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HomeMy WebLinkAbout2014 05 06 Informational 202 Proposed FY 2014-2015 Budget PARKS AND RECREATION ADVISORY COMMITTEE AGENDA Informational X Consent ITEM 202 Public Hearings Regular May 2014 Regular Meeting Mgr. / Dept. Authorization REQUEST: The Parks and Recreation Department wish to provide the Parks and Recreation Advisory Committee with the proposed Fiscal Year 2014-2015 Budget, as being proposed to the City Manager, for their consideration, for informational purposes only. CONSIDERATIONS: • Each year in the spring, all City Departments put together their proposed Budgets for the City Manager and Finance and Administrative Services Department to review. The attached budget as reflected in attachment A in this Agenda Item is what is currently being proposed and does not reflect what will be approved. Final Approval of the Fiscal Year 2014-2015 Budget occurs in September 2014. • To assist this Committee in the differences in this proposed Budget with what was approved last Fiscal Year, please refer to attachment B in this Agenda Item. RECOMMENDATION: The Parks and Recreation Department is requesting that the Parks and Recreation Advisory Committee receive the information provided in this Agenda Item ATTACHMENTS: Attachment A—Proposed Fiscal Year 2014-2015 Parks and Recreation Department Budget Attachment B—Approved Fiscal Year 2013-2014 Parks and Recreation Department Budget FY15 - 1s+ 'Buc1qJ 3Ltbmjss16-y1 Attachment "All CITY OF WINTER SPRINGS Parks&Recreation-All Divisions-Summary FISCAL YEAR 2014-2015 BUDGET Original Revised Account FY 11/12 FY 12113 FY 13/14 FY 13114 FY 14115 Number Description of Expenditure Actual Actual Budget Budget Dui 51210 Regular Salaries $6150986 $684,884 $700,094 $0 $7001094 Summer Camp-all inclusive payroll cost $22,868 $19,173 $0 $0 $0 Overtime Salaries, $17$376 $13,439 $42,909 $ $420909 51214 0 52110 F.I.C.A.Taxes-City Portion $49738 $54,269 $55,190 $,55j go 52310 Health/Life Insurance/Dis Ins $83;301 $92,905 $,114,591 $0 $11411591 52320 WorkersC,omp.Insurance $13,894 $141,215 $14,026 $0 $10261 52330 Pension-DE $9817'59 $112,940, $103,036 $0 $1013,036, 52336 Pension-DC $916 $3,857 $6,872 $0 $6,,872 Total Payroll $9!02,1838 $995,682 $1,036,718 $0 $11035,7"18 53140 Pre-E,mployment/P,hysical s, $490 $756 $800 $0 $969 53188 Outside S so,services $2021586 $135,540 $112,388 $1191100 53411 Bank Charges $o $1,221 $2,500 $0 54010 Travel'&Per Diem $273 $57 $300 $0 5 pso 54020 Automobile Allowance $0 $0 $0 $0 $300 54110 Telephone $3$074 $4,437 $4,560 $o $6,0010 54210 Postage $413 $518 $500 $0 $500 54310 Utility Services $137,924 $130512 $123600 $o 1123600 54410 Equipment Rental $5,256 $61637 $6$3010 $0 $8,300, 54502 Cash Over/Short ($3) $491 $0 $o so 54630 Repair&Maintenance-Equipment $34,992 $32,166 $341500 $0 $34,500 54633 Maintenance Agreements/Contracts $2,990 $5,708 $7,100 $0 t $7,000 54650 Repair&Maintenance-'vehicles $2,909 $31243 $61000 $0 $6,000 54660 Repair&Maintenance-Building $35,750 $391,718 $5315001 $0 $531500 : 54682 Repair&Maintenance-Grounds $94,,027 $154,852 $201,000 $© $231,000 54687 Repair&Maintenance-Irrigation $11,522 $9,872 $10,000 $01 $101000 54720 Copy Machine Supplies $0 $158 $550 $o $559 54730 Printing Expense $2,616, $2,514 $3,325 $0 1" $311325 54800 Promotional'Activities-Programs $21423 $2,947 $3,000 $0 11 $3,090 54800 90100 Promotional-July 4th $18,700 $22,427 $101000 $0 = $10,000 54800 90200 Promotional-Tree Lighting $2,725 $2;590 $0 $0 W", 54800 905010 Promotional-Fall Event $4,327 $2;825 $0 $o so � 54800 91000 Promo-Spring Festival $536 $20805 $0 $0 so , 54850 Scholarship Expense $520 $70 $27 000 $o $2100 54880 Summer Camp Program $131961 $181038 $53,000 $0 $45',000 54890 League and Field Rental Expense $54,899 $431,480 .$72$000 $0 $63,0,001 54920 Legal Advertising $0 $95 $100 $0 $200 54930 Classified Advertising $419 $0 $0 $0 $o 55110 Office Supplies $1,943 $1,993 $2$200 $0 $21200 55120 Computer Fax Printer Expense $3,280 $2,617 $3,3010 $o $31300 55210 Fuel&Oil $18,522 $19,721 $17,550 $o $17,550 55,220 Tires&Filters $640 $1,645 $2,000 $0 $2$000 55,23,0 Operating Supplies $6$589 $6,824 $6,300 $0 $8,000 55240 Uniforms $3)154 $31523 $31000 $0 $30100 55260 Janitorial Supplies $140264 $14,371 $16,000 $0 11 $16,000 55270 Small Tools&Equipment $16�574 $2�OJ5219 $201900 $0 $341200 55278 S $o, Software $143 $143 $2,200, $2)200 ,55285 Pool/Sp'lash Playground Chemicals $31053 $311653 $4,000 $0 $41000 55290 Protective Clothing $800 $430 $1,100 $o $200010 55410 