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HomeMy WebLinkAbout2014 10 13 City Commission Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA 440,17. Rs 04 0 Incorporated • 1959 ' i,eOD wE IR J�•L CITY COMMISSION MINUTES REGULAR MEETING MONDAY, OCTOBER 13, 2014 - 5:15 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown - Seat Two Commissioner Jean Hovey- Seat One Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 2 OF 22 CALL TO ORDER The Regular Meeting of Monday, October 13, 2014 of the City Commission was called to Order by Mayor Charles Lacey at 5:17 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434,Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey,present Deputy Mayor Rick Brown,present Commissioner Jean Hovey,present Commissioner Pam Carroll,present Commissioner Cade Resnick,present Commissioner Joanne M.Krebs,present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held. The Pledge of Allegiance was led by the Scouts from Pack 787. Discussion followed on Invocations and Mayor Lacey noted, "The Policy that we set forward per Anthony's (Garganese,City Attorney)recommendation would be that we would have a prayer on an ad hoc basis whenever a Commissioner would suggest someone for that prayer. The Staff doesn't go out and seek someone to provide a prayer." Mayor Lacey then said that the City Clerk could be contacted to find out if anyone is scheduled to give an Invocation and added, "If any given Commissioner wants someone for a particular time, check with Andrea (Lorenzo-Luaces, City Clerk), see if anyone else has reserved that and if it is free, then make arrangements through Andrea(Lorenzo-Luaces),for that Pastor or Rabbi or Chaplain to come forward." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 3 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input". Mr. Arsenio Calle, 110 Arrowhead Court, Winter Springs, Florida: asked about the start times of City Commission meetings and the rationale behind the current time, as Mr. Calle had heard this discussed as an Election issue. With numerous remarks, it was noted that the City Commission set the start time as a Policy via a Resolution, and that over the years, meetings often ran long; and also in the past, City Commission meeting times began at different times. Further discussion. Ms. Sheila Benton, 414 Cedarwood Court, Winter Springs, Florida: thanked the City Commission for serving and noted she has lived here for twenty-six (26) years and it had been suggested to her that she review the City's checkbook on our Website; and related to that, Ms. Benton asked some questions about some non-descriptive entries, some checks that seemed to be out of order,payments to Homeowner's Associations, and hoped that more information could be attached to check entries. Commissioner Joanne M. Krebs asked City Manager Kevin L. Smith if links to further information could be added and how much time would be required to implement such, and that an answer was not needed today. Manager Smith addressed new interactive financial software that is in the works. Commissioner Krebs then asked Manager Smith if a resident had questions, who should they contact. Manager Smith said that he or his Mr. Shawn Boyle, Director, Finance and Administrative Services Department would be more than happy to assist, or they could also contact the City Clerk. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 4 OF 22 Continuing, Commissioner Krebs commented on the Financial Award the City receives most years and the kind of financial scope performed to receive such an Award. Commissioner Krebs then suggested that Ms. Benton contact Mr. Boyle as he would be glad to address any questions she might have. Ms. Benton asked about the references to"None"that she saw and Manager Smith said they would check into that. Deputy Mayor Rick Brown asked about the implementation period for the new interactive financial software. Mr. Boyle further explained the timeline of the implementation and stated, "We finished up the financial implementation which really was just nuts and bolts of payables and check writing—we finished that up in March and we are going live next week with Community Development, and the Utility Billing will go live and be completed sometime around July of 2015." Mr. Boyle added that most interactiveness should be available around July/August. Mr. Kevin Cannon, Post Office Box 1 501, Orlando, Florida: spoke of two (2) recent Candidate Forums and apologized to Commissioner Jean Hovey for her not being able to attend the Tuscawilla Homeowners Association Candidate Forum. Furthermore, Mr. Cannon also spoke on meeting start times and noted that different cities in the area meet at various times and said that some citizens in the area had mentioned to him that later meetings might be more desirable so others citizens could attend. Commissioner Krebs advised Mr. Cannon that her husband had been turned away from the Tuscawilla Homeowners Association Candidate Forum. Mr. Cannon said he would check into that. Further comments followed on Mr. Cannon not being part