1- MINTER SPRINGS CONC. RIBBON CURB MP.) - DOSING BUILDING STORK N/A PROPOSED BUILDING STORY: 1 -STORY PROPDDIY T -C TOM CENTER DISTRICT nib T -C TOMN CENTER DISTRICT TOTAL STE AREk' 27,930.60 SF (0.6412 AC) W F.A.R. [FLOOR AREA RATNA 1,169.48 SF/ 27,930.60 SF (0.6412 AC) = 0.04 CONSTRUCTION IYPE- TYPE AB MAI6MAAN BUILDING HEIGHT: 55 0' SOTS TYPE: MAP UNIT MAP UNIT NAME S OF SLOPE SYMEKX 29 St. Johns and Ea0.1is fine sands - 1 � j 5, (, ) 1 ) ca_ 1 SGT .P^ (� 183775) \ \ �1 DES 7 IK 1 NORTH T -C TOMN CENTER DISTRICT EAST T -C TOMN CENTER DISTRICT SOUTH T -C TOMN CENTER DISTRICT VEST T -C TOM CENTER DISTRICT SURROUNDING ZONING: GEOGRAPHIC CODE LOCATION .Q NORTH T -C TOWN CENTER DISTRICT EAST T -C TOWN CENTER DISTRICT SOUTH T -C TOWN CENTER DISTRICT VEST - TUSCAYALLA ROAD POINT OF BEGINNING PARCEL I — _ BE�NCHM_A_RK ate' [c. wpb (team) TUSKAWILLA ROAD F— 1:-Y aeavne+ Ary ,' (az _ SITE DATA g AC % OF PARCEL OEM PERVIOUS 27,930.60 0.64 100.00 PROPOSED IMPERVIOUS 3,797,37 0.32 49.40 PERVIUS 14,13323 0.32 50.60 TOTAL 97E AREA 27,930.60 064 100.00 J PAVER CURB U".) ✓"`� WALKS PAVER z PAYER $AVRR PAVER WALES W ft„Y ih'ALRWAY wr: ❑ t�'_'. S I f STABILIZED FIRE CONCRETE RAM➢ .Q STAGE F.F 3675 E) ❑ �w's5i CONCRETE 4 ACCESS ROAD PAVER- �"`' --- _ - IYIG OR.- '.r""r' WAIL GRAPHIC SCALE t mmw wn )R r, =t=p Klima y Weeks _11.11 t'21SCl. C.L 11 E- -- iARK -- — - ✓ RE (EZ7 !" iIII if j1 t` TUSPAWILLA ROAD 1 ;Faa ea a>ti r_r r ua4 i -- R �W 9 f \ STABD.IZEDFIRE \ ACCESS ROAD / a. CN'.1 �-�, r F- w j' ®ao awwmsn.r,uno soww amaz C3.1 100% CONSTRUCTION DOCUMENTS 0710112009 t 1_4 SET ID� L93778' BENCHMARK REQ LA LEGEND POINT OF BEGINNING SET ma PARCEL I LWn50FC%WM=0N Klima �EH KEYNOTES Weeks �C MR ,..Weeks TUSKAWILLA ROAD O.—Y —) NOT TANCENT WNW — I A - --------------- 7 Ma LIJ T 0.0 It 0 IV wea < W n �_ Lr- -A, L_J IAGE V. LLI E-3 180 < TUSKAWILIA ROAD d 3k - <2w Z 2 < CD DOT aq C 14 -711�._� .1m C5.1 100% CONSTRUCTION DOCUMENTS 0710112009 - ----------- L r f EA GRAPHIC SCALE WEIR SECTIONS Krs LEGEND POINT OF BEGINNING SET ma PARCEL I LWn50FC%WM=0N Klima �EH KEYNOTES Weeks �C MR ,..Weeks TUSKAWILLA ROAD O.—Y —) NOT TANCENT WNW — I A - --------------- 7 Ma LIJ T 0.0 It 0 IV wea < W n �_ Lr- -A, L_J IAGE V. LLI E-3 180 < TUSKAWILIA ROAD d 3k - <2w Z 2 < CD DOT aq C 14 -711�._� .1m C5.1 100% CONSTRUCTION DOCUMENTS 0710112009 - Ana �n.arta LL U, < L m M'-' L L 0 9 a C� z C) CL a LL R1.0 E 2 FIRSTFLOOR PLAN A ACHE 1b-�1ff A v FAMILY ® T[c G1RE0 PO-H / � BEMs ttPJ 1® EItT SIGN - - -- CIL- P CUSi. 0 PLAN - FIRST FLOOR %7�LIFE SAFETY 0 E TIP, , RE EM Nw s r+ECessED cAewE, - FRONDE D BT LF C M ONTRACTOR DRESSING DRESSING I PRIMARY