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HomeMy WebLinkAbout2013 12 09 City Commission Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA `404TER S 04 >' Z • Incorporated lit ' 1959 COD W E 11, . y CITY COMMISSION MINUTES REGULAR MEETING MONDAY, DECEMBER 9, 2013 - 5:15 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey- Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 2 OF 17 CALL TO ORDER The Regular Meeting of Monday, December 9, 2013 of the City Commission was called to Order by Mayor Charles Lacey at 5:16 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434,Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey,present Deputy Mayor Cade Resnick,present Commissioner Jean Hovey,present Commissioner Rick Brown,present Commissioner Pam Carroll,present Commissioner Joanne M. Krebs,present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held, followed by the Pledge of Allegiance. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department is requesting the Mayor and City Commission receive a presentation from Steven Alexander of The PFM Group, on the Operating Fund Investment Report Fiscal Year Ending 2013. Mr. Steven Alexander, Managing Director, CTP, CGFO, The PFM Group, 300 South Orange Avenue, Suite 1170, Orlando, Florida: addressed the City Commission on economic conditions, the bond-purchase program, market activity, interest rates,Federal Reserve Chairmanships, and debt ceiling. Mr. Alexander then noted that he had not yet spoken with Mr. Shawn Boyle, Director, Finance and Administrative Services Department on this, "But something we need to think about upcoming in 2014, is revising or at least, looking at the Investment Policy. The markets have changed over the last couple of years and I want to be sure we're prepared for the next round of changes so we'll have to kind of think through that; there may be some recommendations that we might want to make." With further remarks, Mr. Alexander stated, "It's been really an enjoyable experience working with the Staff here and making sure that we have the assets in the right place." Comments continued. Concluding his presentation, Mr. Alexander said, "Just to summarize,that the Strategy going forward, a couple of things - we'll be looking to keep the portfolio up a little bit longer in the next couple of months to see what happens with the bond-purchase program. I think 2014 is going to be a change in interest rate cycles; I think we could experience some higher interest rates going forward. The big question is as interest rates rose over the summertime, did that interest rate increase enough to compensate if the bond-purchase program has slowed down; so -could we see higher interest rates again? Most likely we'll see some movement there. And then I think from an overall strategy standpoint, we'll need to look at the Investment Policy and see what change we need to make for a new interest rate scenario coming forth. We'll be sure to stay on top of that for you." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 3 OF 17 INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 201. Parks and Recreation Department REQUEST: The Parks and Recreation Department is providing the Commission with an update on Senior Transportation Services provided by Lynx over the past year. FISCAL IMPACT: This service strategy resulted in savings of$12,741 for 2013. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 4 OF 17 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Mayor Lacey opened "Public Input". No one spoke at this time. Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300. Police Department REQUEST: The Police Department requests the Commission accept the 2014 Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance grant in the amount of$17,688.00 to fund overtime salaries for police officers to participate in proactive patrolling techniques known as "H.E.A.T" (Holiday Enforcement Action Team) and "Lock It or Loose It" FISCAL IMPACT: These grant revenues and related expenditures were not included in the FY 2014 Police Department Budget request pending a decision on the award from FDLE. The Budget was already approved prior to this grant being awarded. The Crime Prevention Programs will cost $17,688.00 and this expense will be reimbursed through the grant therefore,there is net zero impact to the 2014 Budget relative to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 5 OF 17 RECOMMENDATION: Staff Recommends the Commission approve the acceptance of the 2014 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance in the amount of $17,688.00 to fund the personnel cost of the Crime Prevention Programs, and authorize the City Manager to execute any and all required grant documents. This Agenda Item was not discussed. CONSENT 301. Utility Department REQUEST: The Utility Department requesting authorization to enter into a contract agreement with COMANCO Environmental Corporation of Plant City, Florida for the Repair of the East Water Reclamation Facility(EWRF)Reject Pond Liner at a cost of$97,915.00 plus a 10% contingency. FISCAL IMPACT: The project cost is $97,915.00 plus a 10% contingency for a total authorization of $107,706.50. The budgeted funding sources are the Utility Enterprise Fund(line code 3600-62100). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission authorize entering into a contract agreement with COMANCO Environmental Corporation of Plant City, Florida for the Repair of the East Water Reclamation Facility(EWRF) Reject Pond Liner at a cost of$97,915.00 plus a 10% contingency payable from the Utility Enterprise Fund(line code 3600-62100)and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 302. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, October 28, 2013 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 6 OF 17 FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, October 28,2013 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CONSENT 303. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, October 28, 2013 City Commission Workshop Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, October 28,2013 City Commission Workshop Minutes. No discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 7 OF 17 CONSENT 304. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, November 18, 2013 City Commission Special Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, November 18,2013 City Commission Special Meeting Minutes. This Agenda Item was not discussed. CONSENT 305. Community Development Department-Arbor Division REQUEST: The Community Development Department, Arbor Division,asks that the City Commission consider the request of Janeen Passalacqua to remove one (1) specimen live oak tree from her property at 704 Barrington Circle due to proximity of the tree to the driveway and home. FISCAL IMPACT: If the request is approved,the applicant will pay a$25 arbor permit fee to the Arbor Fund and be required to install four (4) tree replacement credits or pay $1,000 into the tree bank in lieu of installing tree replacements. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 8 OF 17 RECOMMENDATION: Staff recommends that the City Commission approve the request of Mrs. Passalacqua to remove one (1) specimen live oak from 704 Barrington Circle. The tree has caused damage to the driveway,walkway, and has become a safety concern for the property owner. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8 (b)of Chapter 5,Tree Protection and Preservation. No discussion. CONSENT 306. Office of Commissioner Seat Five-The Honorable Joanne M.Krebs REQUEST: Commissioner Joanne M. Krebs requests the City Commission to consider the information in this Agenda Item related to one of the 2014 Florida League of Cities Legislative Policy Statements: "Sober Homes", and to offer their support on behalf of the City of Winter Springs with the approval of Resolution Number 2013-32. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Commissioner Joanne M. Krebs recommends the City Commission approve Resolution Number 2013-32 in support of the 2014 Florida League of Cities Legislative Policy Statement: "Sober Homes"; authorize the proposed letter in this Agenda Item be sent to Governor Rick Scott; and authorize Commissioner Joanne M. Krebs to work, on behalf of the City, with Representative Brodeur to gain his support for this initiative. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR RESNICK. DISCUSSION. VOTE: DEPUTY MAYOR RESNICK: AYE COMMISSIONER BROWN: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 9 OF 17 REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire No Report was given. REPORTS 401. Office Of The City Manager—Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC City Clerk Andrea Lorenzo-Luaces mentioned the 2014 State of the County event scheduled for Thursday, February 20,2014 and asked if the Mayor and City Commission might like to reserve a half table or full table. With discussion, it was noted that presently, Mayor Lacey, Commissioner Rick Brown, Commissioner Pam Carroll, and Commissioner Joanne M. Krebs hoped to attend; and that for now, a half table could at least be reserved. REPORTS 403. Office of Commissioner Seat Two-The Honorable Rick Brown Commissioner Brown stated, "A thank you to Staff—and the Police Department, and Parks and Rec[reation] and everybody that made this weekend just a fantastic opportunity to get out there again for our tenth annual Tree Lighting." Commissioner Brown added that he had heard positive compliments from people that attended. REPORTS 404. Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Carroll agreed with what Commissioner Brown said and wanted to make sure the Police Department received thanks for their efforts, to which Commissioner Carroll noted, "There are a lot of Officers involved in crossing traffic and keeping the peace. I still have a minor wish that we could reach out as a City to our citizens and invite them to volunteer and participate in one or more of the events." Commissioner Carroll referenced previous volunteer efforts when she served on a Special Events Committee and suggested that perhaps citizens could be invited via the City's Newsletter, or through the City's Website to assist with City events they are interested in. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 10 OF 17 REPORTS 405. Office of Commissioner Seat Four/Deputy Mayor-The Honorable Cade Resnick Deputy Mayor Cade Resnick also commented on the great Tree Lighting event and remarked, "Thank you so very much to Staff and everybody else in the City who attended." Next, Deputy Mayor Resnick noted that he attended the Oviedo-Winter Springs Regional Chamber of Commerce's "Jingle Mingle" event and that several people there had told him that, "They appreciated the look of Winter Springs,the people in Winter Springs, and the Staff they have spoken to here at City Hall." Lastly,Deputy Mayor Resnick wished citizens and everyone here, "Happy Holidays and Happy New Year". REPORTS 406. Office of Commissioner Seat Five-The Honorable Joanne M.Krebs Commissioner Krebs agreed with what had been said thus far and added, "Thank you again to all of the Staff that participated—and there were those that didn't attend that I am sure had a lot to do with the participation as well, and the event itself. So thank you again!" Secondly, Commissioner Krebs wished everyone a"Merry Christmas". Commissioner Brown concurred with the same message. REPORTS 407. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey said,"Merry Christmas". Next, Mayor Lacey thanked Commissioner Hovey for attending the recent Council of Local Governments in Seminole County(CALNO)meeting last week. REPORTS 408. Office of Commissioner Seat One-The Honorable Jean Hovey Commissioner Hovey mentioned that at last week's Council of Local Governments in Seminole County (CALNO) meeting, it was determined that the first meeting in January 2014 would be held on January 8th; and added that the City of Casselberry noted that they are working on consolidating their Fire Department, and are looking into buying the Casselberry Golf Course. Next, Commissioner Hovey also wished everyone a Merry Christmas. Further comments. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 11 OF 17 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to consider second reading and final approval of Ordinance 2013-18, which proposes to annex the vacated portion of the Florida Avenue right-of-way, which is approximately 0.712 acres in size, and is generally located west of DeLeon Street and north of State Road 434. FISCAL IMPACT: The proposed annexation of the property allows the subject parcel to be developed as a portion of a single- family residential subdivision. Development of the subject property will provide an increase to the City's tax base. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statute 171.044 (6), the Seminole County Board of County Commissioners was sent, via Certified Mail, the notice of annexation for the subject parcel on October 28, 2013. Additionally, this item has been advertised in the Orlando Sentinel on Thursday, November 28, 2013, and Thursday, December 5,2013 in accordance with Florida Statute 171.044 (2). RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of second and final reading of Ordinance 2013-18, which proposes annexation of the vacated portion of the Florida Avenue right-of-way, which is approximately 0.712 acres,and is generally located west of DeLeon Street and north of State Road 434. Attorney Garganese read Ordinance 2013-18 by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. RELATED TO THE APPROVAL OF ORDINANCE 2013-18, "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 12 OF 17 VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department-Planning Division REQUEST: The Community Development Department - Planning Division requests that the City Commission consider three requests for a proposed Primrose Academy. The first request is for a proposed PILOT Program as presented; the second request is to consider both the Preliminary and Final Engineering Plans for the project; and the last request,to consider the Aesthetic Review Package for the project. FISCAL IMPACT: The City of Winter Springs and Primrose Academy, Inc. desire to enter into a Payment In Lieu Of Taxes (PILOT) Agreement in order to pay the fair share of the cost of services and as an inducement to undertake the development, construction and operation of the school facility within the City. Primrose has voluntarily agreed to pay the City on an annual basis. The initial payment shall be shall be Five Thousand Three Hundred Eighty-Five and No/100 Dollars ($5,385.00). Subsequent payments shall be increased annually by three percent(3%) or the percentage change in the Consumer Price Index (CPI)for all urban consumers. The initial payment shall commence on November 1st immediately following the date that the City issues the certificate of occupancy for the school facility to be constructed on the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department - Planning Division requests that the City Commission approve three requests for the proposed Primrose Academy. 