HomeMy WebLinkAbout2015 03 23 Regular 602 Magnolia Park Amphitheater UpdateCOMMISSION AGENDA
ITEM 602
Informational
Consent
Public Hearings
Regular
X
March 23, 2015 KS KL
Regular Meeting City Manager Department
REQUEST:
Public Works Department Updating the City Commission on the Status of the Magnolia
Park Amphitheater.
SYNOPSIS:
The agenda item is needed for the City Commission to review the current construction cost
estimate for the Magnolia Park Amphitheater and provide direction on whether to
propose increased funding options in the forth coming budget or direct staff to bring back
for reconsideration aspects of the project which could bring the project within current
budget.
CONSIDERATIONS:
The final engineering and aesthetic review for Magnolia Park was originally approved by
the City Commission on March 22, 2010 and subsequently extended twice for one year
periods on March 14, 2011 and April 9, 2012. A copy of the approved 2010 agenda item is
attached.
The current projected bid date for the Amphitheater is November 2015 assuming the
Governor and Cabinet approve the project around September 2015. An updated timeline
of the Magnolia Park and Cross Seminole Trail projects is also attached.
In anticipation of the project potentially moving forward, staff requested that the architect
update the estimated construction cost estimate and the current estimate came back
at $1.46M (million) plus the $106K land acquisition cost for a total of $1.57M. The
Regular 602 PAGE 1 OF 3 - March 23, 2015
previous estimate in 2010 was $1.112M with no anticipated land acquisition costs. Copies
of both estimates are attached.
The largest increase was in the building construction costs ($200K +) due to construction
costs increasing in the last 18 months. No changes to the building amenities or site plans
were made between the two estimates. Both estimates include an extensive sound system
and theatrical lighting which obviously could be revisited if cost cutting options
were desired. The current FY15 budget is $1.219M which consists of $300K from 2nd Gen
One Cent Sales Tax and the remaining funds from a previously issued construction bond
plus interest.
The construction of the Magnolia Park Amphitheater is dependent on the City receiving a
warranty deed from the State conveying to the City approximately 0.44 acres of adjacent
trail right of way to the City. This adjacent trail right of way is needed because the
amphitheater building encroaches into the State's trail right of way. This encroachment will
allow maximum utilization of this facility given the constraints of the site. The
City appraised the 0.44 acres in 2014 at $106K and adopted Resolution 2014 -03 as
requested by the State agreeing to tentatively purchase the property at the appraised value.
The purchase is still bundled with the land swap between Bart Phillips and the State for the
completion of the Cross Seminole Trail. The State should be completing appraisals for
those parcels within 90 days which will then allow the preparation of the land exchange
agreements that ultimately go to the Governor and Cabinet, optimistically in September
2015.
FISCAL IMPACT:
This project is budgeted at $1.219M in FY15. The construction cost estimate as of January
2015 is $1.46M plus the $106K for the land acquisition.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission review the information provided regarding the
Regular 602 PAGE 2 OF 3 - March 23, 2015
Magnolia Park Amphitheater final engineering and aesthetic review and the
current estimated costs, and give staff direction on whether to investigate options to increase
the funding in the upcoming budget or bring back for reconsideration aspects of the project
which could bring the project within current budget.
ATTACHMENTS:
1. Final Engineering and Aesthetic Approval Agenda Item 3 -22 -2010 (10 pages)
2. Magnolia Park/Cross Seminole Trail Timeline (1 pages)
3. Construction Cost Estimates - 2010 & 2015 (2 pages)
4. Architects Aesthetic Review Rendering & Building Floor Plan (2 pages)
Regular 602 PAGE 3 OF 3 - March 23, 2015
COMMISSION AGENDA
ITEM 600
March 22, 2010
Meeting
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attachment No. 1
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR
X
MGR k /DEPT
Authorization
REQUEST: The Public Works Department requesting the City Commission review the
Final Engineering and Landscape Plans for the proposed Magnolia Park
Amphitheater located at the intersection of Tuskawilla Road and Blumberg
Boulevard in the Winter Springs Town Center.
SYNOPSIS: The Final Engineering and Landscape Plans for the proposed Magnolia Park
Amphithea4er have been reviewed and approved by all applicable City
Departments and by the Seminole County Fire Marshal, and the plans are now
being submitted to the City Commission for review and approval.
CONSIDERATIONS:
• The City Commission approved the Concept Plan for the proposed Magnolia Park
Amphitheater at the January 26, 2009 City Commission Meeting.
