HomeMy WebLinkAbout2014 10 13 Consent 303 Bridge Master Plan - Volkert IncCOMMISSION AGENDA
ITEM 303
REQUEST:
Informational
Consent
X
Public Hearings
Regular
October 13, 2014 KS KL
Regular Meeting City Manager Department
The Public Works Department requests the City Commission's authorization to enter into an
agreement with Volkert, Inc. in the amount of $13,470 for the preparation of a City Bridge
Master Plan, funded by the Road Improvement Fund.
SYNOPSIS:
The City Bridge Master Plan consists of an engineering review of all 12 City bridges and
the preparation of a prioritized list including the cost and recommended schedule for major
repairs and /or bridge replacements.
CONSIDERATIONS:
The City owns and maintains 12 bridges, all of which are where City streets cross
creeks at various locations. The City's bridges were built between 1972 and 1998.
All City bridges are inspected bi- annually by FDOT, and all bridges are all currently
in satisfactory condition pursuant to the latest FDOT inspections performed in June
2014.
The FDOT bi- annual bridge inspection reports, as well as supplemental reports and
various engineering evaluations performed at specific bridges over the past several
years, have identified a need to plan for some significant bridge repairs. In addition,
given the age of the City's bridges, a long -term plan to consider the eventual
replacement and /or major repair of the City's bridges is recommended by Staff.
Consent 303 PAGE 1 OF 3 - October 13, 2014
The Bridge Master Plan is an engineering evaluation consisting of the following
tasks:
• Review all recent bridge reports
• Perform supplemental field reviews / inspections to obtain additional
information as needed
• Prepare a prioritized list of major repairs and /or replacements and cost
estimates over a 10 -year period
• Provide long -term projections of when the City should plan to perform major
repairs and /or replacements at all 12 bridges
. The City shares ownership of the Dyson Drive bridge over Howell Creek with
Seminole County. This bridge was replaced in 2013 by Seminole County and is not
included in the 12 City -owned bridges to be studied in the Bridge Master Plan.
. Volkert, Inc. is currently FDOT's primary bridge inspection consultant for District 5.
Volkert performed the bi- annual inspections of all City bridges for FDOT in June
2014. Due to Volkert's familiarity and recent inspection experience with the City's
bridges, Staff is recommending hiring Volkert to prepare the Bridge Master Plan.
. Exhibit A is Volkert's proposal to prepare the Bridge Master Plan in the amount of
$13,470. Upon notice to proceed, the final Bridge Master Plan is expected to be
complete within eight weeks. The final Bridge Master Plan will be submitted to the
City Commission for adoption, most likely in January 2015.
. Major bridge improvements and /or replacements identified in the Bridge Master Plan
will be included in future capital improvement plans, with the funding source most
likely being the recently passed 3rd generation one -cent sales tax. The City's project
list attached to the Interlocal Agreement for the 3rd generation one -cent sales tax
included approximately $4 million in major bridge repairs and /or replacements.
FISCAL IMPACT:
The project cost is $13,470 and is funded by the Road Improvement Fund (One Cent Sales
Tax).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
Consent 303 PAGE 2 OF 3 - October 13, 2014
RECOMMENDATION:
Staff recommends the Commission authorize entering into an agreement with Volkert,
Inc. in the amount of $13,470 for the preparation of a City Bridge Master Plan, funded
by the Road Improvement Fund., and authorize the City Manager and City Attorney to
prepare and execute any and all applicable documents.
ATTACHMENTS:
1. Exhibit A - Volkert Proposal (3 pages)
Consent 303 PAGE 3 OF 3 - October 13, 2014
EXHIBIT A
VOLKERT
September 23, 2014
City of Winter Springs
City Hall
1126 E. State Road 434
Winter Springs, FL 32708
Attention: Mr. Brian Fields, P.E.
Reference: Proposal for Consulting Services
Bridge Master Plan
Gentlemen:
Volkert, Inc.
