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HomeMy WebLinkAbout2015 03 09 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA O� XNT >0W * z NEW i u to meumuncca \• 1959 WE'��� CITY COMMISSION MINUTES REGULAR MEETING MONDAY, MARCH 9, 2015 — 5:15 P.M. CITY HALL -- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 2 OF 27 CALL TO ORDER The Regular Meeting of Monday, March 9, 2015 of the City Commission was called to Order by Mayor Charles Lacey at 5:16 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Pam Carroll, present Commissioner Cade Resnick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Related to any possible Agenda Changes, Commissioner Kevin Cannon referenced Consent Agenda Item "341" and asked that it "Be pulled for discussion to the Regular Agenda." Commissioner Cade Resnick asked for the same with Consent Agenda Item "300 ". Mayor Lacey mentioned that these would be moved to the beginning of the Regular Agenda. Mayor Lacey then remarked, "With that, is there objection to the Agenda being adopted ?" There were no objections voiced. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IlVIPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 3 OF 27 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 201. Public Works Department REQUEST: The Public Works Department providing information to the City Commission about an engineering safety study of the SR 434 corridor from Spring Avenue in Winter Springs east to Magnolia Street in Oviedo. FISCAL IMPACT: The safety study is being jointly funded by Seminole County and FDOT and has no fiscal impact to the City of Winter Springs, COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. CITY OF WINTER SPRINGS', FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 95 2015 PAGE 4 OF 27 INFORMATIONAL 202. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission about the planning efforts for the 2015 Spring Family Festival. FISCAL IMPACT: All funds necessary to support our event will be raised through sponsorships, vendor fees and donations. No city tax dollars will be used for the event, other than for budgeted/approved public safety costs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Ms. Colleen Murphy, 684 Fanning Drive, Winter Springs, Florida: mentioned she thought there was a need for increased trash collection on Blumberg Boulevard and noted trash was being left at the fountain area and also that dog stations were not kept up. Mr. Maurice Kaprow, Post Office Box 195233, Winter Springs, Florida: thought the City Commission meetings were very accessible as they stand now, and was concerned about an adverse affect on City Staff who attend City meetings and suggested the current City Commission meeting time be kept at the current time. Mr. Matt Benton, 414 Cedarwood Court, Winter Springs, Florida: related to Regular Agenda item "601", Mr. Benton remarked that a later City Commission meeting start time would be better, and that people may not be allowed to leave work early to attend such meetings, and that he and other employers may not want to let employees off early, and he had heard this multiple times over the last few months and during the Election. Ms. Tianna Hale, 548 Seven Oaks Boulevard, Winter Springs, Florida: also spoke on meeting times, and noted that one of her children gets off a school bus at 5:00 p.m., which makes it difficult getting to a City Commission meeting which starts at 5:15 p.m. Brief comments followed on Ms. Hate's husband Keith Hale who recently was recognized as a hometown hero Former Winter Springs Commissioner Don Gilmore was acknowledged as being in attendance. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 5 OF 27 Mr. Don Gilmore, 803 Leopard Trail, Winter Springs, Florida: suggested meeting times be changed and thought a start time of 7:00 p.m. would be better, and also commented on potential traffic issues, especially from the downtown Orlando area. Ms. Sheila Benton 414 Cedarwood Court, Winter Springs, Florida: remarked that she was requesting a later meeting start time, and said that citizens have been telling the City Commission that a later meeting start time would be better, and also spoke of representing the citizens. Mayor Lacey closed "Public Input ". CONSENT AGENDA CONSENT 300. Public Works Department - Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, requesting the City Commission approve the request of Ms. Laura Lyons to remove two (2) specimen sycamore trees from her property at 910 Antelope Trail. FISCAL IMPACT: If this request is approved, the applicant will pay a $35 arbor permit fee to the Arbor Fund (110) and be required to install (8) replacement credits worth of trees. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Ms. Laura Lyons to remove two (2) specimen sycamore trees from her property at 910 Antelope Trail. As noted during Agenda Changes at the beginning of this meeting, this Agenda Item was moved to the Regular Agenda. CONSENT 301. Public Works Department - Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, requesting that the City Commission deny the request of Ms. Judy Alonso- Slusarz to remove one (1) specimen oak tree from her property at 1130 O 'Day Drive. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 6 OF 27 FISCAL IMPACT: If the City Commission decides to approve the removal of the specimen tree, the applicant will pay a $25 arbor permit fee to the Arbor Fund (110) and be required to install (4) replacement credits worth of trees. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission deny the request of Ms. Judy Alonso- Slusarz to remove a specimen oak tree from her property at 1130 O'Day Drive. Also as noted during Agenda Changes, this Agenda Item was moved to the Regular Agenda. CONSENT 302. Utility Department REQUEST: Utility Department Requesting Approval to piggyback off of the Palm Beach County contract with Allied Universal Corporation for the purchase of Sodium Hypochlorite (liquid chlorine). FISCAL IMPACT: Annual expenses of $167,000 for the purchase of chlorine are budgeted in the Utility Department chlorine line code 3600- 55233. Savings are anticipated to be approximately $15,000 per year. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Ass ociations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2415 PAGE 7 OF 27 RECOMMENDATION: It is recommended that authorization be granted for the City Manager and City Attorney to prepare and execute any and all applicable documents needed to piggyback off of the Palm Beach County contract with Allied Universal Corporation for the purchase of sodium hypochlorite at $0.64 per gallon. There was no discussion on this Agenda Item. CONSENT 303. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. No discussion. CONSENT 304. