HomeMy WebLinkAbout2013 09 23 Consent 204 Unapproved Minutes from the Regular Meeting on September 9, 2013 COMMISSION AGENDA
Informational
Consent X
ITEM 204 public Hearings
g
Regular
September 23, 2013 ALLL
Regular Meeting City Manager Department
REQUEST:
Requesting the City Commission Review and Approve the Monday, September 9, 2013
City Commission Regular Meeting Minutes.
SYNOPSIS:
One of the responsibilities of the City Clerk is to provide the Mayor and City
Commission with a submittal of all Meeting Minutes, as soon after a City Commission
meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to
what transpired at their most recent meeting, and also provides a record of the actions
and directives of the City Commission, for the future, and which becomes the official
record.
If the City Commission is in agreement with what the City Clerk provides in these
Minutes, then the City Commission would be asked to Approve the Minutes, as
submitted. Should the Mayor and/or City Commission feel something is not
appropriately documented in these Minutes, then a Motion would be appropriate to have
the Minutes changed to reflect what the majority of the City Commission would prefer.
CONSIDERATIONS:
This Agenda Item includes the Minutes from the Monday, September 9, 2013 City
Commission Regular Meeting.
Even though these Minutes are being submitted by the City Clerk, (with proofing by
Office of the City Clerk Staff), no other party has required that changes be made to the
Minutes before being submitted. These Minutes are being submitted by the City Clerk
Consent 204 PAGE 1 OF 2-September 23,2013
for the Approval by the City Commission.
FISCAL IMPACT:
There is no fiscal impact related to the approval of this Agenda Item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The City Commission is respectfully requested to consider and offer their Approval of the
Monday, September 9, 2013 City Commission Regular Meeting Minutes.
ATTACHMENTS:
A - Unapproved copy of the Monday, September 9, 2013 City Commission Regular
Meeting Minutes (20 pages).
Consent 204 PAGE 2 OF 2-September 23,2013
. hment"A"
CITY OF WINTER SP I1 GS, FLO A
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CITY COMMISSION
MINUTES
REGULAR MEETING
MONDAY, SEPTEMBER 9, 2013 — 5:12 P.M.
CITY L—CO ISSION CH ERS
1126 EAST STATE ROAD 434,WINTER SP " GS,FLO tip
Mayor Charles Lacey
Deputy Mayor Cade Resnick- Seat Four
Col issioner Jean Hovey- Seat One
Co I H issioner Rick Bra - Seat Two
Co issioner P.It C. oll - Seat ee
Commissioner Joanne M. Krebs - Seat Five
_ _
CITY OF WINTER SPRINGS,FLO IA MIN "5 C COMMISSION REGULAR MEETING-SEPTEtv113ER 9,2013 PAGE 2 OF 20
CALL TOO ' ER
The Regular Meeting of Monday, September 9, 2013 of the City Co gl'ssion was called to Order by Mayor
Charles Lacey at 5:18 p.m. in the Commission Ch. Hbers of the Municipal Building (City Hall, 1126 . t State :7-7
Road 434,Winter Springs, Florida 32708).
Roll Call:
Mayor Charles Lacey, present
Deputy Mayor Cade Resnick, pres- ,t
Commissioner Jean Hovey, present
Commissioner Rick Brown, present
Commissioner P. u Carroll,present
Cou uissioner Joanne M. -bs, arrived via skype at 5:21 p.m.
City Manager Kevin L. Su th,present
City Attorney Anthony A. Garganese, arrived at 5:19 p.m.
City Clerk Andrea Lorenzo-Luaces, present
A moment of silence was held,followed by the Pledge of Allegiance.
Brief comments followed on tonight's Agenda.
City Attorney Anthony A. Garganese arrived at 5:19 p.m.
PUBLIC HE • INGS AGENDA- P• T I
PUBLIC HE, • IGS
500. Finance and A ii 'nistrative Se .ces Depa lient
REQUEST:
The City Ma t ger is requesting that the City Commission hold a Public Hearing relative to the approval of
Resolution No. 2013-15,which establishes the Tentative Operating " lage Rate for Fiscal Year 2013-2014
for the City of Winter Springs at 2.4300 mills which is 2.68% more than the rolled-back rate of 2.3665
mills and the Tentative Voted Debt Se *ce age Rate for Fiscal Year 2013-2014 for the City of Winter
Springs at 0.1100 mills.
FISC I I ACT:
The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled-back rate of 2.3665
mills results in additional ad valorem General Fund revenues of approximately $100,000 (net of statutory
discount). It should be noted that the City's property tax millage rate for FY 2014 has been held constant
from last year. However, property values have increased and the City realized an increase in property
values,attributable in part to new construction,leading to an overall increase in property tax revenue over
last year.
The decision to maintain the voted debt se 'ce millage rate at 0.1100 mills requires a subsidy from the
General Fund to the Central Winds Debt Service Fund in the amount of$10,000 which would have been
larger had the Central Winds General Obligation Bond not been refinanced in 2012.
COMMUNICATION EFFORT
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager
City Attorney/Staff, and is available on the City's Website, Laser Fiche, and the City's Server
Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which ha:
also been electronically forwarded to the individuals noted above, and which is also available on the City':
Website, Laser Fiche, and the City's Server; has been sent to applicable City Staff, Media/Pres:
Representatives who have requested Agendas/Agenda Item information, Homeowner':
Associations/Representatives on file with the City, and all individuals who have 'sted suet
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at fiv- '5) different locations around the
City. Furthermore, this information is also available to any individ—. requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
The Property Appraiser mailed each property owner a TRIM notice prior to this first Public Hearing
(Sept 96). Additionally, the budget calendar has been on the City's website since its approval in March and
notice of the 2014 tentative public hearing was advertised on the City Hall electronic sign and City
newsletter. Upon approval and adoption of Resolution No. 2013-15,the appropriate advertising will run in
the Orlando Sentinel on September 19, 2013 which will reflect the tentative millage rates for Fiscal Year
2013-2014 and announce the final Public Hearing for September 23,2013 at 5:15 p.m.
