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HomeMy WebLinkAbout2015 02 09 Consent 301 Small Bucket Truck PurchaseCOMMISSION AGENDA ITEM 301 REQUEST: Informational Consent X Public Hearings Regular February 09, 2015 KS KL Regular Meeting City Manager Department The Public Works Department requests authorization to piggyback off of GSA (General Services Administration) Contract #GS- 30F -1028G to purchase a small bucket truck (Model AT37G) from Altec Industries, Inc. at a cost of $90,452.00. SYNOPSIS: This bucket truck replaces a similarly sized and equipped 1994 bucket truck. It is a smaller bucket truck that is used for the 2nd tree crew or in tighter areas where weight or height limits restrict the use of the larger bucket truck. It is also frequently used for banner changes, light servicing, and special events needs such as setting up the Christmas tree. CONSIDERATIONS: This small bucket truck is need to replace a small bucket truck that was purchased in 1994 at a cost of $38K. It will be used for tree trimming, light pole service, traffic signal painting, banner replacement, and for any maintenance that exceeds the safe height work limits of a ladder. The GSA is a federal agency that allows state and local governments to piggyback off of their bids. Bid #GS- 30F -1028G is for small bucket trucks and contract was awarded to Altec Industries at a cost of $90,452.00. A representative picture of the bucket truck is attached. Staff investigated purchasing used similar equipment and physically inspected two similarly equipped units. A typical used unit would be a 2006/2008 with 90K to 110K miles and a Consent 301 PAGE 1 OF 2 - February 09, 2015 price of $38K to $44K. Given our intent keep this equipment for at least 20 years as was done with the current equipment, staff believes purchasing new is the best option in this case. FISCAL IMPACT: The small bucket truck is budgeted in the Transportation Improvement Fund (Local Option Gas Tax) at a cost of $35,000. $55,500 will be needed to be transferred and sufficient funds exist in Transportation Improvement fund balance to cover this purchase of $90,452.00. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Public Works Department requests authorization to piggyback off of GSA (General Services Administration) Contract #GS- 30F -1028G to purchase a small bucket truck from Altec Industries, Inc. at a cost of $90,452.00 and also to approve a supplemental appropriation of $55,500 from the fund balance of the Transportation Improvement Fund into the vehicle line code. ATTACHMENTS: 1. Altec AT37 -G Quote (1 page) 2. Picture of a Altec AT37G Bucket Truck (1 page) Consent 301 PAGE 2 OF 2 - February 09, 2015 Attachment No. 1 Opportunity Number: Quotation Number: Altec Industries, Inc. GSA Contract #: GS- 30F -1028G Date: 1/22/2016 Quoted for: City of Winter Springs Customer Contact: Ken Hutchings Phone: 407 - 327 -5983 Cell: 321 - 377 -4033 Email: khutchings @wintersprinfsfl.org Quoted by: Chuck Martin Phone: 407 - 257 -7718 Email: cwmartin(a)altec.com ns (Al. GSA OPTIONS ON CONTRACT General 1 2 3 4 5 (B.) 1 2 3 4 TOTAL FOR UNIT /BODY /CHASSIS: $90,452 RECOMMENDED OPTIONS (items are not included in total above) ""Pricing valid for 45 days"" NOTES PAINT COLOR: White to match chassis, unless otherwise specified WARRANTY: 12 months or 12,000 miles parts and labor, 90 days travel charges for chassis and mounted equipment (parts only for TO ORDER: To order, please contact Chuck Martin CHASSIS: As per GSA commercial standards, Ford F550 4x2 DELIVERY: No later than 270 -300 days ARO, FOB Winter Springs, FL TERMS: Net 30 days FET TAX: If chassis over 33K GVWR, a 12 % FET may be applied BEST VALUE: Altec boasts the following 'Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web /CD Based Training, Dedicated /Direct Account Manager, In- Service Training with Every Order. BUILD LOCATION: Elizabethtown, KY r . i Attachment No. 2 � T L r 17-1 armo.