Subscriptions $68 $36 $250 $0 W 55411 Dues&Registrations $3,458 $2,790 $4,250 so: 55430 Employee Development $4,539 $2,215 $2,,2,50 $o $2,950 Total Operating $710$356 $7013$725 $7921,323 $o $836,170 58105 Transfer to W&S-Events Overtime $0 $1,745 $0 $o so 58115 Transfer to Stormwater-Events Overtime $o $0 $0 $o $0 Total Transfers $0 $1$745 $0 $0 W 63000 Improvements $3,49 $0 $0,9 $0 $201000 , 631010 Infrastructure: $0 $2501000 $0 $o so 640010 Equipment-General $3688 $13080 $15000 ;o $011 642010 Data Processing Equipment $615991 $31858 $,71450 $o a $0 64400 Machinery $0 $0 $0 $o $0, 581'00 Intangibles $0 $0 $25,000 $0 $o Total Capital $13,786 $2661938 $67,450 $0 $0 TOTAL PARKS&RED BUDGET $1)6261980 $1,968,090 $1,896,491 $0 4 $11872$888 DRAFT CITY OF WINTER SPRINGS Parks & Recreation -Administration - 7200 FISCAL YEAR 2014-2015 BUDGET r;3 Original Revised Account FY 11112 FY 12113 FY 13114 FY 13114 F141 Budget Bud Number Description of Expenditure Actual Actual B udg Budget g .g 'z 3 9 iS 3 ` ` 51210 Regular Salaries $114,851 $1181480 $ 14 380 :.$1.14. I 380 959 475 $1,535 51214 overtime Salaries $ $ C' Portion 7 926 8 550 8 9D5 52110 F.I.C.A.Taxes it $ $8,905 :.$..:..,.._... 52310 Health/Life InsurancelDis ins $17,468 $171084 $201675 52320 Workers' Comp.. I n surance 910 192 �56 E 52330 Pension DB $24,605 $31,985 $28,979 . ...... 174 630 0 ?``` `` ` `630...: Total Payroll $166,7'19 $1761766 $ $ _. .:; 53411 Bank Charges $0 $11221 $2,500 , 0.::: 54010 Travel&Per Diem 248 $0 $60 ; :$60 w 0 3600:: 54020 Automobile Allowance 0 a $ $0 :.;.:. , : 54110 Telephone $1,154 $11172 $11200 :1 ii :0a 542'10 Postage $47 100 $68 $ $....... .. ..... 54410 Equipment Rental $2 131 $2 216 $2 r 500 .6D0:== 54660 Repair air&Maintenance-Building $285 $1,121 $ r 400 80 0 00. 54730 Printing Expense $ $180 200 $ $;.... .............. 54920 Legal Advertising 9 $0 $95 $100 " -.4 55110 Office Supplies ies $1 f 387 $1 i 779 $1 r 800 I 55120 Computer/Fax/Printer Expense $11803 $913 $11200 -2'`4U0". 55230 Operating Supplies 404 4 3 300 . = 55260 Janitorial Supplies $0 $D $o .;..;. ;. z Y I i I Equipment 419 397 500 ADO.... 270 Small Tools& 55 . -aDO 55278 Software $'143 $'143 $21000 $.... Protective Clothing 0 o `_` o. 55290 $ $ 9 36 36 50 ........:.. .. : : o... 554'10 Subscriptions $ $ ::::::: .::....: .. p Dues&Registrations 8 3 566 700 ..5 554'11 $ .......:::.:.:::.:...:.......:..:.... Employee Development $2684 4 $791 $750 55430 .0... .....n '€1 572 11 '13'1 15 460 0 :'i:8`5:........ Total Operating $ � $ $ $ ::.:.:.:; Total Transfers $0 $ $ $ :.::. I :E 64200 Data Proce ssin g Equipment 5 486 $ 0 r 68100 Intangibles 0 $25,000 Total Capital $5,486 $D $25 000 $0 897 215 090 0 TOTAL BUDGET $'183,777 $1871 $ $ .... $.,.. . Intangibles: i Recreation software CITY OF WINTER SPRINGS Parks & Recreation -Athletics -7210 FISCAL YEAR 2014-2015 BUDGET Effective with FY 20121 division 721 1 -Athletic Leagues was assimilated into 7210-Athletics. Original Revised 2 FY'1211 FY 13114 FY 13/'14 Account FY'1'1!'1 3 Number Description of Expenditure Actual Actual Budget Bud et -"" udget 51210 Regular Salaries $151,660 $118,514 $140,338 1 44 1 520 5'1214 overtime Salaries $2,292 $ r5 $ i 11 811 9 192 $10,926 926;: 52110 F.1.C.A.Taxes-City Portion Y $ $ $... ........... 8 517 Lif [ s rance/Dis Ins $12413 $7,365 5231 D Health/Life e n u r :". 52320 Workers Cam . Insurance $3,484 $2,962 $31274 ; p - 2 7 978 ; 52330 Pension D B 15 634 9 31 7 78 Total Payroll $197,294 $148,808 $1721553 0 Pre-Employment/Physicals 75 151 200 53140 i 54010 Travel&Per Diem 0 0 60 ;5 2 1 '145 960 ;440.,. n 1 80 54110 Telephone $ $ $ $::a.......: p 54890 XXXXX League&Field Rental $34,972 $241316 $51,000 . 38`0:00:; ;;:.:500:: 55240 Uniforms $945 $895 :: $500 i 27 Small Tools&Equipment ............ 368 450 500 - ".goo . 55 Q 2 2 55278 Software 0 0 Qo oa 9 0 200 20.0 five Clothing $196 55290 Protect 9 t a 55411 Dues&Registrations 515 $260 $400 `;. 55430 Employee Development $465 $22 5 $400 :.:::;...:::;::..:::.::............... 38 8'16 27 442 54 420 0 Total Operating $ $ r $ $ D o Q Total Transfers $a $ $ $ Data Processing Equipment 64200 D rocessin E ui ment Q D $1,050 0 0 Total Capitol $D $ $1050 $ 2 0 TOTAL BUDGET $236,110 $176,250 $22 8,02 3 $ :,:$.... 