• At the April 13, 2009 City Commission meeting, the Commission reviewed the
preliminary design development plans and provided feedback on a number of design
issues, including (see attached meeting minutes):
o Seating:
■ The fixed seating area will have individual seats with arm rests.
■ The open seating area will be grassed with concrete paver walkways as
shown on the site plan.
o Sound system: speakers
o Lighting system: walkways to be lit with acorn lights similar to those on
Blumberg Boulevard
o Bike Rack: a large bike rack has been added adjacent to the trail.
o Trailhead amenities: restrooms and drinking fountains will be available to trail
users (no concession sales)
o Other park amenities: the project does not include a skate park or splash pad.
Regular Agenda Item #600
March 22, 2010
Page 2 of 3
SITE ACCESS: The site is located on the east side of Tuskawilla Road at the eastern
terminus of Blumberg Boulevard in the Winter Springs Town Center. The site can be
accessed by vehicle from either Tuskawilla Road or Blumberg Boulevard. The site is
also accessible to bicyclists and pedestrians from the Cross - Seminole Trail, which is
immediately adjacent to the back of the amphitheater building. Pedestrian access is also
available from the existing sidewalk network within the Winter Springs Town Center.
• PARKING: Parking for events at the amphitheater is available at the following locations:
o On- street parking:
■ Tuskawilla Road (69 spaces)
■ Blumberg Boulevard (55 spaces)
■ Doran Drive (19 spaces)
o Town Center Phase I Development (approx. 547 onsite spaces)
o Temporary Parking east of Tuskawilla Road (approx. 50 spaces)
o Winter Springs High School (up to 600 spaces)
The amphitheater contains approximately 238 fixed seats plus lawn seating which can
comfortably accommodate an additional 250 patrons. A major performance would be
expected to have approximately 75 stage performers and support workers. Including all
patrons, stage performers, and support workers, a major performance could have a total
attendance of 550 -600 people. According to Walker Parking Consultants, special events
can be expected to have an average of 2.2 persons per vehicle. Based on this average, a
major event would need up to approximately 275 parking spaces.
A total of 740 parking spaces are located within % mile of the amphitheater. The
availability of these parking spaces depends on the date /time of the event, other ongoing
activities at the Town Center, and in some cases the willingness of businesses to allow
special event parking at their facilities. Overflow parking of up to approximately 600
spaces is available at Winter Springs High School. The availability of this overflow
parking also depends on the ongoing activities at the school. Future development on the
east side of Tuskawilla Road is expected to provide additional public and private parking
facilities that could be used for special events.
A total of four (4) handicapped parking spaces will be provided on Tuskawilla Road,
immediately to the south of the amphitheater. There are two (2) existing handicapped
parking spaces at this location, and three (3) standard spaces will be converted to
handicapped spaces as part of the amphitheater project. Additional handicapped parking
could be added at a later date if necessary by converting additional standard spaces to
handicapped along Tuskawilla Road.
• WATER, SEWER, & FIRE PROTECTION: The amphitheater building will connect to
City water and sewer facilities, which are available in Tuskawilla Road adjacent to the
site. The restrooms at the amphitheater building will be available to amphitheater patrons
and trail users. A fire hydrant will be installed just to the north of the building and will be
Regular Agenda Item #600
March 22, 2010
Page 3 of 3
accessible from the Cross - Seminole Trail. An unpaved fire -truck turn- around area is
provided off the trail immediately south of the building.
• STORMWATER: Stormwater will be collected onsite and discharged into a proposed
dry detention pond located north of the site and along the west side of the Cross -
Seminole Trail. Overflow from the proposed dry pond discharges across the trail to the
existing wetlands on the east side of the trail through an existing culvert pipe.
FISCAL IMPACT:
No funding is requested with this agenda item. After the trail swap progresses, the
project will be advertised for bidding and a future agenda item will be submitted for the City
Commission's approval to award the construction contract.
COMMUNICATION EFFORTS:
No extra communication efforts are necessary at this time.
RECOMMENDATION:
Staff recommends the City Commission approve the Final Engineering and Landscape
Plans for the proposed Magnolia Park Amphitheater.
ATTACHMENTS:
1. Minutes from April 13, 2009 Regular Commission Meeting, Item #601
2. Magnolia Park Amphitheater — Final Engineering and Landscape Plans
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
CrrY COMMISSION
REGULAR MEETING — APRIL 13, 2009
PAGE 17 OF 22
REGULAR
601. Public Works Department
Requesting The City Commission Review The Magnolia Park Design Development
Plans And Provide Staff With Direction.