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, February 23, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- MARCH 91 2015 PAGE 8 OF 27 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, February 23, 2015 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. Mayor Lacey noted the remaining Consent Agenda Items, "302 ", "303 ", and "304" were up for approval, and asked for a Motion to approve those Consent Agenda Items. RELATED TO CONSENT AGENDA ITEMS, 6630299, 66303 "9 AND 66304 ", "MOTION TO APPROVE." MOTION BY COMISSIONER HOVEY. MAYOR LACEY STATED, "SECONDED BY COMMISSIONER CARROLL." DISCUSSION VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED, REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire City Attorney Anthony A. Garganese spoke of a call he had with the School Board's Attorney and that the School district wished to amicably resolve the solid waste issue and has asked for agreement for Attorney Garganese to attend a mediation. Attorney Garganese then said, "Unless the Commission objects, that is exactly what I will do with the Manager, attend the mediation and report back to you regarding any results." With further comments from Commissioner Resnick, Attorney Garganese said he would personally speak with Commissioner Resnick. Attorney Garganese added that any suggested Settlement "Has to come back to the Commission." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 9 OF 27 REPORTS 401. Office Of The City Manager -- Kevin L. Smith No Report was given. REPORTS 402. Office Of The City Clerk -- Andrea Lorenzo- Luaces, MMC City Clerk Andrea Lorenzo- Luaces mentioned an upcoming Ethics Training session and offered to assist with reservations if any Elected Officials were interested. REPORTS 403. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey referenced previous comments related to Metroplan Orlando and they were "Considering an expansion of its membership to include the aggregate municipal cities that were not part of the board of which Winter Springs is one of those, with another eighteen (18) cities." Mayor Lacey added that the Metroplan [Orlando] Board agreed on expanding its membership "To include one (1) representative from the municipal Committee." Mayor Lacey then remarked that beginning with the July meeting we will have a Vote along with other cities. Additionally, also around that time, Mayor Lacey said he will be serving as Chairperson of the Municipal Committee and will have a Voting seat on the main Metroplan [Orlando] Board. REPORTS 404. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey remarked that Florida PTA (Parent - Teachers Association) will be going to Tallahassee soon. Related to the Ethics training, Commissioner Hovey asked about the proposed class and reporting requirements. With further comments, Attorney Garganese mentioned that "Training has to be reported next year but your training has to occur this year." REPORTS 405. Office of Commissioner Seat Two - The Honorable Kevin Cannon No Report. REPORTS 406. Office of Commissioner Seat Three - The Honorable Pam Carroll Commissioner Pam Carroll mentioned the City's Spring Family Festival and hoped everyone would attend. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 10 OF 27 REPORTS 407. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Resnick referenced previous comments from Deputy Mayor Joanne M. Krebs on having Town Hall meetings, and Commissioner Resnick mentioned that he personally was planning to have a Town Hall meeting in May and had been working with the Highlands Homeowner's Association and their President, Mr. Bob Henderson on a Town Hall Meeting. Secondly, Commissioner Resnick mentioned that the golf course property on the west side of town is not owned or operated by the City and there is little we can do, except to reach out to the owner to try to have any issues taken care of and do what we can do. Thirdly, Commissioner Resnick remarked that as he was the City's liaison to the Oviedo- Winter Springs Regional Chamber of Commerce, he was planning to attend the upcoming "Capitol Connection" trip in April, and said that if anyone had anything for Commissioner Resnick to bring up, to please let him know. Lastly under his Report, Commissioner Resnick thought those on the dais might like to re -focus on being more of a team and working together to do "What we can do for the residents and the citizens as a whole; and work together with Staff again to really put the team idea back into the dais up here." Commissioner Hovey mentioned a recent article from the Florida League of Cities on a similar "team" related matter, and Mayor Lacey commented on some of the contributors to the article. Further comments followed on Commissioners being contacted by people in their District, Sunshine Law constraints, the "Did you know" on how the City Commission is structured and that residents can contact anyone on the Commission and not just their District Commissioner, and how such information might be helpful to review, and perhaps include in a City Newsletter. Commissioner Cannon thought the idea of any team building exercises might be good for the Commission, but was concerned about possible costs. Commissioner Resnick mentioned that Florida League of Cities conferences usually offer classes on leadership; Deputy Mayor Krebs suggested that the incoming President of the Tri- County League of Cities, Mayor Lacey, could possibly organize something through the Tri- County League of Cities; and Mayor Lacey mentioned that a couple of upcoming Tri-- County League of Cities luncheons do not have programs formalized just yet. REPORTS 408. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs Deputy Mayor Krebs thanked Commissioner Hovey for the recent School Board information. Next, Deputy Mayor Krebs noted that former Mayor Paul Partyka was in the audience. Continuing with her Report, Deputy Mayor Krebs mentioned that last November, she had suggested a "Key to the City" be given to outgoing Commissioner Rick Brown and wondered what the status of this was. With further comments on her previous recommendation, Mayor Lacey said that a Motion was needed to proceed. Discussion followed on whether there was a procedure for handling such awards and accolades. Commissioner Hovey asked if a Vote was needed in this instance, and whether Attorney Garganese suggested that a Policy be on the books or if it could just be brought up whenever needed. Attorney Garganese responded that it was whatever the City Commission preferred. