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HomeMy WebLinkAbout2015 04 13 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA ��NTER OF S � U 0 � • Incorporated ' / 4V Q '%Z(o WF- CITY COMMISSION MINUTES REGULAR MEETING MONDAY,, APRIL 13, 2015 - 6:00 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- APRIL 13, 2015 PAGE 2 OF 24 CALL TO ORDER The Regular Meeting of Monday, April 13, 2015 of the City Commission was called to Order by Mayor Charles Lacey at 6:01 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Pam Carroll, present Commissioner Cade Resnick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo- Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda, Mayor Lacey said to the City Commission, "Shall we adopt the Agenda without objection ?" Commissioner Kevin Cannon stated, "No objection from me." With no objections noted, Mayor Lacey stated, "hearing none, it is adopted." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager REQUEST: Presentation of Resolution Number 2015 -08 recognizing Mr. Ron Kandzer for his years of dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winter Springs, Mr. Ron Kandzer, Information services department was presented with Resolution 2015 -08 in honor of his dedicated service and contributions to the City of Winter Springs. Brief comments. Former Mayor Paul P. Partyka was recognized. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR. MEETING - APRIL 13, 201.5 PAGE 3 OF 24 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input ". Mr. Dale Baker, 2615 Talon Court, Orlando Florida: congratulated Mr. Ron Kandzer for his great efforts and accomplishments, especially regarding the City's electronic plans process. Ms. Mary Brook, 1631 Wood Duck Drive, Winter Springs, Florida: as the Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee, Ms. Brook offered remarks about Regular Agenda Item "600" and hoped the City Commission would support the Tuscawilla Lighting and Beautification District Advisory Committee's request to begin holding monthly meetings. Mr. Tom vagnini, 1214 Jaguar Court, Winter Springs, Florida: as the Vice- Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee, Mr. Vagnini commented on the different aspects that this Committee deals with, and in relation to Regular Agenda Item "600 ", asked the City Commission to support going to monthly meetings, at least temporarily so the Committee can catch up. Mayor Lacey recognized former City Commissioner Don Gilmore. Mr. Don Gilmore, 803 Leopard Trail, Winter Springs, Florida: as a member of the Tuscawilla Lighting and Beautification District Advisory Committee, Mr. Gilmore spoke of some of the issues this Committee is dealing with and thought the Committee needed to hold more meetings to find out more of what was going on, and asked the City Commission to support the request of the Tuscawilla Lighting and Beautification District Advisory Committee going to monthly meetings. Mr. Gilmore also thought it would be more cost effective to hold their meetings in a conference room. Commissioner Kevin Cannon asked if monthly meetings were held, would the meetings be shorter and discussion followed. Brief comments followed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 4 OF 24 Mr. Joe Crum, Building official, Community Development Department complimented Mr. Ron Kandzer for his great work with the Information Services Department, especially with electronic plans. Mayor Lacey closed "Public Input ". CONSENT AGENDA CONSENT 300. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. This Agenda Item was not discussed. CONSENT 301. Utility Department REQUEST: Utility Department Requests Approval for an Increase to the Biosolids Disposal Costs to the Contract with Sweetwater Environmental, Inc. FISCAL IMPACT: The increased rate for biosolids disposal will cost an additional $43,000 for the remainder of the fiscal year from the Utility Enterprise Fund. Funds needed to cover the increase for the balance of FY 14 will be transferred from savings in other line codes. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 5 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Utility Department requests that the City Commission approve the increased cost to $0.15 per gallon for biosolids disposal with Sweetwater Environmental, Inc. and authorize the City Manager and City Attorney to execute any and all documents necessary. No discussion. CONSENT 302. Public Works Department REQUEST: Public 'works Department Requesting that the City Commission authorize the execution of an Agreement with Ashbritt Environmental for storm debris removal by piggybacking off of their contract with the City of Orlando. FISCAL IMPACT: No funding is required at this time. It is anticipated that the funding source for debris removal will be the assigned Storm Reserve fund balance of the Solid Waste Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 1. 3, 2015 PAGE 6 OF 24 RECOMMENDATION: It is recommended that authorization be given for the City Manager and City Attorney to prepare and execute any and all documents necessary to execute a storm debris removal contract with Ashbritt Environmental through September 30, 2016 by piggybacking off of the City of Orlando's Contract #RFP11- 0052 /TM. There was no discussion on this Agenda Item. CONSENT 303. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 23, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, March 23, 2015 City Commission Regular Meeting Minutes. No discussion. CONSENT 304. Information Services Department REQUEST: The Information Services Department requests that Commission approve the procurement of a Nimble CS300 network storage device from vendor CDW -G (via GSA Contract GS- 35F- 0119Y) utilizing FY 2015 budgeted funds in the amount of $79,905.25, and a contingency in the amount of $2,500. FISCAL IMPACT: The fiscal impact is $52,405.25 budgeted in the Information Services Department FY 2015 budget ($79,905.25 Nimble + $2,500 contingency). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 7 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Information Services requests the Commission approve the purchase of a Nimble CS300 network storage device from CDW -G in the amount of $79,905.25 (using GSA Schedule GS- 35F- 0119Y) and a contingency in the amount of $2,500. This Agenda Item was not discussed. "I MOVE TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE COMISSIONER HOVEY: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith Beginning his Report, City Manager Kevin L. Smith mentioned, "We typically cancel our second meeting in May in deference to Memorial Day. Could I get your concurrence to do so officially?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE S OF 24 "SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION MAYOR LACEY SUMMARIZED, "WE HAVE THE REGULARLY SCHEDULED FIRST MEETING IN MAY AND OMIT THE SECOND." VOTE: COMMISSIONER RESNICK: AYE COMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. Discussion followed on the first July City Commission Regular Meeting which often conflicts with the July 4th holiday and it was suggested that a Budget Workshop be held in place of the first City Commission Meeting. COMMISSIONER HOVEY MENTIONED THE SECOND MONDAY IN JULY OF THIS YEAR IS JULY 13TH AND SUGGESTED, "WE COULD SCHEDULE A WORKSHOP FOR THE 13TH..." COMMISSIONER CARROLL ADDED, "...TURN IT INTO A BUDGET WORKSHOP." MAYOR LACEY ASKED COMMISSIONER HOVEY IF THAT WAS A MOTION, TO WHICH COMMISSIONER HOVEY STATED, "SURE." MOTION. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. COMMISSIONER RESNICK ASKED MANAGER SMITH IF THAT PROVIDED HIM WITH ENOUGH TIME TO TAKE CARE OF BUSINESS RELATED TO THE BUDGET, MANAGER SMITH STATED THAT THE TIMELINE WOULD WORK. COMMISSIONER RESNICK ADDED, "WE JUST CANNOT VOTE ON ANYTHING ON THE 13TH (OF JULY), SO WE WOULD BE REVIEWING BUDGET, AND VOTE ON BUDGET ON THE 27TH (OF JULY)..." MANAGER SMITH NOTED, "...I WOULD BE ASKING FOR YOUR DIRECTION RELATIVE TO MY PROPOSED MILLAGE RATE. IF YOU ALL DID HAVE A SIGNIFICANT PROBLEM WITH IT, THEN IT WOULD COME BACK TO YOU ALL AT THE NEXT MEETING ON THE 27TH (OF JULY) FOR RATIFICATION." FURTHERMORE, MANAGER SMITH ADDED, "IF YOU DID HAVE A PROBLEM WITH IT, I WOULD TAKE YOUR INPUT CONSENSUS AND WE WOULD ADJUST ACCORDINGLY." MAYOR LACEY SUMMARIZED THE MOTION AS, "A WORKSHOP ON JULY 13TH IN LIEU OF THE REGULAR MEETING - THAT WOULD STILL BE AT SIX O'CLOCK." MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS, With comments on scheduling similar changes last year for going forward, Commissioner Cade Resnick thought this had been discussed previously. Manager Smith elaborated, "The past practice and the desire at the time was to have one (1) meeting in November in deference to Veteran's Day and Thanksgiving, and then one (1) meeting in December in deference to the Christmas holiday." Commissioner Resnick mentioned the May and July dates, to which Manager Smith agreed. Commissioner Resnick hoped that this could be agreed to formally, and to that point, Manager Smith stated, "If this Commission is of the mindset to go ahead and make that the ongoing schedule subject to changes that we could always make." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 139 2015 PAGE 9 OF 24 Manager Smith summarized, "No second meeting in May in deference to Memorial Day; no first meeting in July, rather substitute that with a Budget Workshop; one (1) meeting in November which would be on the third Monday of each year, and one (1) meeting in December which would be on the second Monday of each year." Mayor Lacey remarked, "That is my understanding." Commissioner Jean Hovey, Commissioner Resnick and Commissioner Cannon noted their agreement. Hearing no objections, Mayor Lacey noted, "I believe we have Consensus of the Commission to set the schedule as you just recited." Commissioner Pam Carroll stated, "Yes." Mayor Lacey then said, "For the Record, is there any objection to adopting the policy set forth ?" Commissioner Carroll and Commissioner Resnick said, "No." Mayor Lacey summarized, "There is no objection. Passes with unanimous Consent." REPORTS 442. Office Of The City Clerk — Andrea Lorenzo- Luaces, MMC No Report was given. REPORTS 443. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon mentioned the recent Tuscawilla Homeowner's Association event and said that the Police Department's Officers attending the event did a great job, and also seemed to have had a good time. Captain Chris Deisler, Police Department stated, "Fantastic, I'll pass that on to the Chief." REPORTS 444. Office of Commissioner Seat Three - The Honorable Pam Carroll Commissioner Carroll mentioned she attended the first of this year's Winter Springs' "ARTOBERFEST" planning meeting and this year's event should be similar to last year's event complete with German music and theme. Secondly, Commissioner Carroll noted that an Incubator client she has been helping find office space in the City should be moving into their business space on Moss Road in early May of this year. Thirdly, Commissioner Carroll said she attended a free Florida League of Cities Community Redevelopment Agency (CRA) workshop last week which provided updated information to the similar workshop she attended two (2) years ago. Lastly, Commissioner Carroll said she attended a Golden Eagle dinner and noted that Commissioner Cannon was one of only three (3) attendees who were Eagle Scouts out of the roughly 500 guests, and said to Commissioner Cannon, "Kudos to you." Mayor Lacey agreed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 10 OF 24 REPORTS 405. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Resnick mentioned that he also attended the recent Tuscawilla Homeowner's Association event and thanked them for letting him attend, and said that it was a good event. Next, Commissioner Resnick commented on upgrading parks with rubber mulch; especially as more rubber mulch is added around the slides, it would be safer for the children. Commissioner Resnick also noted that there seem to be a lot of ants and asked Staff to consider this. Mr. Chris Caldwell, Director, Parks and Recreation Department remarked, "We do have an ongoing program for the mulch and replenishing the areas that get the wear and tear and we do have a city -wide program for the ant treatment." Commissioner Resnick further inquired about the use of rubber mulch and Mr. Caldwell stated it was, "Certified playground safety mulch." Next, Commissioner Resnick mentioned that he has been actively viewing the "facebook 32708" page and thought the City and especially the Police Department should be using this platform, and that there are 2,200 hundred people actively using this site. Lastly, Commissioner Resnick referenced the upcoming "Leadership Seminole" end of year event and did not think anyone was attending from our organization. Commissioner Resnick also thought that part of the cost of doing business was to participate in this organization and wondered if budgeting allowed, perhaps City staff below the Department Director level could possibly participate in upcoming sessions for professional training. Mayor Lacey noted that as no one from the City was currently in the "Leadership Seminole" class, that that was probably why no one is attending this end of the year event. Commissioner Resnick suggested that perhaps Mayor Lacey or Manager Smith might want to attend this "Leadership Seminole" 2015 class event. Mayor Lacey mentioned that as a member of the "Leadership Seminole" Board of Directors, the City does have a "presence ". REPORTS 406. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs Deputy Mayor Joanne M. Krebs said that she attended last week's Police Department Promotion Ceremony and offered her congratulations on the promotions. Next, Deputy Mayor Krebs offered kudos to Ms. Joanne Dalka, Director, Information Services Department for the many good things said about Mr. Ron Kandzer and added, "Thank you for doing the great job with your team and having people from different areas coming and saying such nice things about our City and about our Department. It is really nice to hear." Related to the ants mentioned during Commissioner Resnick's report, Deputy Mayor Krebs said that children often put things in their mouth and hoped that what is used is very safe. Mr. Caldwell stated, "We hire a Licensed Contractor who knows the application rates and absolutely knows the environment he is putting it in as well." Mr. Caldwell added, "He understands that the re -entry time has to be very short for the areas and he does the applications when there are not people in any area, whether it's at the parks with ball fields or if it's in playground areas." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- APRIL 13, 2015 PAGE 11 OF 24 Deputy Mayor Krebs further asked that Mr. Caldwell check with the Contractor "And if it is possible, to close the area until that dissipates." Mr. Caldwell responded, "Absolutely, we do that already with our ball fields — we close them for a certain amount — for the re -entry time." REPORTS 407. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey Mayor Lacey also referenced the Police Department Promotion Ceremony. Secondly, Mayor Lacey spoke of the Spring Festival and said to Mr. Caldwell, "Well done! I think it was a good event. Once again, you have achieved!" REPORTS 408. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey mentioned that the Governor is expected to sign a change to school dates and once approved, Seminole County Public Schools will be changing their start date for 2015 -2016 — and schools should begin earlier in August. Next, Commissioner Hovey also referenced the "facebook 32708" page and said some residents were concerned with door to door solicitations for roof mg contractors, and suggested that if anyone was concerned to contact the Police Department. Commissioner Hovey said that she had asked Staff to give some updates on permitting. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department explained, "We have a solicitation application form that is required of anyone who wishes to go door to door, in our neighborhoods - we take that in and they bring us in various forms of information, ID's and so forth. It's asking about `What is your organization or your business?' `When do you want to solicit ?' `Where do you want to solicit ?' There's also ample information on that Permit relative to our gated communities and those communities which may have non - soliciting notifications and so forth." Continuing, Mr. Stevenson noted, "We do a federal and a state background check through FDLE (Florida Department of Law Enforcement) and FBI (Federal Bureau of Investigations) as part of that - the Police Department facilitates the fingerprinting." Mr. Stevenson added, "These Permits can sometimes be good for up to a year. But, we ask for specific dates and also the time is a little flexible, depending upon the type of solicitation they're doing. So, we set the times for solicitation on a case by case basis. But we vet them fairly well. But you're right Commissioner, the bottom line is they do need a Permit if they're going to go into our neighborhoods and speak with our residents about anything like that. And normally the ones we issue are not for businesses. Normally the ones we issue are for special organizations — the Boy Scouts, things of that nature. We don't normally issue, and I don't really know if we have had any requests to issue Permits to businesses who are licensed that have a business tax receipt in the City of Winter Springs. That's really not the intent, but we do have it sometimes — it's mostly for groups, a onetime event, a fundraiser, this type of thing." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 13, 2015 PAGE 12 OF 24 Manager Smith added, "One reminder also is that this Permit issued by the City does not give any permit holder the right to violate any trespass laws or to go on any properties that are posted `No Soliciting,' so on and so forth. I think that misnomer was out there before." Deputy Mayor Krebs inquired, "Does that mean that if our neighborhood has a `No Soliciting' sign, does it matter if they have a Permit? I know that churches and things like that are excluded." Captain Deisler answered, "Most of the times when we've dealt with it, where there are control points of access, where there are signs posted, there has been some talk about whether or not an active HOA (Homeowners Association) has to be in place for those Officers to come forward in times of need to say `No, we don't want you in here to solicit.' We have, through due process, actually gone through the Staff and the City Manager to actually revoke Permits of certain businesses that don't want to play by those rules. So, we do have the ability to enforce the trespass laws that the City Manager just alluded to through the use of the signage. However, when you are dealing with a large area like Oak Forest or even some of the other big areas, most of the times that's best handled on an individual basis with signs on the property `No Soliciting'... Tape 1/Side B Deputy Mayor Krebs next asked, "...The reason I ask Captain is because years back, one of the reasons we put up the `No Soliciting' signs was that was what we were told by the City, that we needed to do in order for you, the Police Department, to make sure that unwelcome solicitation was not allowed." Captain Deisler said, "I don't know how long exactly those specific signs have been up. I know they've been up for quite a while. The trespass laws and the backing documentation that we need have kind of evolved over the years. So that the State Attorney's Office has asked us to make sure that we have someone in power to come forward to say `We do not want you in the subdivision. You need to leave.' And it's a little bit different than it was some time back. Now, that doesn't mean that we can't use those signs for the purposes of moving folks along." Deputy Mayor Krebs replied, "This is really good information to bring back to our Homeowner's Association. Maybe even discuss it at CAC (Citizens Advisory Committee) regarding what we need to do now because the laws have changed." Captain Deisler added, "And they have done so to actually protect folks too, because you don't want someone who's speaking out of turn for one group to come forward as a voice that they really don't have any authority to come forward and say `We don't want you in here', when in reality they don't represent the HOA's (Homeowner's Association) true desire." Further comments. Deputy Mayor Krebs then said, "Anthony (Garganese, City Attorney), if our Homeowner's Association constructed a letter that indicated just what the Captain was talking about, would that suffice? Because trying to ` find somebody to come forward is very difficult because everybody works or they may not be there and trying to find them would probably be difficult at best." Captain Deisler pointed out, "In my research through talking with folks at the State Attorney's Office, due to some changes in the trespass laws, third party representatives cannot be the Police Department. In other words, we can't put a letter on file for the purposes of trespassing in order to act as a third party representative at the behest of an HOA (Homeowner's Association). In other words, we have to have somebody come down to say `You trespassed. We don't want you back'." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- APRIL 1.3, 2015 PAGE 13 OF 24 Discussion followed on groups of people being dropped off in various neighborhoods, and Captain Deisler gave some examples of recent trends in robberies perpetrated by apparent solicitors. Continuing, Captain Deisler added, "Only those folks who have been vetted in that process are allowed to carry that Permit and do the actual soliciting. They can't hand that off to somebody who we don't know for the purposes of carrying on their business." Brief comments followed and Commissioner Hovey suggested that residents contact the Police Department to report solicitors. Captain Deisler mentioned that residents should be cautious opening their door to strangers /possible solicitors. Manager Smith said that as a general rule, "Typically, the City is not going to issue a Permit for somebody that has a storefront, bricks and mortar. It's more for the Boy Scouts doing a fundraiser. So, if somebody is coming to your house selling roof repairs, typically we haven't issued a Permit for that." Further remarks continued on contacting the Police Department, to which Commissioner Carroll mentioned that a resident had placed a "No Soliciting" sign at the end of his driveway on Morgan Street which is a non - Homeowner's Association area in the Tuscawilla community; and Commissioner Carroll had advised the resident that if someone still solicited at the resident's home, the resident could call the non - emergency telephone number for the Police Department. Captain Deisler noted that this was correct. Commissioner Cannon stated, "If it is a gated subdivision, the roads are owned by the Association and then you need the HOA. But if it is private property, and if each homeowner just has that little sign - then automatically once they step off the sidewalk and they are on your property, then the Chief and his Officers can do whatever..." Captain Deisler added, "...It's a private property issue at that point. We'll jump right on it." Commissioner Cannon then noted, "...You may not be able to get an Officer, the Board or Board Member of the Association, so that might be something that the HOA could just give out a little tiny something, aesthetically pleasing..." Deputy Mayor Krebs remarked, "...That is a good idea." Commissioner