HomeMy WebLinkAbout2014 02 24 Informational 202 Spring Family Festival COMMISSION AGENDA
Informational X
Consent
ITEM 202 public Hearings
g
Regular
February 24, 2014 KS CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department wishes to inform the City Commission about the
planning efforts for the 2014 Spring Family Festival.
SYNOPSIS:
The 2014 Spring Family Festival event is scheduled for Saturday, March 15, 2014 from
5:00pm - 9:00pm in the Winter Springs Town Center. Family activities will include local
community groups with live music and singing from the entertainment stage, kids games,
balloon artist, face painting, car show, food and business vendors.
CONSIDERATIONS:
• The 2013 Spring Family Festival was our first Spring event and was a fun, family
oriented event.
• We have contacted our local businesses, community groups and local schools to bring
kids and families out to celebrate the start of Spring.
• This will be the 2nd year for our car show as part of the family festival.
• The Parks and Recreation department has met regularly with the ICS Special Events
committee to review last year's evaluations and discuss new ideas and plans for this
year's event.
• "Coupon Corner" will be added to the vendor area for local businesses that were
invited to participate, but are not able to set up a booth.
FISCAL IMPACT:
All funds necessary to support our event will be raised through sponsorships, vendor fees
and donations. No City tax dollars will be used for the event, other than for approved
Informational 202 PAGE 1 OF 2- February 24,2014
public safety costs.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
ATTACHMENT A - 2014 Event Budget
Informational 202 PAGE 2 OF 2- February 24,2014
ATTACHMENT 1
2014 Spring Family Festival BUDGET
EXPENSES VENDOR
$2,200.00 AXISPRO Stage/Sound
$150.00 DISPOSALL Portalets
$100.00 FLASH-RITE, INC. Barricades
$137.00 SUNBELT RENTALS Light Towers
$600.00 Kids Games Area Attractions/Games/Supplies
$250.00 CITY STAFFING(OT) City Staffing (OT)
TOTAL EXPENSES: $3,437.00