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Home My WebLink About2013 07 22 Consent 206 Pegasus Engineering Contract Amendment COMMISSION AGENDA Informational Consent X ITEM206 Public Hearings Regular July 22, 2013KSKL Regular MeetingCity ManagerDepartment REQUEST: The Public Works Department requests the City Commission's authorization to execute Amendment #1 to the Engineering Services Agreement with Pegasus Engineering, LLC in the amount of $39,780 for additional surveying and right-of-way mapping for the proposed right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevard. SYNOPSIS: The design for a right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevard is a federally funded City project currently in progress by Pegasus Engineering, LLC. This agenda item is for the approval of Amendment #1 to Pegasus' contract to provide an additional $39,780 in federal funds to complete the necessary surveying and right-of-way mapping. CONSIDERATIONS: At the February 11, 2013 City Commission meeting, the Commission authorized  entering into an Engineering Services Agreement with Pegasus Engineering, LLC, in the amount of $97,739.89 for the design of a right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevard. The project is federally funded through a Local Agency Program Agreement with the Florida Department of Transportation (FDOT). During the early stages of the design, it was determined by FDOT, in consultation  with Pegasus Engineering and the design survey subconsultant, that additional surveying and right-of-way mapping was required to comply with the applicable state Consent 206 PAGE 1 OF 2 - July 22, 2013 and federal standards. The additional work costs $39,780. FDOT has agreed to amend the City's Local Agency Program (LAP) Agreement to fully fund the additional work (see July 22, 2013 Consent Agenda Item #205 for the LAP Supplemental Agreement). Amendment #1 to the Engineering Services Agreement with Pegasus Engineering,  LLC, increases the contract amount by $39,780 to a new total of $137,519.89. The design is in progress and is expected to be complete by December 2013. The project is expected to be federally funded for construction within the next two years. FISCAL IMPACT: The contract amendment is entirely federally funded and has no budget impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission authorize executing Amendment #1 to the Engineering Services Agreement with Pegasus Engineering, LLC in the amount of $39,780, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Amendment #1 to Engineering Services Agreement with Pegasus Engineering, LLC (11 pages) Consent 206 PAGE 2 OF 2 - July 22, 2013 AGREEMENT FOR ENGINEERING SERVICES AMENDMENT #1 City of This is Amendment #1 to the Agreement for Engineering Services between the Winter SpringsPegasus Engineering, LLC and dated February 19, 2013 for intersection improvements at S.R. 434 and Winding Hollow Boulevard. The Scope of Services for Amendment #1 shall be as described in the attached proposal from Southeastern Surveying and Mapping Corporation dated May 24, 2013. Amendment #1 hereby increases the lump sum fee by $39,780 to a new total of $137,519.89 . CITY: ENGINEER: CITY OF WINTER SPRINGS * By: __________________________ By: ___________________________ Print Name/Title: _______________ Print Name/Title: _______________ Date:_________________________ Date:__________________________ ATTEST: By: ___________________________ City Clerk *THIS AMENDMENT IS ONLY VALID AGAINST THE CITY UPON APPROVAL BY THE CITY COMMISSION OF WINTER SPRINGS AND SIGNATURE BY EITHER THE MAYOR OR CITY MANAGER. Engineering Services Agreement City of Winter Springs and Pegasus Engineering, LLC Amendment #1 1 Steven L. Anderson, Jr., PSM Thomas K. Mead, PSM Charles M. Arnett, PSM Timothy O. Mosby, PSM Russell G. Daly, PSM James L. Petersen, PSM Bruce C. Ducker, PSM William C. Rowe, PSM James M. Dunn, II, PSM Tony G. Syfrett, PSM Mark J. Efird, PSM John S. Thomas, PSM Robert W. Gardner, PSM Tate B. Flowers, SIT Brian R. Garvey, PE Donna