HomeMy WebLinkAbout2015 06 08 Consent 301 Engineering Services for Trotwood Park COMMISSION AGENDA
Informational
Consent X
ITEM 301 Public Hearings
g
Regular
June 08, 2015 KS CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department requests the City Commission's authorization to
execute a task order with CPH, Inc. in the amount of$31,500.00 for the design of Trotwood
Park Improvements.
SYNOPSIS:
The Trotwood Park Improvement project consists of paving of the existing parking lot and
drive lanes, new sidewalks, storm water collection system to pond, conduit for future
walkway lighting, and design considerations for future pavilion.
CONSIDERATIONS:
• To improve safe and efficient access of vehicles and pedestrians.
• To improve vehicular access and connectivity within Trotwood Park.
• Provide additional parking spaces and safe pedestrian movements between activity
areas of the park.
• Improved storm water collection system into existing pond.
• Additional safe lighting along sidewalks.
• Design will allow for future addition of large pavilion overlooking pond.
FISCAL IMPACT:
The design and permitting cost is $31,500.00 funded by Parks Impact Fees.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
Consent 301 PAGE 1 OF 2-June 08,2015
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission authorize the execution of a task order with CPH,
Inc. in the amount of$31,500.00 for the design of Trotwood Park Improvements, funded by
Parks Impact Fees.
ATTACHMENTS:
Attachment A- CPH Task Order#1 to Agreement Dated February 19, 2015
Consent 301 PAGE 2 OF 2-June 08,2015
TASK ORDER 1 TO AGREEMENT
DATED
February 19, 2015
CONSULTING ENGINEERING SERVICES
FOR
TROTWOOD PARK EXPANSION
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH, INC.
This Task Order dated May 4 , 2015 by and between the City of Winter Springs (hereinafter
called the OWNER) and CPH , Inc. (hereinafter called the Engineer), is mutually agreed upon
and declared an authorized Task Order based on Agreement for Engineering Services dated
February 19, 2015. The appropriate provisions of the Agreement apply as fully as if repeated
herin .
1.1
SECTION 1
GENERAL
The purpose of this Task Order is to provide for Engineering Services, more
specifically itemized herein, in the preparation of Plans and Specifications and
other Engineering Services for the Trotwood Park Expansion .
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2 .1.2 The ENGINEER will serve as the OWNER's professional engineering
representative in those phases of the project to which this Task Order applies ,
and will give consultation and advice to the OWNER during the performance of
his services . The ENGINEER will perform the services for the City Commission
under the general supervision of the City Manager and Parks and Recreation
Director and will submit interim plans to them for their review, input, decision, etc.
as appropriate.
3.1
SECTION 3
SCOPE OF SERVICES
GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation
of plans and specifications for park improvements as listed below.
3.1.1 The project includes the following :
a. Paving of the existing stabilized parking lot and drive Janes located
between the existing hard courts and the children's play area .
b. Construction of sidewalks along the edge of a portion of the proposed
pavement and at handicap spaces .
c. Storm water collection system to existing pond
d. Conduit for future Walkway lighting .
e. Design considerations for future pavilion along south edge of existing
storm pond .
At 50% plan submittal, the final scope of the project shall have been reviewed,
defined and approved by the OWNER. Any modifications to stay within the
budget shall be made at the 50% submittal.
3.2 ENGINEERING SERVICES
3.2.1 ENGINEER will retain the services of a Geotechnical Consultant to provide data
on groundwater table , soil permeability, and existing soils conditions/type . As part
of the geotechnical work, the consultant will also provide recommendations on
proposed pavement sections for the parking area and future pavilion . A previous
geotechnical study was performed for the park . However, the date of the
geotech report is from November 2006 . For that report, there were no borings
taken in the proposed storm water pond area . Two other borings were taken on
site , but do not appear to fall within the proposed pavement area for the new
project. We recommend new borings for the project to update the water table
data . A copy of the scope for the services is included as an attachment.
3.2.2 The Engineer has a previous , as -built survey of the park. However, this "as -built"
survey does not reflect all of the current conditions of the existing park in the
proposed project area . New survey work is required to properly design the
proposed facilities .