of the Candidate planning process, and Mr. Cannon stated, "I will bring that to Dr.Johnson's attention and have him address it with your husband." Discussion continued. Commissioner Cade Resnick asked Mr. Cannon why their Candidate Forum was closed to anyone not in the Tuscawilla community, when the City Commission represents all of the citizens of Winter Springs. Mr. Cannon commented that more than 4,000 notices had been sent out and the location might not be able to accommodate everyone that might have attended, and suggested that the President of the Tuscawilla Homeowners Association could better answer this. Mr. Cannon added that he thought that our Elected Officials should always be welcome; and said that he would bring this up with their Board. Further remarks followed on hearing from all Winter Springs citizens. Commissioner Pam Carroll commented on the large number of"Tuscawilla Today" magazines that were to be sent out to reach their membership and inform them of this event, and that apparently some residents did not receive their copy from the printer. Next, Commissioner Jean Hovey spoke of her concerns with not being allowed to attend an event with citizens of Winter Springs, of which she was elected to serve; and noted that Tuscawilla is part of Winter Springs. Deputy Mayor Brown mentioned that twenty-eight (28)people attended the Tuscawilla Homeowners Association Candidate Forum and inquired why the press were not allowed to attend. Mr. Cannon mentioned that he also planned to bring up to their Board, that perhaps a bigger venue in the future should be considered to accommodate large crowds. Discussion followed that Oak Forest was part of the Planned Unit Development(PUD) and Mr. Randy Stevenson, ASLA, AICP,Director, Community Development Department was asked to clarify this. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 5 OF 22 Mr. Stevenson said, "We have an old map that I will consult with — it was the original PUD (Planned Unit Development)—and I will get that information to Kevin (Smith)and the Clerk's Office, out to you." Mayor Lacey summarized that the question was, "Whether Oak Forest residents are part of the Tuscawilla PUD (Planned Unit Development)?" Commissioner Carroll and Commissioner Krebs agreed and Mr. Stevenson added,"I'll take care of that." Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of$427,477.40 plus a 10% contingency FISCAL IMPACT: The project cost is $427,477.40 plus a 10% contingency for a total authorization of $470,225.14. The funding sources are the Transportation Improvement Fund (Local Option Gas Tax) in the amount of $120,000 and the Roadway Improvement Fund(One Cent Sales Tax)in the amount of up to$350,225.14. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is performed without road closures and each segment can be milled and resurfaced in 1-2 days. RECOMMENDATION: Staff recommends that the City Commission approve The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of$427,477.40 plus a 10% contingency, funded from the Roadway Improvement Fund and Transportation Improvement Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 6 OF 22 CONSENT 301. Public Works Department-Stormwater Division REQUEST: The Public Works Department- Stormwater Division requesting authorization to enter into an agreement with The Lake Doctors, Inc. in the amount of$40,656 plus a 10% contingency, for aquatic weed control and maintenance services of City-maintained ponds. FISCAL IMPACT: The contract amount is $40,656 plus a 10% contingency,for a total authorization of$44,721.60,funded by the Stormwater Utility Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an agreement with The Lake Doctors, Inc. in the amount of $40,656 plus a 10% contingency for aquatic weed control and maintenance services of City-maintained ponds,funded by the Stormwater Utility Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 302. Public Works Department REQUEST: Public Works Department Requesting that the City Commission Approve a Four Year Extension of the Solid Waste Agreement with Waste Pro as Provided for in the Addendum to the Solid Waste Agreement. FISCAL IMPACT: The current residential solid waste rate of $18.10 per month remains unchanged since 2006 and is projected to stay the same through the extension period. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 7 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff Recommends that the City Commission Approve a Four Year Extension of the Solid Waste Agreement with Waste Pro of Florida, Inc. as Provided for in Section 2.2 of the Addendum to the Solid Waste Agreement and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 303. Public Works Department REQUEST: The Public Works Department requests the City Commission's authorization to enter into an agreement with Volkert, Inc.in the amount of $13,470 for the preparation of a City Bridge Master Plan, funded by the Road Improvement Fund. FISCAL IMPACT: The project cost is $13,470 and is funded by the Road Improvement Fund(One Cent Sales Tax). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission authorize entering into an agreement with Volkert, Inc.in the amount of$13,470 for the preparation of a City Bridge Master Plan,funded by the Road Improvement Fund., and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 8 OF 22 CONSENT 304. Police Department REQUEST: The Police Department requests the Commission accept the donation of police radio equipment from the Orlando Sanford Airport Police Department through intergovernmental transfer. FISCAL IMPACT: Acceptance of these donated radios results in capital cost savings of approximately $90,000 to the City, as funds would not need to be budgeted for this specific purpose. Additionally, there is no immediate costs incurred by accepting these radios into our inventory, however, there will be associated future costs to maintain and service the radios,as well as to upgrade their software as needed. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the intergovernmental transfer and acceptance of the listed mobile and portable radio equipment from the Orlando Sanford Airport Police Department. No discussion. CONSENT 305. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 9 OF 22 RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. This Agenda Item was not discussed. CONSENT 306. Utility/Public Works Departments REQUEST: The Utility/Public Works Department requests the City Commission's authorization to execute a task order with CPH, Inc.in the amount of$44,000.00 for the architectural/engineering design of the proposed Administration Building at the Public Works Compound. FISCAL IMPACT: The cost for the design development, construction documents,permitting and bidding is $44,000. These costs have been budgeted in the Utility/Public Works Facility Fund-#311. The$8,000 annual rental on the trailer would be eliminated when completed. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the execution of a task order with CPH, Inc.in the amount of$44,000.00 plus a 10% contingency for the design of the proposed Administration Building at the Public Works Compound funded by the Utility/Public Works Facility Fund-#311. No discussion. CONSENT 307. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Rotary Club of Winter Springs for the 2014 Veteran's Day Event. FISCAL IMPACT: City Public Safety costs not to exceed$385 and waiver of$25 City special event permit fee. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 10 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Rotary Club for the 2014 Veteran's Day Event, and approve the waiver of the $25 City special event permit fee for this event. There was no discussion on this Agenda Item. CONSENT 308. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2014-14 offering their appreciation and gratitude for the service of Mr.William(Bill)H.Poe as a recent Member of the Planning and Zoning Board/Local Planning Agency. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2014-14,if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon approval of this Resolution, the City Clerk will contact Mr. Poe on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Mr. Poe to attend a future City Commission meeting to receive his Resolution in person, from the Mayor and City Commission. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 11 OF 22 RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2014-14. Upon approval of this Resolution, the City Clerk will then contact Mr. Poe on behalf of Mayor Lacey and the City Commission regarding an official Presentation in his honor by the Mayor and City Commission. No discussion. CONSENT 309. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2014-15 offering their appreciation and gratitude for the service of Mr. Brian Oliver as a recent Member of the Oak Forest Wall and Beautification District Advisory Committee. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2014-15,if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon approval of this Resolution, the City Clerk will contact Mr. Oliver on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Mr. Oliver to attend a future City Commission meeting to receive his Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2014-15. Upon Approval of this Resolution, the City Clerk will then contact Mr. Oliver on behalf of Mayor Lacey and the City Commission regarding an official Presentation in his honor by the Mayor and City Commission. This Agenda Item was not discussed. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 12 OF 22 CONSENT 310. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2014-16 offering their appreciation and gratitude for the service of Mr.Jim Wentz as a recent Member of the Code Enforcement Board. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2014-16 if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon approval of this Resolution, the City Clerk will contact Mr. Wentz on behalf of the Mayor and City Commission,in keeping with what the City Commission has previously requested, and invite Mr. Wentz to attend a future City Commission meeting to receive his Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and approve Resolution Number 2014-16. Upon approval of this Resolution, the City Clerk will then contact Mr. Wentz on behalf of Mayor Lacey and the City Commission regarding an official Presentation in his honor by the Mayor and City Commission. No discussion. CONSENT 311. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, September 22, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 13 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday,September 22, 2014 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire No Report. REPORTS 401. Office Of The City Manager—Kevin L. Smith Manager Smith spoke further of the previous comments on the City's Checkbook as shown on the City's Website and mentioned that because of limitations, one (1) time type payments are often listed with a brief reference such as"None"rather than entering a lot of information that would not be used again. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—OCTOBER 13,2014 PAGE 14 OF 22 REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC City Clerk Lorenzo-Luaces asked if the City Commission wanted to address some of the details on the upcoming Inauguration now or perhaps at the next City Commission Meeting. Members of the City Commission said they could address this matter now and Mayor Lacey noted the Inauguration would be on Monday, November 17th, 2014 this year. Commissioner Krebs stated, "Yes. That worked out well." No objections were voiced. Mayor Lacey said that as one of the individuals being sworn into Office, a minimal ceremony was fine for him. Commissioner Resnick stated the same was agreeable to him also. City Clerk Lorenzo-Luaces asked more about "minimal" and Deputy Mayor Brown stated, "Like last time." City Clerk Lorenzo-Luaces said "Okay." No one noted any disagreement. Refreshments, and event invitations printed in house and also emailed was briefly addressed. Mayor Lacey and Deputy Mayor Brown noted that electronic invitations were fine for them. REPORTS 403. Office of Commissioner Seat Four-The Honorable Cade Resnick Commissioner Resnick said that he had been invited to visit a new business "Expertus Labs" and they have moved into a building on U.S. Highway 17/92 and suggested others may wish to visit this business. REPORTS 404. Office of Commissioner Seat Five-The Honorable Joanne M.Krebs Brief comments. Commissioner Krebs thanked all involved in the "Hometown Harvest" event and mentioned that next year there will be a"Face Painting Challenge"involving the Elected Officials. Next, Commissioner Krebs thanked City Clerk Lorenzo-Luaces for attending a Florida League of Cities Policy Meeting for her and mentioned the top two (2) issues were "Sober Homes" and"Homelessness". Commissioner Krebs added that another upcoming issue for cities will probably be"Airbnb's". Discussion ensued on City resources, the time that Chief of Police Kevin Brunelle and Manager Smith spend to attend off-site meetings, including Deputy Mayor Brown's"Coffee with Citizens". Tape 1/Side B Further comments followed on attending meetings, Staff/resources, Elected Officials attending different meetings so they can become more informed; that the Charter prohibits Elected Officials giving direction to the City Manager's Staff; and expectations by City Staff when an Elected Official brings something to their attention. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 15 OF 22 REPORTS 405. Office of the Mayor-The Honorable Charles Lacey No Report. REPORTS 406. Office of Commissioner Seat One-The Honorable Jean Hovey Commissioner Hovey thanked Staff for their efforts related to the"Hometown Harvest"event. Next, Commissioner Hovey noted that she attended a recent Seminole County Public School's Superintendents School Advisory Council and Parent-Teachers Association (PTA) Town Hall meeting and mentioned some statistics related to on Seminole County schools. Commissioner Hovey asked about the status of the new bleachers and sun protection at Central Winds Park. Mr. Chris Caldwell,Director,Parks and Recreation Department offered his thanks to Mr. Brian Fields,P.E.,City Engineer,Public Works Department for his assistance with this project and said they were currently around the mid-point and as of now,November 24th was the expected completion date. REPORTS 407. Office of Commissioner Seat Two/Deputy Mayor—The Honorable Rick Brown Deputy Mayor Brown spoke of his Monday morning"Coffee with Citizens" and noted that the City Manager and Chief Brunelle had asked him if they could attend; and then addressed how these meetings started, and that they were now held at McDonald's (on the corner of Tuskawilla Road and State Road 434) on Monday morning from 8:00 a.m.