4...... Associated Revenues: 347201 League Fees prev#349100 $28,547 $21,527 $31,000 $0 $0 347205 Sport Camps prey#349500 $497 $0 $0 $0 $0 347206 Field Rental(prev#347201) $17,450 $13,790 $161000 $0 $0 Associated League Revenues: League/Field Expense: 70200 Softball $27,000 70200 Softball $26,000 Field Rental $16,000 70201 Football $0 i $43,000 Field Expense $12,000 $38,000 Data Processing Equipment: Desktop Computer-replacement(1) i CITY OF WINTER SPRINGS Parks & Recreation -Athletic Partnerships -7212 FISCAL YEAR 2014-2015 BUDGET is Original Revised Account FY 11/12 FY 12113 FY 13114 FY 13/14 FY 14/116 Number Description of Expenditure Actual Actual Budget Budget ,. s I .: I I Payroll 0 0 0 0 s Tota ... i I :x 54210 Posta e 365 450 404 `4n0:; .............. g l 0 0 0 54410 Equipment Ren to i _ I 54730 Printin g Expense 5 4 909 1000 9 54890 League and Field Rental Expense $191927 $19,164 $21,000 55230 Operating Su pp lies $31301 $2,783 $21800 .. ..`,.8...M.....:.,..: ..k 55270 Small Tools&Equipment $740 $2,278 $2,500 ADD . ..:::.:..... Total Operating $241928 $25,584 $27,700 $0 ;; $ 0 :; 0 Total Transfers $0 $0 $0 $ I a 64000 Equipment-General 2 025 0 0 Total Capital $2,025 $0 $0 $ ....:;,.:':. .......:.. $D; I I I i 25 584 27 700 0 TOTAL BUDGET $26,953 $ $ $ $.. .. :. 1 i Associated Revenue: 347204 Partnership League Fees $657784 $67,356 $66,500 $0 $0 i Partnership League Fee revenues: Orlando City Youth Soccer $251000 Florida Kraze Krush(FKK) $251000 WSBL $141000 WS Babe Ruth $111500 WS Grizzlies $81000 $83,500 CITY OF WINTER SPRINGS Parks&Recreation -Parks&Grounds-7230 FISCAL YEAR 2014-2015 BUDGET Effective with FY 2012,division 7270-Hound Ground and division 7280-Splash Playground was assimilated into 7230-Parks&Grounds. e Original Revised i Account FY 11/12 FY 12113 FY 13114 FY 1 3114 ` `F 141 Budget Budge Number Description of Expenditure � Actual Actual B udg g J.. 2fi6".208 51210 Regular Salaries $189,680 $267,184 $266,208 : ::;_:::"::;::; 512'14 Overtime Salaries $9,724 $5V798 $71952 :..: 52110 F.1.C.A.Taxes-City Portion $15,157 $20,81 4 $21 051 ........... 52310 Health/Life Insurance/Dis Ins $28,643 $401110 $511229 $51 , 52320 Workers Com P.Insurance $41980 $6,396 $6 308 52330 Pension DB $31,831 $401264 $37,822 4'479 52335 Pension-DC $0 $1,473 $4479 , :..:.:...:.::..,...:... 382 039 395 049 D .3J ' 49 Total Payroll $280,015 $ $ $ :;f 400 53140 Pre-Employment/Physicals 30 2 $378 $ ' ;'f ;,' 00`4 53188 Outside Services $173,724 $1171054 $941388 1 D ❑ 60 Per Diem ' .$.. 54010 Travel& $ $ $ 440 Telephone 0 1 160 $1 =$� 5411 D p $ $ r 77 493 71 455 64 000 5 U00' 543'10 Utility Services $ $ $ $; 3 : ,SOQ, 54410 Equipment Rental $3,125 $41421 $3,800 ::. Short 4 9 0 , 4 02 Cash Over 1 S rt $ $ ..�. , 55 $ 54630 Repair&Maintenance-Equipment $27,965 $26,453 $25,000 P 1 = 7 a00 54633 Maintenance Agreements/Contracts $21990 $5,708 $7 ❑0 = "$, .,.;. 2 3 243 6 DDD 54650 Repair&Maintenance Vehicles 909 $ $ ..,,$ ...,.. :. - 27 00 25:000. 54660 R&M Bldg $5,580 $5,395 $ ,5 '.:; $::.:::,;..; ::;.:. i - 2 1 3 955 197 000 54582 Repair&Maintenance Grounds $93,03 $ 5 $ 54687 Repair&Maintenance-Irrigation $111522 $9;872 $10,000 3 54920 Legal Advertising 9 D $0 $ ❑ 419 0 ❑ 0; 1 sifted Advertising $ `."..$ 54930 C as $ $ 9 17 ,:-�: . 55210 Fuel&Oil $181112 $19,178 $ 000 -:..$:..:;��SQQ;j & 55220 Tires&Filters 640 $1 645 $2,000 oQ $ .►.. oo ao.., 55230 Operating Supplies $2 215 $2 846 $ fi $ .. P 9 PP g 1852 �700 '"`700 55240 Uniforms $1256 $ $ -,..$: .. . "o X00 55260 Janitorial Supplies $9,804 $9,958 $10,000 `....;:$:.::.._::. :::. . ......$110000 :: i 55270 Small Tools&Equipment $8 r 131 � 5 2 Chemicals 1025 1743 500 q 55285 Pool/Splash Pla round $ $ $ $...... P Playground 8`Oo 55290 Protective Clothing $604 $430 $ '<'..:.$.:... ri ions D 50 5541 D Subscriptions $ $0 $ $. 55411 Dues&Registrations $317 $715 $1,000 $::.1..:800.. .. 268 53 8 400 $0a Development ` .. 55430 Employee p $ $ $ Total Operating $442 430 $448,873 $485,938 $0 528`900:;; p 9 ,. 58105 Transfer to W&S Events Overtime $0 $1 745 $0 '. $. , 0 : } Total Transfers $0 $1,745 $D a $ ;- 63000 Improvements $a $ D $ 20 00 63 100 Infrastructure $D $ 2 50 ❑00 i 64000 Equipment-General i ment-Genera l $1 r 663 $ 13 080 $ 1 5 000 I 1 2 6 4 200 in Equipment 0 8 42 Data Process $ $ 6 00 $ , I 9 $ $chine D M $0 64400 Machine Total Capital $1,663 $264,366 $39 200 $D i 7 23 920'187 D ` : ;"::.923'<04V TOTAL BUDGET $724,108 $1,09 ,0 $ $ Associated Revenue: 369101 70216 Misc Revenue(Banners) Previously,Hound Ground cost center was in Division 7270 347515 Splash Playground Revenue Previously,Splash Pla yg round was in Division 7280 Improvements: Data Processing Equipment: Fencing-CWP softball field $20,000 Desktop Computer--replacement(4) $4,200 Equipment-General: Field dragger $151000 i i I CITY OF WINTER SPRINGS Parks&Recreation -Programs-7240 FISCAL YEAR 2014-2015 BUDGET Original Revised Account FY 11112 FY 12113 FY 13/14 FY 13114 ccou t - ---Expenditure- - Actual Actual D Description f N mb r Bud et B d e t - 51210 Regular Salaries $48,769 $56,674 $56,170 Summer Cam --all inclusive payroll $22,868 $19,173 0 a :3 5124 Overtime Salaries �873 2 922 � 52D •-,,•,Z rt 2110 F.I.C.A.Taxes-City Portion 5 624 6 044 4 450 5 t 4'450:; Y s; 52 Health/Life Ins rance/Dis Ins 6 186 7 076 $8,517 3 0 u 52320 Work rs Com .Ins r nce $ 682 $ 585 $ 334 5 2 334 Pension -DB $6,347 $9,207 $7,978 :7 Total Payroll 93 349 102 681 79 969 0 y $ , $ $ $ i 53140 Pre-Employment/Physicals 35 76 100 . ..... 