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HomeMy WebLinkAbout2013 05 07 Parks and Recreation Advisory Committee Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING MAY 7, 2013 CALL TO ORDER The Regular Meeting of Tuesday, May 7, 2013 of the Parks and Recreation Advisory Committee was called to Order by Chairperson Arnie Nussbaum at 6:00 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Arnie Nussbaum,present Vice Chairman Arthur Gallo,present Committee Member Joseph Bonura, absent Committee Member Arsenio Calle, present Committee Member Yvonne Froscher, absent Committee Member Geoffrey Kendrick,present Committee Member Richard Lecky, present Committee Member Clare Mumey, present Committee Member Edith Walsh, present Deputy City Clerk Sarah J. Hart, present A silent Invocation was held, followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The December 4, 2012 Parks And Recreation Advisory Committee Regular (Rescheduled) Meeting Minutes. "I MOVE TO APPROVE THE MINUTES FOR THE DECEMBER (4, 2012) MEETING." MOTION BY COMMITTEE MEMBER LECKY. SECONDED BY VICE CHAIRPERSON GALLO. DISCUSSION. CITY OF WINTER SPRINGS,FIARIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 7,2013 PAGE 2 OF 8 VOTE: CHAIRPERSON NUSSBAUM: AYE VICE CHAIRPERSON GALLO: AYE COMMITTEE MEMBER CALLE: AYE COMMITTEE MEMBER KENDRICK: AYE COMMITTEE MEMBER LECKY: AYE COMMITTEE MEMBER MUMEY: AYE COMMITTEE MEMBER WALSH: AYE MOTION CARRIED. CONSENT 201. Office Of The City Clerk Requesting Approval Of The February 5, 2013 Parks And Recreation Advisory Committee Regular Meeting Minutes. "I MOVE THAT WE APPROVE THE MINUTES OF THE FEBRUARY STx, (2013) MEETING." MOTION BY COMMITTEE MEMBER LECKY. SECONDED BY COMMITTEE MEMBER WALSH. DISCUSSION. VOTE: CHAIRPERSON NUSSBAUM: AYE COMMITTEE MEMBER WALSH: AYE COMMITTEE MEMBER CALLE: AYE COMMITTEE MEMBER KENDRICK: AYE VICE CHAIRPERSON GALLO: AYE COMMITTEE MEMBER MUMEY: AYE COMMITTEE MEMBER LECKY: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS No Reports were given. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 7,2013 PAGE 3 OF 8 PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To An Update On Community Events And Discussion Of The July 4tn Celebration Of Freedom. Mr. Chris Caldwell, Director, Parks and Recreation Department presented the Agenda Item and noted that the "Celebration of Freedom" event is scheduled to take place on Thursday, July 4, 2013 at Central Winds Park. Mr. Caldwell advised the Committee about the Bid, that the City entered into a contract with the same Vendor that we used last year, and that the Vendor, Creative Pyrotechnics LLC ageed to donate twenty-five hundred dollars ($2,500.00) worth of fireworks. Furthermore, Mr. Caldwell remarked that because of the great donations, no City tax dollars would be used. Continuing, Mr. Caldwell said, "This Board will also receive an invitation to be a part of our event as always - we'd like for you to come out and be a part of our event. So, you will be getting the invitations possibly in mid-June, but we won't meet again until after that; so, that's why we wanted to let you know, and we will keep in contact with you through email." Mr. Mike Barclay, Recreation Superintendent, Parks and Recreation Department asked the Committee Members if they had any ideas on how the July 4�' Celebration of Freedom Event could be enhanced or expanded. On a related note, Committee Member Arsenio Calle said, "I think that you guys have done a very good job getting the funds and getting all that extra fireworks. That is very good!" CTCY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 7,2013 PAGE 4 OF 8 REGULAR 601. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To Update On Fitness Equipment Ideas. This Agenda Item began with Mr. Barclay reviewing various outdoor fitness equipment options, and showed a four(4) sided version, and a six (6) sided version. Further remarks followed on color options, warranties, and that pricing started at approximately twelve thousand dollars ($12,000.00) and up. Next, single station equipment was addressed to which Mr. Caldwell mentioned that Lake Island Park in Winter Park, Florida has this style equipment should anyone wish to see it there. With further comments, Mr. Barclay noted that in addition, "For each piece of equipment, it is recommended to have a sign at the station to show you how to properly use the equipment. And, from what I saw, a sign varying in size, could be anywhere from six [hundred dollars] ($600.00) to nine hundred dollars ($900.00). As to where the fitness equipment might be installed, Mr. Barclay suggested possibly Torcaso Park or Trotwood Park. Mr. Caldwell added, "It