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HomeMy WebLinkAbout2013 12 09 Consent 304 Unapproved City Commission Minutes from the November 18, 2013 Special Meeting COMMISSION AGENDA Informational Consent X ITEM 304 public Hearings g Regular December 09, 2013 ALLL Regular Meeting City Manager Department REQUEST: Requesting the City Commission Review and Approve the Monday, November 18, 2013 City Commission Special Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, November 18, 2013 City Commission Special Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 304 PAGE 1 OF 2- December 09,2013 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, November 18, 2013 City Commission Special Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, November 18, 2013 City Commission Special Meeting Minutes (20 pages). Consent 304 PAGE 2 OF 2- December 09,2013 Attachment"A" ring CITY OF WINTER SPRINGS, FLORIDA Mara o4 V Incorporated • 1959 • i4,0 OD WE CITY COMMISSION MINUTES SPECIAL MEETING MONDAY, NOVEMBER 18, 2013 - 5:15 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey- Seat One Commissioner Rick Brown- Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 2 OF 20 CALL TO ORDER The Special Meeting of Monday, November 18, 2013 of the City Commission was called to Order by Mayor Charles Lacey at 5:16 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434,Winter Springs,Florida 32708). S Roll Call: Mayor Charles Lacey,present Deputy Mayor Cade Resnick, arrived at 5:35 p.m. Commissioner Jean Hovey,present Commissioner Rick Brown,present Commissioner Pam Carroll,present Commissioner Joanne M.Krebs,present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held, followed by the Pledge of Allegiance. Related to Agenda Changes, Mayor Lacey stated, "Commissioners, I would ask you to allow us to pull item `101.' from the `AWARDS AND PRESENTATIONS',Mr. (Steven) Alexander will be coming at a future date. Is there any objection to that Agenda change?" No objections were voiced. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Oviedo-Winter Springs Regional Chamber of Commerce REQUEST: The Oviedo-Winter Springs Chamber of Commerce requests the City Commission receive a presentation of the "Honorary Artist Recognition" of the Art Festival Poster to the Mayor and City Commission from the 2013 Winter Springs Festival of the Arts. Mr. Cory Skeates, President/Chief Executive Officer, Oviedo-Winter Springs Regional Chamber of Commerce, 1511 East State Road 434, Suite 2001, Winter Springs, Florida: addressed the Mayor and City Commission on the 6th Annual Winter Springs Festival of the Arts and introduced Mr. Tom Peppier, Chamber Board Chairman 2013, Mr. Del Burfitt,Chamber Board Chairman-Elect 2014, and Mr. Tom Gottshalk, Chairman of the 6th Annual Winter Springs Festival of the Arts Committee. Mr. Skeates then presented a framed poster from the 2013 Winter Springs Festival of the Arts to the City. AWARDS AND PRESENTATIONS 101. Office of the City Manager and Finance and Administrative Services Department REQUEST: Presentation of the City's Fourth Quarter Investment Report for the 2013 Fiscal Year (Quarter ending September 30,2013) [This is related to Informational Agenda Item "204".] As noted earlier in the meeting,this Agenda Item was not heard. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 3 OF 20 AWARDS AND PRESENTATIONS 102. Florida League of Cities REQUEST: Presentation by the Florida League of Cities with a $2,500.00 Grant Award and Check Presentation to the City of Winter Springs for being the$1 Millionth Grant Dollar Recipient. Mr. Scott Blaser, 1130 Clifton Springs Lane, Winter Springs, Florida: on behalf of the Florida League of Cities, Mr. Blaser presented the City with a check for twenty-five hundred dollars($2,500.00) related to a Safety Grant. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. INFORMATIONAL 201. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to provide the Commission a financial recap of the 2013 Hometown Harvest Community Event. FISCAL IMPACT: $ 3,900.00 Revenue from Sponsors & Vendors $ 3,854.37 Expenses for Hometown Harvest Community Event $ 45.63 Net Gain In-kind donations of$1,000.00 for pumpkins,supplies &prizes CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING_NOVEMBER 18,2013 PAGE 4 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has fir::': also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's N. Associations/Representatives on file with the City, and all individuals who have requested such 4 information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 202. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission about the planning efforts of the City's 2013 Winter Wonderland community event. FISCAL IMPACT: Projected Expenses of$3,610. Sponsorships, donations and booth rentals are expected to cover expenses. City Public Safety costs are projected at$4,500. These funds are available in the FY14 Budget in line code 7260-51214. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 5 OF 20 Irtarak INFORMATIONAL 203. Parks and Recreation Department REQUEST: *r The Parks and Recreation Department wishes to provide the City Commission with our 2014 Winter Springs Community Events Calendar. isteg FISCAL IMPACT: Funds are budgeted in FY 14 budget line code 7260-51214 for public safety. Other costs are funded via program promotional accounts as sponsorships/donations/vendor fees are collected. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 204. Finance and Administrative Services Department REQUEST: The City Manager and the Finance and Administrative Services Department providing the Investment Report for the fourth quarter of fiscal year 2013 (quarter ending September 30,2013) as prepared by PFM Asset Management LLC. [This is related to Awards and Presentations Agenda Item "101".] FISCAL IMPACT: The weighted average yield at September 30, 2013 is .28%. The weighted average yield at June 30, 2013 was .27%.This portfolio has an average maturity of=.86 years COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 6 OF 20 Additionally, the investment report will be placed on the City's website within one week of acceptance in the section titled Budgets and Financial Documents. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Mr. Philip Becker, 467 Tradition Lane, Winter Springs, Florida: as the President of the Heritage Park Town Homeowner's Association, Mr. Becker addressed traffic concerns at Central Winds Parkway, Heritage Park Street and State Road 434 and remarked, "There is some talk right now of another school; I think the Board is getting close to approving a property owner wanting to build a Pre-K (Pre-kindergarten) school, which I don't have an objection on, I'm for new construction and redevelopment." Mr. Becker then spoke of safety traffic issues and hoped they could get some assistance from the City, and suggested a school bus stop could be relocated and a traffic officer could be provided to assist. Mayor Lacey stated, "Our Traffic Engineers will be looking closely at the proposed new school going in to make sure that it doesn't present any traffic difficulties or it simply won't be approved. As to moving the school bus stop, I would be happy to have conversations with the School Board Transportation Department about that." Mr. Becker then asked if the traffic signal could have a red arrow added. Mr. Clarence Williams, 1155 Belle Avenue, Winter Springs, Florida: commented on the property he has owned for twenty-eight (28) years, changes in Land Use, and his concern with a crematorium which has been built close to his residence. Mr. Williams then spoke about zoning changes, a neighbor, a school near his home, and conversations he had with the owner of the crematorium, and concerns he had with possible smell and sound issues. Commissioner Joanne M. Krebs suggested to Mr. Williams that we wait and see — and that Mr. Williams was welcome to call Commissioner Krebs or any of the City Commission. Mr. Williams responded, "Okay, that's fair enough." With further comments, Mr. Williams remarked, "If it's not going to be a problem, this is the last time we'll speak about it." Commissioner Krebs added, "I would like you to call me and let me know if it is a problem or if it isn't a problem—either way." Mr. Williams noted, "I will." Further comments. Commissioner Jean Hovey also mentioned that she lives three (3) houses from the property and she had checked into this matter and offered that Mr. Williams could call her also; and that all the Elected Officials information is on our City website and Mr. Williams could contact any of them, and they would look into any issues. Mr. LeRoy Holloway was called to speak but declined at this time. Mayor Lacey stated, "Thank you for your form, and we have it on the Record. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER l8,2013 PAGE 7 OF 20 Mr. Barbara Croswell, 467 Tradition Lane, Winter Springs, Florida: referenced Mr. Becker's earlier comments and mentioned the number of students and cars that might be coming to this new school if approved, and that she r was concerned with potential life-safety matters. Deputy Mayor Cade Resnick arrived at 5:35 p.m. Mr. Greg Banfaeld, 1129 Arbor Glen Circle, Winter Springs, Florida: addressed the City Commission on the funeral industry,his business and the new crematorium, conversations with Mr.Williams, and the State guidelines that he has to adhere to, along with emissions information and pollution control. Further brief remarks. CONSENT AGENDA CONSENT 300. Office of the City Manager and Finance and Administrative Services Department REQUEST: City Manager is requesting that the Commission consider approval of Resolution 2013-31, amending the Fiscal Year 2013 Budget. FISCAL IMPACT: This agenda item only amends the budget; it does not have an impact on actual revenues or expenditures. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Within five days of approval and adoption of Resolution No. 2013-31, the Final Budget for Fiscal Year 2012-2013 will be placed on the City's website [Section 166.241 (5)FS]. RECOMMENDATION: It is recommended that the Commission approve Resolution 2013-31. No discussion. CONSENT 301. Community Development Department-Arbor Division REQUEST: The Community Development Department, Arbor Division, asks that the City Commission consider the request of Paine Anderson Property Management to remove one (1) specimen live oak tree from 707 Glasgow Court in the Highlands Community due to proximity of the tree to the home. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 8 OF 20 FISCAL IMPACT: If the request is approved,the applicant will pay a $25 arbor permit fee to the Arbor Fund. COMMUNICATION EFFORTS: Cat This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has ;-- , :W also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Paine Anderson Property Management to remove one (1) specimen live oak from 707 Glasgow Court. The tree blocks access to the front door for emergency personnel and is damaging the nearby structures. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of Chapter 5,Tree Protection and Preservation. There was no discussion on this Agenda Item. CONSENT 302. Community Development Department-Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Services Division,is requesting that the City Commission consider a Neighborhood Street Sign and Light Improvement Agreement (NSSLIA) with KB Home for the Amberly Subdivision. FISCAL IMPACT: Street lights installed to service public roads within the Amberly Subdivision will impact the General Fund by $1,932 (at the current base rate of$13.41 per pole). This amount represents a recurring expense and will vary based upon base rates established annually by Duke Energy. The street light expenditure will be offset by Ad Valorem Tax Revenue generated from homes added to this subdivision; however, not all homes will yield tax revenue in the same fiscal year as the expense occurs, based on when specific homes are purchased and added to the tax rolls by Seminole County. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER IS,2013 PAGE 9 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission review and approve the Neighborhood Street Sign and Light Improvement Agreement(Attachment 'A')with KB Home(Developer/HOA)for the Amberly Subdivision. No discussion. CONSENT 303. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Addendum as prepared by the City Attorney,between the City of Winter Springs and Annan Landscape Co.,LLC,for Central Winds Park Landscape Maintenance Services. FISCAL IMPACT: Funding for Central Winds Park Landscape Maintenance services is currently budgeted in the Parks and Recreation-Parks and Grounds Budget in the amount of$26,400. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Addendum, as prepared by the City Attorney, between the City of Winter Springs and Annan Landscape Co.,LLC for Central Winds Park Landscape& Irrigation Maintenance Services. This Agenda Item was not discussed. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING—NOVEMBER 18,2013 PAGE 10 OF 20 CONSENT Polra 304. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement as prepared by the City Attorney, between the City of Winter Springs and Dawnalee Corp.for Neighborhood Parks Landscape Maintenance. FISCAL IMPACT: s Funding for Landscape Maintenance of Neighborhood Parks is currently budgeted in the Parks and Recreation Parks and Grounds Line Code(7230-53188) in the amount of$56,388. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached agreement as prepared by the City Attorney, between the City of Winter Springs and Dawnalee Corp for Neighborhood Parks Landscape Maintenance. No discussion. CONSENT 305. Public Works Department REQUEST: The Public Works Department requests the City Commission approve the Seven Oaks plat and authorize the plat to be recorded. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 11 OF 20 RECOMMENDATION: Staff recommends the City Commission approve the Seven Oaks plat, subject to: 1) provision of the required bond, letter of credit, or cash deposit prior to recordation; and 2) conveyance of the power easement property adjacent to the eastern boundary to the Seven Oaks HOA prior to site acceptance,and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER HOVEY:AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER BROWN: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire City Attorney Anthony A. Garganese mentioned a lawsuit had been filed against the City related to solid waste collections. REPORTS 401. Office Of The City Manager—Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC City Clerk Andrea Lorenzo-Luaces noted that an Agenda Item related to the upcoming Deputy Mayor Nomination will be on the next Regular Agenda for the City Commission's consideration. REPORTS 403. Office of Commissioner Seat One-The Honorable Jean Hovey Commissioner Hovey offered her congratulation to Attorney Garganese for his award from the Tri-County League of Cities and said to Attorney Garganese, "Thanks for all you do." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 12 OF 20 REPORTS frmarZI 404. Office of Commissioner Seat Two-The Honorable Rick Brown Commissioner Rick Brown remarked that he recently attended a ribbon cutting ceremony at the Socrates Preparatory School and commented briefly on the school and their programs. Secondly, Commissioner Brown mentioned seeing former Commissioner Robert Miller who "Asked me to remind the Mayor of a conversation that he had with you about the Scottish Highland Games — once again designating Scottish Highland Days; and maybe if we can do that sometime before the games, since we only have one(1)meeting in December." Mayor Lacey said to City Clerk Lorenzo-Luaces, "Can we have a Proclamation for the Scottish Highland Games?" City Clerk Lorenzo-Luaces nodded and responded,"Yes." Lastly, Commissioner Brown mentioned some emails he received from residents of the Arrowhead community related to irrigation and landscaping. Mr. Brian Fields, P.E., City Engineer, Public Works Department addressed some of the concerns of the residents of Arrowhead. Discussion followed on landscaping, water issues, that the Arrowhead subdivision has significant frontage along Winter Springs Boulevard and the irrigation costs could be high for their level of landscaping. Further comments ensued on right-of-ways, irrigation,paving streets, and bids that the City has received. Commissioner Brown asked Mr. Fields, "Are there various levels of participation by other communities and what they do on the sections outside their walls and gates that are City right-of-way, or is this just completely different from what all the other communities do - what they are asking for?" Mr. Fields explained, "They're asking for something that's not available to anybody in the City as far as I'm aware." Water bills, levels of landscaping, transitioning over time to more drought tolerant landscaping to reduce water costs, and reclaimed water were then addressed. REPORTS 405. Office of Commissioner Seat Three- The Honorable Pam Carroll Commissioner Pam Carroll commented on the great job that the Rotary Club and the Parks and Recreation Department did and remarked, "Awesome job with this year's Veteran's Day Ceremony." REPORTS 406. Office of Commissioner Seat Four/Deputy Mayor-The Honorable Cade Resnick Commissioner Resnick said to Attorney Garganese, "Congratulations" for the Tri-County League of Cities award and then commented, "Well deserved." Secondly, Deputy Mayor Resnick mentioned that he and his wife welcomed a new baby daughter this past Thursday,and thanked all for their support. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 13 OF 20 REPORTS 407. Office of Commissioner Seat Five -The Honorable Joanne M. Krebs Commissioner Krebs also congratulated Attorney Garganese for his recent award from the Tri-County League of ;'::;,° Cities. Secondly, Commissioner Krebs then extended her best wishes to Deputy Mayor Resnick on the birth of his new baby. Thirdly, Commissioner Krebs further addressed the Tri-County League of Cities event and mentioned how nice it was and noted the many Elected Officials that were so deserving of recognition. Lastly, Commissioner Krebs commented about the last City Commission Regular Meeting that she called into and that she had an issue with what an individual was told when asked a question by Commissioner Krebs. REPORTS 408. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey offered his well wishes to Deputy Mayor Resnick and his wife. Next, Mayor Lacey congratulated Attorney Garganese and agreed that the Tri-County League of Cities event was very nice. Mayor Lacey mentioned that he attended the recent Council of Local Governments in Seminole County (CALNO) meeting which was hosted by Seminole State College; and that Winter Springs will be hosting the December Council of Local Governments in Seminole County(CALNO)meeting. Continuing his Report, Mayor Lacey commented on the recent Veteran's Day Ceremony and congratulated Mr. Chris Caldwell, Director, Parks and Recreation Department and his Department along with the Rotary Club. Mayor Lacey then said that he went to the recent funeral for Seminole County School Board Member Diane Bauer and that she had done a great job and she would be missed. Concluding, Mayor Lacey mentioned that today, he and Seminole County Superintendent Walt Griffin had visited every school in Winter Springs and met the Principals and toured each campus. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQUEST: The Community Development Department-Planning Division requests the City Commission hold a Public Hearing to consider the Aesthetic Review for the Starlight Baptist Church sanctuary building, located at the northwest corner of the intersection of Hayes Road and East Bahama Road. FISCAL IMPACT: There is no additional tax income associated with this item as the church will continue to be a tax exempt organization. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 13 OF 20 REPORTS 407. Office of Commissioner Seat Five-The Honorable Joanne M. Krebs radia Commissioner Krebs also congratulated Attorney Garganese for his recent award from the Tri-County League of Cities. gagareti4 Secondly, Commissioner Krebs then extended her best wishes to Deputy Mayor Resnick on the birth of his new =lame baby. Thirdly, Commissioner Krebs further addressed the Tri-County League of Cities event and mentioned how nice it was and noted the many Elected Officials that were so deserving of recognition. Lastly, Commissioner Krebs commented about the last City Commission Regular Meeting that she called into and that she had an issue with what an individual was told when asked a question by Commissioner Krebs. REPORTS 408. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey offered his well wishes to Deputy Mayor Resnick and his wife. Next, Mayor Lacey congratulated Attorney Garganese and agreed that the Tri-County League of Cities event was very nice. Mayor Lacey mentioned that he attended the recent Council of Local Governments in Seminole County (CALNO) meeting which was hosted by Seminole State College; and that Winter Springs will be hosting the December Council of Local Governments in Seminole County (CALNO)meeting. Continuing his Report, Mayor Lacey commented on the recent Veteran's Day Ceremony and congratulated Mr. Chris Caldwell,Director,Parks and Recreation Department and his Department along with the Rotary Club. Mayor Lacey then said that he went to the recent funeral for Seminole County School Board Member Diane Bauer and that she had done a great job and she would be missed. Concluding, Mayor Lacey mentioned that today, he and Seminole County Superintendent Walt Griffin had visited every school in Winter Springs and met the Principals and toured each campus. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQUEST: The Community Development Department- Planning Division requests the City Commission hold a Public Hearing to consider the Aesthetic Review for the Starlight Baptist Church sanctuary building, located at the northwest corner of the intersection of Hayes Road and East Bahama Road. FISCAL IMPACT: There is no additional tax income associated with this item as the church will continue to be a tax exempt organization. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 19 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has = _ also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of the Aesthetic Review package for the Starlight Baptist Church sanctuary building. Mr. Bobby Howell, AICP, Planner, Community Development Department introduced this Agenda Item for discussion. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department-Planning Division REQUEST: The Community Development Department, Planning Division, is presenting to the City Commission the Districting Commission's report and recommendation for the revised City Commission district boundaries, reflecting the 2010 Census and certain extrapolated data for projects initiated and platted after the Census, and requests the City Commission to hold a public hearing for Second Reading of Ordinance 2013-14 (see Attachment A, Ordinance 2013-14) FISCAL IMPACT: The only fiscal impact will be new maps and is considered minimal; less than $750. This amount will be paid out of the Community Development consulting line code(1510-53180). CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 15 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission accept the Districting Commission's recommendation for the revised City Commission district boundaries, reflecting the 2010 Census and certain extrapolated data, and requests the City Commission approve Second Reading of Ordinance 2013-14. Attorney Garganese read Ordinance 2013-14 by"Title" only. Mr. Randy Woodruff,AICP, Senior Planner,Community Development Department briefly spoke on this Agenda Item. Mayor Lacey opened the "Public Input"portion of the Agenda Item. Mr. Maurice Kaprow, Post Office Box 195233, Winter Springs, Florida: as a Member of the Districting Commission, Mr. Kaprow thanked the City for the "Privilege" of serving and "For the wonderful support that the Districting Commission had from Staff. Staff did an absolutely outstanding job. Any questions we had were answered and their presentations were absolutely phenomenal. It's certainly a pleasure to work with such wonderful people here in Winter Springs." Mayor Lacey said to Mr.Kaprow, "Thank you for serving!" Mayor Lacey closed the "Public Input"portion of the Agenda Item. RELATED TO ORDINANCE 2013-14, "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING-NOVEMBER 18,2013 PAGE 16 OF 20 PUBLIC HEARINGS 502. Community Development Department-Planning Division REQUEST: The Community Development Department--Planning Division requests that the City Commission hold a public hearing to consider first reading of Ordinance 2013-18,which proposes to annex the vacated portion of the Florida Avenue right-of-way, which is approximately 0.712 acres in size, and is generally located west of DeLeon Street and north of State Road 434. FISCAL IMPACT: The proposed annexation of the property allows the subject parcel to be developed as a portion of a single- family residential subdivision. Development of the subject property will provide an increase to the City's tax base. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statute 171.044 (6), the Seminole County Board of County Commissioners was sent, via Certified Mail, the notice of annexation for the subject parcel on October 28, 2013. Additionally, this item will be advertised in the Orlando Sentinel on Thursday,November 28,2013,and Thursday,December 5,2013 in accordance with Florida Statute 171.044 (2). RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of first reading of Ordinance 2013-18,which proposes annexation of the vacated portion of the Florida Avenue right-of-way, which is approximately 0.712 acres, and is generally located west of DeLeon Street and north of State Road 434, and move said Ordinance forward to second reading. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2013-18 by"Title"only. Mr.Howell addressed the City Commission and noted, "The Annexation does not create any Enclaves." Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING--NOVEMBER 18,2013 PAGE 17 OF 20 "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE HOVEY: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. PUBLIC HEARINGS 503. Community Development Department-Planning Division REQUEST: The Community Development Department— Planning Division requests that the City Commission hold a public hearing for Second Reading of Ordinance 2013-10, which proposes to administratively rezone 2.9 acres of property located on the east side of Winding Hollow Boulevard just south of State Road 434,from C-2 (General Commercial) to C-1 (Neighborhood Commercial). FISCAL IMPACT: The proposed administrative rezoning of the property from C-2 (General Commercial) to C-1 (Neighborhood Commercial) does not pose a risk to the City for the potential loss of commercial taxable value. The development of this project will add to the City's commercial tax base. A detailed fiscal analysis will be presented to the City Commission along with the request for final engineering approval. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, both the City Community Development staff and the Engineer of Record, Todd Hudson, have met with the Winding Hollow homeowners association on numerous occasions to discuss said matter further. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING—NOVEMBER 18,2013 PAGE 18 OF 20 RECOMMENDATION: rias The Community Development Department—Planning Division recommends the City Commission approve Ordinance 2013-10 on second reading, which proposes to administratively rezone 2.9 acres of property located on the east side of Winding Hollow Boulevard just south of State Road 434, from C-2 (General Commercial) to C-1 (Neighborhood Commercial). Attorney Garganese read this Ordinance 201340 by "Title" only and commented on conditions that have been satisfied. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY STATED, "SECONDED BY COMMISSIONER BROWN TO APPROVE ORDINANCE 2013-10 ON SECOND READING." DISCUSSION. VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. Tape 1/Side B PUBLIC HEARINGS 504. Office of the City Manager and Office of the City Attorney REQUEST: The City Manager and City Attorney recommend that the City Commission consider adoption of Ordinance No. 2013-17 on Second/Final Reading regarding the enforcement of the City's authority to regulate the collection and disposal of solid waste within the jurisdictional limits of the City. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING—NOVEMBER 18,2013 PAGE 19 OF 20 RECOMMENDATION: The City Manager and City Attorney recommend that the City Commission adopt Ordinance No. 2013-17 on Second/Final Reading. Attorney Garganese read this Ordinance,2013-17 by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item. ree cS No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. MAYOR LACEY REMARKED, "SECONDED BY COMMISSIONER KREBS TO APPROVE ON SECOND READING(ORDINANCE) 2013-17." DISCUSSION. VOTE: DEPUTY MAYOR RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Not Used PUBLIC INPUT Mr. Bob Henderson, 635 White Ibis Court, Winter Springs, Florida: spoke of his community's Homeowner's Association and that they maintain their medians, they handle the watering, and they pay the bills to maintain the level of beautification they have. Mr. Henderson also commented on the City's Urban Beautification Services Division and noted that Staff is more than willing to work with everyone,as much as possible. In other City business, Mayor Lacey mentioned an upcoming holiday event and the next City Commission Regular Meeting set for Monday, December 9, 2013. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- NOVEMBER 18,2013 PAGE 20 OF 20 ADJOURNMENT ffs Mayor Lacey adjourned the Special Meeting at 6:06 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES,MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the ,2013 City Commission Regular Meeting.