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Home My WebLink About2014 11 19 Regular 603 Meeting Schedule TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MEETING AGENDA Informational Consent ITEM 603 Public Hearings Regular X November 19, 2014 Special Meeting Mgr. / Dept. Authorization REQUEST: Office of the City Clerk requests the Tuscawilla Lighting and Beautification District Advisory Committee to discuss their meeting schedule. PURPOSE: This Agenda Item is being brought forward for discussion as requested by the Tuscawilla Lighting and Beautification District Advisory Committee at their October 15, 2014 Regular Meeting. CONSIDERATIONS: The following is an excerpt shown on the City’s Website which relates to the Tuscawilla Lighting and Beautification District Advisory Committee: [[2072,2552,2264,2609][12][,I,][Times New Roman]]The City [[600,2610,2263,2667][12][,I,][Times New Roman]]Commission may establish, by Resolution, an Advisory Committee for any [[597,2667,1930,2724][12][,I,][Times New Roman]]Assessment Area within which Assessments are imposed. [[1928,2667,2264,2724][12][,I,][Times New Roman]]Each Advisory [[600,2725,2263,2782][12][,I,][Times New Roman]]Committee shall consist of at least five members appointed by the City [[600,2782,860,2839][12][,I,][Times New Roman]]Commission. [[860,2782,886,2839][12][,I,][Times New Roman]] CITY OF WINTER SPRINGS, FLORIDA TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING – NOVEMBER 19, 2014 REGULAR AGENDA ITEM 603 PAGE 2 OF 4 [[596,380,1224,437][12][,I,][Times New Roman]]Members of the Advisory C [[1223,380,2263,437][12][,I,][Times New Roman]]ommittee may be residents or persons with a [[600,437,2262,494][12][,I,][Times New Roman]]vocational or investment interest in the assessed area. All members of any [[597,495,2050,552][12][,I,][Times New Roman]]Advisory Committee shall serve at the pleasure of the City Commission. [[2050,495,2076,552][12][,I,][Times New Roman]] [[598,611,1994,668][12][,I,][Times New Roman]]Each Advisory Committee, for its respective assessed area, and in [[1994,611,2015,668][12][,I,][Times New Roman]] [[2015,611,2262,668][12][,I,][Times New Roman]]conjunction [[599,668,2263,725][12][,I,][Times New Roman]]with City staff personnel, shall timely provide input and recommendations to City [[600,726,2262,783][12][,I,][Times New Roman]]staff or City consulting professionals assigned the task of providing technical [[600,783,2202,840][12][,I,][Times New Roman]]assistance in the following activities: (1) development of a budget for the desir [[2202,783,2264,840][12][,I,][Times New Roman]]ed [[600,841,2263,898][12][,I,][Times New Roman]]local improvement or related services, (2) imposition of assessments to fund the [[600,898,2263,955][12][,I,][Times New Roman]]local improvement or related services, (3) issuance of the Obligations when [[600,956,2262,1013][12][,I,][Times New Roman]]required, and (4) maintenance of the local improvement or the provision of [[600,1013,1024,1070][12][,I,][Times New Roman]]related services. The [[1024,1013,1041,1070][12][,I,][Times New Roman]] [[1041,1013,2263,1070][12][,I,][Times New Roman]]advisory committee shall review and discuss issues related [[600,1071,2262,1128][12][,I,][Times New Roman]]to the foregoing and other directly related matters of interest to the owners of [[593,1128,2263,1185][12][,I,][Times New Roman]]property within the respective assessed areas and make such recommendations [[600,1186,1422,1243][12][,I,][Times New Roman]]thereon as the advisory committee deems [[1422,1186,1435,1243][12][,I,][Times New Roman]] [[1435,1186,1700,1243][12][,I,][Times New Roman]]appropriate . [[1700,1186,1726,1243][12][,I,][Times New Roman]] [[600,1302,2263,1359][12][,I,][Times New Roman]]This Advisory Committee appointed by the City Commission are appointed for a [[600,1359,2263,1416][12][,I,][Times New Roman]]Term of four years and are tasked with reviewing and discussing issues related to [[600,1417,2262,1474][12][,I,][Times New Roman]]the foregoing and other directly related matters of interest to the owners of [[593,1474,694,1531][12][,I,][Times New Roman]]prop [[694,1474,1472,1531][12][,I,][Times New Roman]]erty within the Tuscawilla