would be a process but we would have to see - if it's one (1) piece of equipment versus several pieces of equipment, what the space requirements are, and what the anticipated use would be as well. So, I think that's something that we could come back and discuss with this Committee, what some options are." Maintenance costs, maintenance schedule and budget were addressed next and Mr. Caldwell said that standard maintenance would be adhered to and Staff would suggest that such equipment would be placed in a location where no additional costs would be a factor. Further comments followed that the equipment set up in Lake Island Park seemed to have daily continuous use; and Committee Member Geoffrey Kendrick asked if there would be any type of canopies placed over the equipment to protect from the weather and the elements. As to a proposed time frame for this project, Mr. Caldwell explained, "It's been on the Capital Budget for a couple years as an interest that we look into outdoor fitness equipment. The funding source comes from Impact Fees. That means it has to be associated with either a growth element or an enhancement into a current park to qualify for that funding. So, there hasn't been determined a timeline on this. It's just an area of interest along with other priorities that are going on within the City. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 7,2013 PAGE 5 OF 8 So, we haven't been directed by our Commission to get this done in any amount of time or it's not on 2014. It's going to stay in the CIP (Capital Improvement Program), it's going to stay in the Budget, as a Capital Improvement Program - but it has not been determined or we've not been directed by our Commission to do this in a 2014 timeframe." Chairperson Nussbaum mentioned that he had seen a video where this had similarly been tried in New York City with success and added that when selecting the equipment, it would be best "That we have some appropriate for Seniors, some appropriate for people of different ages - and I think this would be very, very helpful for the community." Committee Member Calle suggested that a simple canopy structure be considered to cover the equipment to protect the users from the weather and sun. Mr. Caldwell remarked, "That will certainly be considered in the design and the layout of it. Absolutely." REGULAR 602. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To Guidelines For The New Central Winds Park Pier And How The Parks Ordinance Addresses It's Use By Our Guests. Mr. Caldwell presented this Agenda Item and explained that there is a new road that goes all the way down to the Pier and that the ditch project has been completed. Continuing, Mr. Caldwell pointed out, "Our Public Works Department was fabulous in working with us and I'm really pleased with the outcome." As a follow-up to previous discussions about use of the Pier and guidelines, Mr. Caldwell referenced the City of Winter Springs' Parks Ordinance and added, "Our Attorney has said that we do not have to have a special set of rules or guidelines for our Pier." Discussion continued on possibly using the area for weddings; that alligators have not come up on the shore and are scared off by the noise; that it could be connected with improvements to the Civic Center; that Staff is still interested in ideas for the use of the open pad area; that the drainage had improved at the Dog Park; that people have been using the Pier; there are some weight restrictions to adding a structure on the open pad, and that parking, restrooms, and electricity had not been included in the plan for the open pad. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING—MAY 7,2013 PAGE 6 OF 8 REGULAR 603. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To The Proposed FY 2014 Parks and Recreation Budget. Mr. Caldwell reviewed the proposed Budget with the Committee Members, and remarked that his Operating Budget basically reflects clean safe parks, and saving the City money. With discussion, Committee Member Calle stated that he didn't believe that he had received a copy of the Budget. Mr. Caldwell stated, "I can make sure you get a copy of it." Committee Member Art Gallo said, "I think you guys are doing a great job with trying to manage the money and putting it in the right places." Mr. Caldwell then reviewed the Capital Budget and pointed out that "Capital items are items that are usually non-recurring costs, and they're one-time items and they are expensive." Mr. Caldwell pointed out that most of these items are necessary things like fences, field equipment, computers, etc. Discussion followed on computer and software issues and related budget issues to upgrade computers and how this links also to providing helpful and good customer service. REGULAR 604. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To Creation Of"Friends Of Parks" Neighborhood Groups. Mr. Barclay began the discussion on this Agenda Item and noted that some of the residents living near our parks are taking the initiative to contact the Parks and Recreation Deparhnent if they see something wrong. Thus, such actions have prompted the Parks and Recreation Department to consider starting a "Friends of Parks" type initiative which will have individuals volunteer their time to give us feedback, ideas for improvement, point out any vandalism in the parks, report groups that are not using the Parks as they should be used, and patrol the areas and generally getting them involved. Committee Member Calle said that he thought the concept sounded great and was an excellent idea. Tape 1/Side B CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-MAY 7,2013 PAGE 7 OF 8 Committee Member Edith Walsh asked how the Parks and Recreation Department was going to organize this effort; to which Mr. Barclay explained, "We do currently have a number of people that do contact us whether it's by phone or by email about certain issues that happen in the parks. People that live right across the street or their house backs up to a park, those will be the people we go to first, but we would also open it up if there's anybody else that's interested." Continuing, Mr. Caldwell mentioned that they had shared this information with Homeowner's Association representatives who have attended some of the Citizens Advisory Committee meetings held by the Police Department. Committee Member Richard Lecky commented that he thought this was an excellent idea and that community involvement was important. REGULAR 605. Parks And Recreation Department Requesting The Parks And Recreation Advisory Committee Receive Information Related To Status of Shade Covers Over The Bleachers At Central Winds Park. This Agenda Item was presented to the Committee by Mr. Caldwell who remarked that it has been listed on our Capital Improvement Program for three (3) years, has been budgeted at one hundred thousand dollars ($100,000.00), and planned for Central Winds Park. Mr. Caldwell noted that currently tarps have been used, but over the years, the tarps and nearby fences have been damaged, thus the need for some kind of replacement. Pointing out that this is still in our Capital Improvement Program, Mr. Caldwell stated, "We have an opportunity with Impact Fees now because it would be a growth related item and it would enhance." Discussion ensued on materials that could be used including aluminum which might be the best choice, and costs. Mr. Caldwell stated, "If this Committee desires and would like us to — bring back some information in regards to the process involved, some examples like we did with the outdoor fitness equipment, if you would make that Motion, I'd be glad to provide you with more information." "I MAKE A MOTION FOR MORE INFORMATION ON THE ALUMINUM PANELS, THE COSTS, FEES THAT YOU ARE GOING TO HAVE." MOTION BY COMMITTEE MEMBER CALLE. SECONDED BY COMMITTEE MEMBER GALLO. DISCUSSION. C[TY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING—MAY 7,2013 PAGE 8 OF 8 VOTE: VICE CHAIRPERSON GALLO: AYE COMMITTEE MEMBER CALLE: AYE COMMITTEE MEMBER KENDRICK: AYE COMMITTEE MEMBER LECKY: AYE COMMITTEE MEMBER MUMEY: AYE COMMITTEE MEMBER WALSH: AYE CHAIRPERSON NUSSBAUM: AYE MOTION CARRIED. Mr. Caldwell stated, "I will bring that—thank you." PUBLIC INPUT No one addressed the Committee Members. In other City business, Committee Member Richard Lecky noted that in the "Tuscawilla Today, there was an article from the President acknowledging the efforts of these two (2) gentlemen (Mr. Caldwell and Mr. Barclay) here in front of us did, for support of our `Family Fun Day'. I wanted to say, having attended it, it was phenomenal! Your folks were keeping the park clean as we were going on with the event and everything; so, I really want to thank you for your efforts." Lastly, Mr. Caldwell shared with the Committee that the Winter Springs Grizzlies (football team) would be presenting their State Championship trophy to the City Commission at the City Commission's next regularly scheduled meeting of May 13, 2013, and invited the Committee Members to attend. ADJOURNMENT Chairperson Nussbaum adjourned the Regular Meeting at 7:03 p.m. RESPEC I'ULLY:i lJB1!�ITTED: CI7'�r C RK�'1?4'�7,� LOdZENZO-L UACES, MMC AND SA . H�'i : DE "i y'.�'�TY �LF�t ri NOTE: The e Minutes were Approved at the August 6,2013 Parks and Recreation Advisory Committee Regular Meeting.