Loading...
HomeMy WebLinkAbout2015 01 12 City Comissioner Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, JANUARY 12, 2015 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the Chief of Police REQUEST: Presenting the Winter Springs Police Department’s “Lifesaving Award” to Officer David Rowe for his involvement in an incident on August 26, 2014. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 3 OF 14 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Police Department Scan with your smart device to view electronically REQUEST: The Police Department requests the Commission accept the 2015 Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance grant in the amount of $16,430.00, to fund the purchase of officer body worn cameras and related infrastructure, and authorize the City Manager and/or Mayor to execute all required documentation related to this grant acceptance. FISCAL IMPACT: These grant revenues and related expenditures were not included in the FY 2015 Police Department Budget request pending a decision on the award from FDLE. The Budget was already approved prior to this grant being awarded. The body worn cameras and infrastructure will cost $16,430.00 and this expense will be reimbursed through the grant; therefore, there is net zero impact to the 2015 Budget relative to this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 4 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff Recommends the Commission approve the acceptance of the 2015 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance in the amount of $16,430.00 to fund the cost of the body worn cameras and infrastructure, and authorize the City Manager and/or Mayor to execute any and all required grant documents. CONSENT 301. Police Department Scan with your smart device to view electronically REQUEST: The Police Department requests Commission approval to utilize Federal Law Enforcement Trust Fund monies in the amount of $5,926.59 for the purchase of a Dell PowerEdge R520 file server system from Dell Computers to support the body worn cameras, purchased with the Edward Byrne Memorial Justice Assistance Grant. The Dell PowerEdge R520 was chosen for it's required specifications and competitive price. FISCAL IMPACT: Funding for the server for the body worn cameras will come from the Federal Law Enforcement Trust Fund in the amount of $5,926.59. Currently, there is a balance of $66,039.36 in the Federal Law Enforcement Trust Fund. There will be no impact to the General Fund budget for this purchase. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 5 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends approval of the expenditure of $5,926.59 from the Federal Law Enforcement Trust Fund for the purchase of a Dell PowerEdge R520 file server system from Dell Computers to support the body worn officer cameras. CONSENT 302. Public Works Department Scan with your smart device to view electronically REQUEST: The Public Works Department requesting the City Commission: 1) validate the Staff recommendation finding the Starlight Baptist Church sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open project closeout list items; and 2) accept the public sidewalk for ownership and maintenance. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 6 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission: 1) validate the Staff recommendation finding the Starlight Baptist Church sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open project closeout list items as noted on Exhibit A prior to issuance of any Certificates of Occupancy; and 2) accept the public infrastructure for ownership and maintenance. CONSENT 303. Not Used CONSENT 304. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, December 8, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 7 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, December 8, 2014 City Commission Regular Meeting Minutes. CONSENT 305. Information Services Department Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 8 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. [[223,1452,439,1515][13][B,I,][Times New Roman]]RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager - Kevin L. Smith REPORTS 402. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Two - The Honorable Kevin Cannon REPORTS 404. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 405. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs 406. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 9 OF 14 REPORTS 407. Office of the Mayor - The Honorable Charles Lacey REPORTS 408. Office of Commissioner Seat One - The Honorable Jean Hovey PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Police Department Scan with your smart device to view electronically REQUEST: The Police Department requests the City Commission consider second reading of Ordinance 2014-32 which amends Section 12-72 (Golf Cart Operation) signage and annual inspection requirements. FISCAL IMPACT: Financial impacts hinge on the cost of the total number of signs made and the associated manpower costs. This proposal lowers costs considerably over the current requirements as far fewer signs will be needed. Signs are approximately $25.00 each, plus staff time to install. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on December 11, 2014 as a matter of public hearing. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 10 OF 14 RECOMMENDATION: Police Department staff recommends approval of second reading and adoption of Ordinance 2014-32 which proposes amendment of Section 12-72 to change the signage posting and clarify inspection requirements therein. PUBLIC HEARINGS 501. Office of the City Attorney Scan with your smart device to view electronically REQUEST: The City Attorney and Police Chief recommend the City Commission approve the First Reading of Ordinance 2015-07 that addresses necessary administrative updates to Section 7-27 of the City Code, as required by Florida Statutes.[[804,1361,816,1418][12][,I,][Times New Roman]] [[816,1361,828,1418][12][,,][Times New Roman]] [[828,1361,850,1418][12][,,][Times New Roman]] FISCAL IMPACT: There is no direct fiscal impact related to the adoption of this Ordinance other than staff and attorney time to prepare the Ordinance and Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item will also be advertised for Second Reading in the Orlando Sentinel if so moved. RECOMMENDATION: The City Attorney and Police Chief recommend that the City Commission approve Ordinance 2015-07 on First Reading and authorize advertising the Ordinance for Second and Final Reading at a subsequent City Commission meeting. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 11 OF 14 REGULAR AGENDA REGULAR 600. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department requests that the City Commission receive and review the proposed standards for new multi-family developments in the City, and provide direction to staff regarding proposed standards for new multi-family developments in the City. FISCAL IMPACT: There is no immediate direct fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development staff recommends that the City Commission consider and discuss the information contained in this agenda item and provide staff with direction as to whether they wish to adopt these standards for incorporation into the City's Code of Ordinances. Additional standards may be recommended for incorporation and, if the Commission desires, a text amendment will be processed to add the review standards to the Code and to require conditional use/special exception consideration for future apartment proposals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 12 OF 14 REGULAR 601. Office of the City Manager Scan with your smart device to view electronically REQUEST: City Manager requesting the Commission consider and provide direction on renewal of its Trustee Membership with the Oviedo-Winter Springs Regional Chamber of Commerce. FISCAL IMPACT: Chamber Trustee Membership dues are $5,000 per calendar year. Funds were appropriated in the current (FY 2015) budget for this purpose, pending Commission consideration and approval of renewal at expiration of the current (CY 2014) membership. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends the Commission provide direction on the renewal of its Trustee Membership with the Oviedo-Winter Springs Regional Chamber of Commerce for Calendar Year 2015, with any approval subject to the conditions outlined above pursuant to Section 106.113(2), [[2168,2329,2334,2386][12][,I,][Times New Roman]]Florida [[234,2386,392,2443][12][,I,][Times New Roman]]Statutes [[392,2386,405,2443][12][,,][Times New Roman]]. [[405,2386,427,2443][12][,,][Times New Roman]] CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 13 OF 14 REGULAR 602. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk requests that Mayor Charles Lacey and/or Members of the City Commission consider making the remaining At Large Nomination(s) for one (1) remaining Appointment to the Parks and Recreation Advisory Committee related to this Term of Office which expires in January 2015 FISCAL IMPACT: There is no noted Fiscal Impact to any Appointment(s)/Reappointment(s) related to the Parks and Recreation Advisory Committee as noted in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: An individual Motion is requested for any Nomination please. Appointment Nominations to be made by Mayor Lacey or any Commissioner: At Large Seat If there is no Appointment for this At Large Seat made at this Meeting, a similar Agenda Item can be placed on future City Commission Meeting Agendas, if so desired. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – JANUARY 12, 2015 PAGE 14 OF 14 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT  [[1080,1835,1091,1887][11][B,I,][Times New Roman]] [[1091,1835,1103,1887][11][B,I,][Times New Roman]] [[1100,1835,1467,1887][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1005,2509,1314,2562][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1800,2783,2109,2836][11][,I,][Times New Roman]]Florida Statutes.