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HomeMy WebLinkAbout2015 02 09 Consent 307 Unapproved Minutes from the January 26, 2015 Regular MeetingCOMMISSION AGENDA ITEM 307 February 09, 2015 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, January 26, 2015 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, January 26, 2015 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 307 PAGE 1 OF 2 - February 09, 2015 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, January 26, 2015 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, January 26, 2015 City Commission Regular Meeting Minutes (25 total pages) Consent 307 PAGE 2 OF 2 - February 09, 2015 Attachment "A" CITY OF WINTER SPRINGS, FLORIDA •tatNTEh' 04 S � Incorporated 0 • 1959 • C'00 WE tR�S•C CITY COMMISSION MINUTES REGULAR MEETING MONDAY, JANUARY 26, 2015 — 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 2 OF 25 CALL TO ORDER The Regular Meeting of Monday, January 26, 2015 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Pam Carroll, present Commissioner Cade Resnick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda and whether there were any possible Agenda Changes; with no objections, Mayor Lacey remarked, "We will accept it as is." Brief comments followed that the proposed Pollack Shores project would most likely be heard on February 9, 2015. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager REQUEST: Presentation of Employee Service Awards to City of Winter Springs Employees. Accompanied by Mayor Lacey and the City Commission, City Manager Kevin L. Smith presented Employee Service Awards to the following City of Winter Springs' Employees who were in attendance: 5 Years of Service: Mr. Tom Ballew, Police Department; Mr. Kyle Coffman, Police Department; and Ms. Del Walker, Parks and Recreation Department. 10 Years of Service: Mr. Terry Baker, Police Department; Ms. Barbara Martin, Information Services Department; Mr. Ed McIntyre, Parks and Recreation Department; and Mr. Nick Romano, Police Department. 15 Years of Service: Ms. Jennifer Klepin, Parks and Recreation Department; and Mr. Geoff Marbes, Utility Department. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 3 OF 25 30 Years of Service: Mr. Jim Wilkins, Police Department. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 201. Utility Department REQUEST: The Utility Department wishes to inform the City Commission of the potable and reclaimed water use for 2014. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 4 OF 25 FISCAL IMPACT: Potable and reclaimed water rates were increased by 2% in 2014. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 202. Office of the City Manager and Information Services Department REQUEST: City Manager and Information Services wish to provide Commission with a list of technology initiatives completed over the past 6 years, as well as future planned initiatives. FISCAL IMPACT: There is no fiscal impact with this agenda item. This agenda item is informational only. However, many of the initiatives listed above have resulted in substantial monetary savings to the City /taxpayers. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 5 OF 25 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input". Ms. Colleen Murphy, 684 Fanning Drive, Winter Springs, Florida: as a resident of Winter Springs Village, Ms. Murphy noted she had submitted a Petition to the City against the proposed Pollack Shores project and hoped the City Commission would read the comments; and mentioned that she had also included an article from "Excellence IN SEMINOLE COUNTY, FL ", and an article on apartments from the "Dallas Morning News ". Further brief comments. Ms. Joann Mattie, 685 Fortrose Drive, Winter Springs, Florida: in reference to Winter Springs' City Commission meeting start times, Ms. Mattie mentioned increased traffic, that most people who get off of work, probably would not be able to get to our City Commission meetings before the current 5:15 p.m. start time to offer any comments they may have; and suggested that 6:00 p.m. might be a better start time. Ms. Brenda Hayes Brown, 211 Nandina Terrace, Winter Springs, Florida: commented on some concerns she had about a recent meeting that Commissioner Kevin Cannon held with Winter Springs Town Center businesses; and requested that a "formal Workshop" be held with the tenants. Further comments followed with City Attorney Anthony A. Garganese on different kinds of meetings and the Sunshine Law. Commissioner Cannon stated for the Record, "The City Clerk has a copy of the email that was sent to the City Manager and myself by Lou Ann Horton, who is the Property Manager for the front portion of the Town Center. She was very concerned because apparently some tenant got her all fired up about this meeting, where I just wanted to meet my constituents and introduce myself. And this series of email exchanges is where I explain to the Property Manager the nature of the meeting and where I clearly explained in the emails, that I had not generated that flyer nor distributed it, in fact she sent it to me and that is the first I saw it - is a part of the City's Record, it is a Public Record." With further discussion and for the Record, Commissioner Cannon said to Ms. Brown, that he wanted her business and all businesses in the Town Center to be sucessful. Remarks continued. Mayor Lacey closed "Public Input". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 6 OF 25 CONSENT AGENDA CONSENT 300. Public Works Department REQUEST: The Public Works Department requests the City Commission's authorization to: 1) approve Resolution 2015 -01; and 2) enter into a Local Agency Program Agreement with the Florida Department of Transportation to provide funding for construction of Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). FISCAL IMPACT: The transportation- related improvements are entirely federally funded through the LAP Agreement with no fiscal impact to the City. As discussed in the agenda item, non - transportation and several other items impacted by the project are ineligible for federal funding and would need to be funded by the City or deleted from the project. This agenda item is only for the LAP Agreement and is not requesting any City funding at this time. A request for City funding will be part of the request for award of the construction contract agenda item scheduled in April 2015. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission: 1) approve Resolution 2015 -01; and 2) provide authorization for the City Manager to enter into a Local Agency Program Agreement with the Florida Department of Transportation, funded in the amount of $1,391,490, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 301. Public Works Department REQUEST: Public Works Department requesting authorization to enter into an Agreement with DRMP, Inc. in the amount of $160,000.70 for construction engineering and inspection services for the Intersection Improvements at SR 434 and Tuskawilla Road project, Request for Qualifications (RFQ) #002 /15BF. FISCAL IMPACT: The total cost of the CEI services in the amount of $160,000.70 is entirely federally funded and has no fiscal impact to the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 7 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an Agreement with DRMP, Inc. in the amount of $160,000.70 for construction engineering and inspection services for the Intersection Improvements at SR 434 and Tuskawilla Road project. No discussion. CONSENT 302. Public Works Department REQUEST: The Public Works Department, Urban Beautification Division, is requesting authorization to increase the Standard Street Light Base Rate reimbursement from $13.70 to $13.72 per light per month pursuant to a revised rate schedule from Duke Energy, effective January 1st, 2015. The revised rate represents an increase of $0.02 per base street light as compared to the previous rate. FISCAL IMPACT: In addition to providing basic street light coverage on public streets throughout the city limits, the City is required, by agreement, to reimburse the base rate of each streetlight in our Decorative Streetlight Program, on a quarterly basis, to all qualified NSSLIA participants. The NSSLIA reimbursements are payable from Street Light Fund Line Code 001 -15- 1530 - 540434. As a result of the January 2015 Duke Energy price increase of $0.02 per standard street light, the City will pay approximately $564 more annually, if no additional changes are made to the rate structure. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 8 OF 25 RECOMMENDATION: The Public Works Department, Urban Beautification Division, recommends that the City Commission approve the revised Street Light Monthly Base Rate of $13.72 per light, effective January 1st, 2015. There was no discussion on this Agenda Item. CONSENT 303. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015 -06 to the "Senor Tequila" restaurant in Winter Springs, with the City Commission's appreciation and gratitude for their assistance with the Police Department's annual "Shop With a Cop" program. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015 -06, if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015 -06. Upon approval of this Resolution, the City Clerk will then contact "Senor Tequila" on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. No discussion. CONSENT 304. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015 -02 offering their appreciation and gratitude for the service of Mr. William (Bill) Carpenter as a recent Member of the Bicycle and Pedestrian Advisory Committee. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015 -02, if this Resolution is Approved. i CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 9 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015 -02. Upon approval of this Resolution, the City Clerk will then contact Mr. Carpenter on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. This Agenda Item was not discussed. CONSENT 305. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015 -03 offering their appreciation and gratitude for the service of Mr. Don Purcell as a recent Member of the Bicycle and Pedestrian Advisory Committee. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015 -03, if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015 -03. Upon approval of this Resolution, the City Clerk will then contact Mr. Purcell on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 10 OF 25 CONSENT 306. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015 -04 offering their appreciation and gratitude for the service of Ms. Yvonne Froscher as a recent Member of the Parks and Recreation Advisory Committee. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015 -04, if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015 -04. Upon approval of this Resolution, the City Clerk will then contact Ms. Froscher on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. There was no discussion on this Agenda Item. CONSENT 307. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015 -05 offering their appreciation and gratitude for the service of Ms. Clare Mumey as a recent Member of the Parks and Recreation Advisory Committee. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015 -05, if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RN CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE I I OF 25 RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015 -05. Upon approval of this Resolution, the City Clerk will then contact Ms. Mumey on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. No discussion. CONSENT 308. Public Works Department REQUEST: Public Works Department requesting authorization to enter into a Temporary Construction and Access Easement Agreement with Summer Falls, LLC for the Intersection Improvements at SR 434 and Tuskawilla Road transportation project. FISCAL IMPACT: The Temporary Construction and Access Easement has no fiscal impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into a Temporary Construction and Access Easement Agreement with Summer Falls, LLC, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 309. Public Works Department REQUEST: The Public Works Department requests the City Commission approve the Seven Oaks replat and authorize the replat to be recorded. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. �k k CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 12 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Seven Oaks Two replat, subject to the provision of the revised title opinion letter, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 310. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, January 12, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, January 12, 2015 City Commission Regular Meeting Minutes. Mayor Lacey mentioned, "A modification to item `310' that Andrea (Lorenzo - Luaces, City Clerk) gave you for the Minutes of January 120', (2015). If there is a Motion, could we have it to include the amended `3107' CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 13 OF 25 "I WILL MAKE THE MOTION TO INCLUDE THE AMENDED `310'." MOTION BY COMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY ADDED, "MOTION FOR THE CONSENT AGENDA AS MODIFIED ON ITEM `310'." VOTE: COMMISSIONER CARROLL: AYE COMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith No Report was given. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report. REPORTS 403. Office of Commissioner Seat Three - The Honorable Pam Carroll No Report was given. REPORTS 404. Office of Commissioner Seat Four - The Honorable Cade Resnick No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 14 OF 25 REPORTS 405. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs Deputy Mayor Joanne M. Krebs spoke of some previous Town Hall meetings held during 2007 and thought that might be helpful to business and residents, and hoped we could do something similar again. Deputy Mayor Krebs suggested that Department Directors and key Staff could be present to answer any questions that might come up. rte" REPORTS 406. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey mentioned the Highland Games and stated, "Chris (Caldwell, Director, Parks and Recreation Department), you and your team did fantastic! Thank you!" Tape 1 /Side B REPORTS 407. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey commented further on Deputy Mayor Krebs' idea and also suggested we consider holding a Town Hall type meeting. Next, Commissioner Hovey asked City Manager Kevin L. Smith about the previous Strategic Plan that was done, and noted, "Where are we at, in that Strategic Plan and is that something we want to maybe look and see where we are moving forward to." Continuing, Commissioner Hovey added that her second suggestion related to misconceptions about the Winter Springs Town Center; and further noted that she often has people asking her - why the City does not do this or that? Commissioner Hovey would then explain that the City does not own the Winter Springs Town Center, and mentioned, "There are misconceptions among our citizens; there are misconceptions with the people that own the businesses in the Town Center; so, I think it would be a good informational meeting, even if people didn't come; they could listen to it on the internet or see the Minutes later on, but those were my two (2)." Further related to possible Town Hall meetings, Deputy Mayor Krebs thought that people could "tweet" (using "Twitter ") their questions in even if they could not attend the Workshop. Continuing, Deputy Mayor Krebs commented on some previous meetings and Charrettes related to the design process for the Winter Springs Town Center. Commissioner Pam Carroll mentioned she had suggested the City Manager get in touch with the new business owners of the Winter Springs Town Center and inform them of the latest planned changes for the Town Center. Commissioner Hovey agreed that the more information, the better for all. Next, Commissioner Cannon said that a Winter Springs Town Center business owner had asked him about the status of a project and Commissioner Cannon suggested the owner contact Mr. Brian Fields, P.E., City Engineer, Public Works Department. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 15 OF 25 Commissioner Cannon then noted that he thought a summary of project implementation and occurrences should be posted on our website; and mentioned that Workshops take financial resources and time and then said, "I am totally in favor of the Workshop concept because I think that is very important." Commissioner Cannon added that each Commissioner should have the right to hold a meeting with citizens. Further comments followed on discussions that could be uncomfortable in some instances in a public setting like a meeting, but might be better discussed on a one -to -one basis. Deputy Mayor Krebs mentioned her suggestion was for Town Hall meetings, not "Workshops ", and recommended to Mr. Fields that a timeline on projects would be very helpful to some of the Winter Springs Town Center businesses. Further discussion. REPORTS 408. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon mentioned a meeting he had related to issues with traffic along State Road 434 from State Road 417 to the Oviedo curve and that as a result of the meeting, a Traffic Study is going to being done to review improving the traffic flow in this area. Commissioner Cannon also complimented Mr. Fields and noted, "Brian (Fields) was excellent in walking and explaining things to me and the Engineers and so forth." Secondly, Commissioner Cannon noted that last week, the Lake Monroe Amateur Radio Society held their winter field day at Torcaso Park and it was a very successful event. Lastly, Commissioner Cannon also mentioned the City's Strategic Plan and that he did not see any Implementation Plan and suggested that at the March 2, 2015 Workshop, with updates and any changes, the City Commission could consider some sort of Development Plan and Economic Analysis which is referenced in our Comprehensive Land Use Plan. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Attorney REQUEST: The City Attorney and Police Chief recommend the City Commission approve the Second Reading and adoption of Ordinance 2015 -07 that addresses necessary administrative updates to Section 7 -27 of the City Code, as required by Florida Statutes. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of this Ordinance other than staff and attorney time to prepare the Ordinance and Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 16 OF 25 COMMUNICATION EFFORTS: - This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This Public Hearing was also advertised in the Orlando Sentinel on January 15, 2015. ftWe11 1l WTJ I N ► 1 . /]0 The City Attorney and Police Chief recommend that the City Commission approve Ordinance 2015 -07 on Second Reading. Attorney Garganese read Ordinance 2015 -07 by "Title" only. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. RELATED TO ORDINANCE 2015 -07, "MOTION TO APPROVE." MOTION BY COMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing to consider First Reading and Transmittal of Ordinance 2015 -01, which proposes to voluntarily annex two (2) parcels totaling approximately 18.67 gross acres, more or less, currently within Seminole County, Florida, and generally located just east of the intersection of State Road 434 and State Road 417. FISCAL IMPACT: The applicant desires to combine the two (2) county parcels for future development. Development of the subject property is anticipated to provide an increase to the City's taxable value. A detailed Fiscal Impact Report will be performed once specific development plans are made available. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 17 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of Annexation, Large -Scale Plan Amendment, and Rezoning for the subject parcels on December 8, 2014 (see Attachment D - Seminole County Board of County Commission Annexation Notification Letter — December 8, 2014). Adjacent property owners have been notified by U.S. mail on December 29, 2014. In addition, the properties have been posted with a large yellow sign. The proposed Ordinance was advised in the Orlando Sentinel on December 18, 2014 (see Attachment E - Advertisement, Orlando Sentinel). 11 0 Mu 1 010 -WEN [INZA The Community Development Department — Planning Division requests that the City Commission hold a public hearing to consider First Reading and Transmittal of Ordinance 2015 -01, which proposes to voluntarily annex two (2) parcels totaling approximately 18.67 gross acres, more or less, currently within Seminole County, Florida, and generally located just east of the intersection of State Road 434 and State Road 417. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015 -01 by "Title" only. Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department stated, "There is a boundary survey that was provided in your packet this evening; and in accordance with the Florida Statutes, you will find a metes and bounds survey when it comes back to you in April, for the Adoption." Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. Mr. Randy Morris, RM Strategies, Inc., Principal, 2438 Via Sienna, Winter Park, Florida: addressed the City Commission on this proposed project and said he was representing the Applicant, and remarked, "We also want to thank your Staff for their professional help through this whole process. It's been a delight working with you all." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 18 OF 25 Commissioner Carroll asked if the name "Northern Oaks" was fully confirmed. Mayor Lacey spoke for the Record and mentioned, "The new `Northern Oaks' is actually a little bit south of `Southern Oaks'." Mr. Morris remarked, "I will certainly take this up with my client." Commissioner Hovey suggested, "Winter Springs Oaks ". Commissioner Cannon asked, "Do you have reason to believe there is any encroaching easements or structures or cell phone towers..." Mr. Morris stated, "...There is a cell phone tower on the property but you'll be discussing that at the follow -up." Mr. Morris added, "We'll be back on that." REGARDING ORDINANCE 2015 -01, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider First Reading and Transmittal for both the Large -Scale Future Land Use Map Amendment and Rezoning for approximately 18.67 acres, generally located just east of the intersection of State Road 434 and State Road 417 as described within Ordinances 2015 -02 and 2015 -03. In addition, staff recommends placing the subject property within Traffic Concurrency Exemption Area (TCEA) Zone C and simultaneously updating the existing City of Winter Springs TCEA Zone Map to reflect said change. ICI f.Y�� IT17T The proposed Large Scale future Plan Amendment will increase the possibility of additional taxable value to the City and potentially spur the increase of future residential, commercial and/or office development activity within this particular area. A detailed Fiscal Impact Report will be performed once specific development plans are made available. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 19 OF 25 Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of Annexation, Large -Scale Plan Amendment, and Rezoning for the subject parcels on December 8, 2014 (see Attachment O - Seminole County Board of County Commission Annexation Notification Letter — December 8, 2014). Adjacent property owners have been notified by U.S mail on December 29, 2014 In addition, the properties have been posted with a large yellow sign. The proposed Ordinances were advised in the Orlando Sentinel on December 18, 2014 (see Attachment P - Advertisement, Orlando Sentinel). RECOMMENDATION: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider First Reading and Transmittal for both the Large -Scale Future Land Use Map Amendment and Rezoning for approximately 18.67 acres, generally located just east of the intersection of State Road 434 and State Road 417 as described within Ordinances 2015 -02 and 2015 -03. In addition, staff recommends placing the subject property within Traffic Concurrency Exemption Area (TCEA) Zone C and simultaneously updating the existing City of Winter Springs TCEA Zone Map to reflect said change. "MOTION TO READ BOTH BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinances 2015 -02 and 2015 -03, each by "Title" only. Brief comments by Attorney Garganese and Mr. Woodruff followed. Related to both Ordinances under consideration in this Agenda Item, Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. Comments followed on the Traffic Concurrency Exemption. RELATED TO ORDINANCE 2015 -02, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 20 OF 25 REGULAR AGENDA REGULAR 600. Public Works Department REQUEST: The Public Works Department requests the City Commission's approval of the Final Engineering plans for the Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). FISCAL IMPACT: The transportation improvements are entirely federally funded through the LAP Agreement with no fiscal impact to the City. As discussed in the agenda item, non - transportation and other decorative items are ineligible for federal funding and would need to be funded by the City or deleted from the project. This agenda item is only for the approval of the Final Engineering plans and is not requesting any City funding at this time. A request for City funding will likely be part of the request for award of the construction contract agenda item scheduled in April 2015. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. I X4113Z lu'74`I IM Y IJ0 Staff recommends the City Commission approve the Final Engineering plans for the Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). Mr. Fields introduced this Agenda Item for discussion and gave an overview of the Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 21 OF 25 Discussion ensued on signage, timeline for completion, where any banner would be located, could banner poles be more decorative, addressing the business owners, concerns of some businesses with lack of access to their businesses once construction begins, school traffic, could traffic be diverted around the Town Center, and Staff meeting with businesses. Related to the traffic concerns, Mr. Fields mentioned they would be working with a company who will be overseeing construction for the City and noted, "That is one item we can discuss with them. And I would think we would handle it like the RiZE (at Winter Springs) construction." Commissioner Carroll referenced the banner "In proximity to McDonalds — clearly I can see it if I were stopped, heading north on Tuskawilla, is it going to be equally visible if I were headed west on (State Road) 434 to read that banner ?" Mr. Fields said that it would not be much of a difference from how it is today. Additionally, Commissioner Carroll then noted, "Further north on north Tuskawilla, past the fountain, past Tree Swallow Drive, there are a couple of trees that do somewhat block the visibility of the hair salon up there. Are we also addressing that as part of the big scheme or is that separate ?" Mr. Fields responded, "I think that would be outside of our project limits but it is an issue we can look at, maybe not in conjunction with this project." Mayor Lacey stated, "Might there be a Motion to approve Final Engineering ?" "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REGULAR 601. Office of the City Clerk REQUEST: The City Clerk requests that Mayor Charles Lacey and/or Members of the City Commission consider making an At Large Nomination(s) for one (1) remaining Appointment to the Parks and Recreation Advisory Committee related to this Term of Office which expires in January 2015. FISCAL IMPACT: With this Agenda Item, there is minimal Fiscal Impact to any Appointment(s)/Reappointment(s) related to the Parks and Recreation Advisory Committee. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 22 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the following: 1) At Large Seat Nomination An individual Motion is requested for any Nomination please. Appointment Nominations to be made by Mayor Lacey or any Commissioner: At Large Seat: If there is no Appointment for this At Large Seat made at this Meeting, a similar Agenda Item can be placed on future City Commission Meeting Agendas, if so desired. Brief discussion. COMMISSIONER CANNON STATED, "I NOMINATE LYNN DEHLINGER." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR 602. Not Used REGULAR 603. Community Development Department REQUEST: The Community Development Department request that the City Commission consider the request of Gilfredo Ares, Rachel Ares, and Shane Ares for a reduction (partial release) of a Code Enforcement Lien on property located at 1125 Ermine Avenue. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 26, 2015 PAGE 23 OF 25 FISCAL IMPACT: The City should receive a minimum of $1,296.00 for the partial release of lien on the subject property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department recommends that the City Commission approve a partial release of a code enforcement lien; releasing the property located at 1125 Ermine Avenue from all but $1,296.00 of the original lien, subject to the following terms and conditions: 1. Upon the short sale closing, a check made payable to the City of Winter Springs in the amount of $1,296.00 shall be delivered to the City. 2. The partial release offer shall expire within thirty (30) days of the date of the City's written estoppel letter unless the City Manager agrees, within that 30 days, to extend, in writing, the estoppel letter to accommodate a delay in the short sale for good cause shown. 3. The property must be homesteaded by the buyer. 4. The property must remain code compliant. The balance of the lien ($92,896.45) will remain an encumbrance on any and all real or personal property owned by the original violator, John and Michelle Wess. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department introduced this Agenda Item and stated, "This one, we have talked to not only the owners, the buyers, but also the Real Estate Agents that assure us this is a property for sale that will be homesteaded. We'll follow through on that." Regarding this Agenda Item and 1125 Ermine Avenue, Mr. Stevenson remarked, "Staff is recommending that the Lien be reduced to twelve hundred and ninety -six dollars ($1,296.00); that represents the City's Cost, both direct and indirect. There are several conditions however on that and I would like to review with you." Continuing, Mr. Stevenson explained, "Upon the short sale, a check made payable to the City of Winter Springs in the amount of twelve hundred and ninety -six dollars ($1,296.00) be delivered to the City; the partial release offer shall expire within thirty (30) days of the date of the City's written estoppel letter unless the City Manager agrees within that thirty (30) day period to extend that for good cause shown. The property must be homesteaded by the buyer. That's one of our major criteria. This property will be homesteaded by the purchaser and the property must remain Code compliant. As we said earlier, this is a Partial Release of Lien, meaning that the balance of the Lien, ninety -two thousand, eight hundred ninety -six hundred and forty -five cents ($92,896.45) shall remain an encumbrance on any and all real or personal property owned by the original Violator within Seminole County." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JANUARY 26, 2015 PAGE 24 OF 25 Regarding the compliance of the property, Mr. Stevenson noted, "What we have assured at this point before we grant the Lien reduction is that it is up to Code. All of the Violations have been remedied, that created the Lien in the first place." Further comments. Commissioner Cade Resnick pointed out that in the Agenda Item, "One of the letters that was sent to yourself and to the City Manager - said that they needed to close by Friday, the 23rd of January. Do we know for a fact that it has been extended beyond the 23rd of January ?" Mr. Stevenson responded, "I believe they extended it to the 29d`." The new owners of this property were welcomed to the City. "I WILL MAKE A MOTION TO APPROVE AS RECOMMENDED IN THE ITEM." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY STATED, "SECONDED BY COMMISSIONER CANNON TO APPROVE THE LIEN REDUCTION." DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Tape 2 /Side A Discussion ensued on an Attorney - Client Session to which Consensus by the Mayor and City Commission was confirmed for Monday, February 2, 2015 at 5:00 p.m. PUBLIC INPUT Ms. Brenda Hayes Brown, 211 Nandina Terrace, Winter Springs, Florida: further commented on concerns related to Commissioner Cannon's planned meeting with Winter Springs Town Center business owners, representation, and hoped all Winter Springs Town Center tenants could get together so their concerns could be heard. Mr. Matt Benton, 414 Cedarwood Court, Winter Springs, Florida: suggested City Commission meetings begin a little later than 5:15 p.m. Mayor Lacey mentioned a tentative Agenda Item on City Commission rules and procedures planned for a couple of weeks from now. Mr. Harold "Jim " Thomson, 931 Ginnie Way, Winter Springs, Florida: mentioned concerns he had with a previous suggestion of diverting traffic along Michael Blake Boulevard as they already have traffic issues on that road; and also noted he was in agreement with a suggested meeting time change. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JANUARY 26, 2015 PAGE 25 OF 25 Ms. Colleen Murphy, 684 Fanning Drive, Winter Springs, Florida: commented that she supported what Mr. Thomson said, and hoped there would not be any traffic diversions along Michael Blake Boulevard because of Town Center renovations. Further comments. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6: 57 p. m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 12015 City Commission Regular Meeting.