RECOMMENDATION:
Staff recommends that the CoL—ission adopt Resolution No. 2013-15 establishing the tentative operating
millage rate at 2.4300 mills and tentative voted debt service millage rate at 0,1100 mills for Fiscal Year
2013-2014 and authorizing the City to advertise the City's intent to hold public hearings to adopt final
millage rates and final budget in a newspaper of general circulation in compliance with Florida Statute
200.065.
Ms.Kelly Balagia,Budget Analyst,Finance and Administrative Services Department presented this Agenda Item.
Commissioner Joanne M.Krebs arrived via skype at 5:21 p.m.
Mayor Lacey opened the "Public Input"portion of the Agenda Item.
Mayor Lacey closed the "Public Input"portion of the Agenda Item.
"I MAKE '11-1 TION TO APPROVE RESOLUTION 2013-15 ESTABLISHING AN OPERATING
MILLAGE IRJ-v 'It THE CITY OF WINTER SPR'GS AT 2.4300 MILLS AND A VOTED DEBT
MILLAGE RATE .1100 MULLS AND AUTHOPI7 THE ADVERTISEMENT OF THE CITY'S
INTENT TO I LD BLIC HEARINGS TO ADO] TNAL MILLAGE RATES AND BUDGET.
THE OPEL GE RATE OF 2.4 ILI is : 1% GREATER THAN THE ROLLED-
ACK RATE MILLS." MOTION CO] IISSIONER BROWN. SECONDED BY
ISSION Li
CON ENTS FOLLOV N A PREVIOUS WORKSHOP, THE — AGE RATE, THE ROLLED-
FE, EXPI ;ES iUS PRIORITIES, THE LEGA ESEMENT RELATED TO
THE BUDGET AND MILL _ AND THE FUTURE OF CITY'S _ _ LAN.
CITY OF WINTER SPRINGS,FLORIDA MINUTES C COMMISSION REGULAR ME G SEPTE :ER 9,2013 PAGE 4 OF 20
RELATED TO CO NTS ABOUT `1/HE crry's PENSION PL= , CO SMOKER BRO
ASKED MANAGER SMITH TO NOTE FOR E RECO" "W T YOUR PLAN IS D HOW
YOU YE BEEN ATTAC I . "S D T YOUR
PL IS TO CONE I
M AGER S STATED FOR'THE RECO• HIS EFFORTS RELATED TO THE PENSION.
DISCUSSION.
F 'T I R CO II I PENSION PL , STRENGTH OF M AGER
SMITH = •• S I = BOYLE (DIRECTOR, FINANCE A ADMFNIS T SERVICES
DEP TMENT)AND THE DEP NT HE S = WO I G TOGETHER
Mayor Lacey stated, "Point of personal privilege"and commented on recent remarks.
DISCUSSION CONTIN D.
YOR LACEY STATED, -THE v - IN MOTION PUT ON BY CO I SSIO R BRO A
SECONDED BY CO I SSIONER ' OLL, I MO G NI/MEET TO T T
MOTION FOR YO ' CONSIDE TION: TO SUBSTITUTE 2.3665 TO THE 2.43 MILL A TO
REWO' IT AS BEING EQUAL TO THE ROLLED-BACK TE, T 'R T GREATER T I
T ROLLED-BACK ' TE." ENDMENT TO THE MOTION BY = YOR LACEY.
MOTION DIED FOR LACK OF A SECOND.
VOTE: (ON THE MOTION)
CO II SSIONER BRO : A
CO II SSIONER U BS: AYE
DEPUTY MAYOR RESMCK: AYE
CO SSIONER HOVEY: AYE
CO SSIONER C OLL: AYE
MOTION C- • D.
PUBLIC HE ' NGS
501. Finance and Administrative Se *ces Depa ent
REQUEST:
The City Manager is requesting that the City Commission hold a Public Hea ' g relative to the approval of
Resolution No.2013-16,establishing the Tentative Budget for Fiscal Year 2013-2014.
FISCAL I I ACT:
The tentative city-wide budgets by fund type currently reflect the folio appropriations to (from)fund
balance:
4 General Fund - ($581,068); comprised of$1,410 of positive operatuAg coverage and ($582,4781 in
capitalinon-recurring coverage
Governmental Funds(exclusive of General Fund)-($3,120,019)
• Entermise Funds-($508,9011
COMMUNICATION EFFORT
This Agenda Item has been ell .onically forwarded to the Mayor and City Commission, City Manager
City Attorney/Staff, and is available on the City's Website, Laser Fiche, and the City's Server
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which ha
also been electronically forwarded to the individuals noted above, and which is also available on the City':
Website, Laser Fiche, and the City's Server; has been sent to applicable City Staff, Media/Pres
Representatives who have requested Agendas/Agenda Item information, Homeowner':
Associations/Representatives on file with City, and all individuals who have requested sucl
information. This information has also b fisted outside City Hall, posted inside City Hall with
additional copies available for the General ruouc, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
The Property Appraiser mailed each property owner a TRIM notice prior to this first Public Hearing.