EGRE% I � - V -- -- )4_.x COMMON PATH CF TRAVEL LIMITS n��R«ft OISrM1cE a 4aa' -m' STAGE 0 E 2 FIRSTFLOOR PLAN A ACHE 1b-�1ff A v No.; I.A. SEE SHEET OF FOR EMERGENCY LIGHTING LEGEND G1RE0 PO-H / � BEMs ttPJ 1® EItT SIGN 5VE ZttP.OF � IREW 9 rtYPI PcLTCA E NAZI HER I CABINET - PRPADED BT ® FI'--1 PLAN - FIRST FLOOR %7�LIFE SAFETY E TIP, , RE EM Nw s r+ECessED cAewE, - FRONDE D BT LF C M ONTRACTOR A AC.YE llFIff PRIMARY EGRE% )4_.x COMMON PATH CF TRAVEL LIMITS E 2 FIRSTFLOOR PLAN A ACHE 1b-�1ff A v I. REFER TO SHEET A0.0 FOR ALL GENERAL NOTES, 51'MBOLb e WALL TYPES 2, REFER TO SHEET A51 FOR DOOR SCHEDULES AND SHEET A81 FOR DETAILS, 3, ALL DIMENEION5 ARE MASONRY TO MASONRY FACE OF STUD TO FACE OF STUD, 4. ALL LONG SHALL HAVE COMP, STRENGTH OF 3000 PSI AT 28 DAY5 5. ALLOWABLE SOIL BRA. RRE55URE SHALL BE ASSUMED TO BE 2000 RSF. 5. CONTRACTOR 5HALL PROVIDE SIGNED AND SEALED ENGINEERED SHOP DRAWINGS FOR ALL ALUMINUM FRAMING, CONNECTIONS AND FASTENERS, 1, ALL HANDRAILS AND GUARDRAIL5 SHALL BE DESIGNED TO MEET ALL CDOE LOADIW REQUIREMENTS 8, ALL TRELLI5 FRAMING 54ALL BE PAINTED BLACK BAKED ENAMEL, E ALL ALA RpRAIL5h1ANpRAIL55HALL BE PAINTED BLACK BAKED ENAMEL AS WELL, 10. REFER TO SPECIFICATIONS BOOK FOR MORE DETAILED IN IIa1ATION. - do fC�aPro pp. alrp OCCUPANCY e (HC TN e01) ME- 03 (lyp� IIB Gmup AS� !able saa (lvae lle�GrouPlA�61 "I - � !� ' clo 6. Nns I:ler.ys�_m =xto =T. PLUMBING —I —1 - I Ifa ilk ✓) - 3 DIMENSIONED FLOOR PLAN A� ROOF PLAN A� •iA e¢ue:lw�v Y �iA erv�eT�ff V BID DOCUMENTS 05/20/2010 / G1RE0 PO-H / � BEMs ttPJ 5VE ZttP.OF � IREW 9 rtYPI PcLTCA J/ tt STF - Pl O e� 11PLFCRGL'v. / C G BEPM INLL CIR =LEI I. REFER TO SHEET A0.0 FOR ALL GENERAL NOTES, 51'MBOLb e WALL TYPES 2, REFER TO SHEET A51 FOR DOOR SCHEDULES AND SHEET A81 FOR DETAILS, 3, ALL DIMENEION5 ARE MASONRY TO MASONRY FACE OF STUD TO FACE OF STUD, 4. ALL LONG SHALL HAVE COMP, STRENGTH OF 3000 PSI AT 28 DAY5 5. ALLOWABLE SOIL BRA. RRE55URE SHALL BE ASSUMED TO BE 2000 RSF. 5. CONTRACTOR 5HALL PROVIDE SIGNED AND SEALED ENGINEERED SHOP DRAWINGS FOR ALL ALUMINUM FRAMING, CONNECTIONS AND FASTENERS, 1, ALL HANDRAILS AND GUARDRAIL5 SHALL BE DESIGNED TO MEET ALL CDOE LOADIW REQUIREMENTS 8, ALL TRELLI5 FRAMING 54ALL BE PAINTED BLACK BAKED ENAMEL, E ALL ALA RpRAIL5h1ANpRAIL55HALL BE PAINTED BLACK BAKED ENAMEL AS WELL, 10. REFER TO SPECIFICATIONS BOOK FOR MORE DETAILED IN IIa1ATION. - do fC�aPro pp. alrp OCCUPANCY e (HC TN e01) ME- 03 (lyp� IIB Gmup AS� !able saa (lvae lle�GrouPlA�61 "I - � !� ' clo 6. Nns I:ler.ys�_m =xto =T. PLUMBING —I —1 - I Ifa ilk ✓) - 3 DIMENSIONED FLOOR PLAN A� ROOF PLAN A� •iA e¢ue:lw�v Y �iA erv�eT�ff V BID DOCUMENTS 05/20/2010