3409 West Lemon Street,
Tampa, FL. 33609
Office: 813.875.1365
Fax: 813.874.7656
tampa @volkert.com
www.volkert.com
In accordance with your request, Volkert, Inc., hereinafter termed the Engineer, is
pleased to submit this proposal to the City of Winter Springs, hereinafter termed the City,
for performing Professional Consulting Services on the project as described herein.
I. DESCRIPTION OF PROJECT
The project consists of bridge master planning for the City's inventory of 12
bridges consisting of those monitored through the FDOT bridge inspection
program. The specific bridges are Bridge Numbers 775703, 775704, 775705,
775707, 775708, 775709, 7757103 775711, 775712, 775713, 775714, and 775715.
II. OBJECTIVES
The City desires to include an appropriate level of bridge maintenance funds in
their annual budget. Accordingly, the City desires to obtain documented
information which prioritizes the maintenance needs of the City's bridges and
develops budget estimates.
III. SCOPE OF SERVICES
1. Develop a listing of the specific deficiencies at each bridge. This shall be
based upon the latest FDOT Bridge Inspection Reports supplemented by field
reviews as needed.
Office Locations:
Birmingham, Foley, Huntsville, Mobile, Alabama • Gainesville, Orlando, Pensacola, Tampa, Florida • Atlanta, Georgia
Collinsville, Illinois • Baton Rouge, Slidell, Louisiana • Biloxi, Mississippi • Jefferson City, Missouri • Raleigh, North Carolina
Chattanooga, Tennessee • Alexandria, Virginia • Washington, D.C.
VOLKE RT
2. Develop a time frame within which the repairs should be accomplished,
taking into account a logical general prioritization of the various repairs over a
ten year period. Prepare an estimate of the cost of the repairs.
3. Prepare a life -cycle cost analysis to develop an equivalent uniform
analyzed cost. Assess remaining service life where appropriate to account for
bridge replacements.
4. Prepare a report summarizing the findings and evaluation and providing
recommendations for repairs and budgeting. Meet with the City to present the
findings and recommendations.
IV. CITY'S RESPONSIBILITIES
A. Provide available FDOT bridge inspection reports for review.
B. Provide for the Engineer's free access to the bridges.
C. Provide information regarding any specific maintenance concerns or recurring
issues.
V. COMPENSATION
As Compensation for the professional services performed by the Engineer, it is
proposed that the City pay the Engineer a LUMP SUM fee of THIRTEEN
THOUSAND, FOUR HUNDRED SEVENTY DOLLARS ($13,470.00).
VI. SCHEDULE
The Engineer will commence work immediately upon receipt of an executed
Work Order in accordance with our Consultant Agreement and will endeavor to
provide the documents within eight weeks from notice to proceed.
If this Proposal meets with the City's approval and constitutes the understanding between
the Engineer and the City, it can be used as an attachment to a Work Order. We
appreciate the opportunity to present this proposal to the City of Winter Springs.
Very truly yours,
VOLKERT, INC.
Thomas C. White, P.E.
Vice President
Enclosures
Z: \TCW \City of Winter Springs.doc
CITY OF WINTER SPRINGS, BRIDGE MASTER PLAN
FEE ESTIMATE
PLANNING PHASE
Develop Deficiency Listing
Site visits
Cost Estimates and Priorization
Life -Cycle Costing
City Meetings
Report
Totals (Manhours)
Fee
Out of Pocket Expenses
Chief
Project
Senior
Staff
Technician
Clerical
TOTALS
Engineer
Manager
Engineer
Engineer
Engineer
$220
$190
$175
$130
$85
$70
$45
2
12
4
6
24
12
2
10
4
8
24
6
4
10
6
6
4
2
12
4
22
4
8
22
42
8
14
0
86
$880
$1,520
$3,850
$57460
$680
$980
$0
$137370
$100
GRAND TOTAL $135470