Additionally,the budget calendar has been on the City's website since its approval in March and notice o
the 2014 tentative public hearing was advertised on the City Hall electronic sign and City newsletter.Upon
approval and adoption of Resolution No. 2013-16, a budget summary advertisement will be placed in the
Orlando Sentinel on September 19,2013 reflecting the Tentative Budget for Fiscal Year 2013-2014.
RECOMMENDATION:
Staff recommends that the Commission adopt Resolution No. 2013-16 establishing the tentative budget for
Fiscal Year 2013-2014 as approved by the Commission; and authorize the City to advertise its intent to
hold public hearings to adopt final millage rates and final budget and to include a budget summary in a
[s. Balagia began the discussion on this Agenda I
Mayor Lacey opened the "Public Input"portion of the Agenda Item.
No one spoke.
Mayor Lacey closed the "Public Input"portion of the Agenda Item.
' 1 WILL MAKE A MOTION TO APPP' RESOLUTH"" 2013-16 Fcry D1 'SHING
TATIVE BUDGET FOR THE CITY OF !It SPRINGS FISCAL I ___3-120114 AND
HORIZING ADVERT ENT OF TIT 0 HOLD PL HEARINGS TO
Ti E.
ELM IL 1 1 iuijn I MA •PM r, TNICLUSIVr., OF LNTERFI",
RA .— IN 1YW1_ MY my HT JN DRED AND TH1RTY-S EN—a
D NLr 01 .90] 1) FOR THE GENERAL FUND,
ILL DN ND N1 FOUR IUNDRED TWENTY DOLL
FO] NT ND ELEVEN MILLION HINT
5E1— U bAINU UN] iif— ui'a±u THIRTY-SEVEN DOLL:—
4 0.711 3)
ENT' 1313 =7 ri`rn [ON BY "MMISSIONER HON,
_ )NI
V
COMMISSIONER HOVEY: AYE
COMMISSIONER CARROLL: AY1
COMMISSIONER BROWN: AYE
COMMISSIONER KREBS: AYE
'EPUTY MAYOR RESNICK: AYE
C OF W " SP' GS,FLORIDA MINUTES C COMMISSION REGULAR MEETING-S ' :ER 9,2013 PAGE 6 OF 20
INFO RI ATIONAL AGENDA
INFO' TONAL
00. Community Development Department
REQUEST:
Community Development De pa 11 ent is advising the C4 Commission of tlie status of various current
plan I ig projects.
MSC 'ACT
There h no fiscal impact as with this item.
CO CATION EFFORTS:
This Agenda Item has been electronically fo arded to the Mayor and City Comll'ssion, City Manager,
City Attorney/Staff, and is available on the City's Website, Laserfiche, and the City's Server.
Additionally,portions of this Agenda Item are typed verba "II on the respective Meeting Agenda which has
also been electronkally fo arded to the individuals noted above,and which is also available on the City's
Website, Lases:Fiche, and the City's Server; has been sent to applicable City Staff Media/Press
Representatives who ham requested Agendas/Agenda Item info uation, Homeowner's
Msociations/Representatives on file 'th the City, and all individuals who have requested such
info liation. This information has Mso been posted outside C4 Hall, posted inside Thy Hall , Ii
additional copies available for the General Public, and posted at five (R 0" erent locations around the
CiM. Furth e ore, this in tiat!on is also available to any individual requestors. City Staff is always
" '1g to discuss this Agenda Item or any Agenda Item "th any interested hidiiduals.
REC O I ATION:
Staff requests the City Commission receive and review the information provided in this Agenda Item.
This Agenda hem was not discussed.
MOTION TO AP ROV 1 0" TIOM AGENDA)" hhoTioN BY CO SSIONER
BRO . SECO aED BY CO I I SSIONER HOVEY. DISCUSSION,
MOTION C= • • ED UN= MOUSEY WITH NO 0 CTIONS.
CONSENT AGENDA
CONSENT
200. Parks and Recreation Department
EQUEST:
The Parks and Recreation Department is requesting the City C mttssi n autho " e the City Managm t
execute the attached Recreation Program Agreement, as prepared by the City Afto te y, b een the City
of inter Springs and Orlando City Youth S Meet Club.
FISCAL I ACT:
This agreement will provide to the City of Winter Springs$25,000 in FY14.
COMMUNI I EFFORTS;
This Agend: is biii electronically fo arded to Mayor and City Commission C: Manager,
City Attorney : :•.: is available on the City's Website, LaserFiche, and tin : 's Server.
Additionally,p: tins Agenda Item are typed verbatim on the respective Meeting Agenda which ha
also been electi on; : ..warded to the individuals noted above, and which is also available on the City',5.
Website, LaserFiLL: the City's Server; has been sent to applicable City Staff, Media/Prest
Representatives wl: :.:: requested Agendas/Agenda Item information, Homeowner't.
Associations/Represa : in file with the City, and all individuals who have requested such
information. This infori As also been posted outside City Hall, posted inside City Hall with
additional copies available for e General Public, and posted at five (5) different locations around the
City. Furthermore, this infornion is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDAT1C,
Staff commending C C mission authorize
No discussion.
211: Parks .:I Recreation Department
RJ. .......... . .
The Par: . ! ecreation Department is requesting the City Commission • torize the City Manager to
execute ed Recreation Program Agreement, as prepared by the y Were ey, between the City
of Whitt: : ::: and the Florida Kraze Krush Soccer Club.
FISC, IPA
This Lwovide to the City of Winter Springs$25,000 in ItY14.
