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HomeMy WebLinkAbout2015 06 08 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA 04 S � V � Incorporated • 1959 ' 0oo we CITY COMMISSION MINUTES REGULAR MEETING MONDAY, JUNE 8, 2015 - 6:00 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 2 OF 16 CALL TO ORDER The Regular Meeting of Monday, June 8, 2015 of the City Commission was called to Order by Mayor Charles Lacey at 6:02 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, absent Commissioner Pam Carroll, present Commissioner Cade Resnick, absent City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent Senior Attorney, Kimberly R. Kopp, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Mayor Lacey spoke briefly about the City's Charter and Voting. Next, Mayor Lacey asked the City Commission if there were any Agenda Changes. With no objections noted, Mayor Lacey said, "The Agenda stands adopted." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 3 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Mayor Lacey opened "Public Input ". No one in attendance addressed the City Commission. Mayor Lacey noted a regular attendee who could not attend due to an injury had asked that a statement be read, and although not the normal procedure, Mayor Lacey agreed to read comments that had been submitted by Rabbi Maurice Kaprow about a Winter Springs Optimist Club event he had attended and hoped that Winter Springs Officials would be in attendance at future events. Mayor Lacey closed "Public Input ". CONSENT AGENDA CONSENT 300. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests authorization to piggyback off of Florida Sheriffs Contract 14 -22 -0904 to purchase two (2) 2014 F -150 trucks with bedliners at a cost of $37,942.00. FISCAL IMPACT: Funding for the purchase of the two (2) 2014 F -150 trucks are budgeted in Parks and Recreation Capital Equipment line code 72- 7230 - 560641. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 4 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the City Commission authorize the purchase of two (2) 2014 Ford F -150 trucks from Don Reid Ford by piggybacking off of Florida Sheriffs Contract 14 -22- 0904 at a cost of $37,942.00 payable from Parks and Recreation Vehicle Capital line code. No discussion. CONSENT 301. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the City Commission's authorization to execute a task order with CPH, Inc. in the amount of $31,500.00 for the design of Trotwood Park Improvements. FISCAL IMPACT: The design and permitting cost is $31,500.00 funded by Parks Impact Fees. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the execution of a task order with CPH, Inc. in the amount of $31,500.00 for the design of Trotwood Park Improvements, funded by Parks Impact Fees. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 5 OF 16 CONSENT 302. Public Works Department REQUEST: The Public Works Department requesting City Commission adoption of the proposed Bridge Master Plan. FISCAL IMPACT: The City Commission's adoption of the Bridge Master Plan has no direct fiscal impact and this agenda item is not requesting any funding. Funding for future bridge repairs and/or replacements will follow the City's normal budgeting and approval process. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission adopt the Bridge Master Plan. No discussion. CONSENT 303. Public Works Department REQUEST: Public Works Department Requests that the City Commission Approve the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation. FISCAL IMPACT: The City received $14,920 from FDOT this fiscal year. Approval of this agreement will allow for the reimbursement to increase to $27,360 next year. Revenues and expenses related to traffic signals are accounted for in the Transportation Improvement Fund which has a primary funding source from the Local Option Gas Tax. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 6 OF 16 RECOMMENDATION: Staff recommends that the City Commission Approve the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CONSENT 304. Public Works Department REQUEST: Public Works Department requesting authorization to execute Amendment #1 to the City's Agreement with DRMP, Inc. in the amount of $30,060.24 for construction engineering and inspection services for the Intersection Improvements at SR 434 and Tuskawilla Road project, Request for Qualifications (RFQ) #002 /15BF. FISCAL IMPACT: The total cost of the CEI services in the amount of $190,060.94, including Amendment #1 in the amount of $30,060.24, is entirely federally funded and has no fiscal impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. a XK1] kVk1U XZ17T11TirL 9 Staff recommends the City Commission authorize executing Amendment #1 to the City's Agreement with DRMP, Inc. in the amount of $30,060.24 for construction engineering and inspection services for the Intersection Improvements at SR 434 and Tuskawilla Road project, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 305. Public Works Department - Arbor Division REQUEST: The Public Works Department, Arbor Division, asks that the City Commission consider the request of Ken Foster of 243 Morton Lane to remove a specimen sweetgum from the left side of the house due to the potential damage the tree will cause to his septic tank and drainfield. