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HomeMy WebLinkAbout2014 05 06 Parks and Recreation Advisory Committee Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING MAY 6, 2014 CALL TO ORDER The Regular Meeting of Tuesday, May 6, 2014 of the Parks and Recreation Advisory Committee was called to Order by Chairperson Arnie Nussbaum at 6:01 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Arnie Nussbaum,present Vice-Chairperson Arthur Gallo, present Committee Member Arsenio Calle, present Committee Member Yvonne Froscher,present Committee Member Kenneth Greenberg, present Committee Member Geoffrey Kendrick, present Committee Member Richard Lecky, present Committee Member Clare Mumey, present Committee Member James Van Kleunen, present Assistant to the City Clerk Sean Beaudet, present A moment of silence was held, followed by the Pledge of Allegiance. In regards to Agenda Changes, Chairperson Nussbaum noted that "REGULAR `602" was noted twice on the Agenda and that the first listing on page 3 of the Agenda was an error and would not be heard. Chairperson Nussbaum also welcomed the newest Committee Member, Mr. Ken Greenberg. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 6,2014 PAGE 2 OF 8 ❖❖ AGENDA NOTE: INFORMATIONAL AGENDA ITEM "202" WAS ACTUALLY NOT DISCUSSED NEXT, BUT WAS DISCUSSED LATER IN THE MEETING,AS SHOWN ON PAGE 7 OF THESE MINUTES. •:•• INFORMATIONAL AGENDA INFORMATIONAL 200. Parks And Recreation Department The Parks And Recreation Department Desires To Provide The Parks And Recreation Advisory Committee With Information On Recently Resigned Parks And Recreation Advisory Committee Member Edith Walsh. There was no discussion on this Agenda Item. INFORMATIONAL 201. Parks And Recreation Department The Parks And Recreation Department Wishes To Inform The Parks And Recreation Advisory Committee About The Bid Process For The Shade Structures At Central Winds Park. This Agenda Item was not discussed. INFORMATIONAL 202. Parks And Recreation Department The Parks And Recreation Department Wishes To Provide The Parks And Recreation Advisory Committee With The Proposed Fiscal Year 2014-2015 Budget, As Being Proposed To the City Manager, For Their Consideration And For Informational Purposes Only. There was no discussion on this agenda item. INFORMATIONAL 203. Parks And Recreation Department The Parks And Recreation Department Wishes To Inform The Parks And Recreation Advisory Committee About The Parks And Recreation Department Employee Of The Year. This Agenda Item was not discussed. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 6,2014 PAGE 3 OF 8 PUBLIC INPUT Chairperson Nussbaum opened "Public Input". No one spoke. Chairperson Nussbaum closed "Public Input". CONSENT AGENDA CONSENT 300. Office Of The City Clerk Requesting The Parks And Recreation Advisory Committee Review And Approve The Tuesday, February 4, 2014 Parks And Recreation Advisory Committee Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES FROM THE FEBRUARY MEETING." MOTION BY COMMITTEE MEMBER LECKY. SECONDED BY VICE- CHAIRPERSON GALLO. DISCUSSION. VOTE: CHAIRPERSON NUSSBAUM: AYE VICE-CHAIRPERSON GALLO: AYE COMMITTEE MEMBER CALLE: AYE COMMITTEE MEMBER FROSCHER: AYE COMMITTEE MEMBER GREENBERG: AYE COMMITTEE MEMBER KENDRICK: AYE COMMITTEE MEMBER LECKY: AYE COMMITTEE MEMBER MUMEY: AYE COMMITTEE MEMBER VAN KLEUNEN: AYE MOTION CARRIED. 400. REPORTS No Reports were given. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 6,2014 PAGE 4 OF 8 REGULAR AGENDA REGULAR 600. Parks And Recreation Department The Parks And Recreation Department Requests That The Parks And Recreation Advisory Committee Discuss And Prioritize Park Improvements And Funding Sources For Trotwood Park. Mr. Chris Caldwell, Director, Parks and Recreation Department presented this Agenda Item and asked for comments and possible improvement options from the Parks and Recreation Advisory Committee Members to Trotwood Park. Committee Member James Van Kleunen asked if the list of improvements provided by Mr. Caldwell were what Staff has prioritized in order. Mr. Caldwell replied that the list is not in any particular order, but are possible areas for improvement. Furthermore, Committee Member Van Kleunen inquired about upgrades to the sidewalk lights; to which Mr. Caldwell noted that the upgrades to the sidewalk lights would include, "Changing over to LED (Light-emitting diodes) lights, changing valances out, changing globes out. It is approximately eight hundred dollars ($800.00) per pole." Additional comments followed