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HomeMy WebLinkAbout2013 11 05 Consent 300 Unapproved Minutes from the August 6, 2013 Regular Meeting Ir.= CITY OF WINTER SPRINGS, FLORIDA C=:10 MINUTES PARKS AND RECREATION ADVISORY COMMITTEE Q.4 REGULAR MEETING goi..... AUGUST 6, 2013 isez I- CALL TO ORDER The Regular Meeting of Tuesday, August 6, 2013 of the Parks and Recreation Advisory Committee was called to Order by Chairperson Arnie Nussbaum at 6:00 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Arnie Nussbaum,present Vice-Chairperson Arthur Gallo,present Committee Member Arsenio Calle,present Committee Member Yvonne Froscher, present Committee Member Geoffrey Kendrick, arrived at 6:01 p.m. Committee Member Richard Lecky,present Committee Member Clare Mumey, present Committee Member Edith Walsh, absent Deputy City Clerk Sarah J. Hart,present A Silent Invocation was held, followed by the Pledge of Allegiance. Committee Member Geoffrey Kendrick arrived at 6:01 p.m. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The May 7, 2013 Parks And Recreation Advisory Committee Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES." MOTION BY COMMITTEE MEMBER LECKY. SECONDED BY VICE-CHAIRPERSON GALLO. DISCUSSION. CITY OF WINTER SPRINGS,FLORIDA MINUTES livid PARKS AND RECREATION ADVISORY COMMITTEE limp REGULAR MEETING-AUGUST 6,2013 PAGE 2 OF 6 VOTE: 6:16.11 CHAIRPERSON NUSSBAUM: AYE CM—a VICE-CHAIRPERSON GALLO: AYE Ise=2 COMMITTEE MEMBER CALLE: AYE COMMITTEE MEMBER KENDRICK: AYE COMMITTEE MEMBER LECKY: AYE COMMITTEE MEMBER MUMEY: AYE COMMITTEE MEMBER FROSCHER: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS Committee Member Clare Mumey shared that she had visited every park in the City and is amazed at how beautifully kept they are; and had spoken with various members of the community about the outdoor exercise equipment that is being considered for the City's Parks and they all thought it was a great idea. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used CITY OF WINTER SPRINGS,FLORIDAw MINUTES • PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-AUGUST 6,2013 PAGE 3 OF 6 REGULAR AGENDA wreeti REGULAR 600. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To An Update On Community Events And Discussion Of The July 4th Celebration Of Freedom. Mr. Mike Barclay, Recreation Superintendent, Parks and Recreation Department presented the Agenda Item and noted that the July 4th "Celebration of Freedom" Event had a net profit of just under $7,000.00 (seven thousand dollars). There was further comments about the Honda minivan giveaway through Bright House (Networks), having youth athletic program representatives on site at the event and several Winter Springs businesses attending the event. Board Member Arsenio Calle said, "It was a very nice experience." Continuing, Board Member Calle congratulated the Parks and Recreation Department for a very good event that made a profit. Chairperson Arnie Nussbaum commended "Everybody from Parks and Recreation. It is a rarity for any municipality not only to have cost neutrality on an event but actually have an event that is in the black. — This is very, very unique and congratulations to the Parks and Recreation Department for doing such a fine job in making it not only cost neutral but making it profitable." REGULAR 601. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To An Update On Shade Structures At Central Winds Park. Mr. Chris Caldwell, Director, Parks and Recreation Department presented the Agenda Item and explained that the City of Winter Springs is using the services of CPH Engineers "To design the shade structures and to provide us with a scope of services and an architectural document that would then be used to bid out the project." Continuing, Mr. Caldwell said, "They have given us a preliminary plan and schedule that we will certainly make available to this Committee and the calendar of when they'll accomplish each phase of the design." Mr. Caldwell noted that the preliminary or base drawing is expected at the end of August and then stated, "Hopefully on our November meeting that we will bring you all back something that's tangible." Further comments ensued about finalizing plans, the bid process and then the construction phase. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-AUGUST 6,2013 ' PAGE 4 OF 6 Mr. Caldwell explained that the project will be funded by Parks and Recreation impact fees and have given the CPH Engineers a preliminary budget of two hundred thousand dollars ($200,000.00). REGULAR 602. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To A $250,000 Department Of Energy Grant Received To Retro-Fit Existing Light Poles At Central Winds Park. Mr. Barclay presented the Agenda Item and remarked that the Parks and Recreation Department is working with a grant writer and that they have submitted and have been awarded a grant to retrofit two (2) of the softball fields at Central Winds Park. Continuing, Mr. Barclay explained that the plan is to update what is the original system to a more energy efficient system for the field. The new system will result in a forty percent (40%) cost savings in running the lights. Discussion ensued on the life span for light systems and light bulbs; that the new system will have a ten (10) year no maintenance contract and that currently, the City of Winter Springs does not budget for light system replacement. Commenting, Mr. Caldwell said, "The plans are certainly there, the funding is not. So we're looking at alternate sources of funding." REGULAR 603. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To Sidewalks And Trails In City Parks. Discuss Working With The Bicycle And Pedestrian Advisory Committee To Evaluate Our Current Trail System City Wide And Plan To Connect Our Existing Trails And Sidewalks Within The Parks System. Mr. Caldwell began the discussion on this Agenda Item and explained that he attended the last meeting of the Bicycle and Pedestrian Advisory Committee and shared with them that he would like the Parks and Recreation Department to be included in their planning process. Discussion ensued about the 2030 Bicycle Facilities Plan for Committees, connectivity, and sidewalk and bicycle path safety. Mr. Caldwell agreed to review the Parks and identify if any of the Parks fall short with regards to sidewalks and the Cross Seminole Trail. Continuing, Mr. Caldwell said, "I certainly will look into that and find out if there is any gaps, in any of our (Parks) — specifically on this inventory (2030 Bicycle Facilities Plan) where our parks fall on this and maybe put an overlay on that—for this Committee." 6=1 CITY OF WINTER SPRINGS,FLORIDA rEml MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING—AUGUST 6,2013 PAGE 5 OF 6 g:34 =L. With further comments regarding opposite side of street use for pedestrians and ase=4 bicyclists. Mr. Caldwell remarked, "The next time — I'm with the BPAC (Bicycle and Pedestrian Advisory Committee) Chairman—I'll ask that question." REGULAR 604. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To Proposed Parks Rules Signs In City Parks And Discuss Locations For Signs To Be Placed. Mr. Barclay presented the Agenda Item and referenced the Park Rules document as distributed to the Parks and Recreation Advisory Committee which highlights the top ten (10) Rules from the City of Winter Springs Ordinance. Discussion ensued over using recycled material for the signs if possible and that the size of the signs would be approximately two feet by three feet (2' x 3'). Mr. Caldwell confirmed that we are currently using metal signs in our Parks. Mr. Barclay is contacting other cities to see what type of signs they use for their parks. REGULAR 605. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To Trotwood Park Improvements. Mr. Caldwell introduced this Agenda Item and explained that there has been some concern over Park facilities, including the Racquetball Court at Trotwood Park being improved. Continuing, Mr. Caldwell explained that the Racquetball Court is approximately twenty (20) years old and is beginning to show its age. It has been pressure washed and painted and the Building Official has confirmed that it is structurally sound. There was discussion about the Park, what we would like to see the North End of the park look like, parking concerns, fence repairs, preserving the Parks trees and drainage. Committee Member Geoffrey Kendrick said, "I did want to mention, congratulate you (Mr. Chris Caldwell) and Mike (Barclay) and the entire Parks Department for fixing — Trotwood Park swing issue. They are all completely fixed." Tape 1/Side B A CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE 7 REGULAR MEETING—AUGUST 6,2013 PAGE 6 OF 6 ,p+y�.� Responding, Mr. Caldwell said, "Mike (Barclay) is responsible for that and did a great job. Thank you." Further comments ensued about the Racquetball Court and that it is being used primarily ir� for Lacrosse, Soccer and Volleyball as a warm-up wall. Mr. Caldwell commented that we need to determine the priority use for this facility. PUBLIC INPUT No one addressed the Committee Members. In other City Business, Committee Member Richard Lecky asked about providing restroom facilities at Sam Smith Park. Mr. Caldwell explained that amenities provided at the City's Parks are based on the length of stay by our Citizens. It was determined that Sam Smith Park was a `Short Stay' Park. Commenting further, Mr. Caldwell explained that Residents have asked, "Please—never build restroom facilities at Sam Smith Park." Mr. Caldwell shared that, "We would absolutely be open to anyone that would like to entertain that issue and have a discussion with residents, home owners, Associations." The next meeting of the Parks and Recreation Advisory Committee will be November 5, 2013 at 6:00 p.m. ADJOURNMENT Chairperson Nussbaum adjourned the Regular Meeting at 6:58 p.m. RESPECTFULLY SUBMITTED: SARAH J. HART DEPUTY CITY CLERK NOTE: These Minutes were Approved at the ,2013 Parks and Recreation Advisory Committee Regular Meeting.