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HomeMy WebLinkAbout2014 04 16 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APRIL 16, 2014 CALL TO ORDER The Regular Meeting of Wednesday, April 16, 2014 of the Tuscawilla Lighting and Beautification District Advisory Committee was called to Order by Chairperson Mary Brook at 5:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Mary Brook,present Vice-Chairperson Helen Baker, present Committee Member Luci Coker,present Committee Member Donald Gilmore, present Committee Member Carolyn Wolf, present Deputy City Clerk Sarah Hart,present A moment of silence was followed by the Pledge of Allegiance. No Agenda Changes were noted. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 16,2014 PAGE 2 OF 5 PUBLIC INPUT Chairperson Brook opened "Public Input". No one spoke. Chairperson Brook closed "Public Input". CONSENT AGENDA CONSENT 300. Office Of The City Clerk Requesting The Tuscawilla Lighting And Beautification District Advisory Committee Review And Approve The Wednesday, January 16, 2014 Tuscawilla Lighting And Beautification District Advisory Committee Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE THE MINUTES OF THE LAST MEETING IN JANUARY (16TH, 2014)". MOTION BY COMMITTEE MEMBER COKER. SECONDED BY COMMITTEE MEMBER WOLF. DISCUSSION. VOTE: COMMITTEE MEMBER WOLF: AYE CHAIRPERSON BROOK: AYE VICE-CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE MOTION CARRIED. 400. REPORTS Committee Member Luci Coker inquired about the caution tape that was at the main entrance to Tuscawilla. Mr. Steve Richart, Urban Beautification Division Services, Community Development Department responded, "I'll look tomorrow. I didn't see that today." Then referring to landscaping, Committee Member Coker said, "I think the planting on the Boulevard — the new palm tree — is beautiful." Concluding this discussion, Mr. Richart remarked, "I'll look into the yellow (caution)tape." Further comments followed on landscaping and a more tropical look for the community. CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 16,2014 PAGE 3 OF 5 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Community Development Department — Urban Beautification Services Division Requesting The Tuscawilla Lighting And Beautification District Advisory Committee To Receive A Budget Report. Mr. Richart reviewed a Budget document entitled, "TLBD BR Fiscal Year to Date 03/28/14". Discussion followed on the budget for the Assessment District. Further comments followed on the wall in Hawks Reserve, landscaping, and Mr. Mike Master's contributions and efforts. REGULAR 601. Community Development Department — Urban Beautification Services Division Requesting The Tuscawilla Lighting And Beautification District Advisory Committee To Receive A Maintenance Report. Mr. Richart presented this Agenda Item to the Members of the Committee and explained that there have been some issues with quality with Eastwood Tuff Turf of Central Florida Inc. Continuing, Mr. Richart mentioned that due to finances, he wanted to retain this company. Further comments followed on costs and increases. Additionally, Mr. Richart pointed out, "We're in the process of pressure cleaning the decorative street lamps. One of the things I'm going to work on is addressing the tree trimming in the medians. That's becoming an issue. We've been working on the tree trimming on the sides around the street lights. We've been planting a lot of plants when we can." With further remarks, Mr. Richart explained that the trees, "That were in the median before the project, the City generally will trim. The ones that have been put in since, we need to trim." REGULAR 602. Community Development Department — Urban Beautification Services Division Requesting The Tuscawilla Lighting And Beautification District Advisory Committee To Receive A Fountain Renovation Update. This Agenda Item began with a presentation from Mr. Richart who showed slides related to electrical issues, and what changes are being implemented. CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING—APRIL 16,2014 PAGE 4 OF 5 Tape 1/Side B Further comments followed on rewiring of controls; the installation of a generator that will protect the sump pumps from flooding and maintaining lighting in the event of a power outage; the addition of three (3) tiered surge protection; refinishing the fountain surface in a very light blue with a three (3) year warranty excluding cracks; and the implementation of a new sump drainage system that will aid in keeping the vault from flooding. Referring to the "City of Winter Springs Tuscawilla Lighting and Beautification District- Fountain Renovation Project" summary sheet, which had been given to each of the Committee Members at the meeting, Mr. Richart addressed the information contained in the document. Remarks followed on the re-finishing of the fountain surface, to which Committee Member Gilmore suggested, "I would make sure that they guarantee their surface with the chemicals that you are using." Mr. Richart stated, "They will, as a matter of fact, they guarantee it for three (3) years, for everything except cracking. I cannot get anybody to guarantee cracking. And we have that problem." Further comments followed on how to deal with cracking issues for the future and bidding related issues. Mr. Richart was thanked by Committee Members for his work. With discussion on the estimated time for completion, Mr. Richart remarked, "Two (2), three (3) months, I would say. I need to be done before September. Two (2), three (3) months is my guess. I'm not going to push it." In other City business, Committee Member Coker stated, "Do we want to talk about meeting time?" "I MOVE THAT WE MEET AT 5:15 P.M." MOTION BY COMMITTEE MEMBER WOLF. SECONDED BY COMMITTEE MEMBER COKER. DISCUSSION. CHAIRPERSON BROOK SUMMARIZED THE MOTION WAS TO "MOVE OUR MEETING TIME TO 5:15 P.M." VOTE: CHAIRPERSON BROOK: AYE VICE-CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE COMMITTEE MEMBER WOLF: AYE MOTION CARRIED. dor CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING—APRIL 16,2014 PAGE 5 OF 5 Lastly, Mr. Richart asked the Committee Members about paper or electronic Agenda packets and offered to take paper copies to Members homes if necessary. Committee Member Coker stated, "Electronic is good for me." Committee Member Gilmore briefly mentioned issues he had. No changes to the current process were noted. Brief discussion followed on whether everyone would be in attendance at the next Regular Meeting scheduled for July 16, 2014. PUBLIC INPUT No one addressed the Committee. ADJOURNMENT Chairperson Brook adjourned the Regular Meeting at 6:34 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, CITY CLERK AND / S •ART ►." PITY CITY CLERK NOTE: These Minutes were approved at the July 16,2014 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.