Resnick mentioned, "If a location does not have an HOA or in the case of Tuscawillla, a non - mandatory HOA, you said you can act as a third party — I see somebody coming on to her property, I can't report it because it is a non - mandatory HOA or no HOA..." Manager Smith stated, "...There can't be a standing letter on file that serves as that third party." With further discussion, Commissioner Resnick remarked, "Beyond the sign at the driveway — I need a person of power in order to call you, is that correct ?" Further comments continued regarding a scenario when someone sees an issue at a neighbor's house. Captain Deisler pointed out, "If we respond to her house, we either need her or someone acting in her stead to come and sign this statement that says they trespassed." Commissioner Resnick added, "Specifically non - mandatory HOA's or even in a HOA, you need a person of power..." Captain Deisler said, "...To enforce it for the entire subdivision. I can enforce it in anybody's driveway at any given time with a simple call from a resident." Further, it was noted that an organization like the Boy Scouts or Girl Scouts need a Permit for selling door to door, and the person responsible for such a group would be fingerprinted and would have a Permit. Other similar organizations would also need to do the same, however, religious groups would not. Mr. Stevenson remarked, "As part of the Permit that these people sign, they are also encumbered that they are responsible for knowing those areas which are posted or when `No Solicitation' is advised. They're responsible for knowing those areas so we do cover that a little bit." Concluding, Mr. Stevenson said, "They're responsible - everyone who signs off on this Permit is to know that." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 14 OF 24 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing to consider second and final reading of Ordinance 2015 -09, which proposes to annex one (1) parcel totaling approximately 1.871 acres, generally located southeast of the intersection of State Road 434 and Tuskawilla Road. FISCAL IMPACT: Once the property is annexed it will be added with approximately eight (8) acres of adjacent property presently within the City for a proposed senior housing development. More specifically, the project is scheduled to be a 110,000 square foot $15,000,000 development providing 18 -24 full time positions of employment for the local community. The surrounding area is generally characterized by commercial uses in the City of Winter Springs. Development of the subject property is anticipated to provide an increase to the City's taxable value. A detailed Fiscal Impact Report will be provided as part of the development application. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcels on February 6, 2015 (see Attachment D - Seminole County Board of County Commission Annexation Notification Letter). The proposed ordinance was advertised in the Orlando Sentinel on March 12, 2015 and March 19, 2015 (see Attachment E - Advertisement, Orlando Sentinel). RECOMMENDATION: The Community Development Department — Planning Division requests that the City Commission approve second and final reading of Ordinance 2015 -09, which proposes to annex one (1) parcel totaling approximately 1.871 acres, generally located southeast of the intersection of State Road 434 and Tuskawilla Road. Attorney Garganese read Ordinance 2015 -09 by "Title" only. Mayor Lacey opened the "Public .Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 15 OF 24 "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider second and final reading of both the Small -Scale Future Land Use Map Amendment and Rezoning for approximately 1.871 acres located southeast of the intersection of State Road 434 and Tuskawilla Road as described within Ordinances 2015 -10 and 2015 -11. FISCAL IMPACT: The proposed Small -Scale future land use amendment, which re- designates the property from Seminole County "Industrial" to City of ''Winter Springs "Town Center ", will increase the possibility of additional taxable value to the City and potentially spur the increase of future residential, commercial and/or office development activity within this particular area. The request is based upon the applicants desire to add the voluntary annexed property with eight (8) adjacent acres, within the City, for a proposed senior housing development. The $15,000,000 retirement residence would be a 144 -suite facility consisting of 110,000 square feet, and providing 18 -24 full time positions of employment for the local community. A Fiscal Impact Report will be provided as part of the development application. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject property on February 6, 2015 (see Attachment G, Seminole County Commissioners Notification Letter). Adjacent property owners have been notified by US mail noting the date and time of the public hearing has been erected on the subject property. Lastly, the proposed Ordinances were advertised in the Orlando Sentinel on March 12, 2015 and March 19, 2015 (see Attachment H, Orlando Sentinel Advertisement). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 16 OF 24 RECOMMENDATION: The Community Development Department — Planning Division requests that the City Commission approve second reading of both the Small -Scale Future Land Use Map Amendment and Rezoning for approximately 1.871 acres located southeast of the intersection of State Road 434 and Tuskawilla Road as described within Ordinances 2015 -10 and 2015 -11. Attorney Garganese read Ordinance 2015-10 and 2015 -1.1, each by "Title" only. Mayor Lacey opened the "Public Input" portion of the Agenda Item for both Ordinances. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item for both Ordinances. "MOTION TO APPROVE ORDINANCE 2015 -10." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. "MOTION TO APPROVE ORDINANCE 2015 -11." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREB S : AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED, PUBLIC HEARINGS 502. Community Development Department - Planning Division REQUEST: The Community Development Department - Planning Division requests the City Commission consider Resolution 2015 -11, which proposes vacation of a platted 10-foot drainage easement, and a portion of a 5- foot utility easement located at 155 Cherry Creek Circle in the Reserve at Tuscawilla subdivision. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 17 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the legal classified section of the Orlando Sentinel on April 7, 20150 RECOMMENDATION: The Community Development Department - Planning Division requests the City Commission approve Resolution 2015 -I1, which proposes vacation of a platted 10 -foot drainage easement, and a 5 -foot utility easement located at 155 Cherry Creek Circle in the Reserve at Tuscawilla subdivision. Mr. Howell introduced this Agenda Item and reviewed a few aspects of the Agenda Item with the City Commission. Mayor Lacey opened the "Public Input " portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. "I MOVE THAT WE VACATE THE DRAINAGE EASEMENT AS PER THE STAFF RECOMMENDATION ON ITEM 6502'." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MAYOR LACEY SUMMARIZED THE MOTION AND REMARKED, "TO APPROVE', RESOLUTION 2015 -11 TO VACATE THE EASEMENT AT 155 CHERRY CREEK CIRCLE." VOTE: COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED, PUBLIC HEARINGS 503. Office of the City Attorney and Office of the City Clerk REQUEST: The City Attorney and City Clerk request that the City Commission consider approving, on First Reading, Ordinance 2015 --12 proposing to retroactively and prospectively stagger the terms of committee members appointed to the Bicycle and Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 13, 2015 PAGE 18 OF 24 FISCAL IMPACT: None. COMMUNICATION EFFORTS. This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and City Clerk recommend approval of Ordinance 2015 -12 on First Reading. Upon passage of First Reading, Ordinance 2015 -12 will be publicly noticed in a newspaper of general circulation for second and final reading /public hearing to be held at a subsequent City Commission meeting. MOTION TO READ ORDINANCE 2015 -12 BY "TITLE" ONLY. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015 -12 by "Title" only. Discussion followed on how the Terms were staggered, how it was not easy for a newly Elected Commissioner to appoint someone when they are new to the Office, and to adjust the suggested time some before an Appointment was needed. Attorney Garganese was asked if this was possible, to which he said he could re -word the Ordinance so "They run concurrent with the Commission Seat but give additional time." Mayor Lacey then said to Attorney Garganese, "This is First Reading, so if it was the will of the Commission, you could make the changes..." Attorney Garganese stated, "...Sure..." Mayor Lacey added, "...And bring it back for Second Reading." Commissioner Hovey suggested, "Even ninety (90) days would be good." Deputy Mayor Krebs noted, "[20] 17 and the [20] 19 are fine, those aren't running concurrent - but those are `At Large'." Further comments followed on a possible end of January or February 1s' date. Commissioner Cannon congratulated Attorney Garganese on the structure of the Ordinance. Discussion ensued on changing the Terms as noted in the Agenda Item, a ninety (90) day timeframe, a new Commissioner taking Office and making Appointments, the Ordinance could be re- written, that the Parks and Recreation Advisory Committee usually holds a meeting in November which might cause an issue with a new Commissioner taking Office, when Terms end, and that the Office of the City Clerk has Applications on file for any Advisory Board and Committee openings when needed, especially when a new Commissioner takes Office. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 19 OF 24 Commissioner Cannon stated, "I think by February 1 that gives the newly elected. Commissioner an opportunity to kind of get up to speed with the couple of Appointments they are going to make - I do sort of agree with what the Mayor says that at least on the Seats that are Appointed for each District by the Commissioner, I kind of like having them sort of track the Commissioner's tenure, their Office; and I think there are some advantages to that. Because then we have the At Large Appointments as well which are different. So, I would like February 1, but that is just my suggestion." Deputy Mayor Krebs clarified, "You mean the first meeting in February ?" Commissioner Cannon concurred, "Yes, exactly; whatever the first meeting is." Next, Mayor Lacey said, "If there is agreement on that point and it is an 'If, because I didn't hear the Consensus on that, then I would suggest the appropriate action would be a Motion to approve the Ordinance with that change on First Reading. Then, ask Anthony (Garganese) to draft it that way for Second Reading in two (2) weeks. Are we okay headed that way - looking for a Motion." "I WILL MAKE THE MOTION THAT IT BE APPROVED WITH THE ADDITIONAL TIME TO THE FIRST MEETING IN FEBRUARY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. MAYOR LACEY STATED THAT THE MOTION WAS "TO APPROVE ORDINANCE 2015 -12 ON FIRST READING WITH THE CHANGE TO THE EFFECTIVE DATE BEING THE FIRST MEETING IN FEBRUARY." MAYOR LACEY THEN ASKED ATTORNEY GARGANESE IF HE UNDERSTOOD THE MOTION AND ATTORNEY GARGANESE STATED, "IT IS CLEAR TO ME. I'LL WORD -SMITH IT." VOTE: COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED, Mayor Lacey opened the "Pudic Input" portion of Agenda Item "503 ". No one spoke. Mayor Lacey closed the "Public Input " portion of Agenda Item "503' REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: The City Clerk requests the City Commission consider the Tuscawilla Lighting and Beautification District Advisory Committee's request to begin holding their Regular Meetings on a monthly basis, rather than the current quarterly schedule. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2015 PAGE 20 OF 24 FISCAL IMPACT: Technical/Urban Beautification (none - exempt) staff time: Costs are estimated to be an additional $150.00 per meeting (2 hour meeting /2 hour prep). Obviously, additional specific report requests could substantially increase these costs. Technical/Finance and Administrative Services Department staff time: Costs are estimated to be an additional $150.00 per meeting but costs could differ depending on needed research/reports Administrative /Office of the City Clerk staff time: It takes approximately one (1) hour to write/ collate data and post an Advisory Board/Committee Meeting; and then 1/ hour to set up for the meeting /then on average 1 -2 hours to clerk an Advisory Board/Committee; 1/ to a 1/ hour to clean up after Advisory Board/Committee Meeting; and then 2 -4 hours for transcribing of final Minutes and proofing (depending on the discussions) for an average of $325.00 per meeting. Including all costs: A. One meeting of the Tuscawilla Lighting and Beautification District Advisory Committee with staff costs considered, could cost approximately $625.00 - $700.00 per meeting B. The currently scheduled four (4) quarterly Regular Meetings and one (1) Special Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee per year equates to approximately $35125.00 - $39500.00 C. Going to six (6) Regular Meetings (every other month) of the Tuscawilla Lighting and Beautification District Advisory Committee over a year's time could equate to approximately $3,750.00 - $4,200.00 D. Going to twelve (12) monthly Regular Meetings of the Tuscawilla Lighting and Beautification District Advisory Committee in a year's time could equate to approximately $7,500.00 - $8,400.00 Similar to all Advisory Boards /Committees that hold quarterly meetings, the Tuscawilla Lighting and Beautification District Advisory Committee has budgeted four (4) Regular Meetings and one (1) Special Meeting for FY 2015. For this Fiscal Year, two (2) Regular Meetings have already been held, along with one (1) Special Meeting. Two (2) Regular Meetings remain, which are currently scheduled for April 2015 and July 2015. Thus, there would not be sufficient budget available for any additional meetings to be held this fiscal year beyond the remaining two (2) scheduled meetings. If a decision is made by the Commission to allow for additional meetings this fiscal year beyond the remaining two (2) that are budgeted, funds would need to appropriated from TLBD Fund Balance/Reserves or reclassed from previously budgeted FY 2015 TLBD Operational & Maintenance funds to cover costs for this purpose. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 13, 2015 PAGE 21 OF 24 RECOMMENDATION: Staff recommends the Commission provide direction on the Tuscawilla Lighting and Beautification District Advisory Committee's request to begin holding their Regular Meetings on a monthly basis, rather than the current quarterly schedule. Much discussion followed on funding, administration, actual costs, meetings, issues with the fountains, plantings, and the Tuscawilla Lighting and Beautification District Advisory Committee. Tape 2 /Side A Mayor Lacey asked if the Tuscawilla Lighting and Beautification District Advisory Committee had a "Liaison to the Staff that works in the interim of meetings ?" Continuing, Mayor Lacey inquired, "Do you have a TLBD representative that is the direct point of contact when there is not a meeting scheduled ?" Manager Smith said that the Chair works generally with Staff, and Board Member Don Gilmore has been working with Mr. Brian Fields, P.E., City Engineer, Public works Department and Mr. Kip Lockcuff, P.E., Director, Public works/Utility Departments on fountains repairs. Mr. Lockcuff added, "Last meeting, we tried to do it `Project specific' - so if board members have specific areas of expertise, they're assigned to those projects." Mayor Lacey inquired, "There is a method for communication from the board to the Staff between meetings, whether they are monthly, quarterly or whatever ?" Mr. Lockcuff said, "Absolutely and we've emailed the board members and welcome emails back from any of those individually." Discussion ensued on Urban Beautification Division staff, their "Team" approach, finances, the Assessment, meetings, the fountain, water bills, that Staff is waiting for a proposal, the previous Tuscawilla Lighting and Beautification District Advisory Committee meeting schedule, email correspondence, concern with sightlines, and staff time for meetings. Mr. Shawn Boyle, Director, Finance and Administrative Services Department commented on Assessments and the Budget. Further remarks continued. Tape 2 /Side B Discussion. "I WILL MAKE A MOTION TO EXTEND JUST TO FINISH THIS ONE (1) ITEM." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: NAY COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED.. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 22 OF 24 Commissioner Resnick commented on best possible meeting times and suggested for the Record that "Specific times of the year might be busier than others as in planting times." Mayor Lacey asked, "Who determines the necessity of a meeting? " Mayor Lacey added that in practice with the other Advisory Boards/Committees, "The Staff determines whether they need a meeting and then if they have got enough to present to the board, they call the meeting. So, if we are going to adopt the proposal as you suggested, I would like more clarity as to what are the circumstances that determine the calling of a meeting." Commissioner Resnick said, "I would think it would be twofold, Staff or liaison, that communication line. If we are adopting a liaison, that person and staff are very closely related in discussion." Commissioner Carroll mentioned that the Tuscawilla Lighting and Beautification District Advisory Committee has not requested to meet more until now, and the additional meetings could help with the transition to Mr. Lockcuff and his staff. Discussion followed on the tasks that Committee Member Don Gilmore and Chairperson Mary Brook have helped with thus far. Mayor Lacey added, "I think we're identifying the need for an administrative liaison..." Commissioner Carroll stated, "...Yes." Mayor Lacey continued and suggested that at their next meeting, that an "Official role be for that liaison and I don't think it is necessarily the Chairman, but I hope it likely would be. I think the board should as a matter of its' next business, designate that liaison per the Ordinance to Staff." Mr. Lockcuff said, "My goal would be and it may not follow though, is to have specific liaisons for specific areas." Manager Smith suggested, "I would think the approach would be whatever the board and Staff are most comfortable with. If that is one (1), fine. If that is five (5), fine. I think that that liaison approach though would be the long term solution or at least something we'd want to try, that would lessen the need for frequent meetings." Comments followed on the need to let the Tuscawilla Lighting and Beautification District Advisory Committee do what they need to do, to keep up with what is to be completed, and what their role is related to working with City Staff. Mayor Lacey stated, "Any Advisory Board is not a watchdog over our Staff. The Commission is the only watchdog over the Staff and an Advisory Board is there to give their expert opinion to them, not to look over their shoulder and act as a police force for the Staff s operation." Further remarks continued. "I WILL MAKE A MOTION THAT THE TLBD [AC] BE ALLOWED TO HAVE MONTHLY MEETINGS UP THROUGH SEPTEMBER AND RE- ASSESS AT THAT POINT IN TIME, WHETHER THEY NEED TO STAY WITH MONTHLY MEETINGS, GO TO MEETINGS EVERY OTHER MONTH, OR GO TO QUARTERLY MEETINGS." MOTION BY COMMISSIONER CARR.OLL, DEPUTY MAYOR KREBS STATED, "WE WOULD HAVE TO HAVE THEM REASSESS PRIOR TO THAT." SECONDED BY COMMISSIONER CANNON WHO STATED, "I WILL SECOND THAT MOTION WITH THE BUDGET TRANSFERS, THE SOURCE OF THE FUNDS." MAYOR LACEY SUMMARIZED THE MOTION, "TO BUDGET FUNDS FOR THEM TO HAVE MONTHLY MEETINGS AND THAT BUDGET WOULD COME OUT OF TRANSFERS FROM SOME OTHER OPERATIONAL LINE ITEM." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2015 PAGE 23 OF 24 WITH FURTHER DISCUSSION, COMMISSIONER CARROLL RESTATED THAT HER MOTION WAS "TO ALLOW THEM TO HAVE MONTHLY MEETINGS THROUGH SEPTEMBER 30TH BUT RE-- ASSESS AND AT THAT POINT IN TIME, WHETHER THEY NEED TO CONTINUE MONTHLY MEETINGS. THEY MIGHT NEED TO GO TO EVERY OTHER MONTH OR THEY MIGHT GO BACK TO FOUR (4) TIMES A YEAR; AND TAKE THE MONEY OUT OF RESERVES TO PAY FOR THIS." COMMISSIONER CANNON STATED, "I WILL SECOND IT FOR DISCUSSION." MANAGER SMITH ADDED, "TLBD RESERVES." COMMISSIONER CARROLL AGREED AND CONFIRMED, "TLBD, ABSOLUTELY." COMMISSIONER RESNICK REMARKED, "I WOULD LIKE TO TAKE TWO ADDITIONAL MEETINGS BEYOND WHERE WE ARE, IF NECESSARY. BECAUSE IF WE PUT THOSE MONTHLY THERE, IT MAY NOT BE NECESSARY AS KIP ALREADY CAME UP TO SAY. SO I THINK TWO 2 ADDITIONAL MEETINGS IF NECESSARY." COMMISSIONER RESNICK THEN SAID, "I WOULD LIKE TO CONSIDER AMENDING THE MOTION THAT AFTER BUDGET - EVERY OTHER MONTH." REFERENCING WHAT COMMISSIONER RESNICK STATED, MAYOR LACEY ASKED, "ARE YOU MOVING THAT WE AMEND THE MAIN MOTION TO REDUCE IT FROM FOUR (4) MEETINGS TO TWO (2) MEETINGS FOR THE REMAINDER OF THIS FISCAL YEAR ?" COMMISSIONER RESNICK NOTED, "I WOULD LIKE TO AMEND THE MOTION." AMENDMENT TO THE MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. COMMISSIONER RESNICK CLARIFIED HIS INTENT WAS "UP TO TWO (2) ADDITIONAL MEETINGS..." MAYOR LACEY REMARKED, "...UP TO TWO (2) ADDITIONAL - SO A TOTAL OF FOUR (4) MEETINGS FOR THE REMAINDER OF THE FISCAL YEAR." COMMISSIONER RESNICK STATED, "CORRECT." COMMISSIONER CARROLL STATED, "THERE IS NOTHING TO PREVENT THE TLBD ADVISORY BOARD FROM SAYING TO KIP - `WE DON'T NEED THIS MEETING IN JUNE, EVEN THOUGH WE HAVE THE FLEXABILITY TO HAVE IT'." DEPUTY MAYOR KREBS REFERENCED THE AMENDMENT BY COMMISSIONER RESNICK AND ASKED, "DOES THAT INCLUDE WHERE THE MONEY COMES FROM ?" MAYOR LACEY STATED, "THE AMENDMENT ONLY MADE CHANGE TO THE FREQUENCY; SO IF THE AMENDMENT PASSES, WE WILL REVERT BACK TO THE MAIN MOTION WHICH WILL THEN INCORPORATE THE USE OF RESERVES FOR THE TRANSFER." FURTHER COMMENTS FOLLOWED ON MEETING TIMES AND FUNDING, TO WHICH MAYOR LACEY STATED, "COMMISSIONER RESNICK' S MOTION WOULD NOT AFFECT THE SOURCE OF FUNDING OF COMMISSIONER CARROLL' S MOTION." MAYOR LACEY STATED THE AMENDMENT TO BE VOTED ON - "WHICH IS TO CHANGE THE FREQUENCY OF MEETINGS FROM MONTHLY TO TWO (2) ADDITIONAL MONTHS IN ADDITION TO THE SCHEDULED AMOUNT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 13, 2015 PAGE 24 OF 24 VOTE: (ON THE AMENDMENT TO THE MOTION) DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. MAYOR LACEY SUMMARIZED THAT THE "THE MAIN MOTION IS AMENDED TO REFLECT THE TWO (2) SCHEDULED MEETINGS, APRIL AND JULY AND TWO (2) ADDITIONAL MEETINGS AND THE FUNDING FOR THOSE TWO (2) ADDITIONAL MEETINGS TO COME OUT OF — TLBD RE SERVES." FURTHER COMMENTS FOLLOWED ON FUNDING AND COMMISSIONER RESNICK NOTED, "THE DISCUSSION WE ARE HAVING NOW IS OUR DISCUSSION UP THROUGH THIS FISCAL YEAR AND THEN WE WILL RE- ASSESS AT BUDGET TIME." VOTE: (THE MAIN MOTION AS AMENDED) COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KR.EB S : NAY COMMISSIONER CARROLL: AYE COMMISSIONER HO VEY: AYE MOTION CARRIED. PUBLIC INPUT This section was not held due to time constraints. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 8:48 p.m. RESPECTFULL Y SUBAHTTED: A LORE1��._0 -LUAC,ES, MMC CITY CLERK APPROVED. NOTE: These Minutes were Approved at the April 27, 2015 City Corrunission Regular Meeting.