COM.:.:::• :. : nlq EFFORTS:
This la I . ss been electronically forwarded to the May and City Commission, C' Manager,
City At: and is available on the City's Website, LaserFiche, and the C: 's Server.
Addition s of this Agenda Item are typed verbatim on the respective Meeting Agenda which has
also beer : .•.ron forwarded to the individuals noted above, and which is also available on the City's
Website, , and the City's Server; has been sent to applicable City Staff, Media/Press
Representative:: ho have requested Agendas/Agenda Item information, Homeowner's
Associations/R. ntatives on file with the City, and all individuals who have requested such
information. This mation has also been posted outside City Hall, posted inside City Hall with
additional copies : tile for the General Public, and posted at five (5) different locations around the
. Thirthermor. : l'ormati . to any i: requestors. City Staff is always
41"1""1 10, _ Item with any • :d individuals.
' "OMM] :: : • :
Si ing the City Commission authorize the C„: Manager 'cute the attached
ecr: : : :: : .ment, as prepared by the City Attorm , between t City of Winter Springs
li ke;:ada n nc discus—._
Information Services Department
f
innirmation Services Departs neip •eriests au,: +ti itispose of surplus assets according to IT
attached disposition sheets.
FISCAL IMPACT:
There is : cost to dispose of these surplus assets. The City receives revenue generated from items so! :
auction.
CON ICATION EFFORTS:
la Item has been eh :.onically forwarded to the Mayor and City Commission, City Manager,
ney/Staff, and is available on the City's Website, LaserFiche, and the City's Server.
A: :y,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has
at Urea electronically forwarded to the individuals noted above, and which is also available on the City's
laserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen
Reck , Media/Press Representatives who have requei '■gendas/Agenda Item information,
Homeowner's Associations/Representatives on file with the : individuals who It: : ,sted
such information. This information has also been posted outside tall, posted inside ( HI:: with
additional copies available for the General Public, and posted at nye (5) different locations a: : e
City. Furthermore, this information is also available to any individual requestors. City Stafi rays
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
ENDA
No discussion.
'ENT
Of :tanager and the Finance and Adininistt :1PrOPPS Department
C: Malik Administrative Se :es Departme, , Ling the Commission approve
modifier: : : : : . .. .::nel Policies to allow for performain ews to be conducted annually
:• : ::wk; •:•:Mc anniversary date.
Tfs tea ........t has no di:: t fiscal impact.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available or the' city's Website, LaserFiche, and the City's Server.
Additionally,portions of this Agenda Item a: : • ,rerbatim on the respective Meetly:: kgenda which has
also been electronically forwarded to the : noted above, and which is , e on the City's
Website, LaserFiche, and the City's •: been sent to applicable ledia/Press
Representatives who have requeste.: gendas/Agenda Item inform : meowncr's
Associations/Representatives on file with tile and all individuals who ,sted such
information. This information has also been tap pai outside City Hall, posted aLs. •: : Hall with
additional copies available for the General Pr , and posted at five (5) different 1: around the
City. Furthermore, this information is also availabl: D any individual requesto `Aaff is always
willing to discuss 1i Agenda Item or any Agenda Item with any interested individi:
C OF WINTER SPRINGS,'FLORIDA MINUTES CI IN COMMISSION REG •R MEETING-SEPTEMBER 9.2013 PAGE 9 OF 20
RECO ENDATION:
The City Manager recommends that the City Commission adopt Resolution 2013-28, amending the City's
Personnel Policies to allow for perfo i ance reviews to be conducted annually rather than on anniversary
date, and to grant the City Manager the authority to execute these policies as recommended.
There was no discussion on this Ag-Ida Item.
CONSENT
204. Office of the City Clerk
QUEST:
The City Clerk requests that the City Corn u"ssion review and approve Resolution Number 2013-23
offering their appreciation and gratitude for the service of Ms. Laura-Leigh Wood as a recent Member of
the Code Enforcement Board.
FISCAL I 'ACT:
There is no fiscal'ic pact related to Resolution Number 2013-23,if this Resolution is Approved.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Mai ,ger,
City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server.
Additionally,portions of this Agenda Item are typed verba 'ii on the respective Meeting Agenda which has
also been electronically fo arded to the individuals noted above,and which is also available on the City's
Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/P s
Representatives who have requested Agendas/Agenda Item information, Homeowner's
Associations/Representatives on file 'th the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this info ii ation is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
Upon Approval of this Resolution,the City Clerk ' contact Ms.Wood on behalf of the Mayor and City
Commission,in keeping with what the City Commission has previously requested, and invite Ms.Wood to
attend a future City Commission meeting to receive her Resolution in person, from the Mayor and City
Commission.
RECOM I NDATION:
The City Clerk is requesting that the City Commission review and Approve Resolution N uber 2013-23.
Upon Approval of this Resolution, the City Clerk ' then contact Ms.Wood on behalf of Mayor Lacey
and the City Commission regarding an official Presentation in her honor by the Mayor and City
Commission.
No discussion.
CONSENT
205. Office of the City Clerk
REQ ST:
The City Clerk requests that the City Commission review and approve Resolution Number 2013-24
offe " g their appreciation and gratitude for the service of Mr. Marvin Kelly as a recent Member of the
Code Enforcement Board.