53188 Outside Services(Janitorial) $350 D D 'U i I 54010 Travel&Per Diem 0 D 60 0. 1 54110 Telephone 160 $480 $480 48�` 54310 Utility Services $10,408 $9,959 $10,000 - 54630 ............::........::. Repair&Maintenance Equipment 741 360 500 54660 Repair&Maintenance-Building $14,891 $19,960 $12,000 54682 Repair&Maintenance-Grounds 995 897 4 000 ="000; p $ $ $ ...,.... 54730 Printing Expense $1,851 $1,309 $2,000 0 ..D` 54800 Promotional Activities-Programs $2,423 $2,947 $3,000 `a00 -;:s 9 54850 Scholarship Expense $520 $70 $2,O00 $2 DaQ;; 54880 Summer Cam Program $13,961 $18,038 $53,000 55110 Office Supplies 556 214 400 400...3 2 Computer 1 Fax 1 Printer Expense 18D 67 400 ......0 :. 551 0 Com ut a t 4 0 P P 2 [ it 41 D 543 55 55 10 Fuel&Q 0 ';:550 I 55 2 30 Operating Supplies 300 265 $300 2 6 6 1 55 6O Janitorial Supplies 9 9 9 3 500 PP I 55270 Small Tools&Equipment $4 1 38 $1,378 $2 500 $...,'`3..,D,.,.; 0. 55410 Subscriptions 3 2 D 50 .' 55411 Dues&Registrations $235 160 350 SOD::: 55430 Employee Development 514 313 400 00' P 4 Total Operating $53,669 $57,999 $93,590 0 Total Transfers 0 D D 0 s D a Processing Equipment 64200 at ssin 9 E ment D 1 15D ❑ e q P f ........ T vta[Capital $0 $1,286 $1,150 $0 i TOTAL BUDGET $147,018 $161,966 $174,709 $0 ; $'7039; Associated Revenue: 347202 Summer Camp Program prev#349200 $39,399 $48,800 $53,000 $0 ;$ ; 47203 Program Fees prev#349300 $2,010 558 $3,000 0 I Note:Each year,a portion of this line code is moved into the appropriate payroll accounts to account for the camp counselors' payroll. This is the reason for the seemingly large variance between the previous year actuals and the current and prospective year budgets. See the offsetting variance in the payroll accounts. Data Processing Equipment: Desktop Computer-replacement(1) CITY OF WINTER SPRINGS Parks& Recreation -Seniors 7250 FISCAL YEAR 2014-2015 BUDGET Effective FY 2012,division 7251 -Senior Center Pool was assimilated into 7250-Seniors. ; Original Revised Account FY 11112 FY 12113 FY 13114 FY 13114 FI'>5:: Description Expenditure Act al Act al Budget Budget `B" ............. Number escrlpt ono u u g g u....ge.::....::: 512'10 Regular Salaries $111,026 $124,032 $122,998 51214 Overtime Salaries $21528 $2,700 $5,382 5 382 9 220 9 669 $9,858 521'1❑ F.I.C.A.Taxes-City Portion 9 X58 5231❑ Health/Life InsurancelDis Ins $181591 $21,270 $251653 i 4 2 83 3 08❑ $2,954 5232❑ Workers Cam . Insurance 8 �-` `954` p .. ...:..._.,.:.:..:: :::.:.;:::::.:::::..: 52330 Pension-D B $201342 $221253 $201279 7 ! - 2 4 2 52336 Pension DC 915 38 393 ...................... Total Payroll $165,461 $185,388 $189,517 $❑ 78 151 1❑0 53140 Pre-Employment/Physicals `�`6D< ...:.. .....:........ 53188 Outside Services bus $287512 $18,486 $18,000 '"8'00a i i 25 57 60 5401 D Travel&Per Diem 0.. 54110 Telephone 48❑ 48❑ 480 50; 4 $49,098 49 54310 Utility ervices $50,023 600 9 GDD' Y R Maintenance--Equipment 6 286 5 353 9 00❑ 5463❑ Repair& P 2 54660 Re air&Maintenance Building $13,994 $13,242 1 50❑ Repair 9 0 158 550 54720 Co Machine Supplies `� 550;r E 54730 Printing Expense $171 $116 $125 $'i2; ;= g P ........:... 2 1 37 70 55`12❑ Computer 1 Fax 1 Printer Expense $1,297 6 1 0 �D . p p i 2 i Supplies 369 497 300 0D 55 30 Operating n Su es 3. p g 55240 Uniforms 953 776 800 3 491 3 450 4 500 55260 Janitorial Supplies 5D13 Pp 2 55270 Small Tools&Equipment 2 778 $5,201 $3,900 ::-:3`-9 ' l 2 028 1 910 1 500 55285 Pool/Splash Playground Chemicals `.:'1"���`` 11 ❑ es&Registrations 1 56D 1 089 1 800 6D:;:: 554 u 48 55430 Employee Development 608 3 300 I p Total in '!12 653 102❑49 $105,215 ❑ _ -.. ota Operating rat g $ $ $ ;: :,;:, i 0 0 ❑ 0 Total Transfers $ $ $ $ ;Y 0 0 63000 Improvements 3 499 0 . p $ $ $ .$.. 