L. Canney, CST IV Jennings E. Griffin, PSM Frank B. Henry, CST IV Gary B. Krick, PSM David M. Rentfrow, CST IV Brad J. Lashley, PSM Steve D. Smith, CST IV www.ssmc.us Myron F. Lucas, PSM Celeste B. van Gelder, CST IV James E. Mazurak, PSM Land Surveying & Mapping Services • Sub-Surface Utility Designation & Location Services • GPS Asset Inventories • Geographic Information Systems May 24, 2013 Mr. Fursan S. Munjed, P.E. Principal/Project Manager Pegasus Engineering, LLC 301 West State Road 434, Suite 309 Winter Springs, FL 32708 State Road No.: SR 434/419 Financial Project ID: 430675-1-52-01 Section: 77070-2516 County: Seminole City: Winter Springs Project Name: SR 434 Turn Lane @ Winding Hollow Blvd Section 37, Township 20 South, Range 30 East Survey & Mapping Approach The objective of this survey is to obtain sufficient survey data to provide design and R/W data to the EOR, for the purpose of establishing a right-turn lane on eastbound SR 434 to southbound Winding Hollow Blvd. The project will range from Station 516+00 to 522+50, 650 linear feet. being approximately The establishment of R/W and boundary lines will be accomplished by a preponderance of evidence. The following exhibit files will serve as supporting documentation for the tasks contained herein: 1)SR 434 Turn Lane Horizontal Control Exhibit (Overall).pdf 2)SR 434 Turn Lane Vertical Control Exhibit (Overall).pdf 3)SR 434 Turn Lane Align & Refs Exhibit (Overall).pdf 4)SR 434 Turn Lane Design Survey Limits-WTLD-SBs Exhibit.pdf 5)SR 434 Turn Lane Subdivisions & Existing R-W Exhibit.pdf Survey Activities 27.01Horizontal Project Network Control OFFICE 6500 All American Boulevard, Orlando, Florida 32810 Phone: 407.292.8580 Fax: 407.292.0141 info@southeasternsurveying.com LOCATIONS1130 Highway 90, Chipley, Florida 32428 Phone: 850.638.0790 Fax: 850.638.8069 info@southeasternsurveying.com 4200 Baymeadows Road, Jacksonville, Florida 32217 ¤ Phone: 904.737.5990 ¤ Fax: 904.737.5995 ¤ info@southeasternsurveying.com 119 West Main Street, Tavares, Florida, 32778 Phone: 352.343.4880 Fax: 352.343.4914 info@southeasternsurveying.com 10 East Lake Street, Kissimmee, Florida 34744 ¤ Phone: 407.944.4880 ¤ Fax: 407.944.0424 info@southeasternsurveying.com 3941 68th Avenue North, Pinellas Park, Florida 33781¤ Phone: 727.525.6945 ¤ Fax: 727.522.1403 info@hwmlandsurveying.com Secondary traverse point stations will be set (5/8” Iron Rods w/cap “SSMC TRAV” or Nail & Disks stamped “SSMC TRAV”), which will be tied to Seminole County Horizontal Control by conventional means, as shown in Horizontal Control Exhibit. Total estimated Traverse Distance = 16,800 feet Total estimated number of set-ups = 11 each 11 each Total estimated number of points = 27.02Vertical Project Network Control Secondary benchmark stations will be set 5/8” Iron Rods w/cap “SSMC TRAV PT” or Nail & Disks stamped “SSMC TRAV PT”, tied to Primary Benchmarks. The method of 3- wire differential leveling with an automatic level or a digital level will employed in a closed bench run. Bench runs will begin at a Primary benchmark and end at another Primary benchmark, as shown in Vertical Control Exhibit. Total estimated Bench Run Distance = 6000 feet/1.14 miles Total estimated number of set-ups = 11 each 10 each Total estimated number of points = 27.03Aerial Targets (N/A) 27.04Alignment and Existing R/W Lines According to the provided R/W Maps, the southerly R/W line is shown in relation to the Centerline of Construction. The Centerline of Construction was not monumented and referenced, but is mathematically tied to the Baseline of Survey, which has been monumented and referenced. Therefore, it will be necessary to recover and locate the following Baseline of Survey monuments as shown in SR 434 R/W Map Section 77070- 2516 to establish the alignment: 1)PI Station 490+70.07 (for alignment only) 2)PT Station 494+58.48 (for alignment only) 3)POT Station 498+48.48 (for alignment only) 4)POT Station 511+50.00 5)POT Station 524+50.00 6)POT Station 537+50.00 (for alignment only) 7)POT Station 550+00.00 (for alignment only) 8)PC Station 557+14.10 (for alignment only) 9)PI Station 558+38.49 (for alignment only) SSMC will tie minimal existing monumentation along the northerly R/W line to assist in establishing the original position of the Survey Baseline. SSMC will establish the Centerline of Construction at 90 degrees to the following Baseline of Survey stations: 1)POT Station 511+50.00 2)POT Station 524+50.00 SR 434 Turn Lane at Winding Hollow Blvd Seminole County (Units 05-23-13) Total estimated number of Alignment Points to set = 2 Note: the effort for surveying Existing R/W Lines to be included in Task 27.20 Subdivision Location. Total estimated number of Alignment Points = 11 each Estimated Alignment length = 6800 feet 6800 (feet) ÷ 5280 (mile) = 1.3 1.3 miles Total estimated Alignment length = 27.05Reference Points SSMC will recover and locate the following reference monuments as shown in SR 434 R/W Map Section 77070-2516: 1)POT Station 498+48.48 2)POT Station 511+50.00 3)POT Station 524+50.00 4)POT Station 537+50.00 5)POT Station 550+50.00 6)PC Station 557+14.10 four (4) Each station was referenced with monuments. 6 (stations) x 4 (ref points) = 24 Total number of Reference Points to recover & locate = 24 SSMC will establish references for the Centerline of Construction at 90 degrees to the following Baseline of Survey stations: 3)POT Station 511+50.00 4)POT Station 524+50.00 Due to the numerous platted properties on the northerly R/W, one (1) reference will be set on the northerly R/W, and three (3) will be set on the south side. Total estimated number of Reference Points to set = 8 There is no evidence that the Baseline of Survey PI Stations or Centerline of Construction was ever referenced, as shown in Align & Refs Exhibit. 24 (recover/locate ref stations) x 8 (establish ref monuments) = 32 32 Total estimated number of Reference Points = 27.06Digital Terrain Model/Topography (DTM/3D) It will be necessary to obtain shots necessary to show breakline features necessary to Fifty (50) create an accurate DTM at a maximum of foot intervals in various locations, as shown in Design Survey Limits Exhibit. Estimated DTM Area = 650’ x 100’ = 1.5 acres SR 434 Turn Lane at Winding Hollow Blvd Seminole County (Units 05-23-13) Estimated distance of DTM/3D Topo = 650 feet 1 Estimated number of DTM Sites = 27.07Topography/Planimetric (2D) (N/A) This activity will be performed during execution of other specific tasks contained herein, and the time has been incorporated within said tasks. 27.08Roadway Cross-Sections/Profiles (N/A) 27.09Side Street Surveys (N/A) 27.10Underground Utilities (N/A) Only above-ground utility facilities will be located. No underground utilities designated or located. 27.11Outfall Survey (N/A) 27.12Drainage Structure Inventory & Details/Drainage Survey Locate all drainage features, such as, but not limited to, structure types, sizes, and orientations; pipe sizes and materials; flow line elevations; and grate, top and EOP elevations (as applicable), etc. that are within the limits of the DTM areas shown on Design Survey Limits Exhibit. Also includes survey of the first upstream and downstream structures at termini of system. 3 Estimated number of Drainage Structures = 27.13Bridge Survey (N/A) 27.14Channel Survey (N/A) 27.15Pond Site Survey (N/A) 27.16Mitigation Survey (N/A) 27.17Jurisdiction Survey The activity will include location of Jurisdictional flagging as marked by environmental engineering consultant, as shown in Design Survey Limits Exhibit. Estimated distance of Jurisdiction Survey = 200 feet 200 (feet) ÷ 5280 (mile) = 0.04 0.04 miles Estimated distance of Jurisdiction Survey = 27.18Geotechnical Support The activity will include stake-out and location of soil borings as directed by the GEC geotechnical engineering. At the time of the soil boring stake-out, a ground shot will be collected near the stake, as shown in Design Survey Limits Exhibit. 