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HomeMy WebLinkAbout2015 01 26 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 so o o V en Incorporated • 1959 • •tiGOD WETaJ) CITY COMMISSION AGENDA REGULAR MEETING MONDAY, JANUARY 26, 2015 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four 0 i0•c. -•x*:.4; o lt,. o� Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 2 OF 25 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager REQUEST: Presentation of Employee Service Awards to City of Winter Springs Employees. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department 07, 0 :1421111 1.• Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 3 OF 25 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 201. Utility Department CI CI ■ 'o D D . Scan with your smart device to view electronically REQUEST: The Utility Department wishes to inform the City Commission of the potable and reclaimed water use for 2014. FISCAL IMPACT: Potable and reclaimed water rates were increased by 2% in 2014. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 4 OF 25 INFORMATIONAL 202. Office of the City Manager and Information Services Department D D D •x D. Scan with your smart device to view electronically REQUEST: City Manager and Information Services wish to provide Commission with a list of technology initiatives completed over the past 6 years, as well as future planned initiatives. FISCAL IMPACT: There is no fiscal impact with this agenda item. This agenda item is informational only. However, many of the initiatives listed above have resulted in substantial monetary savings to the City/taxpayers. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 5 OF 25 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Public Works Department D � D D °s Scan with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission's authorization to: 1) approve Resolution 2015-01; and 2) enter into a Local Agency Program Agreement with the Florida Department of Transportation to provide funding for construction of Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). FISCAL IMPACT: The transportation-related improvements are entirely federally funded through the LAP Agreement with no fiscal impact to the City. As discussed in the agenda item, non-transportation and several other items impacted by the project are ineligible for federal funding and would need to be funded by the City or deleted from the project. This agenda item is only for the LAP Agreement and is not requesting any City funding at this time. A request for City funding will be part of the request for award of the construction contract agenda item scheduled in April 2015. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 6 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission: 1) approve Resolution 2015-01; and 2) provide authorization for the City Manager to enter into a Local Agency Program Agreement with the Florida Department of Transportation, funded in the amount of$1,391,490, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 301. Public Works Department CI .51 Scan with your smart device to view electronically REQUEST: Public Works Department requesting authorization to enter into an Agreement with DRMP, Inc. in the amount of $160,000.70 for construction engineering and inspection services for the Intersection Improvements at SR 434 and Tuskawilla Road project, Request for Qualifications (RFQ) #002/15/BF. FISCAL IMPACT: The total cost of the CEI services in the amount of$160,000.70 is entirely federally funded and has no fiscal impact to the City. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 7 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an Agreement with DRMP, Inc. in the amount of $160,000.70 for construction engineering and inspection services for the Intersection Improvements at SR 434 and Tuskawilla Road project. CONSENT 302. Public Works Department Da 41;_rfit : Scan with your smart device to view electronically REQUEST: The Public Works Department, Urban Beautification Division, is requesting authorization to increase the Standard Street Light Base Rate reimbursement from $13.70 to $13.72 per light per month pursuant to a revised rate schedule from Duke Energy, effective January 1st, 2015. The revised rate represents an increase of$0.02 per base street light as compared to the previous rate. FISCAL IMPACT: In addition to providing basic street light coverage on public streets throughout the city limits, the City is required, by agreement, to reimburse the base rate of each streetlight in our Decorative Streetlight Program, on a quarterly basis, to all qualified NSSLIA participants. The NSSLIA reimbursements are payable from Street Light Fund Line Code 001-15-1530-540434. As a result of the January 2015 Duke Energy price increase of $0.02 per standard street light, the City will pay approximately $564 more annually, if no additional changes are made to the rate structure. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 8 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Public Works Department, Urban Beautification Division, recommends that the City Commission approve the revised Street Light Monthly Base Rate of$13.72 per light, effective January 1st, 2015. CONSENT 303. Office of the City Clerk D • D 5 • Scan with your smart device to view electronically REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015-06 to the "Senor Tequila" restaurant in Winter Springs, with the City Commission's appreciation and gratitude for their assistance with the Police Department's annual "Shop With a Cop" program. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015-06, if this Resolution is Approved. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 9 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015- 06. Upon approval of this Resolution, the City Clerk will then contact "Senor Tequila" on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. CONSENT 304. Office of the City Clerk Da 0 0 0 Scan with your smart device to view electronically REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015-02 offering their appreciation and gratitude for the service of Mr. William (Bill) Carpenter as a recent Member of the Bicycle and Pedestrian Advisory Committee. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015-02, if this Resolution is Approved. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 10 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015- 02. Upon approval of this Resolution, the City Clerk will then contact Mr. Carpenter on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. CONSENT 305. Office of the City Clerk " Scan with your smart device to view electronically REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015-03 offering their appreciation and gratitude for the service of Mr. Don Purcell as a recent Member of the Bicycle and Pedestrian Advisory Committee. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015-03, if this Resolution is Approved. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 11 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015- 03. Upon approval of this Resolution, the City Clerk will then contact Mr. Purcell on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. CONSENT 306. Office of the City Clerk 0 0 • 7i 444'3 0 ! Scan with your smart device to view electronically REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015-04 offering their appreciation and gratitude for the service of Ms. Yvonne Froscher as a recent Member of the Parks and Recreation Advisory Committee. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015-04, if this Resolution is Approved. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 12 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015- 04. Upon approval of this Resolution, the City Clerk will then contact Ms. Froscher on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. CONSENT 307. Office of the City Clerk 0 0 0o Scan with your smart device to view electronically REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015-05 offering their appreciation and gratitude for the service of Ms. Clare Mumey as a recent Member of the Parks and Recreation Advisory Committee. FISCAL IMPACT: There is minimal fiscal impact related to Resolution Number 2015-05, if this Resolution is Approved. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 13 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2015- 05. Upon approval of this Resolution, the City Clerk will then contact Ms. Mumey on behalf of Mayor Lacey and the City Commission regarding receiving this Resolution once approved. CONSENT 308. Public Works Department C I o 0 0 Scan with your smart device to view electronically REQUEST: Public Works Department requesting authorization to enter into a Temporary Construction and Access Easement Agreement with Summer Falls, LLC for the Intersection Improvements at SR 434 and Tuskawilla Road transportation project. FISCAL IMPACT: The Temporary Construction and Access Easement has no fiscal impact to the City. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 14 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into a Temporary Construction and Access Easement Agreement with Summer Falls, LLC, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 309. Public Works Department 0r_ D El .13 Scan with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission approve the Seven Oaks replat and authorize the replat to be recorded. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 15 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Seven Oaks Two replat, subject to the provision of the revised title opinion letter, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 310. Office of the City Clerk D , D Aiirki Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, January 12, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 16 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, January 12, 2015 City Commission Regular Meeting Minutes. RECESS REPORTS REPORT S 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 404. Office of Commissioner Seat Four- The Honorable Cade Resnick CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 17 OF 25 REPORT S 405. Office of Commissioner Seat Five/Deputy Mayor- The Honorable Joanne M. Krebs REPORTS 406. Office of the Mayor- The Honorable Charles Lacey REPORTS 407. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 408. Office of Commissioner Seat Two - The Honorable Kevin Cannon PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Attorney 0 ,•r •0 Scan with your smart device to view electronically REQUEST: The City Attorney and Police Chief recommend the City Commission approve the Second Reading and adoption of Ordinance 2015-07 that addresses necessary administrative updates to Section 7-27 of the City Code, as required by Florida Statutes. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of this Ordinance other than staff and attorney time to prepare the Ordinance and Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 18 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This Public Hearing was also advertised in the Orlando Sentinel on January 15, 2015. RECOMMENDATION: The City Attorney and Police Chief recommend that the City Commission approve Ordinance 2015-07 on Second Reading. PUBLIC HEARINGS 501. Community Development Department - Planning Division •o o CI Scan with your smart device to view electronically REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to consider First Reading and Transmittal of Ordinance 2015-01, which proposes to voluntarily annex two (2) parcels totaling approximately 18.67 gross acres, more or less, currently within Seminole County, Florida, and generally located just east of the intersection of State Road 434 and State Road 417. FISCAL IMPACT: The applicant desires to combine the two (2) county parcels for future development. Development of the subject property is anticipated to provide an increase to the City's taxable value. A detailed Fiscal Impact Report will be performed once specific development plans are made available. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 19 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of Annexation, Large-Scale Plan Amendment, and Rezoning for the subject parcels on December 8, 2014 (see Attachment D - Seminole County Board of County Commission Annexation Notification Letter — December 8, 2014). Adjacent property owners have been notified by U.S. mail on December 29, 2014. In addition, the properties have been posted with a large yellow sign. The proposed Ordinance was advised in the Orlando Sentinel on December 18, 2014 (see Attachment E -Advertisement, Orlando Sentinel). RECOMMENDATION: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to consider First Reading and Transmittal of Ordinance 2015-01, which proposes to voluntarily annex two (2) parcels totaling approximately 18.67 gross acres, more or less, currently within Seminole County, Florida, and generally located just east of the intersection of State Road 434 and State Road 417. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 20 OF 25 PUBLIC HEARINGS 502. Community Development Department - Planning Division ev D "• D Scan with your smart device to view electronically REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a Public Hearing to consider First Reading and Transmittal for both the Large-Scale Future Land Use Map Amendment and Rezoning for approximately 18.67 acres, generally located just east of the intersection of State Road 434 and State Road 417 as described within Ordinances 2015-02 and 2015- 03. In addition, staff recommends placing the subject property within Traffic Concurrency Exemption Area (TCEA) Zone C and simultaneously updating the existing City of Winter Springs TCEA Zone Map to reflect said change. FISCAL IMPACT: The proposed Large Scale future Plan Amendment will increase the possibility of additional taxable value to the City and potentially spur the increase of future residential, commercial and/or office development activity within this particular area. A detailed Fiscal Impact Report will be performed once specific development plans are made available. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of Annexation, Large-Scale Plan Amendment, and Rezoning for the subject parcels on December 8, 2014 (see Attachment 0 - Seminole County Board of County Commission Annexation Notification Letter — December 8, 2014). Adjacent property owners have been notified by U.S. mail on December 29, 2014 In addition, the properties have been posted with a large yellow sign. The proposed Ordinances were advised in the Orlando Sentinel on December 18, 2014 (see Attachment P- Advertisement, Orlando Sentinel). CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 21 OF 25 RECOMMENDATION: The Community Development Department—Planning Division requests that the City Commission hold a Public Hearing to consider First Reading and Transmittal for both the Large-Scale Future Land Use Map Amendment and Rezoning for approximately 18.67 acres, generally located just east of the intersection of State Road 434 and State Road 417 as described within Ordinances 2015-02 and 2015- 03. In addition, staff recommends placing the subject property within Traffic Concurrency Exemption Area (TCEA) Zone C and simultaneously updating the existing City of Winter Springs TCEA Zone Map to reflect said change. REGULAR AGENDA REGULAR 600. Public Works Department 0 ; 0•Pa -_ • 0 'WI Scan with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission's approval of the Final Engineering plans for the Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). FISCAL IMPACT: The transportation improvements are entirely federally funded through the LAP Agreement with no fiscal impact to the City. As discussed in the agenda item, non-transportation and other decorative items are ineligible for federal funding and would need to be funded by the City or deleted from the project. This agenda item is only for the approval of the Final Engineering plans and is not requesting any City funding at this time. A request for City funding will likely be part of the request for award of the construction contract agenda item scheduled in April 2015. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 22 OF 25 RECOMMENDATION: Staff recommends the City Commission approve the Final Engineering plans for the Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). REGULAR 601. Office of the City Clerk D a I 0 o Scan with your smart device to view electronically REQUEST: The City Clerk requests that Mayor Charles Lacey and/or Members of the City Commission consider making an At Large Nomination(s) for one (1) remaining Appointment to the Parks and Recreation Advisory Committee related to this Term of Office which expires in January 2015. FISCAL IMPACT: With this Agenda Item, there is minimal Fiscal Impact to any Appointment(s)/Reappointment(s) related to the Parks and Recreation Advisory Committee. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 23 OF 25 RECOMMENDATION: Staff recommends the following : 1) At Large Seat Nomination An individual Motion is requested for any Nomination please. Appointment Nominations to be made by Mayor Lacey or any Commissioner: At Large Seat: If there is no Appointment for this At Large Seat made at this Meeting, a similar Agenda Item can be placed on future City Commission Meeting Agendas, if so desired. REGULAR 602. Not Used REGULAR 603. Community Development Department 0 .1 fti0 • { Scan with your smart device to view electronically REQUEST: The Community Development Department request that the City Commission consider the request of Gilfredo Ares, Rachel Ares, and Shane Ares for a reduction (partial release) of a Code Enforcement Lien on property located at 1125 Ermine Avenue. FISCAL IMPACT: The City should receive a minimum of$1,296.00 for the partial release of lien on the subject property. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 24 OF 25 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department recommends that the City Commission approve a partial release of a code enforcement lien; releasing the property located at 1125 Ermine Avenue from all but $1,296.00 of the original lien, subject to the following terms and conditions: 1. Upon the short sale closing, a check made payable to the City of Winter Springs in the amount of$1,296.00 shall be delivered to the City. 2. The partial release offer shall expire within thirty (30) days of the date of the City's written estoppel letter unless the City Manager agrees, within that 30 days, to extend, in writing, the estoppel letter to accommodate a delay in the short sale for good cause shown. 3. The property must be homesteaded by the buyer. 4. The property must remain code compliant. The balance of the lien ($92,896.45) will remain an encumbrance on any and all real or personal property owned by the original violator, John and Michelle Wess. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JANUARY 26,2015 PAGE 25 OF 25 ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.