2 D i E en 1 113 1 286 $1,050 64 00 ata Process ng quipm t $ $ , $ , 2 12 Total Capital $4,612 86 $1,050 0 TOTAL BUDGET $282,726 $288,723 $295,782 0 :.:.;.:;:>,,.; ::;32 i I Associated Revenue: 347505 Senior Center Annual Registrations $13,715 $'13,323 $12,000 $❑ 9 , i 27 02 26 274 28 000 0 347510 Senior Center Thera Pool Memberships $ ,4 $ , Data Processing Equipment: i Desktop Computer-replacement(1) I CITY OF WINTER SPRINGS Parks& Recreation -Community Events-7266 FISCAL YEAR 2014-2015 BUDGET Original Revised Account FY'11/12 FY'12/13 FY'13/14 FY 1 31'14 Number Description of Expenditure Actual Actual Budget Budget udget .. Overtime budget is transferred to t h e division on incurrin the event overtime cost 2 51 '14 Overtime- Community Public e u t Event Eve ub c Saf t o 0 $25,000 Total Payroll 0 0 $251000 0 54800 90100 Promotional July 4th $18,700 $221427 $101000 54800 90200 Promotional-Tree Lighting 2 725 $21590 0 Q 54800 90500 Promotional-Hometown Hares t 4 r 327 $21825 0 i 54800 91000 Promo-Spring Festival 536 $21805 0 Total Operating a at $26,288 $30,647 $10,000 0 58105 Transfer ans er to Vv&S- Events Overtime o 0 58115 Transfer to Stormwater-Events Overtime $0 0 Total Transfers 0 0 Total C a ital 0 $ $0 $0 $0 TOTAL BUDGET 6 2 88 30 647 35 000 0 ::; 2 Associated Potential Revenues: 347400 Booth Rentals(prev#362100) 90100 Jul 4 h t 75 783 90200 Tree Lighting/Parade $ 2 800 $1,440 0 0 ....::...::.:..:.::......... .. 0` $ . 90500 Hometown Harvest $3 $ 300 0 $200 1 0 $ 90700 Festival of the A its 0 $ $0 $0 $0 9 I 000 Spring Festival 0 600 0 0 p 9 Total Booth Rentals 6 2 075 4 '1 3 4 0 y 366000 Donations rev#361200,3 2 t 66 00 tp } 90100 July 4th $5,825 $181520 0 0 s 90200 Tree Lighting/Parade $2,800 $21400 $0 $0 $Q 90500 Hometown Harvest $1 7250 $41750 $0 $0 Total Donations $9,875 $25,670 $0 $4 Attachment "B" CITY OF WINTER SPRINGS Parks&Recreation-All Divisions-Summary FISCAL YEAR 2013-2014 BUDGET Original Revised Account FY 10/11 FY 11112 FY 12113 FY 12/13 Number Description of Expenditure Actual Actual Budget Budget ud 51210 Regular Salaries $703,057 $015,985 $702,892 $739,783 ` Summer Camp-all inclusive payroll cost $18,964 $22,868 $0 $27,525 51214 Overtime Salaries $20,054 $17,376 $42,846 $29,873 �42�04"' 52110 F.I'.C.A.Taxes-City Portion $54,868 $49,738 $55,441 $55,441 � [ 52310 Health/Life Insurance/Dis Ins $66,578 $83,301 $102,255 $102,255 52320 Workers'Comp.Insurance $16,865 $13,894 $15,123 $15,123 52330 Pension-DS $127,103 $98,759 $85,107 $82,714 52335 Pension-DC $0 $916 $2,811 $5,204 ` , Total Payroll $1,0107,499 $9'02,838 $1,005,475 $1,057,919 �!' 53140 Pre-Employment/Physicals $934 $490 $800 $860 53188 Outside Services $159,400 $202,585 $195,000 $140,170 �411 53411 Sank Charges $1,457 $0 $2,500 $2,500 $4660 5401.0 Travel&Per Diem $267 $273 $1,800 $1,540 54020 Automobile Allowance $151 $0 $0 $0 54110 Telephone $3,729 $3,074 $4,080 $4,080 54210 Postage $422 $413 $1,000 $1,000 54310 Utility Services $141,531 $137,924 $143,600 $143,600 54410 Equipment Rental $5,136 $5,255 $9,300 $7,300 $ 54502 Cash,Over 1 Short $5 ($3) $0 $0 0; 54530 Repair&Maintenance-Equipment $37,675 $34,992 $34,500 $31,500 54633 Maintenance Agreements/Contracts $0 $2,990 $7,100 $7,100' �7,'I 0 54550 Repair&Maintenance-Vehicles $6,859 $2,909 $7,000 $6,005 � g 54880 Repair&Maintenance-Building '$27,413 $35,750 $31,900 $40,015 54682 Repair&Maintenance-Grounds $132,111 $94,027 $94,500, $151,350 54687 Repair&Maintenance_Irrigation $3,000 $11,522 $10,000, $10,000 $1 a 54720 Copy Machine Supplies $0 $0 $550 $550 X551 54730 Printing Expense $2,600 $2,615 $3,825 $3,625 54800 Promotional Activities-Programs $2,854 $2,423 $3,000 $3,000 , 54800 90100 Promotional-July 4th $20,487 $18,7.00 $10,000 ,$13,000 �� ► 54800 90200 Promotional-Tree Lighting $4,295 $2,725 $0 $3,340 54800 90500 Promotional-'Fall Event $5,273 $4,327 $0 $3,400 54800 91000 Promo-Spring Festival $0 $536 $0 $2,300 54850 Scholarship Expense $370 $520 $2,000 $2,.0+00 54880 Summer Camp Program $18,427 $13,961 $53,000 $25,474 54890 League and Field Rental Expense $55,393 $54,899 $72,000 $72,000 ,, 54920 Legal Advertising $311 $0 $100 $100 ! ; 54930 Classified Advertising $0 $419 $0 $0 �0 55110 Office Supplies $3,022 $1,943 $2,400 $2,400 ,, 55120 Computer 1 Fax 1 Printer Expense $3,111 $3,280 $4,105 $3,605 $�3 +g:% 55210 Fuel&Oil $16,999 $18,522 $17,550 $17,550 $ 55220 Tires&Filters $1,288 $640 $2,000 $2,4000 55230 Operating Supplies $6,192 $6,589 $7,300 $7,300 ; 0 55240 Uniforms $2,994 $3,154 $4,000 $3,8+00 55260 ,Janitorial Supplies $17,025 $14,254 $14,500 $14,500 $46" CITY OF WINTER SPRINGS Parks & Recreation -Administration -7200 FISCAL YEAR 2013-2014 BUDGET Original Revised I I 14 