—9:00 a.m.,that they were open to everyone, and that they were also listed on the City calendar. Secondly, Deputy Mayor Brown noted that he was pleased to attend on Mayor Lacey's behalf, the University of Central Florida's Business Incubator's 15th Anniversary and remarked that he received a plaque for the City's support and participation and that he would get it to the City Clerk. Mayor Lacey thanked Deputy Mayor Brown for attending the event. Thirdly, Deputy Mayor Brown mentioned there was an Honor Flight scheduled for Saturday, October 24th, 2014 and that Winter Springs resident Joseph Walter Bloodworth was going to be on this Honor Flight; and referenced the last time Winter Springs residents were on an Honor Flight, we presented a Proclamation to them at a City Commission meeting; to which Deputy Mayor Brown hoped this could be done again. Commissioner Carroll said"Excellent". No objections were voiced. A proposed date of October 27th for a presentation was suggested and with no objections, Mayor Lacey summarized we would have a"Proclamation and have it part of the Awards and Presentations at the October 27t, (2014) meeting." City Clerk Lorenzo-Luaces nodded in agreement. Mayor Lacey asked who would make the arrangements, to which Deputy Mayor Brown suggested the City Clerk could contact Winter Springs' resident Nancy Riordan who is with the Honor Flight program and in charge of Veterans and Guardians. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 16 OF 22 REPORTS 408. Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Carroll commented on the"Hometown Harvest"event and hoped a Staff member had been able to take photographs of the Senior Center Line Dancers. Next, Commissioner Carroll encouraged all to attend the Winter Springs "ARToberFest". Commissioner Carroll then asked if Mayor Lacey could address the Meritage Homes - Veterans Day announcement. Continuing her Report, Commissioner Carroll thanked the Highlands Homeowner's Association for inviting the Elected Officials to their Candidate Forum. Commissioner Carroll spoke of a family in the Georgetown subdivision who through the City Manager's assistance with Duke Energy,were able to keep three(3)trees which pleased them greatly. Next, Commissioner Carroll commented on the Homelessness issue, that it has been a concern of hers, and that other cities have had tougher situations and they have found out that often, homeless individuals don't want to be helped. Mayor Lacey spoke of"Operation Homefront", a nationwide program that Meritage Homes in Winter Springs participates in and that three (3) cities in the United States are chosen to give a home to a deserving wounded Veteran, and the selected Veteran will officially be given the keys at the City's Veteran's Day Ceremony in November. Mayor Lacey hoped people would come out to recognize and congratulate this much deserving Veteran. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing to consider Second Reading of Ordinance 2014-21, which proposes to voluntarily annex approximately 1.9 acres of property located at 715 North U.S. 17-92. FISCAL IMPACT: The requested annexation is the initial step in order for the applicant to procure water and sewer service from the City of Longwood. The surrounding area is generally characterized by auto oriented commercial businesses within both Seminole County, City of Longwood and the City of Winter Springs. Based upon the current taxable value of the property ($522,800), the additional tax revenue to the City as a result of this annexation is estimated at$1,328. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 17 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcels on August 8, 2014. In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. The proposed Ordinance was advertised in the Orlando Sentinel on September 11 & 18,2014 as depicted in Attachment E. RECOMMENDATION: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to consider Second Reading of Ordinance 2014-21, which proposes to voluntarily annex approximately 1.9 acres of property located at 715 North U.S. 17-92. Attorney Garganese read Ordinance 2014-21 by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "I WILL MAKE A MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY ADDED, "SECONDED BY COMMISSIONER RESNICK TO APPROVE ORDINANCE 2014-21 ON SECOND AND FINAL READING." DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department-Planning Division REQUEST: The Community Development Department— Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 1.9 acres of property located at 715 North U.S. 17-92 as described within Ordinances 2014-22 and 2014-23. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 18 OF 22 FISCAL IMPACT: The requested Small Scale Plan Amendment is the initial step in order for the applicant to procure water and sewer service from the City of Longwood. The surrounding area is generally characterized by auto oriented commercial development in both Seminole County, City of Longwood and the City of Winter Springs.Based upon the current taxable value of the property ($522,800),the additional tax revenue to the City as a result of this annexation is estimated at$1,328. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcels on August 8, 2014. In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. The proposed Ordinance was advertised in the Orlando Sentinel on August 21,2014 as depicted in Attachment F. RECOMMENDATION: The Community Development Department - Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading of both the Small-Scale Future Land Use map Amendment and Rezoning and make two(2)separate motions as follows: A. Approve Second Reading of Ordinance 2014-22, which proposes a Small-Scale Future Land Use Map Amendment for 1.9 acres of property located at 715 North U.S. Highway 17-92 from Seminole County "Mixed Development(MXD)"to City of Winter Springs"Commercial". B. Approve Second Reading of Ordinance 2014-23, which proposes a Rezoning for approximately 1.9 acres of property located at 715 North U.S. Highway 17-92 from Seminole County "Commercial (C-2)" to City of Winter Springs "Highway 17-92 Commercial District(C-3)" . Attorney Garganese read Ordinance 2014-22 and then Ordinance 2014-23, each by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item for both Ordinance 2014-22 and Ordinance 2014-23. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item for both Ordinance 2014-22 and Ordinance 2014-23. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 19 OF 22 "I WILL MAKE THE MOTION TO APPROVE ORDINANCE 2014-22." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE COMISSIONER HOVEY: AYE MOTION CARRIED. "I WILL MAKE THE MOTION TO APPROVE ORDINANCE 2014-23." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE COMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests the City Commission consider first reading of Ordinance 2014-24,which proposes to amend Section 6-87-Temporary Storage Structures. FISCAL IMPACT: There is no indirect fiscal impact associated with this agenda item other than the fees for registration of the golf carts and the permits for placement of the temporary storage units. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 20 OF 22 RECOMMENDATION: Community Development Staff and the Planning & Zoning Board recommend approval of first reading of Ordinance 2014-24, which proposes to amend Section 6-87-Temporary Storage Structures to allow temporary storage structures to be placed for periods longer than 72 hours during the period from midnight October 15 until midnight January 31 of each year and move said ordinance forward to Second and final reading. This time period coincides with the seasonal delivery time identified in Section 316.2126 (3)(b),Florida Statutes. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2014-24 by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item. Mr. Brian Bulger, 1050 Bennett Road, Longwood, Florida: speaking for the"ups"company,Mr. Bulger spoke of the merits of this Ordinance and how it would improve holiday deliveries in this area. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO MOVE TO SECOND READING ORDINANCE 2014-24." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR BROWN: AYE COMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. PUBLIC HEARINGS 503. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission consider approval of a Conditional Use request for an adult daycare center at Temple Israel Synagogue,which is located at 50 South Moss Road. FISCAL IMPACT: There is no additional negative fiscal impact associated with this agenda item as the adult daycare center is proposed to be located within a portion of an existing synagogue, which is tax exempt as it is a religious use. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 13,2014 PAGE 21 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of a Conditional Use permit for an adult daycare facility at Temple Israel Synagogue,which is located at 50 South Moss Road. Mr. Bobby Howell, AICP, Planner, Community Development Department spoke briefly on this Agenda Item. Ms. Mary Ellen Grant, Chief Executive Officer, Share the Care, Inc., 1524 Formosa Avenue, Winter Park, Florida: stated, "The services are open to the community. We ask that people call us and go through an application process." Commissioner Hovey asked Ms. Grant if licensed medical staff were on hand. Ms. Grant responded, "We're licensed as an adult day health center." Furthermore, Commissioner Hovey inquired about the ratio between staff and residents, to which Ms. Grant replied, "One (1) staff to six(6)residents but a minimum of two (2) staff at all times." Further brief comments. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMISSIONER HOVEY. MAYOR LACEY STATED, "SECONDED BY COMMISSIONER CARROLL TO APPROVE A CONDITIONAL USE REQUEST FOR THE TEMPLE ISRAEL SYNAGOGUE ADULT DAY CARE." DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—OCTOBER 13,2014 PAGE 22 OF 22 REGULAR AGENDA REGULAR 600. Not Used PUBLIC INPUT Mr. Kevin Cannon, Post Office Box 1501, Orlando, Florida: asked if"Coffees" were ever held at City Hall and thought that it might be a good idea, and that City Staff could come out of their offices and answer any questions that might come up. Much discussion. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:42 p.m. RESPECTFULLY SUBMITTED: ...L02.1- A LORENZO-LUACES,MMC CITY CLERK APPROVED: M• �i°CHARL S NOTE: These Minutes were approved at the October 27,2014 City Commission Regular Meeting.