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 7 OF 16 FISCAL IMPACT: If the request is approved, the applicant will pay a $25 arbor permit fee to the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Ken Foster to remove one specimen sweet gum from 243 Morton Lane based on the fact that the tree is growing within 5' of the septic tank and over the septic drainfield. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5 -8(b) of Chapter 5, Tree Protection and Preservation. This Agenda Item was not discussed. CONSENT 306. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, May 11, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 8 OF 16 RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, May 11, 2015 City Commission Regular Meeting Minutes. No discussion. CONSENT 307. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. There was no discussion on this Agenda Item. REGARDING A MOTION TO APPROVE THE CONSENT AGENDA, "SO MOVED." MOTION BY COMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION VOTE: COMMISSIONER CARROLL: AYE COMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire Senior Attorney Kimberly R. Kopp had no Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 9 OF 16 REPORTS 401. Office Of The City Manager — Kevin L. Smith City Manager Kevin L. Smith welcomed new Planner, Ms. Amanda Webb. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department introduced Ms. Webb, and Members of the City Commission extended a warm welcome. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report was given. REPORTS 403. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs No Report. REPORTS 404. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey No Report was given. REPORTS 405. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey offered thanks to City Attorney Anthony A. Garganese and City Clerk Andrea Lorenzo - Luaces for the previous Ethics Training she received and referenced an Ethics Training session she recently attended. REPORTS 406. Office of Commissioner Seat Two - The Honorable Kevin Cannon Absent. REPORTS 407. Office of Commissioner Seat Three - The Honorable Pam Carroll No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 10 OF 16 REPORTS 408. Office of Commissioner Seat Four - The Honorable Cade Resnick Absent. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests the City Commission consider four Special Exception requests to the Town Center District Code for Winter Springs Retirement Residence; a 4- story, 144 suite senior living facility totaling approximately 130,564 square feet in area located on the south side of State Road 434, adjacent to the Cross Seminole Trail bridge. FISCAL IMPACT: The construction of the Adult Congregate Care Facility will add commercial taxable value to the City's tax rolls. A fiscal analysis report is included in this agenda item as Attachment "H ". COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of four Special Exception requests to the Town Center District Code for the Winter Springs Retirement Residence, a 4- story, 144 suite senior living facility totaling approximately 130,564 square feet in area located on the south side of State Road 434, adjacent to the Cross Seminole Trail bridge. Mr. Bobby Howell, AICP, Planner, Community Development Department presented this Agenda Item for discussion and reviewed the requested Special Exceptions. Deputy Mayor Joanne M. Krebs asked if there is going to be a connection to the Cross Seminole Trail. Mr. Howell stated that there would not be a connection and that the site does not abut the Trail. Mr. Mark Lowen, Lenity Architecture, 3150 Kettle Court SE, Salem, Oregon: introduced himself and stated that he was speaking on behalf of Hawthorne Retirement Group and remarked, "Since we don't abut the property, in fact there's about — 300 feet, 400 feet between us and where the Trail is — at this point in time, there's not a Trail connection. Our hope is that as it continues to develop out, there's going to be opportunities for a connection as well, because I can see some of our Seniors getting involved. We find that one of their biggest activities is walking; that's why we provide a network of walking paths within our actual site that connects with surrounding areas." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 11 OF 16 With further comments, Deputy Mayor Krebs commented on kitchen type facilities in the proposed units. Mr. Lowen explained, "What we're providing is what's considered independent living or congregate care, and where we fit in the spectrum in so far as senior housing is we're not just age restricted apartments or condominiums; but we're not assisted living. We're the non - medical component in between there. What we provide is services and our residents are moving in, out of a choice, versus out of a medical need. So, the services that they receive everyday are three (3) meals a day, transportation, housekeeping, laundry services, activities, all those things that you don't want to do when you get home from work on Friday night, they don't have to do seven (7) days a week. I call it `Friday night services'. So within that, they have meals that are served in a central dining room, restaurant style. Within each suite, we provide them with what you would call a half kitchen or a wet bar. So, they've got a short section of countertop, they've got a bar sink, they've got a three quarter (3/4) [re]fridge[rator], so they could have snacks, they can make coffee in the room, that sort of thing; but all the meals are part of their monthly rent." Further comments followed. Commissioner Pam Carroll asked, "Do you also have any capability to assist Veterans in this age group ?" Mr. Lowen spoke of accessibility and noted, "Do we focus on strictly Veterans or anything? No. And we're a private non - profit; we're not subsidized or anything like that." Mr. Stevenson remarked, "In answer to Deputy Mayor's question, we're also as you'll recall, working on another project adjacent to this, a large housing project and we will remember that question as we begin to coordinate the location and the integration of these two (2) projects." Mayor Lacey opened the "Public Input " portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests the City Commission hold a public hearing to consider a waiver request to the approved PUD Master Plan for Seven Oaks and to Section 20 -353 (e)(2)(a)(iii) of the City Code of Ordinances, to permit a small reduction in the side setbacks for a single - family residence that is currently under construction at 616 Seven Oaks Boulevard, in the Seven Oaks subdivision. FISCAL IMPACT: There is no fiscal impact associated with granting the requested waiver. Completion of construction of the single - family residence will add taxable value to the City's tax rolls. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 12 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of a waiver request to the approved PUD Master Plan for Seven Oaks Section 20 -353 (e)(2)(a)(iii) of the City Code, to permit a side yard setback encroachment from 5 -feet to 4.7 -feet and 4.8 -feet in Seven Oaks for the front corners of a proposed single - family residence that is currently under construction. Mr. Howell presented this Agenda Item for discussion. Deputy Mayor Krebs noted that she did not think this issue needed to come before the City Commission and inquired of Attorney Garganese's Office, "If there is a way where we can give the kind of permission that would be allowed to take care of these very small issues." Ms. Kopp stated, "There is and we're actually working on an Ordinance — for your consideration." Ms. Kopp also mentioned they were hoping to bring such Ordinance before the Planning and Zoning Board/Local Planning Agency possibly at the July 2015 meeting, and added "That would allow Staff to grant de minimis Waivers, in cases like this." Manager Smith added, "That was all predicated on asking you all tonight if you were okay with that ?" With further remarks, Mayor Lacey said he was in agreement, and asked if the City Commission also agreed. Commissioner Carroll and Commissioner Hovey nodded in agreement. Deputy Mayor Krebs commented, "Absolutely, no objection." Mayor Lacey asked Mr. Howell if the five hundred dollars ($500.00) Waiver Fee was collected, to which Mr. Howell nodded affirmatively. Mayor Lacey opened the "Public Input " portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 13 OF 16 REGULAR AGENDA REGULAR 600. Public Works Department REQUEST: Public Works Department requesting the City Commission validate the 2014 -2015 Solid Waste Survey Results entitling the franchisee to receive the Performance Bonus, and receiving the Annual Solid Waste Evaluation Report. FISCAL IMPACT: The Survey cost of $3,002 was paid from the Solid Waste Fund. Waste Pro's share of the survey will be deducted from the $15,000 performance bonus for a net performance bonus of $13,499.00. The current residential solid waste rate of $18.10 per month remains unchanged since 2006 although some adjustment through indexing or other mechanism will need to be considered in the near future. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission validate the Solid Waste Survey Results entitling the Franchisee to receive the Performance Bonus of $15,000.00 less survey costs payable from the Solid Waste Fund and also accept the Annual Evaluation Report for Waste Pro for the period of March 1, 2014 — February 28, 2015 as submitted by staff. Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments addressed the City Commission on this Agenda Item and briefly reviewed some of the highlights. Mayor Lacey stated, "So, we're going to pay the bonus ?" Mr. Lockcuff remarked, "Yes, Sir, if you approve this." Mayor Lacey mentioned this year's score was at the lower end of recent annual scores and hoped next year's score would be higher. °MOTION TO APPROVE." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 14 OF 16 Commissioner Hovey addressed Chief of Police Kevin Brunelle, Police Department, referenced the "Winter Springs 32708" Facebook page and noted some recent complaints about recycling being picked up late at night. With comments on noise, Manager Smith pointed out, "Per our Franchise Agreement with Waste Pro, garbage and recycling is to be picked up between 7:00 a.m. and 7:00 p.m." Deputy Mayor Krebs suggested this matter be taken care of, and Commissioner Hovey asked if this could be checked into. REGULAR 601. Office of the City Clerk REQUEST: The City Clerk requests that Members of the City Commission (depending on the applicable Advisory Board/Committees) make the following Appointment(s)/Reappointment(s) related to the Terms of Office which reflect current vacancies and Terms of Offices which will be expiring in July and August of 2015. FISCAL IMPACT: There is no noted Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In May 2015, all of the Board and Committee Members whose Term of Office is due for an Appointment/Reappointment as documented in this Agenda Item, have been contacted. RECOMMENDATION: Appointments/Reappointments to be made by: Seat Three - Commissioner Pam Carroll: • Seat currently held by Carole Giltz - Code Enforcement Board (Wishes to be ReAppointed) Appointment which can be made by the Mayor or any Commissioner: • At Large Seat currently held by Laurie Calhoun - Code Enforcement Board (Does NOT wish to be ReAppointed) CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JUNE 8, 2015 PAGE 15 OF 16 Again, any Appointment(s)/Reappointment(s) for any of these not made at this Meeting, can be placed on the next Agenda is so desired. "I WOULD LIKE TO REAPPOINT CAROLE GILTZ." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. Commissioner Carroll commented on the Oak Forest Wall and Beautification District Advisory Committee only having an annual meeting. Brief remarks followed that Oak Forest Wall and Beautification District Advisory Committee members could only serve on this Advisory Committee. Further, Mayor Lacey referenced the remaining Appointments and stated, "We will address that again at a future meeting." PUBLIC INPUT No one addressed the City Commission at this time. In other City business, Mayor Lacey referenced a letter that he had asked the City Clerk to provide to the Commissioners from Seminole County Commissioner Brenda Carey. Mayor Lacey noted he had been asked to write a letter in support of Seminole County's position and said, "If there is no objection from the Commission, I would like to write that letter in sympathy of the County Commission, with some specific areas of emphasis that Brian (Fields, P.E., City Engineer, Public Works Department) thinks are necessary." Commissioner Hovey and Deputy Mayor Krebs said "No objection." Commissioner Carroll noted her agreement. Lastly, Manager Smith commented on a Voting Delegate for the upcoming Florida League of Cities Annual Conference and asked if the City Commission would consider making a selection. REGARDING THE VOTING DELEGATE FOR THE FLORIDA LEAGUE OF CITIES ANNUAL CONFERENCE, "I WILL MAKE A MOTION TO HAVE THE MAYOR." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Brief comments followed for the Record. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JUNE 8, 2015 PAGE 16 OF 16 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:31 p.m. RESPECTFULLY SUBMITTED: a+ A A LORINZO- LUACES, MMC CITY CLERK APPROVED: M R CHARLES LACEY NOTE: These Minutes were Approved at the June 22, 2015 City Commission Regular Meeting.