Account FY 10/11 FY 11/12, FY 12/13 FY 12/13 FY Number Descri Lion of Expenditure Actual Actual Budget Budget 51210 Regular Salaries $130,306 $114,851 $114,380 $119,317 51214 Overtime Salaries $1,063 $959 $1,535 $1,535 52110 F.,I.C.A.Taxes-City Portion $91689 $7$926 $8,9,41 $8,941 52310 Health/Life Insurance/Dis Ins $12,547 $17,468 $20,523 $20,523 52320 WorkersComp. Insurance $1)912 $910 $189 $189 52330 Pension-CAB $31,896 $24,605 $22,140 $22,140 Total Payroll $187,413 $1661719 $167,708 $17251645 774 53411 Bank Charges $1)457 $0 $2)500 $2,500 54010 Travel&Per Diem $209 $248 $600 $600 $60, 54020 Automobile Allowance $161 $0 $0 $0 54110 Telephone $725 $1,154 $1,200 $1,200 54,210 Postage $0 $47 $200 $200 54410 Equipment Rental $2,188 $2,131 $2,500 $2,500 54660 Repair&Maintenance-Building $295 $285 $1,400 $1,400 AGO, 54730 Printing Expense $o $0 $200 $200 54920 Legal Advertising $0 $0 $100 $100 55110 Office Supplies $1,797 $1,387 $1,800 $1,800 55120 Computer/Fax/Printer Expense $1$9,82 $1,803 $2,000 $1,500 55230 Operating Supplies $360 $404 $500 $500 55260 Janitorial Supplies $128 $0 $0 $0 55270 Small Tools&Equipment $775 $419 $500 $500 55278 Software $0 $143 $2,000 $900 55290 Protective Clothing $0 $0 $100 $100 55410 Subscriptions $49 $36 $300 $300 55411 Dues&Registrations $5,01 $831 $1,000 $1,000 55430 Employee Development $545 $2,684 $1,000 $1,000 i Total Operating $117172 $11,572 $17,900 $16,300 Total Transfers $0 $0 $0 $0 64200 Data Processing Equipment $913 $51486 $0 $0 681100 Intangibles $0 $0 $0 $0 .................$ Total Capital $913 $5,486 $0 $o TOTAL BUDGET $199,498 $1837777 $185,608 $1887945 Intangibles: Recreation software $255000 97 CITY OF WINTER SPRINGS Parks & Recreation -Athletics - 7210 FISCAL YEAR 2013-2014 BUDGET Effective with FY 2012,division 7211 -Athletic Leagues was assimilated into 7210-Athletics. Original Revised Account FY 1 0/11 FY 11/12 FY 12113 FY 12113 IFY"11"3 Number Description of Expenditure Actual Actual Budget Budget 51210 Regular Salaries $141,573 $151,660 $133,864 $144,111 51214 Overtime Salaries $2,158 $2,292 $1,520 $1,520 52110 F.I.C.A,Taxes-City Portion $11,011 $11)811 $10,431 $107431 523'10 Health/Life Insurance/C is Ins $5,859 $12,413 $7,120 $7,120 523,20 Workers Comp. Insurance $3,392 $3,484 $3,350 $3,350 52330 Pension-DB $15,49,4 $15,634 $6,095 $6,095 3 Total Payroll $179,487 $197$294 $162,380 $1721627 5 53140 Pre-Employment/Physicals $81 $75 $200 $200 54010 Travel&Per Diem $0 $0 $200 $200 54110 Telephone $720 $1,280 $960 $960 54890 XXXXX League&Field Rental $0 $34,972 $54,000, $54,000 55110 Office Supplies $191 $0 $0 $0 55240 Uniforms $1,000 $945 $1,000 $1,000 55270 Small Tools&Equipment $518 $368 $500 $500 55278 Software $0 $0 $,200 $200 55290 Protective Clothing $197 $196, $200 $200 55411 Dues&Registrations $425 $515 $500 $500 55430 Employee Development $414 $465 $6,00 $600 Total Operating $3,546 $38,816 $58,360 $58,360 Total Transfers $0 $0 $0 $0 64200 Data Processing Equipment $0 $0 $0 $0 ..... tol's Total Capital $0 $0 $0 $0 $ i �� TOTAL BUDGET $183,033 $236$110 $2201,740 $230,987 Associated Revenues: 347201 League Fees prev#34,9100 In prior years,this cost center was in Division 7211 -Athletics $31,000 347,205 Sport Camps prev#349500 League $0 347206 Field Rental(prev#347201) $16,000 Associated League Revenues: League/Field Expense: 70200 Softball $27,000 70200 Softball $32,000 70201 Football $4,000 70201 Football $7,000 $31,000 General $12,000 $51,000 Data Processing Equipment.- Desktop Computer-replacement(1) $1,050 98 CITY OF WINTER SPRINGS Parks & Recreation -Athletic Partnerships - 7212 FISCAL YEAR 2013-2014 BUDGET Original Revised Account FY 10/11 FY 11/12 FY 12/13 FY 12113 Number Description of Expenditure Actual Actual Budget Budget Total Payroll $0 $0 $0 $0 $6 54210 Postage $422 $366 $800 $800 54410 Equipment Rental $0 $0 $500 $500 54730 Printing Expense $577 $594 $1,500 $1,500 54890 League and Field Rental Expense $21,693 $19,927 $18,000 $18,000 "010 55 $,230 Operating Supplies )136 $3)301 $37000 $3,000 55270 Small Tools&Equipment $1,588 $740 $2,500 $2,500 Total Operating $25,416 $24,928 $26,300 $26,300 Total Transfers $0 $0 $0 $0 64000 Equipment-General $0 $2,025 $0 $0 Total Capital $0 $2,025 $0 $0 TOTAL BUDGET $25,416 $26,953 $26,300 $26X0 Associated Revenue: 3472014 Partnership League Fees $56,371 $65784 $66,500 $66,500 $66,500 Partnership League Fee revenues* Orlando City Youth Soccer $16,500 Florida Kraze brush (FINK) $16,500 WSBL $14,000 WS Babe Ruth $11,,500 WS Grizzlies $81000 $66,500 100 CITY OF