ENGINEER will retain the services of a Licensed Professional Surveyor to
provide an updated survey of the work area including all above ground features ,
locations of existing trees, topographic elevations of existing parking area and a
portion of the existing storm water pond . Perform the Survey as per Rule
Chapter 5J -17 of the Florida Administrative Code in compliance with the
minimum technical standards of surveying and mapping of the State of Florida .
This scope of services does not include : Boundary Survey , ALTA/ACSM Land
Title Survey , Sketch and Description, Construction Layout, Location/Designation
of Underground Utilities , Platting , Wetland Location/Delineation , Determination of
Ordinary High Water Lines or Control Survey. A copy of the scope for the
services is included as an attachment.
3.2.3 CPH previously prepared plans for the splash pad and associated park
improvements to the park, dated January 2008. A portion of the original plans
shall be reviewed and incorporated in the design set of plans . Original plans to
be reviewed, revised and incorporated shall include the general notes, general
details, paving details and storm water details . The previous plans have a
different configuration for the drive lane and parking that do not match the
proposed alignment and therefore cannot be used . The previous plans also
included significant work for demolition of the existing tennis courts and layout for
new tennis courts which are not part of the proposed site work. Finally, the
previous plans did not include the pedestrian and vehicle connectivity requested
for the proposed site work .
3.2.4 ENGINEER shall prepare 50%, 90% and 100% plans and specifications for
review and comment by the City staff. All submissions shall be "electronic." See
attached manpower schedule for drawing details (Attachment 1 ).
3.2 .5 ENGINEER shall meet with the City staff at the 50% and 90% submittals to verify
the project is meeting the intent and needs of the City .
3.2.6 ENGINEER shall perform field checks of completed Plans and Specifications, as
necessary, with the OWNER's representative.
3.2.7 ENGINEER shall prepare estimates of probable construction cost based upon
final plans and Specifications .
3.3 PERMITS
3.3.1 Assist the OWNER in the preparation of a storm water permit modification as
required by the St. Johns River Water Management District (SJRWMD). Attend
a pre -application meeting with the SJRMWD to discuss the project and determine
the criteria for storm water collection, including the potential use of the existing
storm water pond as the outfall for the proposed improvements and application
fee. The submittal package and storm water design will be based on meetings
with the SJRWMD and the District criteria. ENGINEER will prepare
documentation and assist the OWNER in application for either a new permit for
the proposed improvements or a modification to and existing SJRWMD permit,
as necessary.
3.3 .2 Respond to reasonable requests for additional information from the SJRWMD
agency .
3.3.3 FDEP permits for water and sewer are not anticipated and are not included in
this Task Order. The ENGINEER shall request the OWNER for extras if a FDEP
permit is required .
3.3.4 OWNER will pay the SJRWMD application fee.
3.3.5 OWNER is responsible for all other permit application fees .
3.4 CONSTRUCTION ADMINISTRATION SERVICES
3.4.1 ENGINEER shall not provide Construction Administration services for the project.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4 .1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts , supplementary services
which will be paid for by the OWNER.
4 .1.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as
described herein .
4 .1.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Task Order.
4.1 .3 Preparing to serve and serving as an expert witness for the OWNER in any
protest, litigation , or other proceeding involving the project.
4 .1.4 Additional engineering services required by revisions to regulations (after the
date of this Task Order) as applicable to the Florida Department of
Environmental Protection, the St. Johns River Water Management District, or
other regulatory agency requirements.
4 .1.5 Provide, through a subconsultant , additional surveying services if required or
requested by the OWNER.
4 .2.6 Provide, through a subconsultant, soils investigation services if required or
requested by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will :
5.1.1 Advise the ENGINEER of his requirements for the project and designate a
person to act as the OWNER's representative with respect to the work to be
performed under this Task Order, and such person shall have complete authority
to transmit instructions, receive information, interpret and define the OWNER's
policies and decisions pertinent to the work covered by this Task Order.
5.1 .2 Guarantee access to and make all provision for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work
under this Task Order.
5.1.3 Provide data requested that is reasonably available on the existing utility
systems, population and projections, land use and planning information .
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection .
5.1 .5 Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so
as not to delay the work of the ENGINEER.
5.1 .6 Obtain approval of all governmental authorities having jurisdiction over the
project , and such approvals and consents from such other individuals or bodies
as may be necessary for completion of the Project.
