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HomeMy WebLinkAbout2013 09 04 Consent 200 Unapproved Minutes from Regular Meeting on August 14, 2013 (Rescheduled from August 7, 2013) CITY OF WINTER SPRINGS, FLORIDA � MINUTES �� PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY �� REGULAR MEETING � AUGUST 14, 2013 � (RESCHEDULED FROM AUGUST 7, 2013) CALL TO ORDER r��r� The Regular Meeting of Wednesday, August 14, 2013 (Rescheduled from August 7, 2013) of the Planning And Zoning Board/Local Planning Agency was called to Order 5:30 p.m. by Chairperson William H. Poe in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson William H. Poe, present Vice-Chairperson Bob Henderson, present Board Member Howard Casman, present Board Member Bart Phillips, arrived 5:32 p.m. Board Member Suzanne Walker, present Deputy City Clerk Sarah Hart, present Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department led the Pledge of Allegiance and Chairperson Poe led a silent invocation. INFORMATIONAL AGENDA INFORMATiONAL 100. Not Used CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The July 10, 2013 (Rescheduled From July 3, 2013) Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes. Chairperson Poe stated, "I'll entertain a Motion to address those Minutes." CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING-AUGUST 14,2013 (RESCHEDULED FROM AUGUST 7,2013) � PAGE 2 OF 8 '[� � "MOTION TO APPROVE." MOTION BY VICE-CHAIRPERSON HENDERSON. � SECONDED BY BOARD MEMBER WALKER. DISCUSSION. � � VOTE: CHAIRPERSON POE: AYE VICE-CHAIRPERSON HENDERSON: AYE �� BOARD MEMBER CASMAN: AYE �""�` BOARD MEMBER WALKER: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS No Reports were given. Board Member Bart Phillips arrived at 5:32 p.m. PUBLIC INPUT Chairperson Poe opened "Public Input". No one addressed the Planning and Zoning Board/Local Planning Agency. Chairperson Poe closed "Public Input". CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY � REGULAR MEETWG-AUGUST 14,2013 (RESCHEDULED FROM AUGUST 7,2013) �� PAGE 3 OF 8 PUBLIC HEARINGS AGENDA � PUBLIC HEARINGS 500. Community Development Department—Planning Division Requests That The Planning And Zoning Board Consider Ordinance 2013-09, �� Which Proposes: 1) Amend Chapter 16, Signs Of The City Code Of Ordinances, And 2) To Revise The State Road 434 Sign Regulations Set Forth In Sections 20-470 And 20-486, And Incorporate Said Regulations Into Chapter 16. (This Item Was Tabled At The July 10, 2013 Meeting To Allow The Police Department The Opportunity To Offer Comments On This Ordinance. On July 11, 2013, The Police Department Reviewed Ordinance 2013-09 And Indicated They Have No Concerns.) Mr. Bobby Howell, AICP, Planner, Community Development Department presented the Agenda Item and stated, "At your last meeting, you voted unanimously to continue this item, to ask the (Winter Springs) Police Department to take a look at this Ordinance. They took a look at it and they had no additional concerns with the Ordinance." Continuing, Mr. Howell shared that as part of the settlement agreement reached between the Developer of the Moss Road Apartment Complex and the City (of Winter Springs), "There will be an electronic message board sign permitted on that property." Further comments. Mr. Stevenson further explained that "We would never bring anything to you that Police had not looked at. They had look at it prior but we did take it back to them, they have looked at it again with the same comments. We actually developed the Ordinance in concert with the Police Department so we'd make sure that there was nothing in there that they felt would be hazard to traffic or anything of that nature." "I WOULD LIKE TO RECOMMEND APPROVAL OF ITEM `500' AS PRESENTED BY STAFF." MOTION BY CHAIRPERSON HENDERSON. SECONDED BY BOARD MEMBER WALKER. DISCUSSION. VOTE: BOARD MEMBER CASMAN: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE CHAIRPERSON POE: AYE VICE-CHAIRPERSON HENDERSON: AYE MOTION CARRIED. Chairperson Poe remarked, `Before that vote gets