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING --- MARCH 9, 2015 PAGE 11 OF 27 Commissioner Hovey asked Attorney Garganese if he knew of any other cities that have such a Policy and could we follow along the lines of what other cities do. Attorney Garganese remarked, "We can certainly find examples for you to consider." With further comments on a possible Policy, Mayor Lacey suggested looking at who has been recognized before, how past Elected Officials were honored when they left office, and what our history has been. Mayor Lacey added, "My suggestion would be that we ask the Staff and perhaps With Anthony's (Garganese) help, come back with what other cities do, what our history has been with this and see what a Policy is and then see within that Policy whether the course of action that has been suggested is appropriate." Discussion followed on not having hurt feelings in the future, how has this been handled in the past, putting a Policy together but not re- inventing the wheel, being timely with such honors, and including a timeframe in any Policy set forth. Commissioner Carroll mentioned the last recipient of a "Key to the City" that she recalled. Mayor Lacey summarized that, "We have asked Staff to come back with a report on how to establish a Policy for it with. relevant information." Commissioner Hovey added that her previous suggestion was for future situations. Deputy Mayor Krebs agreed that she was also in favor of putting a Policy together. Deputy Mayor Krebs further spoke on. former Commissioner Brown's contributions to the community, to City Departments, through his business in Winter Springs, and his service to the City and his serving on various community boards. Commissioner Resnick noted he was in favor of recognizing former Commissioner Brown and also moving forward with the suggested Policy. Comments continued on how best to move forward on a possible Policy, and Deputy Mayor Krebs wondered again on what the status was. Commissioner Carroll noted she also was in agreement to establishing a Policy and added, "I think you need some kind of guidelines -- so that it is more special when you receive a `Key to the City3 » Discussion followed on a possible "Key to the City" Policy to which Mayor Lacey said, "Before we give out `Keys to the City' to Elected Officials, we should consider all of the Elected Officials who are similarly situated and consider whether or not they are deserving of a `Key to the City'. People who have been retired for eight (S) years and have every bit of the level of distinction as the individual we are talking about; but I think that to award a `Key to the City' now, without a Policy and without recognition of the others who might be just as deserving, is not the right course." "I MAKE A MOTION THAT WE OFFER FORMER COMMISSIONER (RICK) BROWN A `KEY TO THE CITY'." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION ENSUED ON STREETS AND PARKS NAMED AFTER INDIVIDUALS. MAYOR LACEY ADDED, "I THINK IT WOULD BE WORTHY LOOKING AT ALL THE PEOPLE WHO HAVE LEFT OFFICE FROM MRS. (CINDY) GENNELL ON - AND MAYOR BUSH AND MRS. (SALLY) McGINNIS WERE GIVEN A SPECIAL DINNER; SO, THERE ARE A NUMBER OF THINGS." COMMISSIONER CANNON ADDED, "I REALLY WOULD LIKE -- IF THE STAFF COULD DO THIS QUITE QUICKLY FOR THE NEXT MEETING OR SOMETHING — COME UP WITH THE RANGE BECAUSE I HAVE HEART] NOW DINNERS, I HAVE HEARD STREETS, I HAVE HEARD `KEYS TO THE CITY' AND I THINK - SOMETHING IS APPROPRIATE, OKAY". COMMISSIONER CANNON THEN ASKED IF A "KEY TO THE CITY" HAS BEEN GIVEN TO ANY FORMER MAYORS OR COMMISSIONERS OR JUST NON - ELECTED INDIVIDUALS, SUGGESTED SOMETHING BE DONE QUICKLY. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MARCH 9, 2015 PAGE 12 OF 27 PREVIOUS RECOGNITIONS SUCH AS TORCASO PARK, SAM SMITH PARK, AND STREETS SUCH AS McLEOD' S WAY AND A KEY TO THE CITY TO CHUCK PULA WERE REFERENCED. COMMISSIONER CARROLL COMMENTED, "I WOULD LOVE US TO AT LEAST LOOK AT A POLICY AND SEE HOW THEIR CATEGORIES — WHERE CITIES WEIGH `WHAT MAKES YOU SPECIAL' THAT YOU NEED TO BE ACKNOWLEDGED BY A `KEY TO THE CITY'?" COMMISSIONER CARROLL FURTHER MENTIONED MR, ARNIE NUSSBAUM'S `KEY TO THE CITY', AND ADDED, "I WOULD BE CURIOUS, WHO ELSE HAS RECEIVED A KEY (TO THE CITY) AND WHY." COMMISSIONER RESNICK REMARKED, "AS WE SIT HERE MAKING POLICY OCCUR AND WE ARE GOING TO SEND IT BACK TO STAFF AND SAY, `HERE IS WHAT WE WOULD LIKE YOU TO DO, IS BRING US BACK A LIST OF POSSIBILITIES' - ONE OF THE THINGS WE COULD DECIDE TONIGHT IS, IF THIS PARTICULAR COMMISSIONER DESERVES A `KEY TO THE CITY' BASED ON OUR VOTE; BUT ALSO, WE COULD AT THE SAME TIME DIRECT SOME STAFF FOR THESE PARTICULAR SITUATIONS FROM NOW ON - COMMISSIONERS GET THE `KEY TO THE CITY' UPON THEIR LEAVING, FOR HOWEVER MANY YEARS THEY SERVE OR WHATEVER THE SITUATION IS, BECAUSE STAFF IS GOING TO BRING US BACK A POLICY." COMMISSIONER CARROLL MENTIONED IT WAS NOT JUST FOR ELECTED OFFICIALS AND MENTIONED A NON- ELECTED OFFICIAL, MR. ARNIE NUSSBAUM WHO RECEIVED A "KEY TO THE CITY" AND SAID, "THERE ARE CITIZENS OUT THERE WHO MAYBE SHOULD RECEIVE A "KEY TO THE CITY "; SO, SHOULDN'T WE HAVE SOME KIND OF POLICY WHERE WE HAVE AT LEAST SOME ROUGH GUIDELINES AS TO WHAT QUALIFIES A PERSON TO BE ACKNOWLEDGED BY A KEY TO THE CITY." MAYOR LACEY SUMMARIZED, "WE HAVE A MOTION BY DEPUTY MAYOR KREBS AND SECONDED BY COMMISSIONER HOVEY TO AWARD A `KEY TO THE CITY' TO FORMER COMMISSIONER BROWN." Tape 1/Side B VOTE: COMMISSIONER CANNON: NAY COMMISSIONER CARROLL: NAY COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED, Mayor Lacey summarized that a proposed Policy on "Key to the City" protocol would be brought back to the City Commission by Staff and added, "We are going to forthwith prepare a `Key to the City' for Commissioner Brown and invite him to attend a future meeting at his convenience for this presentation." Commissioner Hovey then asked if other considerations could be included in the proposed Policy such as how streets are named. Further brief comments followed on naming streets and some of what is involved in this process. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE ] 3 OF 27 With further remarks, Mayor Lacey commented, "To your immediate point, all we need to do is ask the Commission if they have any objection in modifying that unanimous consent to incorporate all the other awards." Mayor Lacey added, "Does anyone object to adopting the language that Commissioner Hovey just mentioned ?" Discussion continued, and regarding the protocols to be considered, Mayor Lacey explained, "Let me generalize it as honors that have been given to citizens and Commissioners of the City." Naming streets, buildings, and real property after people were discussed as possible considerations for a Policy, to which Deputy Mayor Krebs said, "Yes." Mayor Lacey added, "I would say it is any honor that has been bestowed in the past." City Manager Kevin L. Smith suggested, "At this point, it's just a matter of what have we done in the past -- to provide that Information to you." Commissioner Cannon noted his agreement. City Clerk Lorenzo- Luaces mentioned that in the past, Resolutions were also given out along with a "Key to the City ". Mayor Lacey said, "I think the Resolution goes hand in hand with the `Key to the City' so I would say yes to the Resolution." Mayor Lacey added, "The Commission always approves Resolutions usually as part of the Consent Agenda, so the specific language of the Resolution probably needs to be on the next Consent Agenda to formalize that. And the other part, what I heard generally here — we are honoring a service beyond just the direct City service." Further past recognition such as the naming of Tim Lallathin's Fire Station and Chuck Pula's Therapy Pool were noted next. Deputy Mayor Krebs then offered her thanks to the City Commission. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing to consider First Reading of Ordinance 2015 -04, which proposes to annex two (2) parcels totaling approximately 2.31 acres, located at 235 Old Sanford Oviedo Road. FISCAL IMPACT: The proposed voluntary annexation will provide additional taxable value to the City. The potential tax revenue of the existing 4,000 square foot welding business is estimated as follows: 4,000 square foot Welding Business assessed at approximately $336,751 $336,75111000 = $336.75 $336.75 x (2.54) = $855.34 $855.34 (less the 4% statutory discount) = $821.13 annual tax revenue CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 14 OF 27 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent, via Certified Mail, the notice of annexation for the subject parcels on January 9, 2015 (see Attachment C - Seminole County Board of County Commission Annexation Notification Letter). The proposed ordinance was advertised in the Orlando Sentinel on February 19, 2015 and February 26, 2015 (see Attachment D - Advertisement, Orlando Sentinel). In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. RECOMMENDATION: The Community Development Department ---- Planning Division requests that the City Commission hold a public hearing to consider First Reading of Ordinance 2015 -04, which proposes to annex two (2) parcels totaling approximately 2.31 acres, located at 235 Old Sanford Oviedo Road, RELATED TO A MOTION TO READ ORDINANCE 2015 -04 BY "TITLE" ONLY, COMMISSIONER HOVEY STATED, "MOTION." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015-04 by "Title" only. Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department addressed the City Commission on this Agenda Item. Mayor Lacey opened the "Public Input " portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. REGARDING ORDINANCE 2015 -04, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 15 OF 27 VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREB S : AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider First Reading of both the Small -Scale Future Land Use Map Amendment and Rezoning for approximately 2.31 acres located at 235 Old Sanford Oviedo Road as described within Ordinances 2015 -05 and 2015 -06. FISCAL IMPACT: The proposed Small -Scale future land use amendment, which re- designates the property from Seminole County "Industrial" to City of Winter Springs "Industrial ", will provide additional taxable value to the City. The potential tax revenue of the existing 4,000 square foot welding business is estimated as follows: 4,000 square foot Welding Business assessed at approximately $336,751 $336,75111000 = $336.75 $336.75 x (2.54) = $855,34 $855.34 (less the 4% statutory discount) = $821.13 annual tax revenue COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcels on January 9, 2015 (see Attachment E, Seminole County Commissioners Notification Letter). Adjacent property owners have been notified by US mail and a yellow sign noting the date and time of the public hearing has been erected on the subject property. Lastly, the proposed Ordinances were advertised in the Orlando Sentinel on February 19, 2015 and February 26, 2015 (see Attachment F. Orlando Sentinel Advertisement). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 16 OF 27 RECOMMENDATION: The Community Development Department -- Planning Division requests that the City Commission hold a Public Hearing to consider First Reading of both the Small -Scale Future Land Use Map Amendment and Rezoning for approximately 2.31 acres located at 235 Old Sanford Oviedo Road as described within Ordinances 2015 -05 and 2015 -06. IN TERMS OF ORDINANCES 2015 -05 AND 2015 -06, "MOTION TO READ BY `TITLE' ONLY ". MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015 -05 and then Ordinance 2015 -06, each by "Title" only. This Agenda Item was briefly addressed by Mr. Woodruff. Mayor Lacey opened the "Public Input " portion of the Agenda Item on both Ordinances. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item on both Ordinances. "MOTION TO MOVE ORDINANCE 2015 -05 --- TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. "MOTION TO MOVE ORDINANCE 2015 -06 TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KR FBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. ❖ ❖ AGENDA NOTE: THE FOLLOWING TWO (2) AGENDA ITEMS, PREVIOUSLY LISTED ON THE CONSENT AGENDA WERE DISCUSSED NEXT AS PART OF THE REGULAR AGENDA, FOLLOWED BY THE ORIGINALLY LISTED REGULAR AGENDA ITEMS, AS DOCUMENTED. + CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 95 2015 PAGE 17 OF 27 FORMERL Y LISTED ON THE CONSENT A GENDA AS "300" Public Works Department - Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, requesting the City Commission approve the request of Ms. Laura Lyons to remove two (2) specimen sycamore trees from her property at 910 Antelope Trail. FISCAL IMPACT: If this request is approved, the applicant will pay a $35 arbor permit fee to the Arbor Fund (110) and be required to install (S) replacement credits worth of trees. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Ms. Laura Lyons to remove two (2) specimen sycamore trees from her property at 910 Antelope Trail, Mayor Lacey said for the Record that Ms. Laura Lyons had given him a Public Input form, asking for approval. Comments followed with Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments and Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department on tree credits and where trees could be planted. "I WOULD MAKE A MOTION TO APPROVE THIS." MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 18 OF 27 FORMERLY LISTED ON THE CONSENT AGENDA AS "301 " Public Works Department - Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, requesting that the City Commission deny the request of Ms. Judy Alonso - Slusarz to remove one (1) specimen oak tree from her property at 1130 O 'Day Drive. FISCAL IMPACT: If the City Commission decides to approve the removal of the specimen tree, the applicant will pay a $25 arbor permit fee to the Arbor Fund (110) and be required to install (4) replacement credits worth of trees. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission deny the request of Ms. Judy Alonso- Slusarz to remove a specimen oak tree from her property at 1130 O'Day Drive. Brief comments ensued on this request, an email from the Applicant, and what could happen to prevent similar hazards. Brief comments followed with Mr. Lockcuff. Additionally, Manager Smith remarked, "This issue does not end here. We'd be perfectly happy to come back and re- evaluate." Mayor Lacey added, "Denial tonight does not preclude them coming back for an application if conditions were to deteriorate." Further comments. "I MAKE A MOTION TO APPROVE STAFF'S RECOMMENDATION OF DENIAL." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 19 OF 27 REGULAR 600. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission consider the information in this Agenda Item relative to the City Commission holding a Board /Committee Appreciation Event for 2015. FISCAL IMPACT: Funding for this event has been budgeted at between two thousand six hundred dollars ($2,600.00) and considering possible cost increases since last year for menu selections, we may need to go up to possibly two thousand nine hundred dollars ($2,900.00) for an event similar to what has been held in the past, for 100 attendees. If we have more than 100 attendees, then we may need to consider changes to various aspects of the event. Additionally, we have been advised by the Tuscawilla Country Club that on some dates, the prices for food and beverage may be higher; however, we have not been provided with that information, or a firm price on possible menu selections, which we typically decide upon, depending on the date selected for the event, and the chosen theme for the event. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Earlier this year, the City Commission agreed that they would like to consider information related to holding an Appreciation event similar to last year's event. RECOMMENDATION: Option 1) The City Commission would hold an event similar to the last two years at the Tuscawilla Country Club and: a. their top 2 choices of dates for this event would be and b. inviting the same Attendees listed in the "CONSIDERATIONS" of this Agenda Item c. agreeing that the City Clerk is able to spend up to the budgeted amount for this event d. letting the City Clerk select the style of invitations (electronic or paper) and event decorations considering cost effectiveness, recent past practices, and the typical style of how this event has been designed Option 2) The City Commission to advise Staff of an alternative preference Discussion followed on possible dates for the City Commission's Appreciation Dinner event. Commissioner Resnick, Deputy Mayor Krebs, and Commissioner Carroll mentioned May 16th, 2015, to which Mayor Lacey asked the rest of the City Commission if they were also agreeable to this date. Commissioner Cannon said that was agreeable to him. No obj ections were voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 20 OF 27 On a second choice, June 20th, 2015 was suggested, to which Deputy Mayor Krebs, Commissioner Resnick, and Commissioner Carroll were also agreeable. Mayor Lacey asked if there were any objections. Commissioner Cannon said, "As a secondary date." Deputy Mayor Krebs noted she concurred with this date. Mayor Lacey summarized the discussion and said to City Clerk Lorenzo- Luaces, "You have dates of May 16th and June 20th. Good luck to you. And does the Commission have any objection to items b., c., and d.? I think if we can just say okay to that, we don't need any further Motion." Commissioner Cannon added, "No objection from me." No objections were voiced. Before concluding this Agenda Item, Manager Smith stated, "On item, `600', I think it is imperative obviously that you all have input in setting a date." Manager Smith went on to comment about the other typical questions that the Clerk asks the Commission for their preference on, such as Invitations, etc., and suggested, "Going forward, I think we should set a date and just call it a day." Manager Smith added, "May I be so bold to recommend that for the future." Mayor Lacey stated, "I agree with that as long as we are not saying somehow we are going to deviate from our budget authority." Deputy Mayor Krebs and other Commissioner noted their agreement with what Mayor Lacey mentioned. In conclusion, Mayor Lacey commented for the record on his budgetary concerns. No objections were noted. REGULAR 601. Office Of The City Attorney And Office Of The City Manager REQUEST: The City Attorney and City Manager request that the City Commission consider the current City Commission Rules of Procedure, which were last amended by Resolution 2013 -29, and determine whether modifications to the Rules of Procedure should be drafted by the City Attorney in the form of a Resolution for the City Commission's final consideration at a subsequent meeting. FISCAL IMPACT: None, COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additional information (which has been updated since 2/9/2015) regarding meeting rules and procedures for other Seminole County cities will be provided in your dropboxes. (This information was requested by Commissioner Kevin Cannon). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MARCH 9, 2015 PAGE 21 OF 27 RECOMMENDATION: Based on the previous City Commission direction, the City Attorney and City Manager recommend that the City Commission consider the current City Commission Rules of Procedure, which were last amended by Resolution 2013 -29, and determine whether modifications to the Rules of Procedure should be drafted by the City Attorney in the form of a Resolution. Any Resolution would be placed on a subsequent City Commission agenda for final consideration. Mayor Lacey briefly spoke on this Agenda Item and mentioned that a meeting start time was actually not in Resolution 2013-29 and suggested that if the Resolution is revised, that the City Attorney be asked to include a start time. Commissioner Cannon commented on: the stop time of meetings; that residents have approached him on meeting start times being later; access for people to attend City Commission meetings if they wish should be considered; the Declaration of Independence; possibly adjusting public comment time allotments should excessive crowds be in attendance, but letting representatives of Homeowner's Associations still have time to put forth their comments; preserving constitutional rights; and that Public Input should be provided during all Agenda Items, (not including Consent Agenda Items) even if just for a six (d) month trial period. Brief comments followed on debate protocol as referenced in Resolution 2013 -29. Commissioner Carroll commented on hot