FISCAL IAL s':
There is no fiscal impact related to Resolution Number 20i3- . his Resolution is Approved.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Managoi
City Attorney/Staff, and is available on the City's Website, Laser Fiche, and the City's Server_
Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which ha!
also been electronically forwarded to the individuals noted above, and which is also available on the City's
Website, Laser Fiche, and the City's Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City posted inside City Hall with
additional copies available for the General Public, and posted at fiv Afferent locations around
City. Furthermore, this information is also available to any individ stors. City Staff is
willing to discuss this Agenda Item or any Agenda Item with an d ilduals.
Upon Approval of this Resolution, th:: rk will conta miff of the Mayor and C-
Commission, in keeping with what th fission has ed, and invite Mr. I
attend a future City Commission me ' ive his Resob from the Mayor al City
Commission.
lMFN
7141-
v C that the C I Commission review and Approve Resolution Number 2013•
is Resolution, if • Clerk will then contact Mr. Kelly on behalf of Mayor Lacey
ion regard* Aficial is ho . Ma .
COM
This Agenda nem was not discussed.
CONSENT
206. Office T -Clerk
REQUEST:
Requesting th ..... tission Rev w A- the Mont y, . ugust 26, 2013 City Commission
Regular Meeti
FISCAL ;
There is impact related to the approval of this Agen" n.
CON UN r sON EFFORT
This Ag has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attor aff, and is available on the City's Website, LaserFiche, and the City's Server.
Additionally,1,.j dons of this Agenda Item are typed verbatim on the respective Meeting Agenda which has
also been electronically forwarded to the individuals noted above,and which is also available on the City's
Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press
Representatives who I e requeste /Agenda Item information, Homeowner's
Associations/Representatives on file with and all individuals who have requested such
information. This information has also bven u outside City Hall, posted inside City Hall with
additional copies available for the General Publi hid posted at five (5) different locations around the
City. Furthermore, this information is also a' ) any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Ito fith any interested individuals.
T nvitation to Bid TB)was published in the legal section of the Orlando Sentinel on May 6,2013. Bids
were available to the public for download through the City's Website Bid System or for pick up at City
Hall.
-onsider and otter their Approval of '__c Mons.:v
No di ion.
C.:: ENT
207. Comn - :. Development Department-Building Division
REQUEST:
The Community Development Department, Building Division, is requesting approval from the c ny
Commission to contract with PDCS LLC.,for Building Inspections and Plans Review Continuing Services,
to be performed on an as needed basis,for an initial period of one (1) year with the potential of up to five
(5 anal extensions.
FISCAL IMPACT:
Funding for services performed pursuant to RE!' 0031u311 be generated from plans review fees,
permit fees and inspections services related to the 420 Fund( enterprise fund),on an'as needed' basis.
COMMUNICATION EFFC .
This Agenda Item has been electronically forwarded to the Mayor al ® City Commission, City Manager,
City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server.
Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has
also been electronically forwarded to the individuals noted above,and which is also available on the City's
Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RFP 003/03/MS was broadcast to more than S( ----pective bidders through Demand Star and the City's
Website on April 14, 2013. Proposals were du lc City by May 16, ,1113 at 3pm with six (6) bidders
responding with a complete proposal.
RECOMMENDATION:
The Community Development Department, Building Division, is recommending that the City Commission
authorize a continuing services agreement with PDCS, LLC., for Building Inspections and Plans Review
Continuing Services (RFP 003/03/MS), with services to be Performed on an as needed basis,for an initial
period of one(1)year with the : . ::ial of up to five(5)a ::sal extensions. It is also recommended that the
City Commission authorize th . Manager and ft . , .torney to prepare and execute any and all
applicable documents required . . ;reement wits : .
There r:>r_a .i;�°jssi n
C OF WINTER SPRINGS,FLO A MINUTES CITY CO 1SSION REGU • M IRO-SEPTEMBER 9,2013 PAGE 12 OF 20
"MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY CO I SSIONER BRO
SECONDED BY CO SSIONER ROM% DISCUSSION.
VOTE:
CO SSIONER C OLL: ARE
CO SSIO R HOVEY: AYE
COMMISSIONER EBS: AYE
DEP YOR RESNICK: ARE
COMMISSIONER BRO : AYE
MOTION C ' I D.
AW S AND P &POTATIONS
AW• • S • PRESENTATIONS
300. Not Used
sosposspossossposposposspospospospospososssposposposposso
REPORTS
REPORTS
400. Office Of The City Attorney—Anthony A.Garganme,Esquire
No Report.
REPORTS
401. Office Of The City Manager—Kevin L. Smith
No Report was given.
REPORTS
402. Office Of The City Clerk Andrea Lorenzo-Linares,
No Report.
REPORTS
403. Office of Commissioner Seat Three-The Honorable Pam Carron
Commissioner Pam Carroll noted that as part of the current Leadership Seminole Class 23,they voted to assist the
Seminole Work Opportunity Program(SWOP). Continuing with her report, Commissioner Carroll suggested that
it might be a good idea for Winter Springs to honor Mr. William Poe who just retired from the Seminole Work
Opportunity Program(SWOP) organization after thirty-two (32)years, "To receive a presentation at a future City
Commission meeting" for all of his contributions. Deputy Mayor Resnick concurred.
CITY OF WINTER SPRINGS,FLO` A MINUTES CITY COMMISSION REGULAR MEETING-SE* i ER 9,2013 PAGE 13 OF 20
PORTS
404. Office of Commissioner Seat Fonr/Deputy Mayor-The Honorable Cade Resnick
No Report was given.
REPORTS
405- Office of Commissioner Seat Five-The Honorable Joanne M.Krebs
No Report.
