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independence enterprises
4381 W Dogwood Lane,Cedar Hills,UT 84062
801-796-6148
Winter Springs,Florida—Business Tax Receipt Renewal Letter
DATE: April 30,2014
It is our pleasure to offer the following proposal to assist the City of Winter Springs,Florida with ongoing
support for the Kiva software and provide limited assistance with the conversion to the new system.
I. Services:
Independence enterprises, inc. is to assist the City of Winter Springs, Florida with the
following:
• Providing assistance with cleanup of the parcel and address data from Kiva using
programmed scripts rather than brute force methods to manually change street names for
reference consistency
• Provide assistance with writing scripts to assist with the handling of professionals that
have multiple license designations for uploading to NWS
• Provide assistance with writing scripts to assist with the handling of business tax receipt
holders that have multiple business type designations
• Offer recommendations as to how best to capture certain data from Kiva that involve
more complicated joining of tables to formulate the most efficient relationships among
the data
• Assist the City with necessary knowledge in converting the data residing in the Kiva
system to the new replacement system.
II. Cost Estimate
Assistance for the Services will be provided as needed through December 31,2014,not to exceed a total
of$6,500(50 hours @$130). Payment shall be made as outlined in Section IV of this Agreement.At the
prior written request of the City, additional services can be provided as needed at a cost of$130 per hour.
III. Assumptions
Winter Springs will provide:
• Personnel assistance wherever reasonably necessary.
• Access to City hardware and software,if necessary.
Independence Enterprises,Inc.:
• Provide knowledge and assistance on a timely manner when requested.
IV. Payment Schedule
The City shall be invoiced monthly for actual hours worked,and payment shall be made every thirty
(30)days, as set forth below:
• The City shall be invoiced on July I,2014,for services rendered thru June 30,2014
• The City shall be invoiced on August 1,2014,for services rendered July 1 thru July
31,2014
• The City shall be invoiced on September 1,2014,for services rendered August 1 thru
August 31,2014
• The City shall be invoiced on October 1,2014,for services rendered September 1
thru September 30,2014
• The City shall be invoiced on November I,2014,for services rendered October 1
thru October 31,2014.
• The City shall be invoiced on December 1,2014,for services rendered November 1
thru November 30,2014
• The City shall be invoiced on January 1,2015,for services rendered December 1 thru
December 31,2014
V. Terms of Agreement
• This agreement shall commence on the date of execution indicated herein and
terminate on December 31, 2014. The City may terminate this agreement with or
without cause with thirty days prior written notice and be relieved from any
obligation to pay for services not yet rendered by Independence Enterprises,Inc..
VI. Attorney's Fees
• In the event any litigation or controversy arises out of or in connection with this
Agreement between the parties hereto,each party shall bear their own attorney's fees
and costs.
VII. Governing Law and Venue.
• This Agreement shall be construed and enforced in accordance with the laws of the
State of Florida.The parties further agree that in any dispute between them relating to
this Agreement,exclusive jurisdiction shall be in the trial courts located in Seminole
County, Florida, any objections as to jurisdiction or venue in such courts being
expressly waived.
VIII. Assignability
• This contract may be transferred, assigned or sold by Independent Enterprises,
Inc.only with the express written consent of the City Manager of the City of Winter
Springs.
IX. Licensing and insurance
• Independence Enterprises, Inc., is fully licensed and insured as required by the
governing laws of the State of Utah_
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X. WARRANTY OF PROFESSIONAL SERVICES. Independence Enterprises,Inc.hereby
warrants unto the City that it has sufficient experience to properly complete the Services
specified herein or as may be performed pursuant to this agreement. In pursuit of any
Services, Independence Enterprises, Inc., shall supervise and direct the Services, using its
skill and attention and shall enforce strict discipline and good order among its employees and
agents. Independence Enterprises, Inc. shall comply with all laws, ordinances, rules,
regulations,and lawful orders of any public authority bearing on performance of the Services.
Independence Enterprises, Inc. shall pay all taxes, fees, license fees required by law,
including but not limited to occupational fees and withholding taxes and assume all costs
incident to the Services,except as provided herein.
XI. SERVICES ARE A PRIVATE UNDERTAKING. With regard to any and all Services
performed hereunder, it is specifically understood and agreed to by and between the parties
hereto that the contractual relationship between the parties is such that Independence
Enterprises, Inc., is an independent contractor and is neither an agent nor employee of the
City. Nothing in this agreement shall be interpreted to establish any relationship other than
that of an independent contractor, between the City, on one hand, and Independence
Enterprises,Inc.,on the other hand,during or after the performance of the Services under this
agreement
7 AGREEMENT ACCEPTANCE
•
Stephen .Ro -rts,President Date
independence enterprises,Inc.
V.
Kevin .Smith,City anager 6 Nly
City of Winter Springs,Florida Date
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DOCUMENT TRANSMITTAL
To: City Clerk's Office
From: Joanne Dalka, Information Services Director
Date: June 12, 2014
Subject: independence enterprises contract (original)
Has this document been reviewed by Legal? t1 Yes ON°
Does this document require Commission approval? CI Yes IZNo
If yes, what is the Commission Meeting date and agenda item number?
Commission Meeting Date:
Agenda Item Number:
Name for Laserfiche: Independence Enterprises Contract for Services 2014 06 03