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HomeMy WebLinkAbout2015 07 27 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, JULY 27, 2015 - 6:00 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 2 OF 25 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 3 OF 25 INFORMATIONAL 201. Police Department Scan with your smart device to view electronically REQUEST: The Police Department wishes to update the City Commission on the completion of the Communications Center Renovation Project. FISCAL IMPACT: As mentioned above, this renovation project was completed on the proposed budget. Original Cost Evaluation: $104,855.81 9-1-1 Reimbursement: ($27,079.75) Total cost for the renovation: $77,776.06 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 4 OF 25 INFORMATIONAL 202. Public Works Department Scan with your smart device to view electronically REQUEST: Public Works Department Providing the City Commission the Forthcoming Mailer for Hawk’s Reserve property owners. FISCAL IMPACT: The mailer is expected to cost less than $100 to produce and mail and be funded from the Hawk's Reserve assessment district. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 5 OF 25 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Public Works Department Scan with your smart device to view electronically REQUEST: Public Works Department Requests that the City Commission Approve the City of Winter Springs/MetroPlan Orlando FY 2015-2016 Funding Agreement. FISCAL IMPACT: The City's FY 2105/2016 share of $2,817 will be funded from the Transportation Improvement Fund which has a primary funding source from the Local Option Gas Tax. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 6 OF 25 RECOMMENDATION: Staff recommends that the City Commission Approve the City of Winter Springs/MetroPlan Orlando FY 2015-2016 Funding Agreement. CONSENT 301. Utility Department Scan with your smart device to view electronically REQUEST: Utility Department requesting City Commission approve CPH, Inc. as the top ranked consultant for the design of Potable Water Quality Improvements under Request for Qualifications (RFQ) #005/15/BF. FISCAL IMPACT: This agenda item is only for the approval of Staff's recommended consultant ranking and has no fiscal impact. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve CPH, Inc. as the top ranked consultant for Potable Water Quality Improvements, Request for Qualifications (RFQ) #005/15/BF, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 7 OF 25 CONSENT 302. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department requests that the City Commission review and approve Resolution 2015-23 which approves a Community Development Block Grant (CDBG) Agreement with Seminole County for FY 16, 17, and 18. FISCAL IMPACT: While there is no immediate fiscal impact associated with the approval of this resolution, the resolution represents the most expeditious means to access CDBG funds for potential future needs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department recommends that the City Commission approve Resolution 2015-23 which approves the Community Development Block Grant Cooperative Agreement for FY 16, 17, and 18 and maintains the City's participation in the Urban Counties Program. CONSENT 303. Not Used CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 8 OF 25 CONSENT 304. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Florida Kraze Krush Soccer Club. FISCAL IMPACT: This agreement will provide to the City of Winter Springs $33,000 in FY 16 and 17. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Florida Kraze Krush Soccer Club. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 9 OF 25 CONSENT 305. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Orlando City Youth Soccer Club. FISCAL IMPACT: This agreement will provide to the City of Winter Springs $33,000 in FY 16 and 17. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Orlando City Youth Soccer Club. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 10 OF 25 CONSENT 306. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Youth Sports Organization. The term of Agreement commences on August 1, 2015, and ends on July 31, 2017. FISCAL IMPACT: This agreement will provide to the City of Winter Springs $14,000 annually in FY 16 and 17. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Youth Sports Organization. The term of Agreement commences on August 1, 2015, and ends on July 31, 2017. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 11 OF 25 CONSENT 307. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Grizzlies. The term of Agreement commences on August 1, 2015, and ends on July 31, 2017. FISCAL IMPACT: This agreement will provide the City of Winter Springs $8,000 annually in FY 16 and 17. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Grizzlies. The term of Agreement commences on August 1, 2015, and ends on July 31, 2017. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 12 OF 25 CONSENT 308. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Sunshine Youth Basketball League, Inc. The term of Agreement commences on August 1, 2015, and ends on July 31, 2017. FISCAL IMPACT: This agreement will provide to the City of Winter Springs $16,000 annually in FY 16 and 17. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Sunshine Youth Basketball League, Inc. The term of Agreement commences on August 1, 2015, and ends on July 31, 2017. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 13 OF 25 CONSENT 309. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting authorization to enter into a contract agreement with All-Rite Fence Services for construction of fencing around the perimeters of four (4) game ball fields at Central Winds Park. FISCAL IMPACT: The project cost is $86,957.43 plus a 5% contingency for a total authorization of $91,305.30. The funding source for the project is FY15 budget Line Code 72-7230-560630. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve a contract award for the Central Winds Park Fence project to All-Rite Fencing in the amount of $86,957.43 plus a 5% contingency, for a total of $91,305.30, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 14 OF 25 CONSENT 310. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department requests the Commission accept a State of Florida Land and Water Conservation Fund (LWCF) matching grant in the amount of $200,000.00 to help fund Torcaso Park Facility Improvements and authorize the City Manager to execute all required documentation prepared by City Attorney related to this grant acceptance. FISCAL IMPACT: Matching $200,000.00 funds are required and are in Parks Impact Fees. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the State of Florida Land and Water Conservation Fund (LWCF) matching grant in the amount of $200,000.00 to help fund Torcaso Park Facility Improvements and authorize the City Manager to execute all required documentation prepared by City Attorney related to this grant acceptance. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 15 OF 25 CONSENT 311. Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: The Finance and Administrative Services Department is requesting Commission authorization to utilize Neptune Technology Group Inc. for the purchase of water meter reading equipment, software, and maintenance in the amount of $29,600. FISCAL IMPACT: The project cost (including 5 years of maintenance) is $29,600, funded by the Water and Sewer Utility Fund. However, savings in equipment maintenance over the next 5 years ($29,404) will offset most of the upfront capital. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the utilization of Neptune Technology Group Inc. for the purchase of water meter reading equipment, software and maintenance, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 16 OF 25 CONSENT 312. Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: In accordance with requirements of Florida Statues, the City Manager and Finance and Administrative Services Department request that the City Commission establish an “auditor selection committee” as recommended and outlined in this agenda item and authorize the City Manager to negotiate a contract for Audit Services with the successful firm, to be brought back to the Commission for approval. FISCAL IMPACT: An audit fee of $44,000 is currently budgeted in the General Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Finance Department recommends the Commission approve: 1.Formation of four-member Audit Selection Committee comprised of Kelly Balagia, Kip Lockcuff, Casey Howard and Donna Bruno. 2.The City Manager to negotiate a contract, subject to Commission approval, for Audit Services based on the Audit Selection Committee recommendation. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 17 OF 25 CONSENT 313. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department requests the City Commission approve Resolution Number 2015-22 recognizing the retirement of Parks and Recreation employee Susie Coffman. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission approve Resolution Number 2015-22 in honor of Parks and Recreation employee Susie Coffman and her 26 years of dedicated service to the City of Winter Springs. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 18 OF 25 CONSENT 314. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, June 22, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, June 22, 2015 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 19 OF 25 CONSENT 315. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, July 13, 2015 City Commission Workshop Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, July 13, 2015 City Commission Regular Meeting Minutes. [[223,2328,439,2391][13][B,I,][Times New Roman]]RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager - Kevin L. Smith CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 20 OF 25 REPORTS 402. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 404. Office of Commissioner Seat Two - The Honorable Kevin Cannon REPORTS 405. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 406. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs 407. REPORTS 408. Office of the Mayor - The Honorable Charles Lacey PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department, Planning Division, is requesting that the City Commission consider an application to vacate a portion of a platted 15-foot utility and drainage easement located on Lot 20 in the Greens at Tuscawilla. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 21 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the legal classified section of the Orlando Sentinel on July 21, 2015. RECOMMENDATION: The Community Development Department - Planning Division requests the City Commission review and approve Resolution 2015-16, which proposes vacation of a 169 square foot portion of a platted utility and drainage easement located at 1537 Corkery Court in The Greens at Tuscawilla. REGULAR AGENDA REGULAR 600. Office Of The City Manager And Finance And Administrative Services Department Scan with your smart device to view electronically REQUEST: The City Manager is requesting that the City Commission consider approval of Resolution 2015-15, computing the Proposed Operating Millage Rate for Fiscal Year 2016 at 2.4300 mills and Voted Debt Service Millage Rate at 0.1100 mills, establishing the rolled-back rate, and setting the date, time and place of a public hearing to consider the proposed millage rate and tentative budget for Fiscal Year 2016. FISCAL IMPACT: The increase in property values which has been programmed into the FY 2016 Proposed Budget is insufficient in overcoming five years of significant and cumulative declines. Consequently, in order to maintain a flat voted debt millage rate a reduced transfer from the General Fund to the Central Winds General Obligation Debt Service Fund will be needed in the amount of $6,500. This transfer has likewise been programmed into the 2016 Proposed Budget. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 22 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The budget calendar has been on the City’s website since its approval in March and the FY 2016 th Proposed Budget was published on the City’s website on July 10. Notice of the 2016 budget workshop was advertised on the City Hall electronic sign and the July newsletter. The Property th Appraiser will mail each property owner a TRIM notice prior to the first Public Hearing (Sept 14) and the final Public Hearing will be advertised in the Orlando Sentinel in compliance with and according to Florida statutes. RECOMMENDATION: It is recommended that the Commission take the following action: Adopt Resolution 2015-15 setting the proposed operating millage rate at 2.4300 mills and  setting the proposed voted debt service millage rate at 0.1100 mills for a total proposed millage rate of 2.5400 mills,and establishing the rolled-back rate at 2.3307 mills. Establish the date, time and place for a public hearing regarding the proposed millage rate and  the tentative budget as September 14, 2015 at 6 P.M. at 1126 East State Road 434, Winter Springs, Florida (Commission Chambers). REGULAR 601. Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department requests the City Commission's authorization to execute a Task Order #1 of RFQ #005/15/BF with CPH, Inc. in the amount of $281,862.75 for the design of Water Treatment Plant No. 1 Water Quality Improvements. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 23 OF 25 FISCAL IMPACT: The cost for Task Order #1 Water Quality Improvements is $281,862.75 which will be funded from the Utility Enterprise Fund. A preliminary estimate of the construction cost is $6,000,000 and a Loan from the State Revolving Fund will be pursued for the construction funding. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Utility Department recommends the City Commission authorize the execution of Task Order #1 of RFQ #005/15/BF with CPH, Inc. in the amount of $281,862.75 for the design of Water Treatment Plant No. 1 Water Quality Improvements including, a supplemental appropriation from the Utility Enterprise fund balance of $281,862.75 and the City Manager and City Attorney to execute any and all documents needed for this task order. REGULAR 602. Office Of The City Manager And Information Services Department Scan with your smart device to view electronically REQUEST: The City Manager and Information Services Department wishes to update the City Commission on the status of our social media initiative and requests that Commission determine if they wish to proceed with social media and if so, authorize the City Manager and City Attorney to make any necessary revisions to the Social Media Policy, and authorize an additional $500 to be added to Information Services Fiscal Year 2016 budget for services/tools that might be needed. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 24 OF 25 FISCAL IMPACT: If Commission chooses to proceed with social media, no additional budget will be required in the current fiscal year. However, we request that $500 be added to Information Services Fiscal Year 2016 budget for services/tools that might be needed. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the Commission determine if they wish to proceed with social media and if so, authorize the City Manager and City Attorney to make any necessary revisions to the Social Media Policy, and authorize an additional $500 to be added to Information Services Fiscal Year 2016 budget for services/tools that might be needed. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JULY 27, 2015 PAGE 25 OF 25  [[1080,1832,1091,1884][11][B,I,][Times New Roman]] [[1091,1832,1103,1884][11][B,I,][Times New Roman]] [[1100,1832,1467,1884][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1005,2506,1314,2559][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1800,2780,2109,2833][11][,I,][Times New Roman]]Florida Statutes.