recorded, is there anyone here who wishes to speak for or against that particular item that we have just voted upon?" CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY � REGULAR MEETING-AUGUST 14,2013 (RESCHEDULED FROM AUGUST 7,2013) �[� PAGE 4 OF 8 � M No one spoke. � i�+■# Chairperson Poe closed "Public Input". PUBLIC HEARINGS 501. Community Development Department—Planning Division Requests The Planning And Zoning Board Consider The Final Engineering Plans For Seven Oaks,A 138 Unit Single-Family Development Located On The South Side Of Shepard Road, North Of Florida Avenue, East Of Boat Lake. Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department presented the Agenda Item and commented that Staff were currently "Reviewing the third submittal of this project. And at this point, the majority of the comments that you have as part of your August ls` , (2013) DRC (Development Review Committee) Letter, those have been addressed and at this point we have minimal geotechnical type issues." Discusson ensued about the boundaries and power on easement. Mr. David Evans, Evans Engineering, 719 Erma Avenue, Orlando Florida: explained that the bumper with respect to the twenty (20) foot space is done so according to West boundary, south boundary and the perimeter boundaries which back up to the Easement. Further comments about wildlife running out once the dirt starts being moved and the screen wall being placed on top of the mound. Mr. Evans explained that the plans have changed to move the screen wall from the top of a mound and make it more of a stepped wall. There will be a wall on the boundary of the property which is higher than the development and extends up six (6) feet high. There will be a second wall going towards the residential area that steps down the property four (4) feet making the net screen wall that is ten (10) feet tall. The screen wall will be constructed of pre-cast colored concrete walls that are flat on both sides. Further comments ensued about the aluminum fence and its location between the columns at the secondary entrance on Florida Avenue. Chairperson Poe opened "Public Input". No one spoke. Chairperson Poe closed "Public Input". CITY OF WINTER SPRINGS,FLORIDA � MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY i� REGULAR MEETING-AUGUST 14,2013 (RESCHEDULED FROM AUGUST 7,2013) � PAGE 5 OF 8 � Vice-Chairperson Bob Henderson made the following statement for the record, "I am a � resident of the abutting community and I just want that out in the open so that -there's no question in anybody's mind what my feelings about it are; I'm not against it, I did not mean that but I am a resident of an abutting community." Chairperson Poe, "Is there a Motion on Item `501'? I'll entertain a Motion." "MOVE TO APPROVE." MOTION BY VICE-CHAIRPERSON HENDERSON. SECONDED BY PHILLIPS. DISCUSSION. VOTE: BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE CHAIRPERSON POE: AYE VICE-CHAIRPERSON HENDERSON: AYE BOARD MEMBER CASMAN: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department—Planning Division Requests The Planning And Zoning Board Hold A Public Hearing To Consider Aesthetic Review For Seven Oaks, A 138 Unit Single-Family Development Located On The South Side Of Shepard Road,North Of Florida Avenue, East Of Boat Lake. Mr. Woodruff presented this Agenda Item for discussion. Chairperson Poe opened "Public Input". No one spoke. Chairperson Poe closed "Public Input". "I WILL MAKE THE RECOMMENDATION OF APPROVAL FOR ITEM `502' FINAL ENGINEERING PLANS." MOTION BY CHAIRPERSON POE. SECONDED BY BOARD MEMBER WALKER. "LET ME RESTATE THAT AND CHANGE THAT IN THE MINUTES TO AESTHETIC REVIEW." DISCUSSION. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY � REGULAR MEETING-AUGUST 14,2013 (RESCHEDULED FROM AUGUST 7,2013) � PAGE 6 OF 8 VOTE: � BOARD MEMBER WALKER: AYE �i CHAIRPERSON POE: AYE � VICE-CHAIRPERSON HENDERSON: AYE BOARD MEMBER CASMAN: AYE �� BOARD MEMBER PHILLIPS: AYE Mr. Stevenson explained that Meritage is working with the CRA (Community Redevelopment Agency) on this as well. And in a separate application the City (of Winter Springs) is also working on requesting two million dollars ($2,000,000.00) to be used on an entry feature on State Road 434 but also for improvements to Florida Avenue. Further discussion. PUBLIC HEARINGS 503. Community Development Department—Planning Division Requests That The Planning And Zoning Board Hold A Public Hearing To Consider Ordinance 2013-10, Which Proposes To Administratively Rezone 2.9 Acres Of Property Located On The East Side Of Winding Hollow Boulevard Just South Of State Road 434, From C-2 (General Commercial) To C-1 (Neighborhood Commercial). Mr. Woodruff presented this Agenda Item. Brief comments followed on financial and property values. Chairperson Poe opened "Public Input". No one spoke. Chairperson Poe closed "Public Input". Chairperson Poe continued, "I'll entertain a Motion with regard to Item "503" as presented on the Agenda." "I WILL MOVE TO APPROVE. THE BOARD SHOULD NOTE THAT THE CITY APPROVED THE ORDINANCE ON FIRST READING MONDAY NIGHT (AUGUST 12, 2013)." MOTION BY VICE-CHAIRPERSON HENDERSON. SECONDED BY BOARD MEMBER PHILLIPS. DISCUSSION. CITY OF WINTER SPRINGS,FLORIDA MINUTES � PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY ��"" REGULAR MEETING-AUGUST 14,2013 (RESCHEDULED FROM AUGUST 7,2013) PAGE 7 OF 8 � VOTE: � CHAIRPERSON POE: AYE VICE-CHAIRPERSON HENDERSON: AYE BOARD MEMBER CASMAN: AYE ��' BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE MOTION CARRIED. Chairperson Poe opened "Public Input". No one spoke. Chairperson Poe closed "Public Input". In other City Business, Board Member Howard Casman commented, "I just wanted to go on Record before we close, - all staff, it (Board and Committee Appreciation Dinner) was a phenomenal and wonderful Friday night. All of those of you who were involved, thank you very much, you did a wonderful job. I just want it on the Record." Following Board Member Casman, Chairperson Poe said, "This is my thirteenth (13th) year on this particular Board — I get invited to that dinner each and every year and I've participated; and I do not believe that I have ever seen so many different inventive ideas to make it something special for those of us that serve the City." Mr. Stevenson commented on the last Agenda Item and explained that the First Reading of Agenda Item `503' was at the City Commission Meeting Monday, August 12, 2013. Continuing, Mr. Stevenson said, "We were informed that we could do that. It was done primarily to preserve advertising. — We were told that we could have First Reading but First Reading only prior to P & Z (Planning and Zoning/Local Planning Agency Board). Any final actions would be taken on Second Reading along with your recommendations." Continuing, Mr. Stevenson explained that he had spoken with the Developer and Phase 1 also known as the West Side is fully leased. Board Member Casman asked for a list of names of those leasing to which Mr. Stevenson responded, "I can get the names for you." Mr. Stevenson then introduced Mr. Kerwin Maynor, Office Support Supervisor, Community Development Department. Mr. Stevenson added, "I have a start date for a new Building Official. That will be September 9th, (2013), Mr. Joe Crum." Discussion ensued about revenue generated with permit fees, paying off the loan from the General Fund, progress on the Amphitheatre, and work commencing on Hayes Road. CITY OF WINTER SPRINGS,FLORIDA MINUTES � PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING—AUGUST 14,2013 i� (RESCHEDULED FROM AUGUST 7,2013) PAGE 8 OF 8 � REGULAR AGENDA � REGULAR 600. Not Used PUBLIC INPUT Chairperson Poe opened "Public Input". No one spoke. Chairperson Poe closed "Public Input". ADJOURNMENT Chairperson Poe adjourned the Regular Meeting at 6:06 p.m. RESPECTFULLY SUBMITTED: SARAH HART DEPUTY CITY CLERK APPROVED: WILLIAM H. POE, CHAIRPERSON PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were Approved at the 2013 Planning And Zoning Board/Local Planning Agency Regular Meeting.