Loading...
HomeMy WebLinkAbout2015 06 08 Consent 306 Unapproved Minutes from the May 11, 2015 Regular Meeting COMMISSION AGENDA Informational Consent X ITEM 306 Public Hearings g Regular June 08, 2015 ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, May 11, 2015 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, May 11, 2015 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 306 PAGE 1 OF 2-June 08,2015 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, May 11, 2015 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, May 11, 2015 City Commission Regular Meeting Minutes (17 pages) Consent 306 PAGE 2 OF 2-June 08,2015 Attachment Muippok CITY OF WINTER SPRINGS, FLORIDA 44 S*t G) Incorporated • 1959 1r • CITY COMMISSION MINUTES REGULAR MEETING MONDAY, MAY 11, 2015 - 6:00 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey- Seat One Commissioner Kevin Cannon- Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 2 OF 17 CALL TO ORDER The Regular Meeting of Monday, May 11, 2015 of the City Commission was called to Order by Mayor Charle .-- Lacey at 6:02 p.m. in the Commission Chambers of the Municipal Building(City Hall, 1126 East State Road 434, Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Joanne M.Krebs,present Commissioner Jean Hovey, present Commissioner Kevin Cannon,present Commissioner Pam Carroll,present Commissioner Cade Resnick,present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held and then the Pledge of Allegiance. Mayor Lacey asked the City Commission if there were any Agenda Changes. With no objections noted, Mayor Lacey remarked, "It will stand as adopted." Next, Mayor Lacey recognized former Commissioner Rick Brown, his wife Brenda, and his Mother Agnes who were in attendance. Mayor Lacey also acknowledged attending dignitaries from Seminole County Public Schools including Dr. Walt Griffin, Superintendent of Seminole County Public Schools, Dr. Tina Calderone, Chairman of the Seminole County Public Schools School Board, Dr. Michael Blasewitz, High Schools Executive Director for Seminole County Public Schools, Dr. Mickey Reynolds, Principal of Winter Springs High School, and Ms. Dawn Wilkerson, Teacher at Winter Springs High School. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the Mayor and City Commission REQUEST: Presentation of Resolution Number 2015-09 recognizing former Commissioner Rick Brown for his years of extraordinary service as a Member of the City Commission for the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission and the citizens of the City of Winter Springs. Mayor Lacey presented Resolution Number 2015-09 and a "Key to the City" to former Commissioner Rick Brown in honor of his contributions and years of extraordinary service as a Member of the City Commission of the City of Winter Springs. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 3 OF 17 AWARDS AND PRESENTATIONS 101. Office of the Mayor and City Commission REQUEST: Recognizing Winter Springs High School in honor of their Character Key Video Entry winning First Place in the Leadership Seminole Character Key Video Contest 2015. Mayor Lacey introduced this "Awards and Presentations"Agenda Item. The winning Character Key Video from Winter Springs High School was then shown to those in attendance. A Proclamation and Certificates of Recognition were presented by Mayor Lacey to Ms. Dawn Wilkerson of Winter Springs High School on behalf of her students who participated in this project. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 201. Finance and Administrative Services Department REQUEST: Staff requesting Commission to receive information regarding the new Winter Springs Utility Bill design and format. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 1 I,2015 PAGE 4 OF 17 Itsomi*, FISCAL IMPACT: There is a one time print setup fee of$1,000. There is no change in the costs associated with the printing of this bill going forward. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been 3, electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Tuscawilla Today RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 202. Public Works Department REQUEST: The Public Works Department informing the City Commission about FDOT's planned resurfacing of S.R. 434 from S.R.419 to Tuskawilla Road. FISCAL IMPACT: The S.R.434 resurfacing project is funded by FDOT and has no fiscal impact on the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. City Staff will be providing project information and points of contact to the area schools and homeowners associations along the project corridor. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 5 OF 17 RECOMMENDATION: • Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. t PUBLIC INPUT Mayor Lacey opened "Public Input". Ms. Naomi Borgoin, 10-1 Moree Loop, Winter Springs, Florida: mentioned she did not like the new barrier fence at the City's Dog Park and hoped the previous fence could be re-installed, commented on problems some dogs seem to encounter there, and noted that residents were not asked for any input on the newer fence. Ms. Karen Jones, 560 Elk Court, Winter Springs, Florida: agreed with the previous speaker's comments and thought the new fence was more dangerous than the previous fencing. Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. No discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 6 OF 17 CONSENT 301. Public Works Department �:r:,.►►; REQUEST: The Public Works Department requesting City Commission approval of Resolution 2015-13 adopting the Seminole County Local Mitigation Strategy for 2015-2020. FISCAL IMPACT: No funding is required for the adoption of the Local Mitigation Strategy. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2015-13 adopting the Seminole County Local Mitigation Strategy for 2015-2020. There was no discussion on this Agenda Item. CONSENT 302. Public Works Department-Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, asks that the City Commission consider the request of Kelly McDaniel of 1438 Northern Way to remove a specimen live oak from the east side of the house due to the damage the tree has caused to the home. FISCAL IMPACT: If the request is approved,the applicant will pay a$25 arbor permit fee to the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 7 OF 17 RECOMMENDATION: Staff recommends that the City Commission approve the request of the Kelly McDaniel to remove one specimen live oak from 1438 Northern Way based on the report provided by Home Pride Inspection Services stating that cracks on the east side of the house are due to the tree roots. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of Chapter 5, Tree Protection and Preservation. a - No discussion. CONSENT 303. Public Works Department-Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, asks that the City Commission consider the request of Cara Thomas at 103 Goshawk Terrace to remove one 24" specimen live oak tree due to the damage the tree has caused to the driveway. FISCAL IMPACT: If the request is approved,the applicant will pay a$25 arbor permit fee to the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Cara Thomas to remove one specimen live oak from 103 Goshawk Terrace. The tree has already caused significant damage to the driveway and will cause further damage as it continues to grow. Due the proximity of the tree to the driveway and taking into account the fact that the tree has the potential to grow much larger, root pruning is not a reasonable solution in this instance. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of Chapter 5,Tree Protection and Preservation. This Agenda Item was not discussed. CONSENT 304. Public Works Department-Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, asks that the City Commission consider the request of Glenn O'Brien at 676 Andover Circle to remove one 24" specimen live oak tree due to the damage the tree has caused to the driveway. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 8 OF 17 FISCAL IMPACT: If the request is approved,the applicant will pay a $25 arbor permit fee to the Arbor Fund. COMMUNICATION EFFORTS: =4.. . This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Glenn O'Brien to remove one specimen live oak from 676 Andover Circle. The tree has already caused significant damage to the driveway and will cause further damage as it continues to grow. Due the proximity of the tree to the driveway and taking into account the fact that the tree has the potential to grow much larger, root pruning is not a reasonable solution in this instance. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b)of Chapter 5,Tree Protection and Preservation. No discussion. CONSENT 305. Public Works Department REQUEST: The Public Works Department requests the City Commission's authorization to: 1) approve Resolution 2015-12; and 2)enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation to provide additional federal funding for construction of the SR 434 / Tuskawilla Road Intersection Improvements (Market Square). FISCAL IMPACT: The LAP Supplemental Agreement provides federal funding in an amount to be determined, up to $240,226.41. If the additional federal funding is less than the requested amount of$240,226.41, the City will be responsible for funding the difference using one-cent sales tax funds, which are requested for authorization under May 11 consent agenda item#306. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 9 OF 17 RECOMMENDATION: Staff recommends the Commission: 1) approve Resolution 2015-12; and 2) provide authorization for the City Manager to enter into a Local Agency Program Supplemental Agreement with the Florida '. p Department of Transportation, funded in the amount of up to $240,226.41, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CONSENT 306. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into an agreement with Atlantic Civil Constructors Corporation for construction of Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square,ITB#03-15-BF)in the amount of$1,538,878.41 plus a 10% contingency. FISCAL IMPACT: The project cost is $1,537,878.41 plus a 10% contingency, for a total authorization of$1,691,666.25. The project is federally funded through a FDOT LAP Agreement in the current amount of$1,190,490, which will increase to as much as $1,431,716.41 if the City's funding request is fully approved. The total City share of the funding authorization is $501,276, which includes the non-reimbursable amount of$107,162, the City's pending request to FDOT for additional federal funding in the amount of$240,226.41, plus the contingency. The City share is funded by the Road Improvement Fund(one-cent sales tax). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The construction phase of the Market Square project includes an ongoing public outreach program to communicate with all impacted stakeholders including area businesses, residents, schools, and the general public. RECOMMENDATION: Staff recommends the City Commission approve entering into an agreement with Atlantic Civil Constructors Corporation for Intersection Improvements at S.R. 434 and Tuskawilla Road, in the amount of $1,537,878.41 plus a 10% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 10 OF 17 ;i CONSENT Utility Department EOM REQUEST: The Utility Department is requesting authorization to procure the services of Layne Inliner, LLC to perform Sanitary Sewer Line Rehab Work by Piggybacking off of the City of Orlando Contract for Cured- in-Place Pipe rehabilitation. FISCAL IMPACT: The Utility Department has budgeted $250,000 in the Renewal and Replacement Fund for sewer and manhole relining for FY 2015. The project cost of$196,660.00 will be paid from this fund. Funds will be expended over the next 120 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In addition,residents in the affected areas will be notified prior to the work being performed. RECOMMENDATION: It is recommended that authorization be granted to piggyback off of the City of Orlando Contract No. IFB15-0017 with Layne Inliner, LLC for the rehabilitation of sanitary sewer lines at a cost of$196,660.00 plus a 10% contingency payable from the Utility Enterprise Fund Pipe Relining CIP line code (410-36- 3600-560650-005). This Agenda Item was not discussed. CONSENT 308. Public Works and Police Department REQUEST: The Public Works and Police Departments request authorization to purchase a Traffic Control Trailer from NDI Recognition Systems of Winter Springs at a cost of$34,400.00. FISCAL IMPACT: The traffic control trailer will be purchased from the Transportation Improvement Fund Capital Equipment line code(120-41-0000-560460) at a cost of$34,400. Funds will be expended in 45 days. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 1 I OF 17 COMMUNICATION EFFORTS: " { This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City.Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Public Works and Police Departments recommend the City Commission authorize the purchase of a Traffic Control Trailer from NDI Recognition Systems of Winter Springs at a cost of$34,400.00 payable from the Transportation Improvement Fund Capital Equipment line code(120-41-0000-560460) . ......... .... ... .... No discussion. CONSENT 309. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, April 27, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City.Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday,April 27,2015 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—MAY 11,2015 PAGE 12 OF 17 movoimo RELATED TO A MOTION TO APPROVE THE CONSENT AGENDA, COMMISSIONER HOVEY. STATED, "SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. f VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire No Report. REPORTS 401. Office Of The City Manager—Kevin L. Smith No Report was given. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC No Report. REPORTS 403. Office of Commissioner Seat Four-The Honorable Cade Resnick Commissioner Cade Resnick reminded everyone about his Town Hall meeting that is being held at the Highland Club House on Tuesday,May 12, 2015 at 6:00 p.m. REPORTS 404. Office of Commissioner Seat Five/Deputy Mayor-The Honorable Joanne M. Krebs Deputy Mayor Joanne M. Krebs referenced the comments made about the Dog Park under "Public Input" and suggested to City Manager Kevin L. Smith if he could"Find out what the problem is, and if we can, fix it." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 13 OF 17 REPORTS .;. 405. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey No Report was given. ;: REPORTS 406. Office of Commissioner Seat One-The Honorable Jean Hovey Commissioner Jean Hovey referenced a water main leak which was noted as taken care of Secondly, Commissioner Hovey noted the Monthly Report provided by the Office of the City Manager and commented on the different types of email messages received by the City. Further remarks. REPORTS 407. Office of Commissioner Seat Two-The Honorable Kevin Cannon Commissioner Kevin Cannon mentioned a mentoring effort at Winter Springs High School called "Bear Connections"and spoke of the merits of this program. Continuing, Commissioner Cannon said that if anyone was interested in mentoring, that it would be a great program to be involved in and that it was new for Winter Springs High School. Discussion followed on similar programs around the Central Florida area and changes in the community. REPORTS 408. Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Pam Carroll thanked Chief of Police Kevin Brunelle, Police Department and his staff on a recent issue and complimented the way the Police Department handled the matter, including informing the public, and noted a subsequent arrest. Next, Commissioner Carroll offered her thanks to Mr. Chris Caldwell, Director, Parks and Recreation Department and his Staff for the movie night event they assisted with at Trotwood Park. Additionally, Commissioner Carroll thanked the Public Works Department for the new fence over a bridge at Howell Creek and Northern Way which solved a safety concern. "MOTION TO REAPPOINT JIM VAN KLEUNEN TO THE PARKS AND RECREATION ADVISORY COMMITTEE." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. Mayor Lacey opened "Public Input". No one spoke. Mayor Lacey closed "Public Input". CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 14 OF 17 VOTE: COMMISSIONER CANNON: AYE COMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. Next, discussion followed with Chief Brunelle on a bear sighting in the area. Deputy Mayor Krebs mentioned a recent newspaper article which ran a story on decreasing home ownership and that people need places to live, and not just homes. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Office of the City Manager and Information Services Department REQUEST: The City Manager and Information Services Department requests Commission review and approve the City of Winter Springs Social Media Policy ("Policy"); and authorize the City Manager to make any future revisions as may become necessary to the "Policy". FISCAL IMPACT: There is no fiscal impact for accepting the "Policy" at this time.However,future consideration will need to be given to staffing and the acquisition of a social media archiving solution,which is still being researched. We expect to have a solution chosen in 30 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—MAY 11,2015 PAGE 15 OF 17 RECOMMENDATION: Staff recommends that the Commission review and approve the attached Social Media Policy and ; , authorize the City Manager to make any future revisions as necessary to the "Policy". Ms. Joanne Dalka,Director,Information Services Department began the discussion on this Agenda Item. Commissioner Hovey inquired about the time needed to handle this project, and asked, "Will you be collecting the posts so that you can archive them?" Ms. Dalka responded, "Yes, we will have to." Deputy Mayor Krebs again asked about the expected time to do such work and Ms. Dalka mentioned the availability of various kinds of software packages. Remarks followed on the City's website, different age groups preferring different communication and media resources,monitoring any site we set up, Staff time, and moving slowly and testing out the market cautiously. Tape 1/Side B Commissioner Cannon noted he would like to first review with Attorney Garganese some concerns he had related to Elected Officials use before approving such a Policy. Discussion continued. Further comments related to Facebook friends was noted for the Record and Commissioner Cannon spoke of section "9. Use of Non-City Social Media Sites." and mentioned he thought we should specifically re-consider that. Discussion ensued that Facebook can post to Twitter and vice versa, the Winter Springs 32708 website, a recent reference to roofers soliciting