community. [[1472,1474,1498,1531][12][,I,][Times New Roman]] [[600,1590,2264,1647][12][,I,][Times New Roman]]To serve on this Advisory Committee, one must reside within the Tuscawilla [[598,1647,1583,1704][12][,I,][Times New Roman]]Lighting and Beautification Assessment District. [[1583,1647,1609,1704][12][,I,][Times New Roman]] [[600,1763,2262,1820][12][,I,][Times New Roman]]Currently, Regular meetings are held Quarterly on the third Wednesday of [[598,1821,981,1878][12][,I,][Times New Roman]]January, April, Jul [[974,1821,1530,1878][12][,I,][Times New Roman]]y, and October at 5:15 p.m. [[1530,1821,1556,1878][12][,I,][Times New Roman]] Since the beginning of the establishment of the Tuscawilla Lighting and Beautification District Advisory Committee in 1998, meetings were holding weekly for the most part and then in 2000, the Tuscawilla Lighting and Beautification District Advisory Committee began holding monthly meetings, and then in 2009 went to a quarterly meeting schedule with an occasional Special meeting or workshop. FISCAL IMPACT: Technical/Urban Beautification (none-exempt) staff time: -Costs are estimated to be an additional $150.00 per meeting (2 hour meeting/2 hour prep). Obviously, additional specific report requests could substantially increase these costs. [[600,2809,626,2866][12][,I,][Times New Roman]] [[600,2866,626,2923][12][,I,][Times New Roman]] [[600,2924,626,2981][12][,I,][Times New Roman]] CITY OF WINTER SPRINGS, FLORIDA TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING – NOVEMBER 19, 2014 REGULAR AGENDA ITEM 603 PAGE 3 OF 4 Technical/Finance and Administrative Services Department staff time: -Costs are estimated to be an additional $150.00 per meeting but costs could differ depending on needed research/reports [[600,552,626,609][12][,I,][Times New Roman]] Administrative/Office of the City Clerk staff time: -It takes approximately one (1) hour to write/ collate data and post an Advisory Board/Committee Meeting; and then ½ hour to set up for the meeting/then on average 1-2 hours to Clerk an Advisory Board/Committee; ¼ to a ½ hour to clean up after Advisory Board/Committee Meeting; and then 2-4 hours for transcribing of final Minutes and proofing (depending on the discussions) for an average of $325.00 Including all staff costs: -One meeting of the Tuscawilla Lighting and Beautification District Advisory Committeewith all staff costs considered, [[1536,1242,1651,1299][12][,I,][Times New Roman]]could [[1647,1242,1660,1299][12][,,][Times New Roman]] [[1660,1242,1755,1299][12][,,][Times New Roman]]cost [[1755,1242,2081,1299][12][,,][Times New Roman]]approximately $ [[2081,1242,2106,1299][12][,,][Times New Roman]]6 [[2106,1242,2232,1299][12][,,][Times New Roman]]25.00 [[2232,1242,2250,1299][12][,,][Times New Roman]]- [[2250,1242,2263,1299][12][,,][Times New Roman]] $700.00 per meeting -The currently scheduled four (4) quarterly Regular Meetings of the Tuscawilla Lighting and Beautification District Advisory Committeeper year equates to approximately $2,500.00 - $2,800.00 -Going to six (6) Regular Meetings (every other month) of the Tuscawilla Lighting and Beautification District Advisory Committeeover a year’s time could equate to approximately $3750.00 - $4,200.00 -Going to twelve (12) monthly Regular Meetings of the Tuscawilla Lighting and Beautification District Advisory Committeein a year’s time could equate to approximately $7,500.00 - $8,400.00 Currently, $1,250.00 is budgeted for Clerk staff’s assistance for Tuscawilla Lighting and Beautification District Advisory Committee meetings. CITY OF WINTER SPRINGS, FLORIDA TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING – NOVEMBER 19, 2014 REGULAR AGENDA ITEM 603 PAGE 4 OF 4 RECOMMENDATION: The Tuscawilla Lighting and Beautification District Advisory Committee is requested to discuss the possibility of going to an increased meeting schedule with consideration of what issues need to be discussed on a more immediate basis, and staff resources. Should the Tuscawilla Lighting and Beautification District Advisory Committee Vote that their preference is to go to an increased meeting schedule, the City Commission will be asked for their consideration and approval. ATTACHMENT(S): None