WINTER SPRINGS, Parks&Recreation-Parks&Grounds-7230 FISCAL YEAR 2013-2014 BUDGET Effective with FY 2012,division 7270-Hound Ground and division 7280-Splash Playground was assimilated',into 7230-Parks&Grounds. Original Revised Account FY 10111 FY 11112 FY 12/13 FY 12/13 Number Description of Expenditure Actual Actual Budget Budget 51210 Regular Salaries $250,190 $189,680 $275,480 $289,486, 51214 Overtime Salaries $12,866 $9,724 $7,889 $5,689 471002 52110 F.I.C.A.Taxes-City Portion $19,965 $15,157 $21,724 $21,724 52310 Health/Life Insurance/Dis Ins $33,480 $28,,643 $46,,030 $46,030 52320: Workers'Comp.Insurance $7,070 $4,980 $6,977 $6,977 52330 Pension-DS $,57,431 $31,831 $32,890 $32,890 52.335 Pension-DC $0 $0 $2,811 $2,811 Total Payroll $381,002 $280,015 $3,93,801 $405,,607 53140 Pre-Employment/Physicals $289 $302 $400 $400 0011, 53188 Outside Services $132,153 $173,724 $165,000 $119,170 $94-388," ,!'11 "7_ 54010 Travel&Per Diem $0 $0 $500 $500 54110 Telephone $1,551 $0 $960 $960 54310 Utility Services $72,355 $77,493 $75,000 $75,000 *000 0, 54410 Equipment Rental $2,948 $3,125 $6,300 $4,300 54502 Cash Over/Short $5 ($3) $0 $0 54630: Repair&Maintenance-Equipment $29,296 $27,965 $25,000 $25,000 545'33 Maintenance Agreements/Contracts $0 $2,990 $7,100 $7,100 54650 Repair&Maintenance-Vehicles $6,859 $2,909 $7,000 $6,005 54660 R&M-Bldg(2014 restroom renovation) $9,479 $6,580 $5,000 $5,000 54682 Repair&Maintenance-Grounds, $130,804 $913,032 $90,000 $150,450 54687 Repair&Maintenance-Irrigation $3,000 $11,522 $10,000 $10,000 54920 Legal Advertising $311 $0 $0 $0 54930 Classified Advertising $0 $419 $0 $0 55210 Fuel&Oil $15,725 $18,112 $17,000 $17,000 55220 Tires&Filters $1,288 $640 $2,000 $2,000 55230 Operating Supplies $2,512 $2,215 $3,000 $3,000 55240 Uniforms $1,994 $1,256 $2,000 $2,000 55260 Janitorial Supplies $11,997 $9,,804 $10,000 $10,000 55270 Small Tools&Equipment $14,954 $8,131 $11,000 $11,000 55285 Pool/Splash Playground Chemicals $0 $1,025 $3,000 $3,000 $25i 55290 Protective Clothing $1,418 $604 $1,800 $1,,800 $ 55410 Subscriptions $0 $0 $100 $100 $ 55411 Dues&Registrations $317 $317 $1,000 $1,000 0*6 55430 Employee Development $370 $268 $650 $650 Total Operating $439,625 $442,430 $443,810 $455,435 $485119,33 5810'5 Transfer to W&S-Events Overtime $0 $0 $0 $995 Total Transfers $0 $0 $0 $995 63000 Improvements $0 $0 $0 $0 6400'0 Equipment-General $31,247 $1,663 $7,900 $13,080 64200 Data Processing Equipment $0 $0 $1,200 $1,300 $4�,200" 64400 Machinery $8,800 $0 $0 $0 Total Capital $40,047 $11,663 $9,100 $14,380 TOTAL BUDGET $860',674 $724,108 $846,711 $876,417 Associated Revenue: 369101 70216 Misc Revenue(Banners) Previously,Hound Ground cost center was in Division 7270 347515 Splash Playground Revenue Previously,Splash Playground was in Division 7280 Improvements: Data Processing Equipment: Fencing-CWP softball field $20,000 Desktop Computer-replacement(4) $4,200 Equipment-General: Field dragger $15,000 101 CITY OF WINTER SPRINGS Parks&Recreation-Pro+grarns®7240 FISCAL YEAR 2013.2014 BUDGET Original Revised Account FY 10111 FY 11112 FY 12/13 FY 1211 Number Description of Expenditure Actual Actual Budget Budget 51,210 Regular Salaries $50,028 $48,759 $55,170 $60,070 " Summer Camp-all inclusive payroll $18,954 $22,858 $0 $27,525 51214 Overtime Salaries $1,074 $1,873 $1,520 $1,520 �1 52110 F.I.C.A.Taxes-City Portion $4,575 $5,524 $4,450 $4,450 $4450 52310 Health/Life Insurance/Dis Ins $3,789 $6,185 $7,120 $7,120 � °t 52320 Workers"Comp.Insurance $1,269 $1,682 $1,429 $1,429 52330 Pension-DB $5,154 $6,347 $5,995 $6,995 � '► Total Payroll $94,953 $93,349 $76,784 $108,210 53149 Pre-Employment/Physicals $84 $35 $199 $199 53188 Outside Services(Janitorial) $0 $359 $0 $0 54910 Travel&Per Diem $58 $0 $299 $0 ! 54110 Telephone $127 $159 $489 $489 54310 Utility Services $11,279 $19„498 $13„999 $13,000 + 54630 Repair&Maintenance-Equipment $0 $741 $599 $599 w 54660 Repair&Maintenance_Building $5,780 $14,891 $16,000 $29,999 ' 54582 Repair&Maintenance-grounds $0 $995 $4,599 $999 54730 Printing Expense $1,955 $1,851 $2,000 $1,899 54800 Promotional Activities-Programs $2,854 $2423 $3,000 $3,999 & 54850 Scholarship Expense $379 $529 $2,000 $2,999 54880 Summer Camp Program $18,427 $13,951 $53,000 $25,474 W 55110 Office Supplies $585 $555 $599 $509 $4 55120 Computer 1 Fax 1 Printer Expense $144 $180 $495 $495 0 552.10 Fuel&Oil $'1,274 $419 $559 $559 55230 Operating Supplies $221 $399 $390 $390 55250 Janitorial Supplies $989 $959 $1,000 $1,000 s 55270 Small Teals&Equipment $849 $4,138 $1,590 $1,500 55410 Subscriptions $20 $32 $50 $509 55411 Dues&Registrations $299 $235 $259 $259 �3 55430 Employee Development $395 $514 $590 $509 Total Operating $45,533 $'53,5+89 $190,035 $72,599 Total Transfers $0 $0 $0 $0 54200 Data Processing Equipment $0 $0 $1,400 $1,300 L Total Capital $0 $0 $1,409 $1,300IN TOTAL BUDGET $140,595 $147,018 $178,219 $182,019 1174,709 . Associated Revenue: 347202 Summer Camp Program prev#349200 $35,535 $39,399 $53,000 $53,000 � w 347203 Program Fees prev#349300 $3,223 $2,010 $1,500 $1,500 Note:Each year,a portion of this line code is moved into the appropriate payroll accounts to account for the camp counselors' payroll. This is the reason for the seemingly large variance between the previous year actuads and the current and prospective year budgets. See the offsetting variance in the payroll accounts. Data Processing Equipment. Desktop Computer-replacement(1) $1,150 102 CITY OF WINTER SPRINGS Parks & Recreation -Seniors-7250 FISCAL YEAR 2013-2014 BUDGET Effective FY 2012,division 7251 -Senior Center Pool was assimilated into 7250-Seniors. Original Revised Account FY 10/11 FY 11/12 FY 12113 FY 1:2/13 IFY X 14 Number Description of Expenditure Actual Actual Budget Budget 51210 Regular Salaries $82,846 $111,026 $122,998 $126,799 5121:4 Overtime Salaries $1,836 $2,528 $5,382 $2,382 52110 F.I.C.A.Taxes-City Portion $6,521 $9,220 $9,895 $9,895 52310 Health/Life Insurance/Dis Ins $7,619 $18,591 $21,462 $21,462 52320 Workers"Comp. Insurance $2,110 $2,838 $3,178 $3,178 52330 Pension-DS $13,062 $20,342 $17,887 $15,494 52336 Pension-DC $0 $916 $0 $2,393 Total Payroll $113,994 $165,461 $180,802 $181,603 0�$177,` 53140 Pre-Employment/Physicals $01 $78 $100 $160 53188 Outside Services(bus) $27,247 $28,512 $30,000 $21,000 54010 Travel&Per Diem $0 $25 $300 $240 54110 Telephone $480 $480 $480 $480 54310 Utility Services $42,787 $50,023 $55,600 $55,600 54630 Repair&Maintenance-Equipment $2,748 $6,286 $9,000 $6,0100 54660 Repair&Maintenance-Building $6,620 $13,994 $9,500 $13,615 54682 Repair&Maintenance,-Grounds, $422 $0 $0 $0 54720 Copy Machine Supplies $0 $0 $550 $550 $5% 54730 Printing Expense $0 $171 $125 $125 55110 Office Supplies $98 $0 $0 $0 55120 Computer/Fax/Printer Expense $785 $1,297 $1,700 $1,700 55230 Operating Supplies $320 $369 $500 $500 55240 Uniforms $0 $953 $1,000 $800 55260 Janitorial Supplies $3,412 $3,491 $3,500 $3,500 55270 Small Tools&Equipment $2,657 $2,778 $3,900 $5,300 55285 Pool/Splash Playground Chemicals $100 $2,0128 $2,000 $2,000 554111 Dues&Registrations $0 $1,560 $1,900 $1,900 55430 Employee Development $01 $608 $900 $700 $p3i'D Total Operating $87,676 $112,653 $121,055 $114,170 Total Transfers $0 $0 $0 $0 63000 Improvements $0 $3,499 $8,000 $4,075 64200 Data Processing Equipment $0 $1,113 $1,400 $1,400 Total Capital $0 $4,612 $9,400 $5,475 TOTAL BUDGET $201,6,70 $28,2,726 $311,257 $301,248 Associated Revenue: 347505 Senior Center Annual Registrations $12,072 $13,715 $121,000 $12,000 In prior years,this cost center was in Division 7251 -Therapy 347510 Senior Center Therapy Pool Memberships Pool �'$w',2,76, Data Processing Equipment: Desktop Computer-replacement(1) $1,050 103 CITY OF WINTER SPRINGS Parks& Recreation-Community Events-7260 FISCAL YEAR 2013-2014 BUDGET Original Revised Account FY 11 0/11 FY 11/12 FY 12113 FY 12/13 [4 Number Description of Expenditure Actual Actual Budget Budget ie 51214 Overtime-Community Event Public Safety $0 $0 $25,000 $17,227 Total(Payroll $0 $0 $25,000 $17,227 .................................... 54800 90100 Promotional-July 4th $20,487 $18,700 $10,000 $13,000 54800 90200 Promotional-Tree Lighting $4,295 $2,725 $0 $3,340 54800 90500 Promotional-Hometown Harvest $5,273 $4,327 $0 $3,400 54800 91000 Promo-Spring Festival $0 $536 $0 $2,300 Total Operating $30,055 $26,288 $10,000 $22,040 58105 Transfer to W&S-Events Overtime $318 $0 $0 $0 58115 Transfer to Stormwater-Events Overtime $104 $0 $0 $0 Total Transfers $422 $0 $0 $0 Total Capital $0 $0 $0 $0 TOTAL BUDGET $30,477 $26,288 $35,000 $39,267 Associated Potential Revenues: 347400 Booth Rentals(prev#362100) 90100 July 4th $75 $783 $0 $0 90200 Tree Lighting/Parade $2,800 $1,440 $0 $0 90500 Hometown Harvest $3,200 $1,300 $0 $0 90700 Festival of the Arts $0 $0 $0 $0 91000 Spring Festival $0 $600 $0 $0 Total Booth Rentals $6,075 $4,123 $0 $0 366000 Donations(prev#361200,366200): 90100 July 4th $5,825 $18,520 $0 $0 90200 Tree Lighting/Parade $2,800 $2,400 $0 $0 90500 Hometown Harvest $1,250 $41750 $0 $0 Total Donations $9,875 $259,670 $0 $0 105