PORTS
406. Office of the Mayor-The Honorable Charles Lacey
Mayor Lacey reported that he had attended a Council of Local Governments in Seminole County (CALNO)
meeting last week with presentations given on the Airport and Seminole County's Budget.
REPORTS
40'1. Office of Commissioner Seat One-The Honorable Jean Hovey
COMMISSIONER HO Y M I EA NO II ATION TO APPOINT P MATT W CRIS LL TO
THE CODE ENFORCE I NT BO. ' TO FILL C " NT SEAT ONE VACANCY, MOTION
BY CO I ISSIONER HO Y. SECONDED BY COMMISSIONER BRO . DISCUSSION.
VOTE:
DEP • TOR RESNICK: AYE
COMMISSIO R BRO : AYE
COMMISSIONER HOVEY: A
COMMISSIONER 11 BS: A
CO 1 ISSIONERC• 'OLL: AYE
MOTION CARRIED.
REPORTS
408. Office of Commissioner Seat Two-The Honorable Rick Brown
Commissioner Rick Brown commented on electrical service prohl- s and asked if a complaint could be filed?
Deputy Mayor Cade Resnick also noted he had experienced similar issues. Manager S Ih said that work was
being done near the Vistawilla Drive area City Manager Kevin L. Smith added, "The answer to your question is
Yes" and that he had contacted Duke Energy with his concerns. Commissioner Jean Hovey mentioned that she
had experienced sin ler issues at her business office in Orange Comity.
CITY OF WINTER SPRINGS, IRIIJA MINUTES C CO ISSION REGULAR MEETING-SE' MBER 9,2013 PAGE 14 0F20
PUBLIC INPUT
Mr, Bill Fernandez, 250 East Panama Road, Winter Springs, Florida: said his comments related to Regular
Agenda Item "600" and the proposed Workshop; that there is a 150 foot Power Easement directly behind their
property;that he had asked for a Lot Split in March of this year, and the City had changed Lot Split requirements.
Continuing, Mr. Fernandez referenced "GOALS, OBJECTIVES, D POLICIES 1.1.3.:", an Opinion from
Assi . t City Attorney Kate Latorre, lot specifications and Easements, and how they could affect a potential Lot
Split.
Mr. Ron Ligthart, 1036 Winding Waters Circle, Winter Springs, Florida: commented on the City's Pension Plan
which he was opposed to, that he thought it was a very generous Plan and the City Commission's responsibility
was to 11 . e sure it is a sound Pension Plan, and that he thought the overtime and contributions were excessive.
Mr.Ligthart suggested he could meet with City Officials to review details of the City's Pension Plan.
Mayor Lacey referenced a proposed Workshop on the Pension Plan and asked for clarification on the percentage
of how funded the Pension Plan was. Mr.Boyle addressed Mayor Lacey's inquiry.
Mr. David Leavitt, Chairman, Libertarian Party of Seminole County, 1000 Ridgepoint Cove, Longwood, Florida:
mentioned he was attending Seminole County cities' meetings and asked about a reference to the City's Pension
and related overtime.
PUBLIC HEARINGS AGENDA - P ' T II
PUBLIC HEARINGS
502. Community Development Department-Planning Division
' QUEST:
The Community Development Department — Plan • g Division requests that the City Commission
consider second reading and final approval of Ordinance 2013-09, which proposes: 1) to amend Chapter
16, Signs of the City Code of Ordinances, and 2) to revise the State Road 434 sign regulations set forth in
Sections 20-470 and 20-486,and incorporate said regulations into Chapter 16.
FISCAL IMPACT:
While there is no direct fiscal impact to the City, staff has heard numerous requests from the business
comm "ty for some flexibility and for additional options for signage. Staff is of the opinion that the
proposed new code language will facilitate more diversified development and increase the chance of local
businesses remai g viable over the long te II because of the signage options provided.Business retention
and expansion, along • ath attracting new businesses, will have a positive fiscal impact to the City's tax
base.
COM 'CATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is av • ble on the City's Website, LaserFiche, and the City's Server.
Additionally,portions of this Agenda Item are typed verbs ' 11 on the respective Meeting Agenda which has
also been electronically forwarded to the individuals noted above, and which is also available on the City's
Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested such
information. This info n ation has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at five (5) erent locations around the
City. F he u ore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item • 'th any interested individuals.
CITY OF TER SPRINGS,FLORIDA MINUTES C CO ISSION REG M ING-SEPTEMBER 9,2013 PAGE 15 OF 20
On July 11, 2013, a City Commission first reading date of July 22, 2013, and a City Commission second
reading date of August 12, 2013 was advertised in the Orlando Sentinel. At the request the request of the
Pla I I ing and Zo ° g Board at their July 10, 2013 me g, the revisions were sent back to the Police
Depa ent for one additional review. Because of this delay, the advertisement was preserved at the July
22,2013 City Com II Min meeting by postponing the first reading to a date certain of August 26,2013.
RECO ENDATION:
Staff and the Planning & Zoning Board recommend approval of second and final reachig of Ordinance
2013-09,which proposes: 1) amend Chapter 16, Signs of the City Code of Ordinances, and 2) to revise the
State Road 434 sign regulating set forth in Sections 20-470 and 20-486, and incorporate said regulations
into Chapter 16.
Attorney Gargaoese - d Ordinance 2013-09 by"'Title"only.
Brief comments.
Mayor Lacey opened the "Public Input"portion of the Agenda Item.
No one spoke.
Mayor Lacey closed the "Public Input"portion of the Agenda Item.
"MOTION TO 'PROVE (SECO READING D APPROVAL tali 0- MN CE 2013-09)."