4 Estimated number of Soil Borings = SR 434 Turn Lane at Winding Hollow Blvd Seminole County (Units 05-23-13) 27.19Sectional/Grant Survey (N/A) Due to the relatively narrow limits of this project, it is not practical to survey the Moses E. Levy Grant (Section 37, Township 20 South & Range 30 East). 27.20Subdivision Location It will be necessary to recover and locate monuments of the following recorded plats: 1)PB 1, Page 5; D. R. MITCHELL’S SURVEY OF THE LEVY GRANT ON LAKE JESSUP; Lot 25, BLOCK D 2)PB 6, Page 64: CHASE AND COMPANY’S SUBDIVISION OF WAGNER, Lot F 3)*PB 47, Pages 94-96; Winding Hollow Unit 1; A REPLAT OF A PORTION OF BLOCK D, D. R. MITCHELL’S SURVEY OF THE LEVY GRANT ON LAKE JESSUP, specifically west line of Winding Hollow Blvd and the north line of Tract G 4)PB 54, Pages 13-14; STONE GABLE; A REPLAT OF A PORTION OF LOT F, CHASE AND COMPANY’S SUBDIVISION OF WAGNER 5)PB 58, Pages 24-25, PARKSTONE UNIT 2, A REPLAT OF A PORTION OF BLOCK D, D. R. MITCHELL’S SURVEY, PLAT BOOK 1, PAGE 5, AND A PORTION OF LOT D, CHASE & COMPANY’S SUBDIVISION OF (North of R/W) WAGNER, PLAT BOOK 6, PAGE 64 . 6)PB 68, Pages 5-8, THE LANDINGS AT PARKSTONE, A REPLAT OF TRACTS A, B & C, PARKSTONE UNIT 1, PLAT BOOK 56, PAGES 17-21 (North of R/W) . 7)PB 56, Pages 17-21, A REPLAT OF A PORTION OF BLOCKS C AND D, D. R. MITCHELL’S SURVEY OF THE LEVY GRANT ON LAKE JESSUP, PLAT BOOK 1, PAGE 5, AND A PORTION OF LOT D, CHASE & COMPANY’S SUBDIVISION OF WAGNER, PLAT BOOK 6, PAGE 64 (North of R/W) . *Note: The northerly 100 feet of Winding Hollow Boulevard was platted within the SR 434 R/W, and no effort will be made to survey this portion of the plat, although the plat will be mapped for graphic purpose only. SSMC will recover and locate minimal monumentation on the plats 5-7 that are north of the SR 434 R/W, in order to establish the alignment and more accurately plot said subdivision for graphic purposes. 7 (containing 15 monuments) Estimated number of Subdivision Blocks = 27.21Maintained R/W (N/A) 27.22Boundary Survey (N/A) 27.23Water Boundary Survey (N/A) 27.24R/W Staking, Parcel / R/W Line (N/A) SR 434 Turn Lane at Winding Hollow Blvd Seminole County (Units 05-23-13) 27.25R/W Monumentation (Optional Activity) SSMC will establish monumentation at the corners of the retention pond, being FDOT Parcel 105. 4 Estimated number of R/W Monumentation = 27.26Line Cutting Manpower associated with this activity has been incorporated into the survey activities as is customary with FDOT District 5. 27.27Work Zone Safety The manpower associated with this activity includes the following and is in conformance to M.O.T. procedures outlined in FDOT 2010 Design Standards 600 Series “Traffic Control Through Work Zones”. Activities include: 1)Set up and take down of safety zone signage. 2)Placement and removal of safety cones near vehicles and equipment. 3)Use of a flagman, as needed. 27.28 Miscellaneous Surveys (N/A) 27.29 Supplemental Surveys (N/A) 27.30Document Research It will be the responsibility of the Client to provide all necessary title work. Preparation of the Title Search Map will be performed during Task 29.27. 27.31Field Review one (1) Activities include field review for verification of field conditions as outlined in Task 27.07 DTM/3D Topo. 1 Estimated number of Field Reviews = 27.32Technical Meetings Includes the following anticipated meetings: 1)Alignment Review 1 Total number of Technical Meetings = 27.33Quality Control / Quality Assurance Includes the effort required to execute the QC/QA Plan prepared for this project 27.34 Supervision Includes the supervision of staff and daily activities for this project and will be performed by a Florida Professional Surveyor and Mapper or by a Certified Survey Technician (CST). SR 434 Turn Lane at Winding Hollow Blvd Seminole County (Units 05-23-13) 27.35 Coordination Includes the coordination effort for the project and will be performed by a Florida Professional Surveyor and Mapper. Mapping 29.1 Alignment SR 434 from Station 511+50 to 524+50. 