on possibly improving lighting in all of the City's parks, per the Police Department's recommendation. Next, Committee Member Richard Lecky inquired if the basketball courts or tennis courts had a higher usage. Mr. Caldwell explained that the basketball courts were more often used, resurfacing had been completed on the tennis courts, and that there had been requests to add landscaping and wind screens to the tennis courts. Parking at Trotwood Park was subsequently mentioned by Chairperson Nussbaum as an issue. Mr. Caldwell agreed and noted that a major issue was the layout of the parking lot. Committee Member Lecky added that an aerial diagram of Trotwood Park would be most helpful to the Committee to better ascertain the issues. Mr. Caldwell replied, "We would lean to our Public Works Engineers and ask them to provide us with something that would help us identify those areas" to better utilize the space in the park. Continuing, Mr. Caldwell said, "It's a pencil drawing. They do have that. I will certainly get that." Discussion. Mr. Caldwell followed by stating, "Parking is probably the number one issue, without a doubt. There are cars all over the street; there are cars all throughout the parking lot; there are cars up along, parallel to the basketball court on both sides; along Northern Way; and the parking lots full where the pavilions are at." Further comments followed. Also, Mr. Caldwell added another area for improvement could include the basketball courts. Vice-Chairperson Art Gallo agreed and mentioned liability issues, and recommended evaluating the safety of the entire park as a priority. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 6,2014 PAGE 5 OF 8 Committee Member Van Kleunen mentioned he had asked a few residents at the park about what features they would like and that many residents liked the idea of a warm-up wall to be used for various ball sports. Brief discussion followed on the retention pond and its requirement for the parking lot. Lastly, Chairperson Nussbaum summarized from the discussion that the priorities could include the parking and traffic flow, basketball court improvements, a practice wall for multiple sports, and sidewalk lighting and security. No objections were voiced by the Committee Members. Further comments. REGULAR 601. Parks And Recreation Department The Parks And Recreation Department Requests That The Parks And Recreation Advisory Committee Discuss The Upcoming Celebration Of Freedom Event. Mr. Caldwell gave a brief overview of past "Celebration of Freedom" events and asked for suggestions and possible additions to the event. Committee Member Arsenio Calle thanked Mr. Caldwell for the great job the Parks and Recreation Department does every year. Committee Member Lecky likewise thanked Mr. Caldwell, and was pleased with the fireworks show last year. Mr. Caldwell noted that the fireworks vendor was under a three (3) year contract and he had asked the vendor to make the finale special this year. Vice-Chairperson Gallo added that he had enjoyed attending in the past and would like to see the event continue. As a possible addition to the event, Mr. Caldwell asked the Committee Members if they would be interested in food trucks at future "Celebration of Freedom" events, and noted that traditional vendors are charged one hundred thirty dollars ($130.00) for an event permit. Committee Member Van Kleunen asked if there was a demand by residents for food trucks at the event and Mr. Caldwell pointed out that there had been requests and that Staff had been considering the option. Committee Member Yvonne Froscher liked the idea as it offered a variety in food choices, but was concerned if there would be adequate seating for patrons. Mr. Caldwell noted that he agreed. Next, Committee Member Calle asked if Staff planned to charge and issue permits for the operation of the food trucks. Mr. Caldwell replied, "Yes the food trucks would pay. We have not determined an amount — if it is going to be the same one [hundred] thirty [dollars] ($130.00) or a different amount." Mr. Calle thought that the same amount should be charged for a permit as a typical booth vendor. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 6,2014 PAGE 6 OF 8 Committee Member Greenberg asked how many typically attend the "Celebration of Freedom" events. Mr. Caldwell noted that attendance increases as the evening proceeds and eventually peaks at around ten thousand citizens. In addition, Committee Member Greenberg thought that residents may be more likely to attend if there were more food options such as food trucks, that it would give patrons more selections, could potentially alleviate the wait time for food, and also liked the idea of having food trucks at the event. Discussion. Furthermore, Chairperson Nussbaum also liked the idea of having food trucks for added variety at the event. However, he was concerned with the noise, vehicle exhaust, and mentioned possible placement of the trucks at the park to minimize these concerns. Lastly, Mr. Caldwell invited all of the Parks and Recreation Advisory Committee Members to all of the City events to see how City Staff operates and plans for such events. REGULAR 602. Parks And Recreation Department DELETED Requesting The Parks And Recreation Advisory Committee Discuss Issues With Trotwood Park Pertaining To Current Park Amenities And Future Park Plans In A Workshop. This was referenced at the beginning of this meeting. REGULAR 602. Office Of The City Clerk The Office Of The City Clerk Wishes To Discuss With The Parks And Recreation Advisory Committee An Alternative Date Or The Cancellation Of The November 4, 2014 Regular Meeting. Assistant to the City Clerk Sean Beaudet explained that the November 4th, 2014 Parks and Recreation Advisory Committee Regular Meeting occurs on the same day as the General Election for 2014 and that the Committee could choose an alternative date to hold the November meeting, if they liked. Brief discussion ensued on keeping the alternative meeting date as close as possible to the original meeting date. Chairperson Nussbaum said, "How about November 6th, (2014) for everybody? That is a Thursday." The other members voiced approval. No objections were noted. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING—MAY 6,2014 PAGE 7 OF 8 In other business, Committee Member Geoffrey Kendrick inquired if the Splash Parks could be opened on Mondays or Tuesdays, for events such as birthday parties. Tape 1/Side B Mr. Caldwell replied that it is difficult financially to do so as it currently stands and added, "If it is a Winter Springs resident, they get to use it for free. Non-residents are three dollars ($3.00) a person. It costs us anywhere from eighty [dollars] ($80.00) to a hundred and twenty dollars ($120.00) to open each day. We wouldn't recoup that." Mr. Caldwell also mentioned that City Staff is currently, "Evaluating operations at our Splash Pads"; noted that revenue has decreased significantly in keeping the Splash Pads open; and that the Splash Pad at Torcaso Park would not be open for some time during the weekdays due to renovations. Further comments. ❖❖ AGENDA NOTE: INFORMATIONAL AGENDA ITEM "202" WAS DISCUSSED NEXT, AND WAS PREVIOUSLY REFERENCED ON PAGE 2 OF THESE MINUTES. •• INFORMATIONAL AGENDA INFORMATIONAL 202. Parks And Recreation Department The Parks And Recreation Department Wishes To Provide The Parks And Recreation Advisory Committee With The Proposed Fiscal Year 2014-2015 Budget, As Being Proposed To the City Manager, For Their Consideration And For Informational Purposes Only. In terms of INFORMATIONAL Agenda Item "202", Committee Member Greenberg asked if the Parks and Recreation Advisory Committee Members were directly involved in the budget process for the Parks and Recreation Department. Mr. Caldwell noted that what had been presented to the Committee was more of a summary, but was open to discussion with the Committee. Committee Member Greenberg commented on some of the operating costs, specifically the Senior Center. Discussion. Mr. Caldwell added that the Parks and Recreation Department was providing community services; that it was difficult by its nature to recoup costs; and offered to personally meet with Committee Member Greenberg to further discuss the Department's Budget. Further remarks followed on cameras in City parks. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING—MAY 6,2014 PAGE 8 OF 8 PUBLIC INPUT Chairperson Nussbaum opened "Public Input". No one spoke. Chairperson Nussbaum closed "Public Input". Lastly, Assistant to the City Clerk Beaudet reminded the Parks and Recreation Advisory Committee that the Mayor and City Commission's Board and Committee Appreciation Dinner was being held on July 19, 2014 at the Tuscawilla Country Club, and all were welcome to please attend. ADJOURNMENT Chairperson Nussbaum adjourned the Regular Meeting at 7:04 p.m. RESPECTFULLY SUBMITTED: SEA ¢EAUDE T ASSISTANT TO THE CITY CLERK NOTE: These Minutes were Approved at the August 5,2014 Parks and Recreation Advisory Committee Regular Meeting.