MOTION BY COMMISSIONER BRO . SECO ED BY CO I ISSIONER C ' OLE.
DISCUSSION.
VOTE:
CO I SSIONER BS: AYE
DEPE MAYOR RESNICK: AYE
CO ISSIONER C ' 'OLL: A
Co I ISSIONERBRO : AYE
COMMISSIO R HOVEY: AYE
MOTION CA• • ED.
PUBLIC BRINGS
503. Comm ity Development Department-Pauiig Division
REQUEST:
The Community Development Department—Plai ' g Division requests that the City Commission hold a
public hea "Ig for second reading and final approval of Ordinance 2013-07,which proposes to annex one
parcel totaling approximately 4.51 acres, generally located on the northwest co icr of the intersection of
DeLeon Street and Florida Avenue.
FISCAL I ACT:
The proposed a exation of the property allows the subject parcel to be developed into a retention pond
and active recreation area for a proposed residential development. Development of the subject property is
anticipated to provide an increase to the City's taxable value. A detailed fiscal analysis will be part of the
agenda item for the City Corn ii ssion's consideration of final engineering for the Southern Oaks project.
C OF R SPRINGS,FLO" A MINUTES CITY COMMISSION REG R M ING-SE' MEER 9,2013 PAGE 16 OF 20
CO I ICATION EFFORTS:
This Agenda to has been electronically M arded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City's Website, Laser Fiche, and the City's Server.
Additionally,portions of this Agenda Item are typed verba ti on the respective Meeting Agenda which has
also been electronically forwarded to the individuals noted above,and which is also available on the City's
Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press
Rep wentatives who have requested Agendas/Agenda Item information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested such
info 11 ation. This info e ation has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at five (5) different locations aro d the
City. Furthermore, this info u ation is also available to any individual requesters. City Staff is always
ng to discuss this Agenda to or any Agenda Item with any interested individuals.
A yellow sign noting the dates and times of the public hearings has been posted on the property.
Additionally,this item has been advertised in the Orlando Sentinel in accordance with the req ements of
Florida Statute 171.044(2).
RECO I ATION:
Staff recommends the City Corn 11'ssion approve second reading of Ordinance 2013-07, which proposes
annexation of one parcel of land located on the northwest corner of the intersection of DeLeon Street and
Florida Avenue.
Beginning the discussion on this Agenda Item,Attorney Garganese read Ord` . ce 2013-07 by"Title"only.
Mr. Bobby Howell, A1CP, Planner, Community Development Den: ent stated, "There have been no changes
since First Reading."
Mayor Lacey opened the "Public Input"portion of the Agenda Item.
No one addressed the Mayor : Id City Commission.
Mayor Lacey closed the "Public Input"portion of the Agenda Item.
"MOTION TO APPROVE (SECO RE. ING I APPROND OF 0 INANCE 2013-0'7)."
MOTION BY CO ISSIONER HOVEY. SECO ED BY CO SSIONER CARROLL.
DISCUSSION.
VOTE:
CO SSIONER HOVEY: A
CO I I SSIONER BRO : A
COMMISSIONER 'EBS: AYE
DEP MAYOR RESNICK: AYE
COMMISSIONER C 'OLL: AYE
MOTION C&RHI D.
C OF WIN " SPRINGS, •MEM MINUTES C COMMISSION REGU • • MEETING—SE" MBER 9,2013 PAGE 1/OF 20
PUBLIC HEARINGS
504. Community Development Department-Plai I lug Division
QUEST:
The Community Development Depa ii ent-Planning Division requests the City Corn ii 'ssion hoid a public
bearing for the approval of 1) Preliminary Subdivision Plan, and 2) Waivers to Section 20-451(f)(2),
Section 20465, and Section 9427(c) of the Code of Ordinances for Southern Oaks, a single-family
residential subdivision located north of SR 434 and west of the intersection of DeLeon Street and Cress
Run.
FISCAL 1 I ACT:
Approval of the Preliminary Subdivision Plan and the three associated waiver requests allows the subject
property to be developed into a single-fa y residential subdivision. Development of the subject property
is anticipated to provide an increase to the City's able value. The potential revenue of the proposed
project is as follows:
• Fee S pk Single Family Residential Units-52 units
• Units-52 assessed at$200,000=$10,400,000 assessed tax value
O $10,400,000/1000=10,400
O $10,400.00 x(2.4300)=$25,272
o $25,272(less the 4% statutory discount)=$24,26L12 tax revenue
CO I CATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server.
Additionally,portions of this Agenda to are typed verbatim on the respective Me 11"1g Agenda which has
also been electronically forwarded to the individuals noted above,and which is also available on the City's
Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Med 'ress
Representatives who have requested Agendas/Agenda to information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested such
info ii aims. This info ii ation has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at five (5) erent locations around the
City. Furthermore, this info it ation is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
A large yellow sign has been posted on the property noting the date and time of the meeting.
COM I I ATION:
Staff reco ii tends the City Commission approve:
1) Waivers to Section 20-451(f)(2), Section 20465, and Section 9427(c) of the Code of Ordinances for
Southern Oaks
2)Preliminary Subdivision Plan
a0,
Mr.Howell gave a brief overview of this Agenda It-
Tape 1/Side 13
The requested Waivers for the City Commission's consideration were reviewed next.
Commissioner -bs remarked about the cell tower and noted, "You said the way the tower is built,that it can be
built so that it collapses upon itself. Has that been tested against hurricane winds?"