5.1. 7 Furnish , or direct the ENGINEER in writing to provide at the OWNER's expense ,
additional soils investigations if advised in writing by the ENGINEER that they are
necessary or advisable .
5.1.8
5 .1.9
5.1 .10
6 .1
Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional services as stipulated in Section 4 of this Task Order, or
other services as required.
Provide such legal, accounting , and insurance counseling services as may be
required for the project and such auditing services as the OWNER may require .
Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth below :
6 .1.1 The fee for the scope of services described herein will be provided as a lump
sum fee of Thirty-one thousand, five hundred dollars ($31 ,500.00}, which
includes miscellaneous expenses as necessary. The fees are broken down as
follows :
Engineering
A. Design and Permitting
B. Expenses
Surveying
Geotechnical
TOTAL FEE:
$26,450 .00
$ 750.00
$ 2 ,200 .00
$ 2.100 .00
$31l500.00
6 .1.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories · of services rendered
under this Task Order and for reimbursable expenses incurred .
6 .1.3 Charges for the services rendered by principals and employees as witnesses in
any litigation , hearing or proceeding in accordance with Paragraph 4.1.4 will be
computed at a rate of $650.00 per day or any portion thereof (but compensation
for time spent in preparing to appear in any such litigation, hearing or proceeding
will be computed in accordance with the funding levels as set forth in Paragraph
6 .1.1 and 6 .2.1 herein).
6 .1.4 If this Task Order is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made in accordance with
Paragraph 6.1.1 and 6 .2 .1 on account of that and all prior work under this Task
Order shall be due and payable , and shall constitute total payment for services
rendered . In addition, upon termination, the ENGINEER shall be paid for any
Additional Services authorized and rendered under Section 4.
6.1 .5 The ENGINEER shall promptly begin work on the services authorized by this
Task Order upon receipt of notice to proceed from the OWNER.
7 .1
7.2
SECTION 7
GENERAL CONDITIONS
Since the ENGINEER has no control over the cost of labor, materials , or
equipment, or over any construction contractor's method of determining prices ,
any opinions of probable construction cost which may be provided in the services
of this Task Order are made on the basis of his experience and qualifications and
represent his best judgment as a design professional familiar with the
construction industry, but the ENGINEER cannot and does not guarantee that
bids or the construction cost will not vary from opinions of probable cost prepared
by him .
The OWNER and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other party of this Task
Order and to partners, successors, executors, administrators, and assigns of
such other party in respect to all covenants of this Task Order. Nothing herein
shall be construed as creating any personal liability on the part of any officer or
agency of any public body which may be a party hereto, nor shall it be construed
as giving any rights or benefits hereunder to anyone other than the OWNER and
the ENGINEER.
8 .1
SECTION 8
EXECUTION OF PROJECT
The ENGINEER agrees to prosecute the work in a timely manner until the
Project is completed .
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written .
OWNER:
City of Winter Springs, Florida
ATIEST
By : ________________________ ___
Date : _____________ _
ENGINEER:
CPH, Inc.
J :\Z6582\Proposals\Winter Springs\Trotwood Park Expansion drive lane and parking 4-24-15 .docx
MANPOWER BREAKDOWN
Trotwood Parking Lot Project
April 30, 2015
ITEM I DESCRIPTION
ENGINEERING
Site plan preparation
50% plans
Development Plan
cross sections
Deta ils
Cover Sheet
General Notes
90% plans
Development Plan
cross sections
Details
Cover Sheet
General/Site specific Notes
Project specifications
Plan review
100% plans
Development Plan
cross sections
Details
Cover Sheet
Site Specific Notes
Project specifications
Plan review
Pre-application meeting SJRWMD
Coord inati on meetings (City , 2)
PERMITS
City submittal (50%, 90%, 100%)
City meetings/DRC
SJRWMD app
SJRWMD Comments
Cons truction Administration
Bidding Services
Site inspections
Review pay apps
Review s hop drawing s
TOTAL ENGINEERING
expenses and printing
Total engineering and expenses
PRINCIPAL
$160 00
0
2
0
2
0
4
The PE shall be the engineer of record .