button issues, and previous City Commission Agendas prior to Kevin Smith being City Manager, and also complimented Manager Smith for realistically looking at what can be discussed during most City Commission meetings thus keeping City Commission Agendas to a manageable size. Continuing, Commissioner Carroll suggested adhering to the current meeting stop time, and commented on potential problems with traffic issues over the next few years; people telling her their issues with not being able to get to a City Commission at the current start time; comp time being available for City Staff as applicable; and suggested a later start time be considered and asked what the impact might be on City Staff; spoke of a couple of people's personal situations with getting to a City Commission meeting; and thought we need to provide an opportunity for people to realistically attend our meetings. Deputy Mayor Krebs said no one had approached her on having trouble getting to our meetings; that if the meeting time was interrupting Commissioner Cannon's business, the City Commission would always adjust their schedule to work with a Commissioner's conflicts; that City Commission meeting are board meetings for the City Commission to handle City business and all Commissioners should be able to be present; that rarely does anyone attend her Monday morning coffee meetings at McDonald's and she is now thinking she may not need to hold them; and that when Public Input is held now, it seems to work well for efficiency; and mentioned City Commission Agendas are available to everyone days before a City Commission meeting. Commissioner Hovey commented on traffic issues; her concern with limiting people speaking and personal situations she has had with speaking before the Legislature, and said that .City Commission start times should not be changed for just one (1) resident in particular. Commissioner Hovey then remarked to Attorney Garganese that should their meeting start time be changed, could it just be changed on a trial period basis to see if more people did actually attend. Attorney Garganese agreed that this could be done, and Deputy Mayor Krebs added that the City Commission can do what they feel is best. Commissioner Resnick noted that he had experienced that most citizens would prefer to speak individually and it is usually for a longer time, and not at a City Commission meeting for three (3) minutes, and that access with local government is really face -to -face. Tape 2 /Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH. 9, 2015 PAGE 22 OF 27 Continuing, Commissioner Resnick spoke briefly on open government, and said that he had been observing people coming and going from our City Commission meetings, thought that it was best to make changes not for just a few people but for the overall population of the City, and mentioned some of the data from other cities, which showed that most local cities seemed to have just a few people attending and speaking at City Commission meetings. Further comments followed on this not being about head count, but about perceptions, constitutional rights, traffic issues and citizens getting to our meetings by the 5:15 p.m. start time, access to our meetings, and trying it for a six (6) month period. Discussion followed on numerous people approaching Commissioner Carroll since she ran for office on their troubles with getting to our Commission meetings at the current start time, that six (6) months might not provide enough good data if there is no hot button issue during that time frame, and comments made via email are not the same as face to face interaction at a Commission meeting, perception of tax payers, and a year trial period may be a better timeline. With further comments, Deputy Mayor Krebs said to Commissioner Cannon, "You had specifically said, let's try it for six (6) months and I wanted to know what it was specifically - that we were trying." Commissioner Cannon explained, "For six (6) months, I would like to try having the Public Input concurrent with the Agenda Item, after Staff gives the report, after the Applicant or their Engineer gives the report, after the Commission or Mayor asks questions, because I truly believe many questions will be answered, and then if the public has any other questions, they can speak." Related to a proposed start time change, Commissioner Cannon remarked, "As I understood when I talked to the City Attorney, at any time we want to revisit this, it is procedural, we can revisit it." Commissioner Cannon then clarified, "I would like to start the meetings at six o'clock and for a six (6) month trial basis - I would like to have Public Input on any Agenda Item (not the Consent Agenda, leave that just as it is), but on any other item on the Agenda, because the distinction between a Public Hearing and an Agenda Item is confusing and people don't understand it — try for six (6) months allowing Public Input at the time the Agenda Item is going to be considered by the Commission, after Staff gives their report, after the Applicant or their experts give a report, after the Commission has dialogued, asked questions, and then, if the resident have any further questions, let them do it then." Discussion ensued on public input, representing the public, that many citizens do not have the same knowledge on issues as Elected Officials, suggestions by the public and possibly hearing from residents closer to when Agenda Items are discussed. Commissioner Resnick added that he has not had residents coming to him asking for an earlier start time for City Commission meetings. Commissioner Carroll commented on a previous issue with a Straw Ballot and problems getting to City Commission meetings to address the Elected Officials. Commissioner Hovey mentioned that Public Input is opened during each Public Hearings Agenda Item and suggested that some Regular Agenda Items could possibly be held as Public Hearings. Commissioner Carroll then suggested, "Could we try a starting time of six o'clock for six (6) months and see if that enables and allows people to get here." Comments followed on hot button issues, traffic issues, making a change for just a few people, collecting data, perceptions, making it easier for residents to get before Elected Officials, and what was required for an issue to be a Public Hearings Agenda Item. Additionally, Mayor Lacey mentioned that he had not heard from any residents that the current 5:15 p.m. City Commission meeting start time was a problem. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 23 OF 27 "I MAKE A MOTION THAT WE MOVE THE START TIME FOR THE CITY COMMISSION OF WINTER SPRINGS MEETINGS TO BEGIN AT 6:00 P.M." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY SAID, "IF THIS MOTION PASSES, WOULD YOU HAVE ANY OBJECTION TO US INCORPORATING THAT INTO THE RESOLUTION ?" COMMISSIONER CANNON STATED, "NO. IT NEEDS TO BE INCORPORATED INTO THE RESOLUTION." MAYOR LACEY POINTED OUT, "THE MOTION IS TO MODIFY THE RESOLUTION FOR RULES AND PROCEDURES TO INCORPORATE A 6:00 P.M. START TIME FOR OUR REGULAR, SECOND AND FOURTH MONDAY WINTER SPRINGS' CITY COMMISSION MEETINGS." FURTHERMORE, MAYOR LACEY NOTED FOR THE RECORD THAT THE MOTION HAD BEEN SECONDED BY COMMISSIONER CARROLL. COMMISSIONER RESNICK COMMENTED, "IF WE WERE TO MOVE FORWARD ON THIS, THEN I WOULD LIKE TO INCLUDE FOR STAFF - ANY ADDITIONAL TIME TO DO AN ANALYSIS FROM THE PEOPLE AS THEY ARE COMING IN AS I MENTIONED BEFORE, SOME SPECIFICS AND PURPOSE. SO, I WOULD ALSO LIKE TO FIND OUT HOW MANY PEOPLE ARE SPECIFICALLY COMING IN HERE JUST TO LISTEN, VERSUS HOW MANY ARE COMING IN TO TALK AND WE CAN OBVIOUSLY DO A HEAD COUNT - WHERE THEY ARE WORKING, SO WE CAN ACTUALLY GET PROPER DATA AND THEN BRING THIS BACK IN SIX (6) MONTHS." COMMISSIONER CANNON REMARKED, "I WOULD BE AMENABLE TO AMENDING THAT TO INCLUDE THAT FOR THE PUBLIC INPUT FORM THAT IS FILLED OUT, WE ASK PEOPLE WHERE THEY LIVE, BUT WE DON'T ASK THEM, `WHERE DID YOU TRAVEL FROM WORK' OR WHATEVER, AND I THINK WE COULD INCLUDE ON THAT SO THAT WE COULD GATHER THAT DATA AND GET SOME IDEA OF WHERE PEOPLE ARE TRAVELING FROM, TO COME AND ADDRESS THE COMMISSION." COMMISSIONER RESNICK NOTED, "I WOULD ALSO BE OKAY WITH INSTEAD OF LOCATION AND ADDRESS, DISTANCE, SOMETHING LIKE THAT IN CASE PEOPLE AREN'T WILLING TO PUT A WORK ADDRESS..." COMMISSIONER CANNON ADDED, "...OR WHATEVER THEY ARE COMFORTABLE WITH - THE CITY THEY ARE TRAVELING FROM OR THE APPROXIMATE DISTANCE OR TRAVEL TIME, SOMETHING LIKE THAT. CAPTURING THAT DATA I THINK WOULD BE VERY GOOD AND I AM AMENABLE TO THAT AMENDMENT TO MY MOTION." MAYOR LACEY ASKED, "IS THERE COMMISSION CONSENSUS THAT YOU WOULD LIKE TO SEE THE MOTION AMENDED TO INCLUDE THE PURPLE FORM MODIFIED TO GATHER LOCATION DATA OF ORIGIN FOR THE PERSON WHO IS SPEAKING ?" DISCUSSION FOLLOWED THAT NOT EVERYONE SPEAKS, NOR FILLS OUT A PUBLIC INPUT FORM, AND COMMISSIONER HOVEY SUGGESTED "WE HAVE TO DO MORE THAN JUST THE PURPLE FORM, IF WE ARE GOING TO DO SOMETHING." COMMISSIONER RESNICK RCOMMENDED, "EVERYBODY WHO COMES IN, WE GIVE THEM A FORM." COMMISSIONER RESNICK FURTHER SAID, "NOT A PURPLE FORM, JUST A SEPARATE ONE - AS THEY WALK IN EVERYBODY GETS A FORM, THEY FILL IT OUT, IF WE CAN GET THEM TO FILL IT OUT - WE START COLLECTING DATA ON IT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MARCH 91) 2015 PAGE 24 OF 27 MAYOR LACEY ASKED, "FOR CLARITY ON THE VOTE, COULD WE HOLD THE DISCUSSION ON GATHERING DATA IN ABEYANCE. LET US DO THE VOTE AND THEN COME BACK AND SEE WHAT THE CONSENSUS OF THE COMMISSION IS. IS THAT ALRIGHT ?" COMMISSIONER RESNICK STATED, "FOR ME, MY VOTE GOES WITH COLLECTING DATA." COMMISSIONER CARROLL ADDED, 4 =YES, AMENDED MOTION TO INCLUDE THAT." COMMISSIONER CANNON STATED, '41 AM IN FOR GATHERING THE DATA." SUMMARIZING THE MOTION FOR CONSIDERATION, MAYOR LACEY STATED, "WE HAVE A MOTION TO BEGIN AT 6:00 P.M. WE HAVE A DISCUSSION AROUND GATHERING DATA AS IT IS RELATED TO THAT." Tape 2 /Side B MAYOR LACEY INQUIRED, "IS THE UNANIMOUS CONSENT TO DO THE DATA COLLECTION AS DESCRIBED BY COMMISSIONER RESNICK?" COMMISSIONER CANNON NODDED. MAYOR LACEY CLARIFIED, 44I HEAR NO DISSENT, I AM GOING TO TAKE THAT TO BE UNANIMOUS CONSENT THAT THE MOTION NOW IS MODIFIED TO INCLUDE THE DATA COLLECTION PACKAGE FOR THE SIX (6) MONTH PERIOD OF THE COMMISSION'S START TIME CHANGE, SHOULD IT PASS. SO, THE MOTION IS AMENDED." FURTHER, MAYOR LACEY AND COMMISSIONER CANNON SPOKE OF THE MOTION, AND MAYOR LACEY SUMMARIZED, "SO, THE MOTION IS TO START AT 6 :00 P.M. AND - I BELIEVE AS WE WERE DISCUSSING, IS TO GATHER DATA FOR A SIX (6) MONTH PERIOD." COMMISSIONER RESNICK CONFIRMED, "TO GATHER DATA FOR SIX (6) MONTHS AND THEN HAVE THIS DISCUSSION AND TO SEE WHAT CHANGES MAY OR MAY NOT NEED TO BE ADDRESSED AT THAT POINT." VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: NAY COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: NAY MOTION CARRIED. Mayor Lacey spoke further about the Rules and procedures Resolution 2013 -29, referencing Page 3 and specifically G) and asked if the Commission wanted Mayor Lacey to enforce the time limits for each Commissioner to speak. Discussion followed on the Mayor enforcing the timelines, using the timer even for the City Commission, that the process is not broken, whether comments between a Commissioner and Staff would be a part of a specific time frame, and that Deputy Mayor Krebs and Commissioner Hovey were fine with having Mayor Lacey use the timer for their comments. Mayor Lacey summarized and said, "What I am gathering unless I hear some major dissent is basically leave the rule as is and ask me to be more diligent about it." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 9, 2015 PAGE 25 OF 27 Commissioner Resnick suggested that he would prefer that Mayor Lacey be a part of the discussion rather than being focused on watching timer buttons. Deputy Mayor Krebs said to Mayor Lacey that he knew what were "hot buttons" for the Commission and added, "I think you have to use your own judgment on that and if you see us taking advantage of something then yes by all means, put the timer on." Commissioner Cannon noted he was in agreement with this. Mayor Lacey commented, "Then nothing needs to be changed." Commissioner Cannon remarked, "If there is a last minute email or last ,minute item that comes in after the Agenda packets go out, and that has happened just a couple of times, not very often; I would like to have a copy of that in our packet when it comes before the Commission." Commissioner Cannon spoke of the previous discussion on the Stone Gable community and the Dunkin' Donuts project and suggested, "Any subsequent item that didn't make the Agenda packet should at least be put in the red folder for us." Mayor Lacey asked about the preferred timeline should an email come in to /for the City Commission and it was recommended that it was within the twenty -four (24) hour period before the meeting. Deputy Mayor Krebs noted, "You don't mean an item, you actually mean -- a communication from someone..." Commissioner Cannon said, "...Yes, a communication or any -- additional information that comes to the City Clerk, if we could just get it in here." Commissioner Hovey mentioned that the City Clerk may not get everything as some information may be sent directly to others. Commissioner Cannon stated then we should immediately inform the City Clerk. With further comments, Mayor Lacey asked City Clerk Lorenzo- Luaces, "Do you understand ?" City Clerk Lorenzo- Luaces nodded in agreement. Related to the newly voted on start time, Manager Smith stated, "Staff will bring back that