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HomeMy WebLinkAbout_2015 05 11 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MAY 11, 2015 - 6:00 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 2 OF 18 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the Mayor and City Commission REQUEST: Presentation of Resolution Number 2015-09 recognizing former Commissioner Rick Brown for his years of extraordinary service as a Member of the City Commission for the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission and the citizens of the City of Winter Springs. AWARDS AND PRESENTATIONS 101. Office of the Mayor and City Commission REQUEST: Recognizing Winter Springs High School in honor of their Character Key Video Entry winning First Place in the Leadership Seminole Character Key Video Contest 2015. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 3 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 201. Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: Staff requesting Commission to receive information regarding the new Winter Springs Utility Bill design and format. FISCAL IMPACT: There is a one time print setup fee of $1,000. There is no change in the costs associated with the printing of this bill going forward. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 4 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Tuscawilla Today RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 202. Public Works Department Scan with your smart device to view electronically REQUEST: The Public Works Department informing the City Commission about FDOT's planned resurfacing of S.R. 434 from S.R. 419 to Tuskawilla Road. FISCAL IMPACT: The S.R. 434 resurfacing project is funded by FDOT and has no fiscal impact on the City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 5 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. City Staff will be providing project information and points of contact to the area schools and homeowners associations along the project corridor. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 6 OF 18 CONSENT AGENDA CONSENT 300. Information Services Department Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 7 OF 18 CONSENT 301. Public Works Department Scan with your smart device to view electronically REQUEST: The Public Works Department requesting City Commission approval of Resolution 2015-13 adopting the Seminole County Local Mitigation Strategy for 2015-2020. FISCAL IMPACT: No funding is required for the adoption of the Local Mitigation Strategy. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2015-13 adopting the Seminole County Local Mitigation Strategy for 2015-2020. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 8 OF 18 CONSENT 302. Public Works Department - Urban Beautification Division Scan with your smart device to view electronically REQUEST: The Public Works Department, Urban Beautification Division, asks that the City Commission consider the request of Kelly McDaniel of 1438 Northern Way to remove a specimen live oak from the east side of the house due to the damage the tree has caused to the home. FISCAL IMPACT: If the request is approved, the applicant will pay a $25 arbor permit fee to the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of the Kelly McDaniel to remove one specimen live oak from 1438 Northern Way based on the report provided by Home Pride Inspection Services stating that cracks on the east side of the house are due to the tree roots. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of Chapter 5, Tree Protection and Preservation. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 9 OF 18 CONSENT 303. Public Works Department - Urban Beautification Division Scan with your smart device to view electronically REQUEST: The Public Works Department, Urban Beautification Division, asks that the City Commission consider the request of Cara Thomas at 103 Goshawk Terrace to remove one 24" specimen live oak tree due to the damage the tree has caused to the driveway. FISCAL IMPACT: If the request is approved, the applicant will pay a $25 arbor permit fee to the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Cara Thomas to remove one specimen live oak from 103 Goshawk Terrace. The tree has already caused significant damage to the driveway and will cause further damage as it continues to grow. Due the proximity of the tree to the driveway and taking into account the fact that the tree has the potential to grow much larger, root pruning is not a reasonable solution in this instance. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of Chapter 5, Tree Protection and Preservation. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 10 OF 18 CONSENT 304. Public Works Department - Urban Beautification Division Scan with your smart device to view electronically REQUEST: The Public Works Department, Urban Beautification Division, asks that the City Commission consider the request of Glenn O'Brien at 676 Andover Circle to remove one 24" specimen live oak tree due to the damage the tree has caused to the driveway. FISCAL IMPACT: If the request is approved, the applicant will pay a $25 arbor permit fee to the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Glenn O'Brien to remove one specimen live oak from 676 Andover Circle. The tree has already caused significant damage to the driveway and will cause further damage as it continues to grow. Due the proximity of the tree to the driveway and taking into account the fact that the tree has the potential to grow much larger, root pruning is not a reasonable solution in this instance. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of Chapter 5, Tree Protection and Preservation. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 11 OF 18 CONSENT 305. Public Works Department Scan with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission's authorization to: 1) approve Resolution 2015-12; and 2) enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation to provide additional federal funding for construction of the SR 434 / Tuskawilla Road Intersection Improvements (Market Square). FISCAL IMPACT: The LAP Supplemental Agreement provides federal funding in an amount to be determined, up to $240,226.41. If the additional federal funding is less than the requested amount of $240,226.41, the City will be responsible for funding the difference using one-cent sales tax funds, which are requested for authorization under May 11 consent agenda item #306. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission: 1) approve Resolution 2015-12; and 2) provide authorization for the City Manager to enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation, funded in the amount of up to $240,226.41, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 12 OF 18 CONSENT 306. Public Works Department Scan with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to enter into an agreement with Atlantic Civil Constructors Corporation for construction of Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square, ITB #03-15-BF) in the amount of $1,538,878.41 plus a 10% contingency. FISCAL IMPACT: The project cost is $1,537,878.41 plus a 10% contingency, for a total authorization of $1,691,666.25. The project is federally funded through a FDOT LAP Agreement in the current amount of $1,190,490, which will increase to as much as $1,431,716.41 if the City's funding request is fully approved. The total City share of the funding authorization is $501,276, which includes the non-reimbursable amount of $107,162, the City's pending request to FDOT for additional federal funding in the amount of $240,226.41, plus the contingency. The City share is funded by the Road Improvement Fund (one-cent sales tax). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The construction phase of the Market Square project includes an ongoing public outreach program to communicate with all impacted stakeholders including area businesses, residents, schools, and the general public. RECOMMENDATION: Staff recommends the City Commission approve entering into an agreement with Atlantic Civil Constructors Corporation for Intersection Improvements at S.R. 434 and Tuskawilla Road, in the amount of $1,537,878.41 plus a 10% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 13 OF 18 CONSENT 307. Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department is requesting authorization to procure the services of Layne Inliner, LLC to perform Sanitary Sewer Line Rehab Work by Piggybacking off of the City of Orlando Contract for Cured-in-Place Pipe rehabilitation. FISCAL IMPACT: The Utility Department has budgeted $250,000 in the Renewal and Replacement Fund for sewer and manhole relining for FY 2015. The project cost of $196,660.00 will be paid from this fund. Funds will be expended over the next 120 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In addition, residents in the affected areas will be notified prior to the work being performed. RECOMMENDATION: It is recommended that authorization be granted to piggyback off of the City of Orlando Contract No. IFB15-0017 with Layne Inliner, LLC for the rehabilitation of sanitary sewer lines at a cost of $196,660.00 plus a 10% contingency payable from the Utility Enterprise Fund Pipe Relining CIP line code (410-36-3600-560650-005). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 14 OF 18 CONSENT 308. Public Works and Police Department Scan with your smart device to view electronically REQUEST: The Public Works and Police Departments request authorization to purchase a Traffic Control Trailer from NDI Recognition Systems of Winter Springs at a cost of $34,400.00. FISCAL IMPACT: The traffic control trailer will be purchased from the Transportation Improvement Fund Capital Equipment line code (120-41-0000-560460) at a cost of $34,400. Funds will be expended in 45 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Public Works and Police Departments recommend the City Commission authorize the purchase of a Traffic Control Trailer from NDI Recognition Systems of Winter Springs at a cost of $34,400.00 payable from the Transportation Improvement Fund Capital Equipment line code (120-41-0000- 560460) . CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 15 OF 18 CONSENT 309. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, April 27, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, April 27, 2015 City Commission Regular Meeting Minutes. [[223,2357,439,2420][13][B,I,][Times New Roman]]RECESS CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 16 OF 18 REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager - Kevin L. Smith REPORTS 402. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 404. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs REPORTS 405. Office of the Mayor - The Honorable Charles Lacey REPORTS 406. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 407. Office of Commissioner Seat Two - The Honorable Kevin Cannon REPORTS 408. Office of Commissioner Seat Three - The Honorable Pam Carroll PUBLIC HEARINGS AGENDA PUBLIC HEARING 500. Not Used CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 17 OF 18 REGULAR AGENDA REGULAR 600. Office of the City Manager and Information Services Department Scan with your smart device to view electronically REQUEST: The City Manager and Information Services Department requests Commission review and approve the City of Winter Springs Social Media Policy ("Policy"); and authorize the City Manager to make any future revisions as may become necessary to the "Policy". FISCAL IMPACT: There is no fiscal impact for accepting the "Policy" at this time. However, future consideration will need to be given to staffing and the acquisition of a social media archiving solution, which is still being researched. We expect to have a solution chosen in 30 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the Commission review and approve the attached Social Media Policy and authorize the City Manager to make any future revisions as necessary to the "Policy". CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MAY 11, 2015 PAGE 18 OF 18 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT  [[1080,1851,1091,1903][11][B,I,][Times New Roman]] [[1091,1851,1103,1903][11][B,I,][Times New Roman]] [[1100,1851,1467,1903][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1005,2514,1314,2567][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1800,2785,2109,2838][11][,I,][Times New Roman]]Florida Statutes.