BY: ACL
P.E. ENGINEER SR TECHNICIAN CLERICAL TOTALS
El PLANNER
$140 00 $115 00 $150 00 $85 00 $60 00
12 16 $3 ,040 .00
0 0 $0.00
2 4 $620 .00
1 2 $310.00
2 4 $620.00
12 32 $4 ,400.00
2 8 $960.00
2 2 $450.00
0 1 $85.00
4 4 $900.00
0 0 $0 .00
4 4 $1,340 .00
8 16 $2 ,480.00
2 4 $620 .00
1 2 $310 .00
0 1 $85.00
2 4 0 $620.00
0 0 $0.00
4 4 $1 ,340 .00
4 $560.00
8 $1 ,120.00
8 8 2 $1 ,920 .00
0 0 0 $0.00
8 6 2 $1 ,750 .00
16 8 $2 ,920 .00
0 0 $0 .00
0 0 $0 .00
0 $0 .00
0 $0.00
102 8 122 4 $26,4 50 .00
$750.00
$27 ,200.00
ATTACHEMENTS
April14, 2015
CPH, Inc.
1117 East Robinson Street
Orlando, Florida 32801
Attn: Mr. Allen C. Lane, Jr., P.E .
P: [407] 425-0452
E: alane@cphcorp .com
lrerracan
Re : Proposal to Provide Geotechnical Engineering Services
Trotwood Park Pavilion and Paved Driveway I Parking Area
City of Winter Springs, Florida
Proposal No. PH1150243
Dear Mr. Lane:
Terracon Consultants, Inc. (Terracon) is pleased to present this proposal for providing
geotechnical engineering services for the above-referenced project. The purpose of the
exploration is to obtain geotechnical engineering data to assist in the design of the proposed
improvements at the above-referenced site. This proposal outlines our understanding of the
project, presents a recommended scope of services, and contains a time and cost estimate for
providing those services.
A. SITE AND PROJECT DESCRIPTION
The project site is at the existing Trotwood Park located at 701 Northern Way in the City of
Winter Springs, Florida. The proposed project consists of the construction of a pavilion
structure and associated paved driveway/parking areas.
B. GEOTECHNICAL SCOPE OF SERVICES
Terracon will perform a geotechnical investigation to facilitate design of the proposed
improvements and construction of the Project.
Terracon Consultants, Inc . 16 75 Lee Road Winter Park , FL 32789
P (407)740 6110 F (407) 740 6112 tarracon.com
Environmental • Fac1l1ties • Geotechnical 8 Materials
Proposal to Provide Geotechnical Engineering Services lrerracan
Trotwood Park Pavilion and Paved Driveway/Parking Area • City of Winter Springs, Florida
April 14, 2015 • Terracon Proposal No. PH1150243
Our exploration is planned to include the following based on provided information:
• Stake boring locations and coordinate underground utility clearance at the site.
• Mobilization of truck drill rig and crew to the site.
• Perform a total of three (3) shallow manual auger borings to depths of about 5 feet within
the proposed driveway/parking areas.
• Perform two (2) Standard Penetration Test (SPT) borings to a depth of about 15 feet in
the proposed pavilion area.
• Perform visual classification and appropriate laboratory testing of the soil samples
obtained from the borings.
The exploration will be supervised by a qualified Geotechnical Engineer registered in the State
of Florida, and the results of the exploration will be presented in a geotechnical engineering
report. The report will address the following items:
• Existing site conditions.
• Exploration, testing and sampling methods.
• Subsurface soil conditions encountered and soil classification.
• Depth to groundwater at the time of the exploration and estimated seasonal high
groundwater levels.
• A discussion of general site preparation techniques, fill compaction, fill suitability, etc.
• Geotechnical design parameters to assist with foundation design of the pavilion.
• General recommendations for pavements.
C. GEOTECHNICAL PROJECT SCHEDULE
Based on our present schedule, we are prepared to mobilize to begin the field operations on this
project within about one (1) week of your authorization to proceed. We anticipate the field
portion of the study to be completed in approximately one (1) day. Engineering analysis,
necessary laboratory work, and report preparation should be completed within approximately
two (2) weeks after the completion of field work.
Responsive • Resourceful • Reliable 2
Proposal to Provide Geotechnical Engineering Services lrerracon
Trotwood Park Pavilion and Paved Driveway/Parking Area • City of Winter Springs, Florida
April14, 2015 • Terracon Proposal No. PH1150243
D. COMPENSATION
A Scope of Services and Proposed Fee for geotechnical services is attached to this proposal
and will be applicable for services on this project. Our not-to-exceed fee for geotechnical
services for the described exploration is $2,1 00.00.