Mr. Lockcuff reviewed this Agenda Item with the City Commission.
Mr. Bill Starmer, Starmer Ranaldi Planning and Architecture, Inc., 820 West Broadway
Street, Suite 3000, Oviedo, Florida: also reviewed this Agenda Item with the City
Commission.
Tape 2/Side B
Discussion began on seating options and Mr. Starmer suggested, "Our recommendation is
to stick with the individual seats." Mr. Lockcuff added, "Yes." Commissioner McGinnis
noted, "Good" Commissioner Brown added, "Individual seats." Mayor Bush asked,
"Individual seats Commissioners ?" Commissioner Hovey remarked, "Yes." Deputy
Mayor Krebs said, "Yes."
Commissioner Bonner was asking whether seats should be numbered. Mr. Starmer
explained, "They come with those tags at no additional cost."
Mayor Bush added, "I think we have Consensus on the chair seats."
The bermed area was then discussed for other open seating and Mr. Starmer noted, "Our
recommendation at this point will also be to have just berm seating, not to introduce these
individual walkways." Deputy Mayor Krebs stated, "Good idea." Commissioner
McGinnis remarked, "Good." No objections were voiced.
A sound system for City use was then addressed, to which Commissioner McGinnis
noted, "We are accommodating in the back of this for people to sit and enjoy a venue, but
there would be no speakers ?" Mr. Starmer stated, "Not at this point." Commissioner
McGinnis then recommended, "If we could build that in, in the beginning to
accommodate that, it just seems to make sense" Mr. Starmer noted, "That's good input
and we can pursue that. That is not a problem." Deputy Mayor Krebs stated, "I
definitely agree that we should have it. This is Magnolia Square - I think we should have
it. If you could build that in."
Mr. Starmer explained, "We're talking about seating out in this area that's in the berm
area, that doesn't really have speaker systems because the speakers here are really limited
maybe to this front fixed seating area; and I think the suggestion was could we put some
speakers back here that would support people sitting out in that larger open berm seating
area." Discussion.
r
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
CrrY COMMISSION
REGULAR MEETING - APRIL 13, 2009
PAGE 18 OF 22
Site lighting was addressed next to which Mr. Starmer noted, "The site lighting around
the walkway areas up here — we're suggesting that you stick with the small acorn lights
that you have running up and down Blumberg - [Boulevard] that are actually power
company supplied. I think you lease those —just to have that continuity so it comes down
into the park." Mr. Starmer added, "That would be our recommendation."
Commissioner Bonner asked Mr. Lockcuff, "I assume you support that
recommendation ?" Mr. Lockcuff stated, "Yes — they typically want to stay in the right -
of -ways, so once we get on private property you have got to grant Easements and whether
we want to do all that is another issue. But, either way, even if we owned the lights we
would match them is what you are saying, right ?" Mr. Starmer noted, "We will bring up
with Staff and play with those pros and cons."
In discussing materials for a roof, Mr. Starmer suggested either a plastic or Tencel®
product - "We will probably wind up with a hard glass lens over that." Further brief
comments.
Mr. Starmer explained, "We have talked about Magnolia Park — we have talked about a
lot of things. We've talked about interactive fountains; we've talked about the skate
park. I want it clear that what we are designing is the amphitheatre and this particular
project doesn't include that skate pond or the interactive fountain — we pulled that out."
With further comments, Commissioner McGinnis suggested that "family" restrooms be
considered.
Discussion.
Commissioner Bonner asked, "Does the design take into consideration the potential for a
large number of bicycles to be at the location at one time ?" Mr. Starmer stated, "We
don't really have a bike rack included. We could do that." Mayor Bush stated, "Good
idea." Deputy Mayor Krebs added, "We have to have that."
With comments on the budget for this project, Mr. Starmer noted, "When we give you a
Budget, we're giving you your Permit Fees, we're putting your design costs in there."
Commissioner McGinnis stated, "Good job." Mayor Bush added, "Good job."