1.Approve the PILOT Program as detailed in the staff report 2.Approve the Preliminary and Final Engineering Plans for the proposed Primrose Academy 3.Approve the Aesthetic Review Package for the Primrose Academy Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department introduced this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 13 OF 17 Continuing, Mr. Stevenson stated, "I would request that item number 1. be taken off for your consideration tonight; and we proceed forward with items 2. and 3. which relate to the Final Engineering and the Aesthetic Review for Primrose Academy." Manager Smith commented on the removed item 1., and Mr. Stevenson stated, "Right now it is to remove it. We will be discussing this item with the owners at a later date." Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department spoke briefly on this Agenda Item. City Attorney Anthony A. Garganese said, "It was my understanding that the engineering that's been designed for this project includes a right-of-way alignment and prior to this meeting, the Developer or the Property Owner did not have the realignment Easement from the adjoining property owner. Can you address that?" Mr. Stevenson remarked, "We have the Attorney here with all the Agreements tonight representing the HOA (Homeowner's Association); if you'd like to hear from him. We have the document executed by both parties that approves that realignment and then it's an internal agreement between the HOA (Homeowner's Association) and the Developer; but the primary entrance relative to this plan is the relocation of that Easement for the driveway to facilitate it be designed and installed as your plans indicate tonight." Mayor Lacey stated, "So the Final Engineering Plan we have in front of us reflects an agreement by the two (2) parties." Mr. Stevenson responded,"Yes, Sir,that's correct." Mayor Lacey opened the "Public Input"portion of the Agenda Item. Mr. Peter Schwoerer, 449 Tradition Lane, Winter Springs, Florida: spoke on the proposed Primrose School project and noted his concerns with the increased traffic flow and number of parking spots for the location; and commented on proposed attendees and traffic and suggested if the project goes forward,the entrance be moved to along State Road 434 and asked that the Developer provide clickers to get in and out of their community. Ms. Barbara Croswell, 472 Tradition Lane, Winter Springs, Florida: related to the proposed Primrose School project, Ms. Croswell commented on her concerns with safety, the possible value to their homes decreasing, and why three(3) schools on one(1)corner. Mayor Lacey closed the "Public Input"portion of the Agenda Item. Mr. Bob Ziegenfuss, 708 East Colonial Drive, #100, Orlando, Florida: as the Engineer of Record, Mr. Ziegenfuss stated, "We have looked at the access location for this very closely. As you heard mentioned and was discussed before, the public input section about the relocation of that drive; that was for, not only to move it further away from the intersection of State Road 434, but also for visibility concerns. That's the best location for that particular piece of property from the visibility standpoint; folks exiting the school, gives them the best vantage point to see any traffic coming from either direction. And the access to State Road 434,unfortunately the Department of Transportation would not grant access to this site. References to the entrance to the proposed project and to the Townhomes were addressed next; and Commissioner Hovey inquired, "Is it a day care or is it a school?" Ms. Miranda Elsis, 20813 Peabody Street, Orlando, Florida: speaking as the franchisee, Ms. Elsis noted this was to be an educational day care center. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 14 OF 17 Continuing, Ms. Elsis stated, "We service six (6) weeks old to after school, they go up to twelve (12) years old; and the drop off time varies, we're open at 6:30 in the morning—I'd say the drop off time ranges from about 6:30 to about 9:30; our parents just slowly filter in throughout the morning. End of day, about the same. It starts picking up around 4:00, 4:30 and then we're open until 6:30 at night; and with forty (40) spots, it takes them about on average I'd say, four(4) minutes, maybe two (2) in the morning because they're usually in a rush to get in and out and then about four(4) in the afternoon to pick up,where they park, come in and pick up and take off." "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. COMMISSIONER BROWN ADDED THE MOTION WAS TO INCLUDE,"ITEMS,2.AND 3." VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office of the City Manager REQUEST: The City Manager is requesting Commission input and direction on Commission Meeting scheduling for Calendar Year 2014. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the Commission provide input and direction on meeting scheduling for Calendar Year 2014. Manager Smith began the discussion on this Agenda Item; and Deputy Mayor Resnick thanked Manager Smith for putting this together. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—DECEMBER 9,2013 PAGE 15 OF 17 Commissioner Brown suggested that we "Move to do one (1) meeting in May, one (1) in July, one (1) in November, and one (1) in December." Commissioner Brown added that we always have the opportunity to reschedule meetings if applicable and added it would be helpful so this issue does not have to be revisited from time to time. With discussion, Commissioner Krebs added, "I agree Commissioner Brown." On the November schedule, Mayor Lacey suggested, "Like we have done the past couple of years, have it the third Monday of November?" Commissioner Hovey noted that would be November the 17th 2014. Commissioner Krebs stated, "Yes." Commissioner Hovey remarked,"Makes sense to me." Commissioner Carroll commented on a Budget Workshop and should that be scheduled now; to which Manager Smith stated, "It's your discretion; but to Commissioner Brown's point, one thing we would need to look at in July — is obviously we need to have one (1) meeting. My recommendation would be that we have the second meeting. The reason for that is we need to set the TRIM (Truth in Millage [Act]) notice to give to the Property Appraiser. If we did not have the first meeting, we still need to have a Budget Workshop, not a full blown meeting in order to get direction from you all to set that Tentative Millage. So, a recommendation — for the second meeting in July, to cancel the first meeting but to go ahead a schedule a Budget Workshop which we can do." Mayor Lacey then suggested, "As a tweak to Commissioner Brown's proposal, since we need to meet twice in July, have the Regular Meetings, combine the Budget Workshop with the first meeting and then go to one meeting in June and August." Tape 1/Side B Discussion. Deputy Mayor Resnick spoke of a concern should new projects coming in, to which Manager Smith stated, "That's not the way we do business. We're not going to keep folks on hold." Commissioner Krebs also noted,"Whatever you decide tonight can always be changed. We can look at it again in a few months and if we see increase in business then we need to meet, then we can..." Mayor Lacey stated, "...I agree completely..." Commissioner Brown added,"...That would be a good thing." "MOTION TO APPROVE THE MAYOR'S PLAN." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MAYOR LACEY NOTED, "ONE (1) MEETING IN MAY, JUNE, AUGUST, NOVEMBER, AND DECEMBER,OTHERWISE THE REGULAR SCHEDULE." DISCUSSION ENSUED WITH A REFERENCE TO THE SECOND MEETING IN MAY 2014 WHICH IS ALSO MEMORIAL DAY AND A CITY HOLIDAY; THUS, THERE WOULD BE ONE (1) REGULAR MEETING HELD IN MAY 2014 WHICH WOULD BE THE FIRST MEETING IN MAY, SCHEDULED SPECIFICALLY FOR MAY 12,2014. WITH FURTHER COMMENTS, MANAGER SMITH POINTED OUT THAT WE WOULD CANCEL "THE FIRST MEETING IN JUNE WHICH IS THE 9TH; THE JULY MEETING SCHEDULE WOULD BE AS NORMAL. IN AUGUST- CANCEL THE FIRST MEETING WHICH WOULD BE THE 11TH; Ilv NOVEMBER, IT WOULD BE TO CANCEL BOTH (REGULAR) MEETINGS AND TO ADD A SPECIAL MEETING ON THE THIRD MONDAY WHICH IS THE 17TH, AND IN DECEMBER, TO CANCEL THE SECOND MEETING,WHICH IS THE 22ND." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-DECEMBER 9,2013 PAGE 16 OF 17 MAYOR LACEY NOTED, "IF THERE IS NO OBJECTION FROM THE COMMISSION, THE MOTION WILL STAND MODIFIED TO REFLECT THE LANGUAGE STATED BY THE CITY MANAGER." MANAGER SMITH THEN SAID, "OBVIOUSLY, WE'VE ALREADY SAID THIS — BUT AS PROJECTS COME FORTH, AND AS THINGS CHANGE, WE CAN CERTAINLY COME BACK TO THIS COMMISSION AND ASK FOR WHATEVER WE NEED." VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. REGULAR 601. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider nominating the next Deputy Mayor as stipulated in the Charter of the City of Winter Springs,consistent with actions in the past. FISCAL IMPACT: There is no specific fiscal impact to this Appointment. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Mayor Lacey and the City Commission are aware of this vacancy as this was mentioned by the City Clerk at the November 18,2013 City Commission Special Meeting. RECOMMENDATION: The City Commission is being requested to Appoint a Member of the City Commission to serve as the next Deputy Mayor. "I WOULD LIKE TO NOMINATE RICK BROWN FOR DEPUTY MAYOR." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—DECEMBER 9,2013 PAGE 17 OF 17 WITH NO OTHER NOMINATIONS,MAYOR LACEY CLOSED THE NOMINATIONS. VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. PUBLIC INPUT No one addressed the Mayor and City Commission. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:10 p.m. RESPECTFULLY SUBMITTED: ,i 1.7 •I $RENZO-LUACES,MMC CITY LERK APPROVED: CHA• NOTE: These Minutes were approved at the January 13,2014 City Commission Regular Meeting.