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Home My WebLink About2015 08 04 Informational 200 Central Winds Park Fence Project PARKS AND RECREATION ADVISORY COMMITTEE AGENDA Informational X Consent ITEM 200 Public Hearings Regular August 4; 2015 Mgr. / Dept. Regular Meeting Authorization REQUEST: The Parks and Recreation Department wishes to inform the Parks and Recreations Advisory Committee about the Central Winds Park ball field fencing project. CONSIDERATIONS: • The Central Winds Park Fence project consists of the construction of new 8-foot/6 gauge black vinyl coated fencing around the perimeters of four (4) game ball fields. Project also includes the removal of most fence poles, old (4-foot) fencing, hardware and cross member poles, removal of debris and fencing materials from site as well as minimal painting of some existing black poles. • Invitation to Bid 4006/15/CC was advertised in the June 21, 2015 Orlando Sentinel. • A total of two (2)bid submittals were received. • On July 27, 2015 City Commission approved awarding the project to All-Rite Fence Services in the amount of$86,957.43 plus 5%contingency. • Work is scheduled to be completed in August, 2015. RECOMMENDATION: The Parks and Recreation Department is requesting that the Parks and Recreation Advisory Committee receive the information provided in this Agenda Item. ATTACHMENTS: Attachment A— CWP Fence Replacement Plan Diagram Attachment B— 7/27/15 Commission Consent Agenda Item 309 4 Central Winds Park Fence Replacement Plan Legend: Approximate Limits of Fence Replacement COMMISSION AGENDA ITEM309 Informational Consent X Public Hearings Regular July 27, 2015 Regular Meeting KS City Manager CC Department REQUEST: The Parks and Recreation Department is requesting authorization to enter into a contract agreement with All-Rite Fence Services for construction of fencing around the perimeters of four (4) game ball fields at Central Winds Park. SYNOPSIS: The Central Winds Park Fence project (ITB 006/15/CC) consists of the construction of new 8-foot/6 gauge black vinyl coated fencing around the perimeters of four (4) game ball fields. Project includes the removal of most fence poles, old (4-foot) fencing, hardware and cross member poles, removal of debris and fencing materials from site as well as minimal painting of some existing black poles. Staff recommends awarding the project to All-Rite Fence Services in the amount of $86,957.43 plus a 5% contingency. Work is scheduled to be completed in August 2015. CONSIDERATIONS: z The Central Winds park Fence project (ITB 006/15/CC) consists of construction of new 8-foot/6 gauge black vinyl coated fencing around the perimeters of four (4) game ball fields. Project includes the removal of most fence poles, old (4-foot) fencing, hardware and cross member poles, removal of debris and fencing materials from site as well as minimal painting of some existing black poles. z Invitation to Bid (ITB) #006/15/CC was advertised in the June 21, 2015 Orlando Sentinel (see Attachment A). A total of (2) Bid Submittals were received by the due date on July 3, 2015. z Four local fence companies were contacted and informed of the fence project at Central Winds Park, only two submitted bids. Consent 309 PAGE 1OF 2 July 27, 2015 z The contractor selection criteria listed in the ITB consisted of the following: a. Bid Price (50%) b. Proposed Design (25%) c. Company Experience (25%) z A selection committee comprised of City Staff reviewed the Bid Submittals and assigned points to each Bid Submittal applying the criteria listed above. Bid Price was scored from 0 to 50 points, and Proposed Design and Company Experience were each scored from 0 to 25 points. The maximum number of points a Bid Submittal could receive is 100. The selection committee's final scoring and recommended rankings are listed below: z z The work is scheduled to be completed in August 2015. CompanyPricePrice Points Design Points Experience Points Total Points All-Rite Fence Co.$86,957502525100 KMG /fence Co.$126,000 252010 55 FISCAL IMPACT: The project cost is $86,957.43 plus a 5% contingency for a total authorization of $91,305.30. The funding source for the project is FY15 budget Line Code 72-7230-560630. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve a contract award for the Central Winds Park Fence project to All-Rite Fencing in the amount of $86,957.43 plus a 5% contingency, for a total of $91,305.30, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Exhibit A -Orlando Sentinel Legal Ad (1 page). Consent 309 PAGE 2OF 2 July 27, 2015 Orla ndo Sentinel STATE OF FLORIDA COUNTY OF SEMINOLE Published Daily ORANGE County, Florida Before the undersigned authority personally appeared Sheri Schmitz I Brian Hall, who on oath says that he or she is an Advertising Representative of the ORLANDO SENTINEL, a DAILY newspaper published at the ORLANDO SENTINEL in ORANGE County, Florida; that the attached copy of advertisement, being a Legal Notice in the matter of 11120-Advertisement for Bid, Bid No . ITB 006 115 1CC was published in said newspaper in the issues of Jun 21,2015. Affiant further says that the said ORLANDO SENTINEL is a newspaper published in said ORANGE County, Florida, and that the said newspaper has heretofore been continuously published in said ORANGE County, Florida, each day and has been entered as periodicals matter at the post office in ORANGE County, Florida, in said ORANGE County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refu d or the purpose f securing this advertisement for publication in the Sworn to and subscribed before me on this 23 day of June, 2015, by Sheri Schmitz I Brian Hall , who is personally known to me or who has produced identification. A:re ::J- Stgnature of Notary Publi~ ,·~iJ!<:•.&~'-DEBORAH M. TONEY :'"f:·A' ~: NOTARY PUBLIC : .. :. : .. : STATE OF FLORIDA --:,;~ ... <:/''..: lviY C01!MISS 10N # FF 065219 '•,,9~.':.··· EXP:RES November 18, 2017 Name ofNotary, Typed, Printed, or Stamped 3369599 CITY OF WINTER SPRINGS INVITATION TO BID CENTRAL WINOS PARK FENCING PROJECT Sealed Blds 8~u~~-~8r=~iJby July 3, 2015 at 2:00 P.M. at the City of Winter ~':.'t':.~sSP~I1:r9~'1J\: WfosEast S.R. 434, The Bidding Documents may be downloaded In pdf format from the ,City's website at the following link: ~:~d~~~~s~lu"r~et[;s'J~~~~t~l.org/EN/ This Prolect consists of the construction of new 8' I 6 oauge black vinyl coated fencing around the perimeters of (4) ball fields. Prolect Includes the removal of most fence poles, old (4') fencing, hardware and cross member poles, removal of debris and fencing materials from site. Minimal painting of some existing black Poles required In some areas. The estimated total construction cost Is $75,000. All questions regarding the bid should be directed to Greg Moore, ParKs Supervisor, at 40_7-327-6595 or by e-mail to gmaoreO WI ntersp rl ngsfl.org. SEM3369599 6/'llnl