CITY OF WINTER SPRINGS,FLORIDA MINUTES C COMMISSION REGULAR MEETING-SEPT BER 9,2013 PAGE 18 OF 20
Mr. Howell responded, "To my knowledge, no, but probably during when they issued a Building Permit for the
tower, it bad to go through Florida Building Code requirements and that would probably address Hurricane Code
Requirements/Hurricane Wind Requirements?'
Commissioner Krebs added,"I have a concern about that—only that Waiver I had a concern about"
Mr. ' . •dy Stevenson, AICP, Director, Community Development Department commented on having first-hand
experience with a cell tower collapsing during a hurricane event in Port St.Lucie,Florida.
Commissioner Krebs then mentioned a cell tower and a related fire event. Mr. Stevenson said he thought in this
situation,the cell tower did not fall but was dismantled later.
Mayor Lacey opened the "Public Input"portion of the Agenda Item.
No one spoke.
Mayor Lacey closed the "Public Input"portion of the Agenda Item.
"MOTION TO APPROVE." MOTION BY CO ISSIONER BRO . SECONDED BY
CO SSIONER C ' OLL. DISCUSSION.
MAYOR LACEY T THE MOTION WAS TO APPROVE AGENDA ITE'M "504" - THE
"PRELIMINARY SUBD SION PL AND T ENE TED WAIVERS."
VOTE:
CO SSIONER C 'OLL: AYE
DEPU MAYOR ' SNICK: AYE
CO ISSIONER HOVEY: AYE
CO ISSIONER ' BS: AYE
RR
II
CO ISSIONER BRO : AYE
MOTION CA
REGULAR AGENDA
REGU
600. Community Development Department
REQUEST:
The Community Development Depa ent is requesting that the City Commission establish a date and
e for a workshop to discuss the City's process for considering lot split requests.
FISCAL IMPACT:
There is no direct fiscal*II pact associated with this request
C OF I TER SPRINGS,FLO A MIN S C COMMISSION • ULAR MEETING-SEP a BER 9,2013 PAGE 19 OF 20
COMM CATION EFFORTS:
This Agenda Item has been electronically fo arded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server.
Additionally, portions of this Agenda Item are typed verba hi on the respective Meeting Agenda which has
also been electronically fo arded to the individuals noted above, and which is also available on the City's
Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item info ii ation, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested such
info II ation. This info u ation has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this info ii ation is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
' CO I NDATION:
The Community Development Depa iii ent requests that the City Commission establish a date and i' e
du ig the month of October 2013,or later,for a workshop to discuss the City's process for considering lot
split requests.
Mr. Howell briefly provided some background information on this Agenda Item for discussion. Mayor Lacey
asked the Commission if they thought it should be a stand-alone Workshop or if it could be on a Regular City
Commission Meeting Agenda?
Next,Mr.Howell noted that October was the earliest Staff would be ready and available to discuss this matter.
Commissioner Hovey asked, "How much information will we have to review and go over?" Mr. Howell
responded, "We can prepare as much information as you'd like. We can have a history of why the Ordinance was
adopted; we can take a look at the character of the areas in general — areas of the City where this Code is not
applicable and compare it for you." Manager Smith added, "It would be our attempt to provide you with as much
detailed information to really frame this issue as much as possible. Secondly, relative to the Mayor's comments,
we anticipate that the presentation of those items would probably take somewhere between thirty (30) minutes
and an hour. So,we could accommodate either way."
With further comments on timing and date, Commissioner -Hovey suggested this issue be held on the 28" of
October and hold the Regular City Commission Meeting and the Workshop.
Commissioner Krebs thought that an actual Workshop permitted more time "To ask questions and then basically
take it home and mull over it before making a decision— I don't want us to feel pressured in making a decision"
before all of the information can be considered by the City Commission.
Commissioner Carroll noted, "If you are going to be preparing it anyway, so if you could send to the Mayor and
Commission,the history and what areas of the City are affected and what is currently in place, we would have an
opportunity to review it before we reached a Workshop."
Mr. Howell stated, "We would be happy to do that. We could prepare just a Regular Agenda Item for you, if you
would like on the City Commission Meeting that's your choice."
Commissioner Brown recommended, "It would not necessarily have to be an Agenda Item on the Regular
Agenda; we could adjourn the City Commission Meeting and convene a Workshop at the end of the City
Commission Meeting to uphold the integrity of the conversation." Commissioner Krebs added, "That is a good
idea."
CITY OF WINTER SP GS,FLO" A ES C CO BRION REGULAR MEETING—SEPT PER 9,2013 PAGE 20 OF 20
Summarizing,Mayor Lacey asked for any objections to a date of October 28th, 2013 to handle this issue,to which
none were noted. Furthermore, Mayor Lacey stated, "Commissioner Brown's suggestion in concert with
Commissioner Krebs was that we make it a separate Workshop -that day, and I think the su.lestion was to do it
after we adjourn the Regular Meeting. So, we still start at 5:15 (p.m.) for the Regular Meeting, and we finish our
regular business, then we go into Workshop session on the 28th (October 2013). Everyone agreed?"
Commissioner Krebs stated,"Yes." No objections were voiced.
PUBLIC INPUT
At this time,no one addressed the Mayor and City Commission.
ADJOU MEET
Mayor Lacey adjourned the Regular Meeting at 6:16 p.m.
RESPECTFULLY SUBMITTED:
REA LORENZO-LUACES, C
CITY CLE'
APPROVED:
MAYOR CH "LES LACEY
NOTE: These h4inutes were approved at the 2013 City Commission Regular A4,- g.