in the area,that Commissioners know not to comment on each other's remarks, that Facebook can be informational with no posting, Twitter, that Facebook can be used as a marketing tool, and moving ahead technologically. Commissioner Resnick commented on both the public and corporate versions of"Facebook", and the work Staff has done. Next, Commissioner Carroll commented on the Facebook sites of Seminole County cities that are generated via Wikipedia, and thought that we could add more time sensitive issues to a Facebook type site, and asked Ms. Dalka if postings could be strictly one-way? Mayor Lacey noted his preference for one-way communication, referenced concerns with profanity and other negative comments he had seen on another Seminole County city site,time and resources to monitor such activity, and concerns with public policy and fmances. Discussion continued and Commissioner Cannon again mentioned his concern and suggested that Attorney Garganese could check into the wording of section"9.Use of Non-City Social Media Sites." as it relates to First Amendment issues. Manager Smith addressed the language in this section and said they could make changes to which Attorney Garganese confirmed this and added, "The use of the term `employee' was not intended to refer to City Commissioners or the Board Members. I mean that could simply be addressed by having a definition of `employee' that does not include our Elected Officials, and then that would clarify the context of some of the provisions that are at issue here this evening. Certainly this Policy was not intended to address what an Elected Official of Winter Springs can put on their campaign site in terms of political speech. That wasn't even a thought when this was drafted." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MAY 11,2015 PAGE 16 OF 17 Further comments followed on the preference for one-way communication, changing the reference to "employee" in the proposed Policy, and Manager Smith asked for a little more time to research offering one-way communication. "I WOULD LIKE TO MAKE A MOTION THAT APPROVES THIS DOCUMENT AS STATED WITH ONE-WAY COMMUNICATION." MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR KREBS. COMMISSIONER CANNON MENTIONED, "AND THE DEFINITION OF `EMPLOYEE', THAT REVISION..." COMMISSIONER RESNICK AGREED AND STATED, "...AND THE DEFINITION OF `EMPLOYEE'." DISCUSSION. COMMISSIONER CARROLL COMMENTED ON INCLUDING COMPENSATION FOR STAFF FOR THEIR WORK ON MONITORING THE IMPLEMENTATION." MAYOR LACEY REMARKED, "I THINK THE ISSUE OF COST IS IN THE AGENDA ITEM..." MS. DALKA STATED, "...YES, WE WILL WORK THROUGH THOSE." MANAGER SMITH SAID, "FOR CLARIFICATION ON THE MOTION, AM I CORRECT TO INFER THAT SANS THE ABILITY TO EFFECTUATE THE ONE-WAY COMMUNICATION, THAT THIS WOULD NOT MOVE FORWARD-THE SOCIAL MEDIA SITES WOULD NOT MOVE FORWARD?" MAYOR LACEY NOTED, "WE WOULD EXPECT TO SEE A POLICY COME BACK WITH THAT INCORPORATED IN IT OR FOR YOU TO COME BACK AND TELL US THAT THAT IS NOT ACHIEVABLE AND FOR US TO LOOK AT IT AGAIN. I BELIEVE THAT IS INCORPORATED IN THE MOTION BUT I WOULD ASK JUST FOR UNANIMOUS CONSENT THAT THAT LANGUAGE BE INCLUDED IN THE MOTION." MANAGER SMITH CLARIFIED THIS APPLIED TO SOCIAL MEDIA, AND MAYOR LACEY REMARKED, "IT IS UNDER THE DISCRETION OF THE CITY MANAGER TO CHOOSE WHICH SOCIAL MEDIA AND IT WOULD THEN BE CONSTRAINED BY THE ONE-WAY CAVEAT THAT IS INCORPORATED IN THIS MOTION." FURTHERMORE, MANAGER SMITH REMARKED, "IF THIS MOTION PASSES, I BELIEVE THAT WE HAVE SUFFICIENT DIRECTION NOT TO COME BACK TO YOU ALL WITH AN UPDATED POLICY. WE ARE GOING TO TAKE THE POLICY THAT IS IN FRONT OF YOU, MAKE THE CHANGES THAT YOU REQUEST AND I WOULD ONLY REPORT BACK TO YOU ALL IF WE'RE UNABLE TO EFFECTUATE THE ONE-WAY COMMUNICATION." MAYOR LACEY AND DEPUTY MAYOR KREBS NOTED THEIR AGREEMENT AND STATED,"YES." SPEAKING FOR THE RECORD, MAYOR LACEY ASKED FOR "UNANIMOUS CONSENT FROM THE COMMISSION THAT THE LANGUAGE INCORPORATED IS WHAT THE CITY MANAGER JUST ENUNCIATED - IS THERE ANY OBJECTION TO THAT?" DEPUTY MAYOR KREBS REMARKED,"NO OBJECTION." NO OBJECTIONS WERE VOICED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—MAY 11,2015 PAGE 17 OF 17 VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Commissioner Cannon offered his thanks to Ms. Dalka. PUBLIC INPUT No one addressed the City Commission at this time. Lastly, Mayor Lacey mentioned there was no second Regular Meeting of the City Commission in May due to the Memorial Day holiday. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:21 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES,MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were Approved at the ,2015 City Commission Regular Meeting.