❖ ❖ AGENDA NOTE: REGULAR AGENDA ITEM "603" WAS DISCUSSED
NEXT, AND LATER IN THE MEETING, AS SHOWN ON PAGE 22 OF THESE
MINUTES. ❖ ❖
PROPERTY NAME:
MAGNOLIA PARK AMPHITHEATER
434 SR W
MINTER SPRINGS, FL 32708
O'AtFR NAME:
CITY OF YANTER SPRINGS
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DOSING BUILDING STORK
N/A
PROPOSED BUILDING STORY:
1 -STORY
PROPDDIY
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nib
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TOTAL STE AREk'
27,930.60 SF (0.6412 AC)
W
F.A.R. [FLOOR AREA RATNA
1,169.48 SF/ 27,930.60 SF (0.6412 AC) = 0.04
CONSTRUCTION IYPE-
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MAI6MAAN BUILDING HEIGHT:
55 0'
SOTS TYPE:
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Attachment No. 2
Magnolia Park /Cross Seminole Trail Timeline:
1/24/05 Res. 2005 -05 Opposing Trail Route thru419 Metal Recycling
3/27/06 Joint City /County Meeting Discussing Trail Route
2/5/08 County Requests Use of Unimproved City RW to complete trail
9/30/09 County submits Land Exchange Application (LEA) to OGT
3/22/10 City Comm. approves Magnolia Park Final Eng & Aesthetics
7/23/10 County submits Trail Crossing Application to CSX
3/9/11 CSX sends Preliminary Engineering (PE) Agreement to County
3/14/11 City Comm. —1 year ext. to Magnolia Park Final Eng. & Aesthetic
3/22/11 County approves PE Agreement with CSX
9/28/11 Mayor sends letter to Congressman Mica requesting assistance
11/7/11 CSX sends approval letter to Mayor
11/11/11 County forwards CSX approval letter to OGT
12/19/11 County receives executed PE Agreement from CSX
1/30/12 County returns executed PE Agreement with $35K check
2/2/12 County sends OGT PE Agr. With request to proceed with LEA
3/19/12 OGT confirms PE Agr. is sufficient to proceed with LEA
11/7/13 OGT Attorney and City Attorney negotiate agree to provide an easement to the State for
City RW and purchase the Trail RW for Magnolia in lieu of swap since State determines
City received right of way through dedication and not warranty deed
2/14/14 Florida Acquisition and Restoration Councils Approves Proceeding to Governor and
Cabinet the sale of 0.44 acres to Winter Springs for Magnolia Park and separately, the
land swap with Bart Phillips
3/7/14 FDEP Notices City with Intent to Sell Surplus State Land to City
4/14/14 City adopts Resolution 2014 -03 tentatively agreeing to Purchase State Lands needed for
Magnolia Park at a projected cost of $106K and transmit Resolution to State
9/23/14 County Commission approves Construction Agreement with CSX
12/11/14 CSX Returns Executed Construction Agreement with Seminole County
Projected Completion Schedule:
4/1/15 State approves appraiser for County to proceed with Phillips appraisal
6/1/15 Purchase and Sale /Land Swap Agreements drafted by State for land swap and Magnolia
Park purchase
8/1/15 County and City approve /execute Agreements and return to State
9/15/15 Governor and Cabinet approve agreements
9/16/15 County provides written authorization for CSX to proceed with Rail Crossing
Construction
11/1/15 Magnolia Park Amphitheater advertised for bids
11/1/15 County advertises for bid Trail Construction
1/1/16 Bids opened
2/1/16 Closing with State (120 days after Gov. and Cab. approval to complete Environmental
Site Assessments, title research, field surveys, drafting of deeds)
2/15/16 Magnolia Park Amphitheater Bids awarded
3/1/16 County awards trail construction project
8/1/16 Trail Construction Complete
11/15/16 Magnolia Park Amphitheater complete
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
=Attachment No. 3
City of Winter Springs Magnolia Park Amphitheatre
Opinion of Construction Value Final 20- May -10
Line
Description
unit
quantity
unit cost
subtotal
1
Site
2
clear grub rough grade
ac
0.8
10000
$ 8,000