In computing this budget figure, we have assumed the site is accessible to our field crew, that
we have right of entry to the site, and that we will not experience excessive delays due to rubble
at borehole locations or for other reasons beyond our control. If such conditions are
encountered that could cause the cost of the exploration to exceed the budget figure, we will
notify the client and obtain approval for the additional work before we proceed.
E. AUTHORIZATION
To authorize us to proceed with this project, please execute and return to us a copy of the
Purchase Order.
F. CLOSURE
Terracon appreciates the opportunity to submit this proposal, and we look forward to working
with you on this project. If you have any questions, or if we can provide any additional
information, please feel free to call us at your convenience.
Sincerely,
TERRACON CONSULTANTS, INC.
/c:;:__(-'
Elias N. Jammal, P.E.
Senior Project Engineer
Attachments: Scope of Services and Proposed Fee
Responsive • Resourceful • Reliable 3
SCOPE OF SERVICES AND PROPOSED FEE
TROTWOOD PARK PAVILION AND PAVED DRIVEWAY /PARKING AREA
CITY OF WINTER SPRINGS, FLORIDA
PROPOSAL NO. PH1150243
DESCRIPTION OF WORK UNIT AMOUNT
I. FIELD EXPLORATION
A. Mobilization of Crew and Equipment
--Truck-Mounted Equipment (0 to 25 miles) 1 $ 400 .00 per trip $ 400 .00
B. Auger Borings : 3 to 5 feet 15 $ 9.00 per l.f . $ 135 .00
C . Standard Penetration Test (SPT) Borings: 2 to 15 feet 30 $ 12.00 per l.f. $ 360.00
D. Site Reconnaissance/Utility Coordination
--Senior Engineering Technician 3 $ 60.00 per hour $ 180 .00
Subtotal $ 1,075.00
II. LABORATORY TESTING
A . Visual Examination/Stratify
--Senior Engineering Technician 0 .5 $ 60.00 per hour $ 30.00
B. Grain Size Analysis (Single Sieve) 4 $ 30 .00 each $ 120.00
Subtotal $ 150.00
Ill. ENGINEERING AND TECHNICAL SERVICES
A . Senior Engineer $ 150 .00 per hour $ 150 .00
B. Project Engineer 4 $ 110.00 per hour $ 440 .00
c. CADD Operator 3 $ 65.00 per hour $ 195.00
D. Administrative Assistant 2 $ 45.00 per hour $ 90 .00
Subtotal $ 875 .00
TOTAL FOR PROJECT (NOT-TO-EXCEED FEE) $ 2,100.00
Shannon Surveying
CPH, Inc
1117 East Robinson A venue
Orlando, Florida, 32801
Attention: Allen C. Lane, Jr., P.E.
May 4, 2015
RE: Trottwood Park, City of Winter Springs, Florida
Intersection ofNorthern Way and Trottwood Blvd.
499 North State Road 434 Suite 2 155
Altamonte Springs, Florida 32714
Tel : 407-774-8372
E-Mail : Shannosurv@aol.com
Limits of Work: 250' along Northern Way, 430' along Trottwood Blvd
600' Northerly along West Side to Parking Lot, North to Pond
Topographic Survey .......... $2,200.00
Determine correct lo cation ofTopo using State Plane Coordinate
Topo site on County Datum , NA VD 1988 Datum, Set Site Bench Marks
Topo site grid to edge of pavement ofTrottwood Blvd
Full crossection Northern Way
Location of onsite improvements (driveways, hard courts, parking, fences
Sidewalks, wheel stops and stabilized drives)
Location of existing site with overhead utilities and obvious u/g
Location and size of on-site trees
Location of South Edge ofPond
Location SE area of Ballfield and SE area of Parking Lot
Please have the person responsible for payment sign and send one copy back to Shannon
Surveying. If you have any further questions or comments please feel free to contact me .
Thank you for the opportunity to do business with you.
Sincerely,
James R. Shannon Jr. P .S.M. #4671,
President of Shannon Surveying
Signature for approval: ________________________ _
Date: _________________________________ __
"Survey Exhibit"
J :\Z6582\Proposals\Winter Springs\ Trotwood Park\ Topographic Survey_ Trotwood Park. doc