Resolution at your next meeting for your consideration and at that point in time, you will officially Vote on this item. For that next meeting, would you like to start at 5:15 or 6:00? Because you technically haven't voted on this item yet. So what is your intent on the next Commission meeting, where you will vote on this item? What time would you like to start ?" Mayor Lacey mentioned that would be March 23rd, (2015). Further comments ensued and Commissioner Resnick suggested, "Why don't we schedule to start it in April." Commissioner Carroll mentioned that that would give time to add information to the City Newsletter. Mayor Lacey asked the City Commission, "Is there any objection to directing Staff that the March 23rd, (2015) meeting to be at 5:15 and the next meeting in April will be 6:00." No objections were voiced. Manager Smith added "The March 23rd, (2015) meeting will include an item, this Resolution coming back to you." Discussion continued on details related to the proposed data gathering. Commissioner Resnick said to Manager Smith, "A separate form which as every person walks in the door, they get a form to respectfully fill out. On that form, would be what time they are getting here — and where did they come from, distance that they drove to come to the meeting and what not. So, we try to gather as much information as we can gather whether this is going to be something that is permanent, whether it is going to be something that we did make the right decision on. And so the more data you have, that you feel that staff needs, as you bring this back to us in six (6) months, the better the form could be." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING --- MARCH 9, 2015 PAGE 26 OF 27 Various suggested wording was discussed next, as well as should such wording be on the Public Input form or a separate "master" form, that we could utilize the data should more people be attending City Commission meetings due to possible hot button issues, and did any attendees have any hardships (such as needing a babysitter or vacation time needed). Commissioner Hovey suggested three (3) questions and Staff was asked if they might want to put questions together. It was then noted that Commissioner Resnick was writing down some suggested questions for consideration. Commissioner Carroll remarked that we could ask if someone was attending just to listen or if they were attending for a specific Agenda Item, and we could explain that we are gathering the data to see if the change of the City Commission meeting start time was working and also to see if there was any impact from the Interstate 4 (I -4) construction and added, "It would be helping us to help you." Deputy Mayor Krebs suggested some survey data that she was familiar with should be used and mentioned such should either be "Yes" or "No" questions, or multiple choice questions to get the statistics needed; and referenced how many miles did one travel and/or how much time did it take to get here. Commissioner Cannon mentioned, "The third one I would like, "Did you have to take off time from work ?" Deputy Mayor Krebs added a suggested question - why did you want to be here? Public Input? To listen? -- all in a multiple choice format. Mayor Lacey summarized, "So, something that gives `location that they came from,' why they came?'..." Commissioner Cannon added, ... Distance traveled; time and travel; and did they have to take time off from work ?" Commissioner Hovey mentioned that if someone was on vacation on a day they also attended a City Commission meeting, then the data would be skewed; and also asked how often would we ask these questions. Deputy Mayor Krebs said that we would ask every time and Mayor Lacey confirmed this would need to be the case. It was noted that no names would be asked. PUBLIC INPUT Ms. Ethel Beecher, 1207 Winter Springs Boulevard, Winter Springs, Florida: as a long -time Winter Springs resident, said that many City Commission meeting attendees are retired which makes it easier for them to attend, that travel along Interstate 4 (I -4) is not that a big a factor for Winter Springs residents, that the previous later start time of City Commission meetings worked fine, and suggested that for working people, a later City Commission meeting start time would be more helpful. Ms. Joann Mattie, 685 Fortrose Drive, Winter Springs, Florida: remarked also that a later. City Commission meeting start time would be better and the difference in the proposed new time is not that long a difference, and suggested information could go out via an electronic newsletter, and that we could ask all residents what time they would prefer that City Commission meetings would start. Ms. Tianna Hale, 548 Seven Oaks Boulevard, Winter Springs, Florida: also spoke on meeting times, and said she would like to see the community come together more, and suggested that questions could be gathered at special events held in the City. Commissioner Hovey agreed with the previous comments and thought data could also be gathered at sporting events, and added that there will always be people who cannot attend City Commission meetings. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MARCH 9, 2015 PAGE 27 OF 27 Ms. Sheila Benton 414 Cedarwood Court, Winter Springs, Florida: commented on past meeting time change discussions, that a few residents are willing to attend City Commission meetings even when it is not convenient for them, and said to the City Commission that she had "written each. of you multiple times" and that she only received a couple of responses. Further comments followed and Commissioner Resnick spoke briefly for the Record. Commissioner Hovey also commented on a Public Records Request email she received from Ms. Benton; Commissioner Carroll spoke of Ms. Benton's business email address, and Deputy Mayor Krebs suggested she could also be reached by telephone. Ms. Benton added that she had told the City Commission that the current time of City Commission meetings do not work for her. Mr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: spoke of the suggested revised City Commission meeting time change, and complimented Captain Chris Deisler, Police Department for his consistent q responses; everyone quick res and then invited one to the Tuscawilla Family Fun day being held on April 12th from 12:00 � eve — 4:00 p.m. ..Mayor Lacey closed "Public Input ". Deputy Mayor Krebs mentioned a handbook with area Elected Officials photos and information and p Y Commissioner Cannon said his address was incorrect. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 8:18 p.m. RESPEC.TFUL.I i Y SUBMITTED: R ,N O- LUACES, MMC CITY CL APPROVED: � zm,5� r MA � ES ACEY NOTE: These Minutes were Approved at the March 23, 2015 City Commission Regular Meeting.