3
entry gates
ea
2
5000
$ 10,000
4
drainage
allowance
1
15000
$ 15,000
5
water service
allowance
1
7500
$ 7,500
6
sewer service
allowance
1
22000
$ 22,000
7
electrical service
allowance
1
10000
$ 10,000
8
site lighting
ea
8
4500
$ 36,000
9landscaping
allowance
1
100000
$ 100,000
10
irrigation
allowance
1
11000
$ 11,000
11
signage
allowance
1
5,000
$ 5,000
12
subtotal
$ 224,500
13
Seating / Hardscape
14
paver walkway
sf
8050
9
$ 72,450
15
conc ribbon curb
cy
98
240
$ 23,520
16
conc seating slab
cy
27.5
250
$ 6,875
17
seats
ea
240
125
$ 30,000
18
subtotal
$ 132,845
19
Building
20
conc foundation
cy
52
225
$ 11,700
21
conc slab
sy
27
250
$ 6,750
22
conc tie beam
cy
22
250
$ 5,500
23
conc filled cel
cy
18
250
$ 4,500
24
cmu
sf
4816
8
$ 38,528
25
brick
sf
3200
12
$ 38,400
26
stucco
sf
2500
3
$ 7,500
27
aluminum roof sturcture
Is
1
150000
$ 150,000
28
aluminum trellis
Is
1
20600
$ 20,600
29
aluminum railings
Is
1
23200
$ 23,200
30
metal roof framing
sf
490
8
$ 3,920
31
roofing
sf
490
15
$ 7,350
32
doors and hardware
ea
6
1000
$ 6,000
33
translucent roof
Is
1
125000
$ 125,000
34
plumbing
ea
2000
13
$ 26,000
35
mechanical
sf
2200
5
$ 11,000
36
electrical
sf
2200
15
$ 33,000
37
sound system
allowance
1
85000
$ 85,000
38
theatrical lighting
allowance
1
15000
$ 15,000
39
subtotal
$ 618,948
40
Base Bid Total Construction Costs
$ 976,293
41
Fees and Permits 10%
$ 97,629
42
Contingency 4%
$ 39,052
43
Base Bid Project Costs
$ 1,112,974
City of Winter Springs Magnolia Park Amphitheatre
Opinion of Construction Value 2015 Update 16- Jan -15
Line
Description
unit
quantity
unit cost
subtotal
1
Site
2
clear grub rough grade
ac
0.8
10000
$ 8,000
3
entry gates
ea
2
5500
$ 11,000
4
drainage
allowance
1
25000
$ 25,000
5
water service
allowance
1
7500
$ 7,500
6
sewer service
allowance
1
22000
$ 22,000
7
electrical service
allowance
1
15000
$ 15,000
8
site lighting
ea
8
5000
$ 40,000
9landscaping
allowance
1
120000
$ 120,000
10
irrigation
allowance
1
11000
$ 11,000
11
signage
allowance
1
5,000
$ 5,000
12
subtotal
$ 264,500
13
Seating / Hardscape
14
paver walkway
sf
5000
14
$ 70,000
15
conc ribbon curb
cy
68
350
$ 23,800
16
conc seating slab
cy
34
320
$ 10,880
17
seats
ea
240
185
$ 44,400
18
subtotal
$ 149,080
19
Building
20
conc foundation
cy
52
280
$ 14,560
21
conc slab
cy
40
320
$ 12,800
22
conc tie beam
cy
22
320
$ 7,040
23
conc filled cel
cy
18
320
$ 5,760
24
cmu
sf
6400
12
$ 76,800
25
brick
sf
5300
12
$ 63,600
26
stucco
sf
2500
3
$ 7,500
27
aluminum roof sturcture
sf
2680
60
$ 160,800
28
aluminum trellis
sf
1216
45
$ 54,720
29
aluminum railings
If
250
115
$ 28,750
30
metal roof framing
sf
490
20
$ 9,800
31
misc metal connections
allowance
1
4000
$ 4,000
32
roofing
sf
490
22
$ 10,780
33
doors and hardware
ea
6
1200
$ 7,200
34
translucent roof
Is
2680
45
$ 120,600
35
painting
allowance
1
15000
$ 15,000
36
ceramic wall tile
sf
1560
12
$ 18,720
37
ceramic floor tile
sf
520
12
$ 6,240
38
plumbing
ea
2500
13
$ 32,500
39
toilet accessories
ea
18
150
$ 2,700
40
mechanical
sf
2200
5
$ 11,000
41
electrical
sf
2200
22
$ 48,400
42
sound system
allowance
1
85000
$ 85,000
43
theatrical lighting
allowance
1
28000
$ 28,000
44
subtotal
$ 832,270
45
Base Bid Total Construction Costs
$ 1,245,850
46
Fees and Permits 10%
$ 124,585
47
Contingency 8%
$ 93,439
48
Base Bid Project Costs
$ 1,463,874
Ana �n.arta
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4. ALL LONG SHALL HAVE COMP,
STRENGTH OF 3000 PSI AT 28
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5. CONTRACTOR 5HALL PROVIDE
SIGNED AND SEALED ENGINEERED
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FRAMING, CONNECTIONS AND
FASTENERS,
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DESIGNED TO MEET ALL CDOE LOADIW
REQUIREMENTS
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