0.25 miles Total length of Alignment = 29.2 Section and 1/4 Section Lines (N/A) 29.3 Subdivisions 1)PB 1, Page 5; D. R. MITCHELL’S SURVEY OF THE LEVY GRANT ON LAKE JESSUP; Lot 25, BLOCK D 2)PB 6, Page 64: CHASE AND COMPANY’S SUBDIVISION OF WAGNER, Lot F 3)*PB 47, Pages 94-96; Winding Hollow Unit 1; A REPLAT OF A PORTION OF BLOCK D, D. R. MITCHELL’S SURVEY OF THE LEVY GRANT ON LAKE JESSUP, specifically west line of Winding Hollow Blvd and the north line of Tract G 4)PB 54, Pages 13-14; STONE GABLE; A REPLAT OF A PORTION OF LOT F, CHASE AND COMPANY’S SUBDIVISION OF WAGNER 5)PB 58, Pages 24-25, PARKSTONE UNIT 2, A REPLAT OF A PORTION OF BLOCK D, D. R. MITCHELL’S SURVEY, PLAT BOOK 1, PAGE 5, AND A PORTION OF LOT D, CHASE & COMPANY’S SUBDIVISION OF (North of R/W) WAGNER, PLAT BOOK 6, PAGE 64 . 6)PB 68, Pages 5-8, THE LANDINGS AT PARKSTONE, A REPLAT OF TRACTS A, B & C, PARKSTONE UNIT 1, PLAT BOOK 56, PAGES 17-21 (North of R/W) . 7)PB 56, Pages 17-21, A REPLAT OF A PORTION OF BLOCKS C AND D, D. R. MITCHELL’S SURVEY OF THE LEVY GRANT ON LAKE JESSUP, PLAT BOOK 1, PAGE 5, AND A PORTION OF LOT D, CHASE & COMPANY’S SUBDIVISION OF WAGNER, PLAT BOOK 6, PAGE 64 (North of R/W) . Plats 5-7 that are north of the SR 434 R/W will be plotted for graphic purposes. 7 Estimated number of Subdivision Blocks = 29.4 Existing R/W SR 434 from Station 511+50 to 524+50. 0.25 miles Total estimated distance = SR 434 Turn Lane at Winding Hollow Blvd Seminole County (Units 05-23-13) 29.5 Topography SR 434 and Winding Hollow Blvd 0.13 miles Total estimated distance = 29.6 Parent Tract Properties/Existing Easements 1)Parent Tract Parcel ID 26-20-30-501-0000-00F0, FDOT Parcel 105 (Retention Pond), as described in ORB 2803, Page 1023. 2)Parent Tract Parcel ID 26-20-30-5AR-0D00-0250, as described in ORB 1935, Page 1729. 2 Total number of Parcels = 29.7 Proposed R/W Requirement 1)Parent Tract Parcel ID 26-20-30-501-0000-00F0, FDOT Parcel 105 (Retention Pond), as described in ORB 2803, Page 1023. 2)Parent Tract Parcel ID 26-20-30-5AR-0D00-0250, as described in ORB 1935, Page 1729. 2 Total number of Parcels = 29.8 Limits of Construction SR 434 from Station 511+50 to 524+50. 0.25 miles Total estimated distance = 29.9 Jurisdictional/Agency Lines (N/A) 29.10 Control Survey Cover Sheet 1 Total estimated number of sheets = 29.11 Control Survey Key Sheet (N/A) 29.12 Control Survey Detail Sheets Includes overall alignment and reference details. 1 Total estimated number of sheets = 29.13 R/W Map Cover Sheet 1 Total estimated number of sheets = 29.14 R/W Map Key Sheet (N/A) 29.15 R/W Map Detail Sheet SR 434 Turn Lane at Winding Hollow Blvd Seminole County (Units 05-23-13) 1 Total estimated number of sheets = 29.16 Maintenance Map Cover Sheet (N/A) 29.17 Maintenance Map Key Sheet (N/A) 29.18 Maintenance Map Detail Sheet (N/A) 29.19 Reference Point Sheet (N/A) To be included on the detail sheet. 29.20 Project Network Control Sheet (N/A) 29.21 Table of Ownership Sheet 1 Total estimated number of sheets = 29.22 Parcel Sketches (N/A ) 29.23 TIITF Sketch (N/A) 29.24 Other Specific Purpose Survey(s) (N/A) 29.25 Boundary Survey(s) Map (N/A) 29.26 Right-of-Way Monumentation Map (N/A) 29.27 Title Search Map 1 Total estimated number of sheets = 29.28 Title Search Report (N/A) 29.29 Legal Descriptions 4 Total estimated number of Descriptions = 29.30 Final Map/Plans Comparison (N/A) 29.31 Field Reviews (N/A) 29.32 Technical Meetings 1)90% Control Survey 2)90% R/W Map 2 Total estimated number of Technical Meetings = 29.33 Quality Assurance/Quality Control - Included 29.34 Supervision - Included 29.35 Coordination – Included 29.36 Supplemental Mapping – To be determined Submittals 1)Alignment Review documentations 2)90% Control Survey 3)Final Control Survey 4)90% R/W Maps with Legal Descriptions 5)Final R/W Maps with Final Legal Descriptions Deliverables: Shall be in FDOT 2010, Microstation V8i workspace. The following files shall be included with the delivery to the Client: Control Survey R/W Maps All CADD Symbology and file naming, must comply with the FDOT CADD Production Criteria Handbook (For Microstation V8i & FDOT2010 Software). SR 434 Turn Lane at Winding Hollow Blvd Seminole County (Units 05-23-13)